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HomeMy WebLinkAbout4.D.1. Extension of City Administrator's Personnel Authority-Ord. No. 887Consent Business 4. A 1. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 05/20/2014 SUBJECT: Extension of City Administrator's Personnel Authority - Ord. No. 887 (F) Action Sought The Council is asked to move to adopt Ordinance No. 887, Fourth Series; An Ordinance of the City of Shakopee Amending Shakopee City Code Section 2.06, Subdivision 5 Dealing with the Duties of the City Administrator. Background At its January 7 meeting, the City Council adopted Ordinance No. 880, granting the City Administrator the authority to handle certain routine personnel functions rather than having them come before the City Council. Staff is now seeking Council approval for Ordinance No. 887, which clarifies and slightly expands the authority granted in January in the following ways: The original ordinance granted the City Administrator the authority to hire and appoint new employees to positions already approved by Council through the budget process. However, it did not clearly state that the Administrator has the authority to promote current employees to such positions. The new Ordinance being presented clarifies this by changing "hire and appoint new employees to ..." to read "hire, promote and appoint employees to. . . " 2. After the original ordinance was approved, staff realized that it did not specifically grant the City Administrator the authority to clear newly hired or promoted employees from their probationary period, although this seems to be in the spirit of the original action which was aimed at removing routine and mundane actions from the Council's plate. This is addressed in the ordinance presented here. 3. Lastly, when the original ordinance was passed in January it specifically excluded civil - service employees (i.e. all Police Department employees). This was done because the rules of the Civil Service Commission specifically stated that the appointing authority was the City Council. The Civil Service Commission has since amended its rules so that the City Administrator is the appointing authority for all positions other than Chief, Captain and Sergeant. One significant benefit of this change is that we can now extend employment offers to police officer candidates without waiting for the next City Council meeting. With quality police officer candidates in high demand around the metro area this can mean the difference between an applicant choosing to come to Shakopee over another department. Finally, the staff memo from the January action indicated that Council approval would be sought prior to hiring anyone higher than the mid -point of the pay range, but that language was missing from the actual ordinance. This oversight is corrected with this ordinance. Recommendation I recommend adoption of the proposed ordinance. Relationship to Vision This is a housekeeping item. (F) Requested Action The Council is asked to move to adopt Ordinance No. 887, Fourth Series; An Ordinance of the City of Shakopee Amending Shakopee City Code Section 2.06, Subdivision 5 Dealing with the Duties of the City Administrator. Attachments: Ordinance No. 887 ORDINANCE NO. 887, Fourth Series AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING SHAKOPEE CITY CODE SECTION 2.06 SUBDIVISION 5 DEALING WITH THE DUTIES OF THE CITY ADMINISTRATOR THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1. Section 2.05, subd. 5, of the Shakopee City Code is amended to read as follows: Subd. 5. Duties. The City Administrator shall be the Chief Administrative Officer of the City and shall be responsible to the Council for the proper administration of all affairs of the City and to that end shall be empowered and required to: A. Repealed. B. Supervise the administration of all Departments, offices and divisions of the City except as otherwise provided by law and carry out any other responsibilities placed under the City Administrator's jurisdiction by this Section or by subsequent Council action. C. Advertise for, linterview, and screen all prospective City employees as permitted by law and shall make recommendations to the Council before the Council makes any appointment that the City Administrator is not authorized to make; suspend employees as necessary; make recommendations for terminating employees and may suspend any employee until the next Council meeting when the Council shall affirm, modify, or reject the recommendation for termination. D. Develop and issue all administrative rules, regulations and procedures necessary to insure the proper functioning of all Departments and offices under the City Administrator's jurisdiction as permitted by law and Council approval. E. Prepare and submit an annual budget to the Council and keep the Council advised of the financial condition of the City and make such recommendations as the City Administrator may from time to time determine desirable and necessary. F. Attend and participate in discussions at all meetings of the Council and other official bodies as directed by the Council. The City Administrator shall also represent the City at all official or semi - official functions as may be directed by the Council and not in conflict with the prerogatives of the Mayor. The City Administrator shall be entitled to notice of all regular and special meetings of the Council. G. See that all laws and provisions of the City Code are duly enforced. H. Purchase or enter into contracts for previously budgeted items when the amount thereof does not exceed $15,000, and purchase or enter into contracts for previously budgeted services, when the annual amount of such contract does not exceed $15,000. For items and services in excess of $15,000, the City Administrator shall receive estimates, quotations, proposals, or sealed bids, as appropriate, and present them to the Council for official action. Recommend from time to time the adoption of such measures as the City Administrator 443709v1 JJT SH155 -23 may deem necessary or expedient for the health, safety and welfare of the community or for the improvement of the administration. J. Perform such other duties as may be required by the Council and consistent with Minnesota Statutes and the City Code. k. Accept resignations of employment from all employees, except Department Heads, Police Captains and Police Sergeants. Hire, promote and appoint ..........:! __...__ non Department Head employees for iic.. nine nn _r �. _... __._ _ positions previously budgeted for and authorized by the City Council, with the exception of Department Heads Police Captains and Police Sergeants and those employees recommended for hire at or above the mid -point of the established pay range. M. Clear and remove all employees except Department Heads Police Captains, and Police Sergeants from probationary status upon successful completion of their probationary period. Section 2. Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota held this day of , 2014. Mayor of the City of Shakopee Attest: City Clerk 443709v1 JJT SH155 -23