HomeMy WebLinkAbout5.D.2. Vending Services Request for Proposals CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Jamie Polley, Parks, Recreation, and Natural Resources Director
Meeting Date: January 15, 2008
Subject: Vending Services Request for Proposals
INTRODUCTION
City Council. is asked to approve the City of Shakopee Vending Services Request for
Proposal and authorize to advertise for proposals. .
BACKGROUND AND DISCUSSION
In 2002, the City entered into agreements with Midwest Coca-Cola Bottling Company
and Midwest Vending for beverage and snack vending at the Community Center,
Aquatic Park, City Hall and various park facilities. The agreement with Coca-Cola and
Midwest Vending ran for three years. City Council extended both agreements for an
additional one year in January of 2007.
The contract extension dates for both contracts have concluded. Staff is now seeking
the approval of the attached Vending Services RFP. The RFP has been reviewed by the
City Attorney. As we evaluate the proposals staff will consider the new vending services
in facilities like the 17~' Avenue Sports Complex. In addition, staff will consider beverage
service needs for special events such as the upcoming. 2008 State Amateur Baseball
Championships. With these facilities and events, we should be in line for a higher
commission and/or higher annual payments.
RELATIONSHIP TO VISION
B. High Quality of Life
REQUESTED ACTION
If City Council concurs, move to authorize the advertising of Request for Proposals for
the City of Shakopee vending services.
~ ~
J mie Polley, Dir. r s, Rec & NR
SHAKOPEE
CITY OF SHAKOPEE
PARKS AND RECREATION DEPARTMENT
VENDING SERVICES
REQUEST FOR PROPOSALS (RFP}
INTRODUCTION
The City of Shakopee is seeking proposals for year-round vending services at the Shakopee
Community Center, Shakopee Ice Arena, and Shakopee City Hall; seasonal vending services at
neighborhood parks as requested; and resale beverage service at the Shakopee Ice Arena and
Shakopee Aquatic Park concession stands.
PROPOSAL INFORMATION
Project Overview
The successful contractor shall provide vending machines and the products to stock the
machines for Shakopee Parks and Recreation Department. The services shall include, but not
be limited to, the maintenance, supplying and loading of product, collection of revenues, and
disbursement of commissions to the various sites identified in this RFP.
Shakopee Parks and Recreation Department has contracted for vending services in the
Shakopee Community Center/Shakopee Ice Arena complex since opening in 1996. In addition,
we have also contracted for vending services at the Shakopee Aquatic Park, and provided retail
beverage service at the Ice Arena and Aquatic Park concession stands. This proposal also
contains requirements for vending machines at neighborhood parks and City Hall.
Scope of Agreement
Contractor shall provide all labor, equipment, materials and services necessary or incidental to
locate and keep stocked vending machines at the locations as indicated below. Contractor shall
indicate on proposal where the vending machines will be placed, how many vending machines
will be placed at each location and what type of vending machines will be placed at each
location:
¦ Shakopee Community Center, 1255 Fuller Street (Year-Round}
? 75,000 ft2 multi-use facility
? Two-court gymnasium
? Cardio and strength training equipment
? Aerobics area
? Elevated walking track
? Meeting Rooms
? Teen Center
? Public Access Cable Television Studio
? Approximately 55,000 annual admissions; estimated 100,000 annual entrances through
the door.
? Shakopee Skate Park with estimated annual attendance of 10,000
? Located adjacent to ball fields and trails
? Parks and Recreation administrative offices
COMMUNITY PRIDE SINCE 1H57
129 Holmes Street South •Shakopee, Minnesota • 55379-1351 • 952-233-9300 • FAX 952-233-3801 • www.ci.shakopee.mn.us
¦ Shakopee Ice Arena, 1255 Fuller Street South (Year-Round)
? Indoor ice arena
? Seating for approximately 900 spectators
? Home to the Shakopee High School Boys and Girls teams
? Home to the Shakopee Hockey Association
? Host of 25 high school games, three youth hockey association tournaments, and district
tournament
? Staffed concession operation
? Approximately 1,600 hours of ice rented annually.
