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HomeMy WebLinkAbout10.E.2. City Usage of the Intergovernment Grant Given by the Shakopee Mdewakanton Sioux Community i 11111"111 General Business 10. E. 2. St-4AKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jamie Polley, Parks, Recreation&Natural Resources Director DATE: 07/15/2014 SUBJECT: City Usage of the Intergovernmental Grant Given by the Shakopee Mdewakanton Sioux Community (A, D) Action Sought The City Council is asked to authorize the use of the $150,000 grant from the Shakopee Mdewakanton Sioux Community for the construction of the open air shelter planned for Huber Park. Background In the fall of 2012, the SMSC provided a $150,000 grant to each of five cities in Scott County, with the stipulation that the grant would be used for something to benefit the public. This was discussed at the City Council meeting of October 17 th. At that time, several proposals were narrowed to the following: 1. Funding of hockey team rooms. 2. Senior Center. 3. Trail connections (Southbridge Parkway to Wakefield Circle, and Sarazin Street to Memorial Park). The Council then directed the Park and Recreation Advisory Board to consider the items under its purview, in the context of the discussion of prioritization of the Community Center facilities. That discussion was held by the PRAB at their January 28th meeting. The PRAB's recommendation was to use the $150,000 as seed money for the hockey team room/dry land training facility. The PRAB felt the Senior Center was the lowest priority at this time. The City Council also discussed various trail connections and the County Road 83 loan repayment. Based on information provided, the City Council moved to put the grant money in the Parks and Recreation Improvement Fund and let the Park and Recreation staff decide how the money will be spent. Motion carried 3-1 with Mayor Tabke opposing. The City Council then authorized staff to hire HGA Architects to complete a Community Center Addition/Renovation Feasibility Study. The study looked at the addition of a second floor for fitness, remodeling the Teen Center to make it multipurpose, two options for the addition of team rooms and the addition of a dry land facility. The study was to determine if the $150,000 could be utilized to complete one of these desired projects.The cost estimates for the projects were all $365,000 or higher. No further authorization was given to move forward with any of the projects. Discussion The SMSC has a strong desire to see that the City utilize the grant very soon. Staff therefore brought this discussion back to the PRAB on July 7, 2014. The PRAB was asked to consider items that the $150,000 would cover. Possible items included: 1. Purchase and installation of one or two electronic signs to be placed at the 17th Avenue Sports Complex and Community Center or Southbridge Community Park. The current sign ordinance allows for the sign to change every one minute. 2. Huber Park's open air shelter(s) -the construction of one large open air shelter is planned for fall of 2014. Funding is currently the Park Reserve Fund. The overall park plan for Huber Park also includes a small open air shelter to the east of the playground. 3. Shade structures at the Skate Park and/or Green Meadows Playground. 4. Savanna Oaks Trail Segment- connecting Savanna Oaks Park to Southbridge Parkway. The trail would contain a boardwalk over a wetland. 5. Poured concrete Skate Park. - the grant would cover a basic park. Additional funding would be needed if the desire is to expand the skate park. Budget Impact Utilizing the grant for either items 2 or 4 would allow Park Reserve Funding to be utilized for Quarry Lake Park or other park development. The estimated cost to construct the Huber Shelter if contracted out is $162,000. Public Work may be able to assist in the construction of the shelter to lower the cost however with the rain events and unforeseen staff requirements so far this year the staff time may not be available. The additional $12,000 would be utilized from the Park Reserve Fund. The Park Reserve Fund allocated $90,000 for the construction of this shelter. The $90,000 was estimated with the intention of the Public Works Department constructing the shelter and little to no earthwork being required. Through the design and planning process it was discovered that a large amount of dirt and potentially retaining walls may be needed. Recommendation The PRAB is recommending item#2, Huber Park open air shelter, to the City Council for approval. The PRAB chose the Huber Park shelter for a variety of reasons. The shelter is planned to be constructed in 2014, the shelter would benefit the public, the shelter is an improvement to the park and can generate revenue through rentals, funding that was allocated for the shelter can be utilized for further park development. Relationship to Vision A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. D. Maintain, improve and create strong partnerships with other public and private sector entities. Requested Action The City Council, if concur, authorize the utilization of the $150,000 intergovernmental grant from the Shakopee Mdewakanton Sioux Community for the construction of the planned Huber Park open air shelter. Attachments: Council minutes 2.5.13 Official Proceedings of the February 5,2013 Shakopee City Council Page 5 Foth subsequently submitted a proposal to study the odor problems as they relate to the ORF. Foth would hold a series of meetings with the tribe and its consultants. Then, after the spring thaw when odors are anticipated to again become more pronounced,Foth personnel would take a series of odor readings, with the intent to set up protocols which will mirror readings taken by the Tribe to independently determine the extent of the odor problem. Foth's fee for the proposed study is$22,900. The Shakopee Mdewakanton Sioux Community is willing to participate, as is Scott County. Given the tentative agreement for a three-way split of the cost,the City's share would be about$7,400. Clay/Whiting moved to authorize staff to enter into an agreement with Foth Infrastructure & Environment LLC to study odor issues related to the SMSC Organic Recycling Facility. Motion carried 4-0. 10.F.2 Use of SMSC Grant Money Mr. McNeill said last Fall,the Shakopee Mdewakanton Sioux Community(SMSC)provided a $150,000 grant to each of five cities in Scott County,with the stipulation that the grant would be used for something to benefit the public. This was discussed at the City Council meeting of October 17th. At that time, several proposals were narrowed to the following: 1. Funding of hockey team rooms. 2. Senior Center. 3. Trail connections(Southbridge Parkway to Wakefield Circle,and Sarazin Street to Memorial Park). Mr. McNeill said that,following that discussion, Councilor Lehman had relayed a suggestion from a resident that the money be used to repay the portion of the County Road 83 construction loan,which was advanced to the City by Scott County.That loan was used to fund the City's share of the improvements to County Road 83 from 17th Avenue to the City limits. Otherwise, this loan,which totals approximately$300,000,is due to be repaid in 2015. The source of funding at that time was anticipated to be the Capital Improvement Fund. Clay/Schurman moved to put the grant money in the Park and Recreation Improvement Fund and let the Park and Recreation staff decide how the money will be spent. Motion carried 3-1 with Mayor Tabke opposing. 10.F.3 2013 Boards and Commissions Liaison Appointments. Item was added to the Consent Agenda. 11. Council Members'Reports Cncl. Whiting attended a Fire Department meeting regarding pay issues. He also attended the school board meeting where there was discussion regarding the upcoming referendum. He also attended SCALE's executive meeting. Cncl. Clay and Cncl. Schurman had nothing to report. Mayor Tabke attended the MLC Annual Legislative meeting regarding fiscal disparities.