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HomeMy WebLinkAbout5.A.1. Fitness Equipment Purchase CITY OF SHAKOPEE MEMORANDUM SfJ.J. To: Mayor and City Council Mark McNeill, City Administrator C. ..^~'~r'\0~"!!:w~ U~ ~ ....~ '>" "" \,~ .' , d"~ v ~ ~ 'YJ From: Travis Karlen, Recreation Supervisor Meeting Date: January 2, 2008 Subject: Fitness Equipment Purchase INTRODUCTION City Council is asked to authorize the purchase of new fitness equipment, trade in of a leg extension/leg curl machine and the donation of one decline bench to the Shakopee Police Department. BACKGROUND AND DISCUSSION In March 2004 City Council approved the reuse of the gymnastics space within the Community Center for fitness activities. The reuse provided a permanent home for our aerobics program, designated cardio and weights area for our members, and better utilized an underutilized space. From 2004 - 2007 we have reconfigured the fitness area, added new equipment and accommodated ADA guidelines. With the improvements we made the last 4 years, we have provided an improved fitness space in the facility we currently have. Currently we have a leg extension/leg curl machine that is one of the original pieces of strength equipment. This piece takes up a large amount of space and is nearing the end of its life expectancy. We are proposing to trade in this piece of equipment and replace it with a newer/more compact model. The 2008 operating budget contains $20,000 for upgrading fitness equipment. We currently have a good selection of equipment for the size of our fitness center and the area is close to its maximum capacity for the amount of equipment that can be housed in the area in accordance with ADA guidelines. Therefore, I am recommending a scenario that would upgrade some of the equipment, would involve donation of one piece of older equipment to the Police Department and would incorporate a few pieces we are lacking. The existing inventory of equipment we have is as follows: Unit Date Purchased . 4 Cybex Strength Stations 1995 . EFX Elliptical . Precor C 846 Upright Bike 2003 . EFX Full Body . Precor Treadmill Elliotical (2) . EFX Elliptical (2) . Precor Shoulder 2004 . Cybex Smith . Precor Row . Cybex Bench . Precor Squat . Cybex Dumbbell Rack . Cybex Leg Raise Dip . Dumbbells 20 Pair . Cybex Weight Tree . Precor Chest . Olympic Weights . Nordic Track 9800 . 1 Set Dumbbells 2005 Incline Trainer . 1 Set Olympic Plates . Free Motion Cable . 2 Stress Bars Cross . 2 EZ Curl Bars . Epic Strength Barbell . Leg Press Rack . Lat Bar . Preacher Curl . Multiuse Rack . Roman Bench . (2) Nu Steps . Aerobic Pack Dumbbells . (2) Life Fitness . Aerobics Stereo System 2006 Treadmills . (3) Life Fitness Total Body Ellipticals . (1) Life Fitness . 35 LB Plates 2007 Treadmill . Recumbent Bike . Paramount Modular 3 . EZ Curl Attachment (2) Station System . Ankle Strap (2) . Incline Bench . Studio Cycles(16) . Flat Bench . Star Trac Upright Bike . Troy 12 LB Dumbbells Proposed Eauipment We sent out a request for quotes to 4 different companies and received 3 quotes. As you can see TechnoGym offered a number of quoted items, but did not have everything we needed and much of their equipment was not multifunction like Push Pedal Pull. Many members also requested an additional treadmill but preferred the LifeFitness Treadmill. The company that carries this piece of equipment is 2nd Wind Exercise. They only quoted us for the one Treadmill. Free Motion fitness did not provide us with a quote. We are therefore recommending to move forward with a purchase from Push Pedal Pull and 2nd Wind Exercise for the purchase of the 2008 equipment. Company Items Bid Warranty & Service T echnoGym . Excite Wave 700 $16,347.28 2-Year Parts . Leg Curl 1-Year Labor . Abductor Set Up Included . Adductor . Pec Deck Push Pedal . Dumbbells 12.5 $8,435.26 2-Year Parts Pull . Dumbbells 17.5 1-Year Labor . Dumbbells 22.5 Set Up Included . Dumbbells 10 (10) . Inner Outer Thigh . Pec/Rear Delt . Leq ExtlLeq Curl 2M Wind . Life Fitness 5377.19 2-Year Parts Commercial Treadmill 1-Year Labor As part of the purchase, we would also like to donate one decline bench to the Shakopee Police Department. This piece is in working order but is not desirable for the use by patrons of the community center. BUDGET IMPACT The city has budgeted $20,000 for fitness enhancements in 2008. $13,812.45 will be used for the purchase of fitness equipment which leaves us with a $6,187.55 balance for a future purchase in 2008. We believe that the equipment will allow an enhanced workout and will bring in more members to the Community Center. VISIONING RELATIONSHIP The upgrade of fitness equipment will help ensure the long-term viability of the City's commitment of looking to the future for the good of our community and an investment that will serve our residents, employees, and guests in the years to come. With this in mind, this action appears to meet the following aspects of the City's vision: A Active and healthy community. B High quality of life. REQUESTED ACTION If Council concurs, move to authorize the purchase of new fitness equipment from 2nd Wind Exercise and Push Pedal Pull in the amount of $13,812.45 including a trade in of the Cybex leg extension and leg curl machine and the donation of the incline bench to the Shakopee Police Department.