¦ Shakopee Aquatic Park, 1101 Adams Street South (Seasonal)
? 1-acre, sand bottom swimming facility
? 300' water slide
? 3 drop slides
? Zero-depth beach
? Staffed concession operation
? Located in Lions Community Park
? Approximately 25,000 annual admissions
¦ Shakopee City Hall, 129 S. Holmes Street
? Approximately 40 employees
? Location of City Council, Commission, and Community meetings
¦ 17t" Avenue Sports Complex, 2600 17t" Avenue East (Seasonal)
? 39.6 acres
? 7 field Soccer Facility
? Staffed concession operation
? Class/meeting room
? Approximately 500 hours of competitive play
¦ Tahpah Park Softball Complex, 1488 Adams Street (Seasonal}
? 50 acres
? 4 field lighted softball complex
? 4 field unlighted softball complex
? 1 lighted football field
? Staffed concession operations
? Approximately 500 hours of competitive play
¦ Tahpah Park Schleper Baseball Stadium, 1490 Adams Street (Seasonal)
? I lighted baseball field within a stadium
? Staffed concession operations
? Home to 2 amateur baseball teams
? Hosting the 2008 State Amateur Baseball Tournament
¦ Parks (Potential future service locations; seasonal, but could operate year-round):
Holmes Park, 5`" and Shumway Scenic Heights Park, Ruby Lane
Hiawatha Park, 7t" and Market Memorial Park, CR 101
Providence/V1/estchester, 17t" Ave and Valley View Rd
? Traditional neighborhood or larger community parks
? Park buildings, Play equipment
? Picnic shelters, Ball fields, Outdoor seasonal ice rinks
2
City shall make the final determination as to the number and type of vending machines allowed at
each location. Facilities may be added to or deleted from this list, as deemed necessary by the
City.
Terms of Agreement
The term of this contract shall be for a period of three years, commencing on March 1, 2008
through February 28, 2011, with two additional one-year extensions if agreeable to both parties,
unless it is otherwise terminated by the parties pursuant to its termination provisions.
Equipment Requirements
1. Contractor is to provide vending machine equipment/refrigeration equipment of the most recent
model and not manufactured prior to 2000.
2. Contractor is to provide the most energy efficient equipment manufactured and shall install or
equip machines with motion sensing controls designed to reduce electricity usage during off-
peak times. Documentation of the equipment's energy efficiency must be provided to the City.
3. Contractor is to provide refrigeration equipment for concession stand usage as requested by
the City.
4. Contractor is to provide and service at least one (1) change machine for the Shakopee
Community Center.
5. Vending equipment must be equipped with meters (counting devices) to register gross income
in a manner suitable for scheduled auditing as a basis of payment and settlement.
6. Vending equipment must have the capability of receiving $1 and $5 bills, and $1 coins. Change
machine must have the capability of receiving $1, $5, and $20 bills.
7. Vending equipment shall have the capability of returning change in amounts of $.05, $.10, $.25
and $1.00, and have adequate change inventory for required returns.
8. All vending machine equipment must accept nickels, dimes and quarters and dollars and shall
also be equipped with amicroprocessor-controlled dollar bill acceptor as an equipment
accessory, for all vending locations.
9. A suitable refund policy agreed to by Shakopee Parks and Recreation for malfunctioning
vending machines shall be developed for each site.
Services to Be Provided
1. Equipment Installation
The contractor shall provide for and will pay all costs associated with the installation of
machines for each facility, plus the cost involved in adding additional machines or removing
machines as they become necessary. The addition or deletion of a machine shall be at the
discretion of the City and shall be effective within 15 days of such request.
Should the installation of equipment require any modification of location, wiring, or other
alterations to any existing building, the modifications will be made at the contractor's expense
and the contractor must submit such proposed work in writing to the City and secure
permission in writing before proceeding with any installation. All locations are subject to
approval of the City.
2. Maintenance
Contractor shall be responsible for proper maintenance and operation of all machines, and
shall provide repair service within twelve (12) hours of notification of any malfunction (including
weekdays, weekends and holidays).
The contractor shall be solely responsible for all damages, losses, thefts, and other difficulties
as may accrue to vending machines, the stock, and/or money therein; regardless of the cause
of such damage, loss, theft, or other difficulty.
Contractor agrees to keep machines and the area surrounding them in a clean and in a
sanitary condition.
3. Accounting
The contractor shall maintain complete and accurate records of vending machine transactions
for each machine in accordance with accepted industry accounting practices, for the duration of
the contract. The contractor shall provide the Parks and Recreation Department with a
summarized and/or detailed report as requested (annually and possibly quarterly).
The contractor shall be responsible for all bookkeeping and shall submit a monthly
statement/reportgrnss sales and commission paid to ensure proper settlement and payment to
each site involved. Commissions are to be paid monthly. At a minimum, this report will include
a breakdown by machine and location, products sales and commissions generated. The
contractor shall be responsible for the picking up of all moneys and the restocking of all
machines.
