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HomeMy WebLinkAbout7.C. Review, Discussions and Establishments to City Council Goals General Business 7. C. Sl-1<iW— 0I'EF TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan,Finance Director/City Clerk DATE: 06/03/2014 SUBJECT: Review,Discussion and Establishment of City Council Goals Action Sought The City Council is requested to continue the review,discussion and confirmation of City Council Goals. The City Council discussed many goals and policy directives at the initial February 5th,2014 meeting. The Council established the Over-riding Focus at this meeting as follows: •Quality of Life for Shakopee Resident to Enhance Livability As discussion continued,there was the establishment of the Policy Directives,to provide a base for the community wide goals,as follows: •Foster the creation of unique historic downtown corridor as a destination for economic(viability)and livability •Follow consistent practices for consideration of economic incentives to provide opportunities to live and work in Shakopee •Plan for and adequately fund infrastructure and asset needs At a follow up City Council meeting on February 18th,2014 the City Council indicted that the need to make a wording change to the 2nd goal,to eliminate the word"live", and this directive was adjusted. It was also determined that the 2nd goal may not be fully supported,and the Council approved the 1st and 3rd goals,with a decision that the 2nd goal would be revisited and possibly revised. At the work session this evening, I am requesting that the City Council revisit the goals, confirm or delete the 2nd goal,which was left in a"pending state". As the City staff begins the 2015 budget process,it is also requested that if Council determines the need to add other goals, based on the level of recent Council action related to the many significant community projects(including the 101 Corridor discussions, School District presentation,and community project reviews)that these goals be added and approved,to allow these to serve as a base for the upcoming budget planning. Attachments: Goal setting memos I SHAKOPEE CITY COUNCIL WORK SESSION SHAKOPEE,MINNESOTA FEBRUARY 5,2014 Positive goals for Shakopee's future include: Over-riding Focus: Provide a quality life for Shakopee residents by enhancing livability. i Policy Directives: Focus: Quality of Life A. Promote a unique and historic downtown corridor as a destination with a focus on economic activity(viability) and livability. B. Follow consistent practices for determination of the use of economic incentives, providing opportunities to live and work in Shakopee,by utilizing consistent economic development tools. C. Plan for and fund asset and infrastructure needs. Next Steps: 1. Confirm the directives at the 02/18/2014 City Council meeting. 2. Determine routing of this information to (which groups?). 3. Determine points to discuss. 4. Determine March and April action plans. i Official Proceedings of the February 5,2014 Shakopee City Council Page 3 Lehman/Luce moved to appoint Fire Chief Coleman, Finance Director, Julie Linnihan and Cncl. Mocol to the Shakopee Fire Relief Association. Motion carried 5-0. 10. Workshop Discussion 10.A. Council February Workshop—Policy Priority Discussion Julie Linnihan, Finance Director/City Clerk, facilitated the workshop on policy priority. Each member of Council was asked to submit policies which they would like to see Council consider as the City moves into the future. They agreed that their policy development should focus on quality of life for Shakopee residence to enhance livability. Policy directives should focus on quality of life which includes: Focus: Quality of Life A. Promote a unique and historic downtown corridor as a destination with a focus on economic activity(viability)and livability. B. Follow consistent practices for determination of the use of economic incentives, providing opportunities to live and work in Shakopee,by utilizing consistent economic development tools. C. Plan for and fund asset and infrastructure needs. Next Steps: 1. Confirm the directives at the 02/18/2014 City Council meeting. 2. Determine routing of this information to (which groups?). 3. Determine points to discuss. 4. Determine March and April action plans. 11. Closed Session to Discuss Labor Negotiations Whiting/Mocol moved to go into closed session to consider labor negotiation strategy pursuant to Minnesota Statutes, Section 13D.03. Motion carried 5-0. Mayor Tabke reconvened the meeting. No action was taken during the closed session. 12. Adiourn Lehman/Luce moved to adjourn to Tuesday,February 18,2014 at 7:00 p.m. Motion carried 5-0. Julie A. Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary Official Proceedings of the February 18, 2014 Shakopee City Council Page 7 The cost to install the automated system is approximately$18,000, which could becomep art of the Southbridge Community Park project cost. The monthly fee for the automated pay station is between $75-$100, which would include the secure connection line from the LUKE to TRPD's credit card merchant provider and credit card transactions. In addition, there are approximately $250 annually in bank charges. The approximate annual revenue,minus the connection and banking fees is approximately$2,400. After discussion, it was the consensus of Council that staff should obtain more information and negotiate the partnership with TRPD. Mocol/Luce moved to authorize staff to negotiate a partnership agreement with Three Rivers Park District on the dog park annual passes and daily fees. Discussion followed. Cncl. Lehman asked that staff will take into consideration all of Council's concerns and look also look at a stand-alone permit process. Mayor Tabke asked for a vote on the motion. Motion carried 5-0. 10.F.1 Appointments to Boards and Commissions—Res. No. 7413 Mr. McNeill noted that various terms on boards and commissions expire February 28,2014, or until their successors are appointed and qualified. On February 12th,an interview panel consisting of Councilors Mike Luce and Kathi Mocol and a representative from the boards and commissions interviewed a total of 13 applicants. An additional candidate is to be interviewed on February 18. After reviewing the qualifications,the interview committee made the following recommendations: (Appointments to the EDAC will take place at the Economic Development Authority meeting) Planning Commission/BOAA—Michael Klemm*, Mark Seifert Park and Recreation Advisory Board—Jeremy Casper, Aaron Freng, Mark Hill* Shakopee Public Utilities Commission—Terry Joos*, (one vacancy remains) Police Civil Service Commission—Joan Lynch Environmental Advisory Committee—Lillian Abeln (one vacancy remains) (*incumbent) Staff is recommending that additional time be granted to interview the additional candidate. Recommendations regarding the final vacancies would be brought to the City Council at the March 4, 2014 City Council meeting. Councilor Lehman questioned why the panel had not recommended re-appointing the Civil Service Commission incumbent. Whiting/Luce offered Resolution No. 7413, A Resolution Appointing Individuals to Various Boards and Commissions. Motion carried 4-1, with Cncl. Lehman in dissent. 10.F.2 Policy Directives from the February 5,2014 City Council Work Session Mayor Tabke said staff put together a summary of the workshop meeting. He felt Council wasn't clear on the wording. Mayor Tabke said he would like to make a wording change on the policy i Official Proceedings of the February 18,2014 Shakopee City Council Page 8 directive. The original wording for policy directive B was"Provide opportunities to live and work in Shakopee by following consistent practices for the use of the economic incentives." Mayor Tabke said he would like to take out the words"live and"because leaving the words"live and work"in place could be perceived that Council was going to do economic incentives for residential projects. After a discussion regarding the wording change, Council was asked to make a motion. Whiting/Mocol moved to approve policy directives A and C and the Over-riding focus of providing a quality of life for Shakopee residents by enhancing livability and move its adoption. Motion carried 5-0 11. Council Members' Reports Cncl. Lehman had no report. Cncl. Mocol had no report. Cncl. Luce attended the school board meeting and they are counting on the referendum passing so they are making plans to go forward with the new high school. Cncl. Whiting attended the EDAM conference award presentation where Shakopee won the award for best business recruitment with the Shutterfly project. He also attended the Derby Days annual meeting on 1/23/14. On 01/29/14 he attended"Soup with the Supe"presentation regarding the high school referendum. On 01/30/14 he attended the Diversity Alliance annual meeting. A new board was elected and bylaws were adopted. On 02/03/14,he attended the Shakopee Public Utilities Commission meeting. SPUC approved the 2014 City partnership for water main replacement and reconstruction project, and held a neighborhood meeting regarding water tank#7 projects. On 02/06/14 he attended the MN CAR real estate awards presentation, where the group that managed and brokered the deal for the Emerson project won for best industrial real estate transaction. On 02/13/14 he visited the open house put on by Scott County for the CR 16 project. On 02/14/14 he attended the general membership meeting for SCALE, where the SCALE legislative priorities were presented to the local state legislators. Mayor Tabke attended a ribbon cutting for a new business,Mathnasium, on 01/28/14. On 01/30/14,he attended the Shakopee Diversity Alliance meeting. On 02/06/14 he attended the MN CAR award presentation. On 02/10/14 he said he testified at the joint hearing of the Minnesota Senate and House of Representatives regarding transportation. On 02/14/14 he attended the SCALE meeting. 12. Other Business 12.A Closed Session to Discuss Potential Property Purchase at 124 Spencer. Lehman/Luce moved to closes session in accordance with Minnesota State Statutes Chapter 13.D.05 to discuss the potential property purchase at 124 Spencer St. Motion carried 5-0. Mayor Tabke reconvened the meeting and announced no action had been taken. 13. Adiourn Whiting/Mocol moved to adjourn to Tuesday,March 4, 2014 at 7:00 p.m. Motion carried 5-0.