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HomeMy WebLinkAbout4.C.3. Purchase of Asphalt Patching Truck Consent Business 4. C. 3. SHAKOJ'EE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Mike Hullander, Public Works Superintendent DATE: 06/17/2014 SUBJECT: Purchase of Asphalt Patching Truck (E) Action Sought Motion to approve the purchase of one new cab and chassis from Boyer International Trucks for $70,690.90 and one new asphalt patching box with accessories, installation and trade from Ruffridge-Johnson Equipment Co., Inc. for$61,511.00. Funds for this purchase are to be expended from the Capital Equipment Internal Service Fund. Background Public Works identified a need in the 2014 Capital Equipment Budget to replace our existing 2000 International asphalt patching truck. Staff estimated$120,000.00 for this purchase. The asphalt patching truck has a heated box to keep the material hot and workable, a spoils bin, air compressor and tack oil tank. Staff is recommending using State Contract Bid Pricing#77960 T-647(5) for the cab and chassis and contract#P-961(5) for the patching box, accessories and installation. Staff is also recommending trading in our existing unit for$9,300.00. Total cost of this purchase with trade is $132,201.90. Recommendation Staff recommends this purchase as our current asphalt truck is in need of replacement. Budget Impact Funding will be expended from the Capital Equipment Internal Service Fund. Relationship to Vision Goal E: Deliver effective and efficient public services by a staff of well-trained,caring,and professional employees. Requested Action Motion to approve the purchase of one new cab and chassis from Boyer International Trucks for the price of$70,690.90 and one new asphalt patching box with accessories, installation and trade from Ruffridge-Johnson Equipment Co., Inc. for the price of$61,511.00. Funds for this purchase are to be expended from the Capital Equipment Internal Service Equipment Fund. Attachments: Asphalt Truck 2014 RUFFRIDGE-JOHNSON EQUIPMENT CO., INC 3024 Fourth Street SE Minneapolis,MN 55414 612-378-9558 Fax 612-378-9385 www.ruffridgejohnson.com scote @rjequip.com June 12,2014. City of Shakopee, PWD Attn: Gene Shakopee, MN We are pleased to quote the following: **As per state contract release P-961(5) One New HD Industries Model TCM425 chassis mounted patch box with: *Four and a quarter yard asphalt capacity *Plug in overnight heat, auger discharge *Propane burners for box heat ***Hydraulic operated steel top doors with rear controls ***100 gallon tack tank with pump,wand, solvent tank,electric overnight heat ***Tack oil hose reel with 15 feet of hose ***Diesel fuel hose reel with 15 feet of hose ***Hinged shovel pan with work platform ***30 inch spoils bin for asphalt waste and storage ***20 lb fire extinguisher with mount ***Lute and shovel holder solvent bin with drain bung,shelf ***10 light LED directional arrowboard ***Installation at factory, assuming new chassis to be drop-shipped there. ***8 gallon water tank with hose reel and pressurized spray ***Air line hose reel with 30 feet of hose, hooked to truck compressor ***Waste solvent storage tank with wand receptacle and drain ***22 inch work deck with additional shovel holders ***Rear hydraulic lift for elate comnactoi ***Back up camera and conspicuity tape on box edges ***Four strobe lights, two on box rear and two on cab ***Two additional stop/tail/turn lights mounted higher on box ***Remote throttle at work station ***Frame mounted 50 gallon LP bottle Delivered Price to Shakopee PWD $70,811.00 Less Trade of belt-driven box $9,300.00 Net Price $61,511.00 By: Jim Farrell R-J Equipment Co., Inc ***Optional additional lockable tool box, (if room is available)$745.00 INTERNATIONAL® June 11,2014 Prepared For: Presented By: City of Shakopee BOYER INTERNATIONAL TRKS Gene Jeurissen Brian Stevens 400 Gorman St. 21701 INDUSTRIAL BLVD Shakopee, MN 55379-2638 (952)215-9834 ROGERS MN 55374- Reference ID:N/A (763)428-8660 Thank you for the opportunity to provide you with the following quotation on a new International truck. I am sure the following detailed specification will meet your operational requirements,and I look forward to serving your business needs. ' Model Profile ,- 2015 4300 SBA 4X2(MA025) C e c l� t 779‘e) T��" APPLICATION: Flat Dump MISSION: Requested GVWR:33000. Calc.GVWR:29630 Calc.Start/Grade Ability:28.03%/2.33%©55 MPH Calc.Geared Speed:73.2 MPH FUEL ECONOMY: N/A DIMENSION: Wheelbase:20.5.00,CA: 137.90,Axle to Frame:75.00 ENGINE,DIESEL: {Cummins ISB 250)EPA 10,250 HP @ 2400 RPM,660 lb-ft Torque©1600 RPM,2600 RPM Governed Speed,250 Peak HP(Max) TRANSMISSION,AUTOMATIC: {Allison 3000_RDS_P}5th Generation Controls;Close Ratio,6-Speed,With Double Overdrive; On/Off Hwy; Includes Oil Level Sensor,With PTO Provision,Less Retarder,With 80,000-lb GVW &GCW Max. CLUTCH: Omit Item(Clutch&Control) AXLE, FRONT NON-DRIVING: {Dana Spicer E-12021}I-Beam Type, 12,000-lb Capacity AXLE,REAR,SINGLE: {Dana Spicer S23-170)Single Reduction,23,000-lb Capacity, R Wheel Ends Gear Ratio:6.14 CAB: Conventional TIRE,FRONT: (2)265/75R22.5 G661 HSA(GOODYEAR)539 rev/mile, load range G, 14 ply TIRE,REAR: (4)265/75R22.5 G622 RSD(GOODYEAR)534 rev/mile, load range G, 14 ply SUSPENSION,RR,SPRING,SINGLE:Vari-Rate;31,000-lb Capacity,With 4500 lb Auxiliary Rubber Spring PAINT: Cab schematic 1000A Location 1:6E12,Blue Metallic(Std) Chassis schematic N/A Description Price Factory List Prices: Product Items $103,801.00 Service Items $0.00 Total Factory List Price Including Options: $103,801.00 Freight $2,075.00 Total Freight: $2,075.00 Total Factory List Price Including Freight: $105,876,00 Less Customer Allowance: ($35,185.10) Total Vehicle Price: $70,690.90 Total Sale Price: $70,690.90 Total Per Vehicle Sales Price: $70,690.90 Net Sales Price: $70,690.90 Please feel free to contact me regarding these specifications should your interests or needs change. I am confident you will be pleased with the quality and service of an International vehicle. Approved by Seller: Accepted by Purchaser: Official Title and Date Firm or Business Name Authorized Signature Authorized Signature and Date This proposal is not binding upon the seller without Seller's Authorized Signature Official Title and Date The TOPS FET calculation is an estimate for reference purposes only.The seller or retailer is responsible for calculating and reporting/paying appropriate FET to the IRS.