4. Personnel and Staffing
All employees of the contractor shall be considered to be at all times the sole employee of the
contractor, under the contractor's sole direction, and not employees or agents of the City of
Shakopee. All of the contractor's employees and other parties that may be involved in the work
shat{ be considered to be independent contractors by the City of Shakopee for the purpose of
income tax withholding, workers' compensation insurance and benefits, payment of
unemployment compensation, payment of FICA taxes, liability for torts and eligibility for
employee benefits. The City may require that the contractor remove any employee that the
City deems careless, incompetent, insubordinate or otherwise objectionable, or whose
presence on the City's property is not in the best interest of the City.
The City shall have the right to review the staffing patterns and job schedules, and requires the
contractor to take the appropriate action to insure adequate service.
Employee uniforms shall be provided by the contractor to be best suited for the job junction
intended. Uniforms must be easy to identify and appropriately marked with contractor's logo
and employee's name.
5. Products
The City will work cooperatively with the contractor to evaluate and select product for sale, and
will look to the contractor for advice and guidance in this selection based on the contractor's
product knowledge. However, the City retains the right for final product selection.
Prior to the start of the contract, and at any time during the life of the contract, the City, at its
option, may require samples of vending products for evaluation and approval prior to sale at the
City sites.
Product sales may include: soft drinks, coffee, hot chocolate, and juice, milk, sandwiches,
chips, snacks and candy.
6. Produce Pricing
Contractor and City shall mutually agree upon the vending prices for candy and snacks. These
prices may be reviewed annually throughout the three-year contract period at the request of the
contractor or Gity, and minor price/product adjustments may be negotiated based on product
and price changes in the overall snack industry.
Timetable
Request for Proposals Issued Wednesday, January 16, 2008
Pre-Proposal Meeting 10:00 AM, Thursday, February 7
Deadline for Written Questions 10:00 AM, Friday, February 8
Written Responses Sent Friday, February 8
Proposal Due Date 1:30 PM, Wednesday, February 13
PROPOSAL SUBMISSION
Valid Proposal
1. In order to be considered valid, the proposal shall be in writing, submitted on time and in sealed
envelope, and be signed by an officer of the company who can be accountable for all
representations.
2. The submission shall include an original proposal and one (1) copy.
3. The proposal must contain the following information, presented in the order shown:
a) Company background
b) Description of proposer's past experience providing similar services
c) Names and addresses of contact person(s)
d) Ability to meet project requirements and services
e) Complete vendor service bid sheet
f) List of proposed product for sale and proposed prices
g) Proposed process for response to customer complaints and refunds.
h) Description of services provided, including locations and type of service.
i) At least three (3) references
4. Notice to Proposer:
a) This is a request for proposal and not a competitive bid per Minnesota Statutes Section
471.345.
b) The City is not responsible for costs incurred by anyone responding to this Request for
Proposals.
c) Upon submission, all proposals become the property of the City, which retains the right to
use any concept or idea presented in any proposal submitted, whether or not that proposal
is accepted.
d) The City expressly reserves the right to amend or withdraw this Request for Proposals at
any time and to reject any or all proposals.
e) The City is not bound to accept the lowest cost proposal.
f) Proposers are held legally responsible for their proposals and proposal budgets. Proposers
are not to collude with other proposers and competitors, or take any other action that will
restrict competition. Evidence of such activity will result in rejection of the proposal.
g) The City reserves the right to negotiate contract terms contemporaneously and /or
subsequently with any number of proposers as the City deems to be in its best interest of
the City.
h) The City reserves the right to request any additional information at any stage of the
Request for Proposals process. Compliance shall be at proposer's expense.
5. Companies shall make all investigations necessary to thoroughly inform themselves regarding
the supplies andlor service to be furnished in accordance with the proposals. No plea of
ignorance by the proposer of conditions that exist or that may hereafter exist as a result of
failure or omission on the part of the proposer to make the necessary examinations and
investigations will be accepted as a basis for varying the requirements of the City of the
compensation to the proposer.
Pre-Proposal Conference
A Pre-Proposal Conference will be held at 10:00 a.m., Thursday, February 7 at the Shakopee
Community Center, 1255 Fuller Street South in Shakopee. Attendance at this Conference is not
mandatory.
