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Home My WebLink About7.C.1. CIP Discussion of the 2015-2019 Plans General Business 7. C. 1. SI-IAKOI'EE TO: Mayor and City Council Mark McNeill,City Administrator FROM: Jamie Polley,Parks,Recreation&Natural Resources Director DATE: 07/22/2014 SUBJECT: CIP Discussion of the 2015-2019 Plans(C) Action Sought Consider the 2015 and 2016 Capital Projects specific to the City's park infrastructure. Background As in previous budget cycles,staff will be bringing information specific to the 2015 budget process for Council review. The upcoming 2015 and 2016 budget years will reflect new park construction in the Park Reserve CIP and park enhancements in the Park Asset plan. The two funds address many projects and maintenance programs that require annual funding. For all the Capital Projects,the 5 year plan is prepared,but for the purposes of the meeting of the 22nd,the focus of the discussion will be for the period of 2015 and 2016. The 2015 Park Reserve CIP includes the construction of Quarry Lake Park. Quarry Lake Park is a 111 acre park located in the industrial area that will contain 1 -2 miles of trails as well as multiple shelters. The park will be planned as a destination park. Additional grant funding for the park is anticipated. Funding is allocated for a joint project with the school district however the exact project has not been identified. The funding was initially identified for the development of additional grass turf fields. The amount could be utilized for half of an artificial turf field. The third project identified in 2015 is to install field lighting on fields 6&7 at Tahpah Park Softball complex. This project will be done in conjunction with the extension of the outfield fencing and irrigation on fields 6&7 as identified on the 2015 Park Asset plan. The Park Asset plan includes projects that address maintenance or enhancements to existing parks and park facilities.The Park Asset plan is attached for the Council's review. Recommendation Staff will provide an update and ask Council to discuss and consider the 2015 and 2016 Capital Projects specific to the City's park infrastructure. Budget Impact The Park Reserve Fund is funded by Park Dedication Fees. As the City's developable land reduces,the amount of Park Dedication funds will also be reduced. This will result in little to no activity in future years. Staff will be seeking direction from the City Council on alternate sources of funding for the Park Reserve Fund for future development within the City and the potential development areas outside of the City limits. The Park Asset plan is funded annually from both the Recreation budget and the Park Maintenance budget.The funding from the Recreation budget is the building rent for the Community Center,Ice Arena and Pool. The Park Maintenance budget allocates$125,000. The Park Asset plan shows estimated costs for each project based on contract pricing. Some projects are completed with City Staff and usually result in a reduced cost to the City. The ability for projects to be completed by City staff depends on the availability and expertise of the departments. The Park,Recreation&Natural Resources Director coordinates many of the tasks each year with either the Public Works Department or Building Maintenance Department.If all the projects are completed as planned the fund will be utilized entirely by 2019. This is in part due to the large project mandated by the state to convert the current cooling system at the Ice Arena of R22 to ammonia for approximately$1,750,000. Relationship to Vision Maintain the City's strong financial health.(C) Requested Action Council is asked to discuss and consider the 2015 and 2016 Capital Projects specific to the City's park infrastructure Attachments: Park Reserve CIP 2015-2016 Park Asset Plan 2015-2016 Park Map Park Reserve Fund Projected Fund Levels 2015-2019 Capital Improvement Program REVENUES: 2014 2015 2016 2017 Park Dedication Fees $ 733,443 $ 1,157,545 $ 282,900 $ Grants 150,000 150,000 _ Donations/Misc. 20,000 270,000 50,000 - Interest 5,000 5,000 5,000 - Total Revenue 908,443 1,582,545 337,900 - EXPENDITURES: Expenditures per List-PARKS 1,335,000 2,720,000 800,000 - Total Expenditures 1,335,000 2,720,000 800,000 - Excess(Deficiency) (426,557) (1,137,455) (462,100) - Cash Balance January 1* 1,338,912 912,355 (225,100) (687,200) Balance 12/31* $ 912,355 $ (225,100) $ (687,200) $ (687,200) * Balance equals cash balance per cash flow projection with project carry forward. **Cash for 2013 based on YTD 12/31/2013 preliminary Detail: 2014 2015 2016 2017 2013 Green Meadows - - - _ 17th Ave.Sports Complex 20,000 - - Riverside Fields _ - Southbridge Community Park 1,100,000 - - Huber Park Improve. 165,000 - 75.000 Westminster - - Quarry Lake Park 50,000 1,790,000 2014 High School Site Joint Development 600.000 \ - Riverview 75,000 2015 Tahpah Park Improve. - 330,000 300,000 - ODowd Park 50,000 2016 Southbridge Trail Development 300,000 Totals: $ 1,335,000 $ 2,720,000 $ 800,000 $ - 2014-2019 Park Asset Fund 2014 2015 Lions Tennis court 212,232 Schleper field lights/roof 450,000 Trail overlays 55,000 Trail overlays 60,000 Fence replacement 15,000 Tahpah fence extension 65,000 Hiawatha roof 15,000 Tahpah concession 35,000 Scenic Heights building 50,000 Arena Scoreboard 35,000 Arena Hot H2O Heaters 20,000 Pool Filter Replacement 30,000 CC Lift Replacement 28,255 CC Air Handler Upgrade 40,000 Pool Drop Slides 28,041 Small Drop Slide 15,000 CC Doors 17,800 $441,328 $730,000 2016 2017 Lion's warming house/rink 350,000 Trail overlays 60,000 Playground Equipment 50,000 Gazebo Levy Drive 20,000 Trail overlays 65,000 Playground Equipment 75,000 Riverview fence 25,000 Arena Dehumidification 140,000 Skate Park ramps 40,000 CC Boiler Replacment 200,000 Pool Slide Pump 15,000 Tahpah Football lights 200,000 CC Parking Lot Update 500,000 Schleper Painting 150,000 CC Parking lot Lights 16,000 $845,000 $1,061,000 2019 2018 Memorial Bthrm Replace 250,000 Skate Park ramps 50,000 Memorial Parking lot 100,000 Trail overlays 60,000 Playgrouhd Equipment 80,000 Fence replacement 15,000 Trail Overlay 65,000 Main Pool Pump 20,000 $495,000 IA Refrigeration/Cooling 1,750,000 by 2020 $1,895,000 illF rn G emu NM i O VJ -.::. -.-.m„- -...e -. v V'• ._...w...... ....,®.:.... _ 9TOw -,ter ..._^-y.,--....._........ .fin. .., o i .. ,_ . . 08 v W o 2Z fir),`® . t � i ® •�• 06❑4i„, m N `' �, Fd3 ��rr �oj�rz .. i D �, ��0�r� ��„ a— a 1 ( , ,.. 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