Submission Procedures
1. Proposals are due by 1:30 PM, Wednesday, February 13.
2. Submit to:
Jamie Polley, Parks, Recreation & Natural Resources Director
Shakopee Parks and Recreation
1255 Fuller Street South
Shakopee, Minnesota 55379
(Faxed proposals will not be accepted.)
3. The response must include an original and one (1) copy of the proposal. The first page of the
original must have the original signature of the officer who will be accountable for all
representations. Both copies shall have the attached City bid sheet as a cover sheet for the
proposal.
4. Unsigned proposals will be considered invalid.
5. Both copies should be sealed in a single envelope or box. The name, address, and proposal
name (Vending Services) should be clearly marked on the outside.
6. A proposal may be withdrawn on written request of the proposer prior to the proposal due date.
Negligence of the proposer in preparing this proposal confers no right to withdraw the proposal
after the proposal due date. Prior to opening, changes may be made, provided the change is
initialed by the proposer or the proposer's agent. If the intent of the proposer is not clearly
identifiable, the interpretation most advantageous to the City will prevail. Once submitted a
proposal becomes public property and will not be returned. Proposals may not be withdrawn for
a period of 180 days after the time set for the proposal opening. All proposals submitted shall
be valid for a period of 90 calendar days from the date of the proposal opening.
7. Proposer understands and acknowledges that pursuant to Minnesota Statutes, public records
may be inspected and examined by anyone desiring to do so, at a reasonable time, under
reasonable conditions and under supervision by the custodian of the public records. Proposals
are private or nonpublic until they are opened by the City. Once the proposals are opened, the
name of the proposer becomes public. All other data in a proposal are private or nonpublic data
until the completion of the evaluation process (meaning that the City has completed negotiating
the contract with the selected proposer). After the City has completed the evaluation process,
all remaining data submitted by all proposers are public with the exception of trade secret data
as defined and classified in Minnesota Statutes Section 13.37. If all proposals are rejected by
the City prior to the completion of the evaluation process, the proposals remain private or
nonpublic until a resolicitation of the request for proposals results in the completion of the
evaluation process or a determination is made by the City to abandon the process. If the
rejection of the proposals by the City occurs after the completion of the evaluation process, the
proposals remain public. If a resolicitation of a request for proposals does not occur within one
year of the proposal opening date, the proposals become public. Proposer shall have access
to data coiiected or maintained by the City as deemed by the City as necessary to perform the
proposer's obligation under the contract. Such data will be provided to the proposer as
governed by the Minnesota Governmental Data Practices Act, Minnesota Statutes Chapter 13.
Proposer agrees to maintain all data obtained from the City consistent with the requirements of
the Data Practices Act. Proposer will not release or disclose the contents of data classified as
not public to any person except at the written direction of the City. Proposer agrees to defend
and indemnify the City from any claim, liability, damage or loss asserted against the City as a
result of the praposer's failure to comply with the requirements of the Data Practices Act. Upon
termination of this contract, proposer agrees to return data to the City, as requested by the City.
All books, records, document and accounting procedures and practices of the proposer
relevant to the contract, shall, pursuant to Minnesota Statutes, be subject to examination at all
times by the City, the Legislative Auditor or the State Auditor.
EVALUATION AND SELECTION
1. The City reserves the right to reject and/or award any and all proposals or parts thereof and to
waive any formalities and technicalities according to the best interests of the City.
2. The City reserves the right to waive any minor irregularities in the proposal request process.
3. The City reserves the right to interview any or all proposers at its discretion.
4. The City will review proposals based on the following criteria:
a) The experience, resources, and qualifications of the firm and individuals to be assigned to
the project.
b) The Proposer's understanding of the scope of services requested.
c) Ability to meet project requirement and services.
d) Percentage of revenue to be paid to the City (commission), as well as additional items
provided as outlined in the "bid sheet".
e) Product variety.
f) Proposed process for response to customer complaints and refunds.
Please Note: The City desires to award a single contract that provides complete vending (snack
and beverage) at all locations identified in this proposal. Accordingly, additional consideration will
be given to proposals that can provide a complete vending service. However, this will not preclude
the City from the option of selecting separate proposals for snack and beverage, if the City deems
it in the best interest of the City. In addition, the City may desire to allow multiple venders of similar
products at specified locations i.e. Tahpah Park Schleper Baseball Stadium. The Shakopee City
Council will make the final decision regarding award of the contract.
EXECUTION OF CONTRACT
Notification in writing by the City to the successful company of award of contract shall be deemed a
final contract award. The proposal submittal form, as submitted and signed by the company, shall
constitute a final agreement and the proposal specifications contained herein shall become part of
the agreement. Any additional work to be performed, as mutually agreed upon by the City and the
company, shall become a part of that agreement. Unless it is specifically stated otherwise on the
proposal, the proposal will be awarded to, or placed with, and payment made to the person or
company that signs the proposal.
REQUIREMENTS OF PROPOSAL
When necessary, the successful company shall, within ten (10) days after notification of the award:
(a) enter into a contract in writing with the City covering all matters and things as set forth in the
specifications and proposal; (b) carry insurance acceptable to the City covering public liability,
property damage, automobile liability, product liability, and worker's compensation.
COMPLIANCE WITH ALL LAWS
All work under the contract must be executed in accordance with all applicable federal, state and
local laws, ordinances, rules and regulations.
CONTRACT ALTERATIONS
No amendment of a contract shall be valid unless made in writing and signed by the City
Administrator or his/her authorized agent.
NOTICES
All notices required by the contract shall be given in writing.
NON-ASSIGNABILITY
The contractor shall not assign the contract, or any part thereof, to any other person, firm or
corporation without the previous written consent of the City. Such assignment shall not relieve the
contractor from his/her obligations, or change the terms of the contract.
INDEMNITY
The awarded contractor agrees to indemnify, defend and hold the City harmless from any and all
claims, suits, actions, damages, cause of action, or attorneys' fees, arising from any personal
injury, loss of life, or damage to person or property sustained by reason of or as a result of the
products or services supplied. The awarded contractor agrees to indemnify, defend and hold the
City harmless from any and all claims, suits, actions, damages, causes of action or attorneys' fees
arising from any personal injury, loss of life, or damage to person or property sustained by reason
of or as a result of the negligence of the contractor, its employees, agents or assigns.
EQUAL EMPLOYMENT OPPORTUNITY
During the performance of the contract and/or supplying of materials, equipment and supplies,
proposer must be in full compliance with all provisions of the State of Minnesota relating to
employment, including equal employment opportunity requirements.
REQUIRED INSURANCE
In submission of a proposer, the company is certifying that he/she has all insurance coverage
required by law or would normally be expected for the type of business. In addition, the proposer
is certifying that he/she has at least the following insurance coverage:
Liability Limits
Each
Type of Insurance Occurrence Aggregate
GENERAL LIABILITY:
Bodily Injury $1,000,000 $1,000,000
Property Damage $1,000,000 $1,000,000
Contractual Insurance -Broad Form $1,000,000 $1,000,000
Product $1,000,000 $1,000,000
AUTOMOBILE LIABILITY:
Bodily Injury $1,000,000 $1,000,000
Property Damage $1,000,000 $1,000,000
This insurance must include non-owned, hired, or rented vehicles, as well as owned vehicles.
WORKER'S COMPENSATION & OCCUPATIONAL DISEASES: State of Minnesota compliance
NOTE: The specifications may require higher limits or additional types of insurance coverage than
shown above and the contractor may be required to furnish a certificate or proof of insurance
coverage.
Contractor shall provide a certificate of insurance in the amounts above. The required insurance
must name the City of Shakopee, its agents, officials, employees, and volunteers as additional
insureds, and the certificate of insurance shall state that the City shall receive 10 days written
notice prior to cancellation or termination.
ACCEPTANCE
After the acceptance and award of the proposal, and upon receipt of a written purchase order
executed by the proper officials of the City, this instruction to proposers, including the
specifications, will constitute part of the legal contract between the City of Shakopee and the
successful company.
DEFAULT
The City may terminate the contract at any time if the contractor is found by the City to be in default
of any of its terms. If the City terminates the contract, the City may procure the services similar to
those so terminated and the contractor shall be liable to the City for any excess costs for similar
supplies and services, unless the contractor provides acceptable evidence that failure to perform
the contract was due to a cause beyond the control and without the fault or negligence of the
contractor.
SPECIAL CONDITIONS
Wherever special conditions are written into the Specifications or Special Provisions sections which
are in conflict with conditions stated in these instructions for submitting a proposal, the conditions
stated in the Specifications or Special Provisions sections shall take precedence.
PERMITS AND LICENSES
The successful company shall obtain, at their own expense, all permits and licenses which may be
required to complete the contract.
PROPOSALRIGGING/ROTATING
Minnesota State law states it is unlawful to participate in bid rigging and/or rotating. State law
further states that it is unlawful to award a contract to any individual or entity that is delinquent in
the payment of any tax administered by the Department of Revenue unless the individual or entity
is contesting the amount and/or liability through proper procedures.
Therefore, the undersigned hereby certifies that the proposer is not barred from bidding on the
contract as a result of Minnesota State law, prohibiting proposal rigging and/or rotation, and that
the proposer is not delinquent in the payment of any tax, unless it is contested in accordance with
the procedures established by the appropriate revenue act.
Proposer
Address
Authorized Person
Authorized Signature
Title Date
CONTRACT TERMINOLOGY
a. Independent Contractor. It is agreed that nothing in this contract is intended or should be
construed in any manner as creating or establishing the relationship of co-partners between
the contractor and the City ar as constituting the contractor as the agent, representative or
employee of the City for any purpose or in any manner whatsoever.
b. Assignment. Neither party shall assign the executed contract, or any interest in the contract,
without the written consent of the other party.
c. Severability. -The provisions of the executed contract are severable. If any portion of the
contract is, for any reason, held by a court of competent jurisdiction to be contrary to law,
such decision shall not affect the remaining provisions of the contract.
d. Waiver. Any waiver by either party of a breach of any provision of the executed contract
shall not affect, in any respect, the validity of the remainder of the executed contract.
e. Entire Agreement. The executed contract supersedes all oral agreements and negotiations
between the contractor and the City relating to the subject matter hereof, as well as any
previous agreements presently in effect between the parties relating to the subject matter in
the contract. Any alterations, amendments, deletions, or waivers of the provisions of the
executed contract shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
f. Venue. The contractor agrees that this contract shall be construed and governed by the
laws of the State of Minnesota.
QUESTIONS
Proposers may submit questions related to the specific pro}ect requirements and contents of
proposals only in writing by 10:00 AM, on Friday, February 8 to:
Jamie Polley, Parks, Recreation & Natural Resources Director
Shakopee Parks and Recreation
1255 Fuller Street South
Shakopee, Minnesota 55379
Or faxed to 952-233-3831.
Written responses to all questions received on time will be faxed to all holders of the Request for
Proposals by 4:30 PM on Friday, February 8, in the form of addenda. No oral questions will be
entertained prior to or after the deadline for written questions specified above. Proposers shall rely
only on the provisions of this Request for Proposals and written addenda in preparing their
proposals.
CITY OF SFIAKOPEE
PARKS AND RECREATION DEPARTMENT
VENDING SERVICES
REQUEST FOR PROPOSALS (RFP)
PROPOSAL FORM
March 1, 2008-February 28, 2011
Company Name
Address
State Zip Code Business Phone FAX
Contact Person Title
Section 1: Vending Commission and Costs
Instructions: Complete the following information; if an item is not being proposed, indicate with
"n/a".
Vendin Commission Vendin Price Example of Products
Bottle soda % $
Can soda % $
Juice % $
Snacks -Small % $
Snacks -Large % $
Candy % $
Coffee/Hot Chocolate °Io $
Milk % $
Cold Sandwiches % $
Other % $
Section 2: Retail Product Costs
Instructions: Complete the following information; if an item is not being proposed, indicate with
"n/a".
Retail PricelUnit Unit Quantity Example of Products
Bottled soda $
Can soda $
Section 3: Vending Machine Location: Indicate how many machines and what type of
machines will be placed at each location.
Location Number of Machines Type of Machine
Shakopee Community Center
Shakopee Ice Arena
Shakopee Aquatic Park
Shakopee City Hall
Park: (Please list)
Section 4: Product Donation, Annual Financial Payment, and Other Items
Instructions: Indicate if you are willing to provide the following items free of charge as part of
the agreement, and if so, answer the associated questions.
1. Donation of 100 cases of bottled soda per year to be used for programs, events, and
activities.
Are you willing to provide this? Yes No
If so, what product brand(s) would you donate?
2. Pre-printed department program and/or special event advertising banners.
Are you willing to provide this? Yes No
If so, how many each calendar year?
3. Annual financial payment in addition to commissions.
Are you willing to provide this? Yes No
If so, how much each year?
4. 4" Digital Clock for Ice Arena.
Are you willing to provide this? Yes No
Section 5: Advertisement at Tahpah Park Schleper Stadium
1. Advertising space is available on the permanent scoreboard of the Tahpah Park Schleper
Stadium. This space is available for the duration of the contract.
Are you interested in purchasing advertising space? Yes No
If so, how much are you willing to purchase the space for?
Section 6: Signature: Required
Signed
Title:
Date