HomeMy WebLinkAbout8.D. Presentation of City Staff Six Month Sprcial projects and Initiative PlanGeneral Business
8. D.
SHA:K011F F'
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Mark McNeill, City Administrator
DATE: 05/06/2014
SUBJECT: Presentation of City Staff Six Month Special Projects and Initiative Plan
Action Sought
For the Council to review and accept a six month special projects plan by City Staff.
Background
At the April 29th Workshop meeting, Council passed motion directing Staff to bring in a one -page six month work
plan for all departments.
With an eye towards the agenda items already anticipated for May 27th, I have placed this on the agenda for May
6th, anticipating that there may be time to discuss this that evening. This is dependent upon the duration of
discussion for the other two topics on the agenda.
Note that rather than a work plan, we have titled this "Special Projects and Initiatives ". A work plan to us connotes
day -to -day activities, for which probably 90 -95% of our time is already devoted. What we understood Council
wanting to do was to see what "other" items anticipated over the next six months. For that reason, we looked at
what special projects, and additional work might be performed during that time.
On April 15th, Staff submitted a number of goals, which were refined and placed into the attached chart. Note that
many of the Staff s goals did not make it onto this chart, either because of a number of them submitted, that they are
more operational in character, or where not measurable. Those goals still are valid, and we will deal with those at a
Staff level.
However, the items on the attached sheet are those of which we feel the City Council should be owner as a
stakeholder.
In addition, we took some liberties with the "by department" and divided some major functions into their own
separate area -- Natural Resources, Economic Development, and City Clerk being among those. Finally, we added
City Council projects and initiatives.
If time permits at the May 6th meeting, I would like to briefly present these. If they are acceptable, Council can
make a motion to affirm those. If they are not what the Council had in mind, they should give direction as to what
changes are needed, and those would be brought back at the May 27th meeting.
Action Required
If the Council concurs with the attached document, it should adopt the Special Projects and Initiatives document for
June - December 2014.
Attachments: Six Month Work Plan
11"tJ Current Special Projects & Initiatives -- by Department (June — December, 2014)
SI IAKOPEE
City Council
• Adopt 5 Policy Directives (7/14)
• Provide policy direction for FY15 Budget &
Levy.(7 /14)
• Adopt 5 additional Policy Directives
(11/14)
Administration
• Complete garbage hauler transition. (7/14)
• Simplify and quicken part -time hiring
process. (8/14)
• Research and purchase software for
project and contact management. (9/14)
• Present updated IT Policy for CC approval.
(9/14)
• Conduct 2 leadership / management
training programs. (10/14)
• Conduct Professional Community Survey
(12/14)
• Initiate a Performance Measurement
Program. (12/14)
• Develop and implement new employee
performance evaluation system for non-
union employees. (12/14)
Community Development
• Present Joint Powers Agreement for
Transit Merger (6/14)
• Research and draft urban agriculture, bee
and chicken ordinance. (8/14)
• Initiate planning for extension of
municipal services to the south and west
(69/169, Marystown Rd., CR78 & 79). Hold
at least 2 meetings of Study Group.
(Includes PW & Econ Dev.)(9 /14)
• Present Updated Sign Ordinance. (7/14)
Pnlirp
• Present Hookah Lounge Ordinance (5/14).
• Present information on regulation of
drones. (6/14)
• Conduct Emergency Management Training
for CC. (7 /14)
• Increase use of video as a communication/
pr tool. Create 6 PSA -style videos by
12/14.
Fire
• Research and propose full -time Training
Chief. Bring position forward for 2015
Budget. (8/14)
• Develop and present plan for replacement
of 800 MHz radios. (With PD). (8/14)
• Update pay policies and rates for paid -on-
call firefighters. (10/14)
• Expand use of box alarms to brush fires
and HazMat incidents. (12/14)
Parks & Recreation
• Discuss future of the Community Center
(6/14)
• Conduct an email -based Customer
Satisfaction Survey (9/14)
• Develop Operational Plan for the
Department. (12/14)
Natural Resources
• Tree Preservation Ordinance (5/14)
• Complete Tree Inventory (9/14)
• Develop Emerald Ash Borer Plan (10/14)
Economic Development
• Continue discussion of 101 Corridor Study
(6/14)
• Develop system for tracking and recording
Econ Dev. Programs (loans, TIF, SAC
credits, etc.) (11/14)
• Support implementation of Mainstreet
Program. (12/14)
Finance
• Assist with development of system for
tracking and recording Econ Dev.
Programs (loans, TIF, SAC credits, etc.)
(7/14).
• Improve planning for Internal Service
Funds in preparation for 2015 budget
process.
• Present CC with updated policies on debt,
fund balance and cash position. (12/14)
City Clerk
• Identify and hire firm to complete
recodification of City Code. Develop
project plan /schedule. (8/14)
• Plan, train and implement new procedures
in advance of primary elections. (7/14)
Public Works
• Develop & Issue RFP for Railroad Quiet
Zone Study. (6/14)
• Develop new rate structure for storm
water management. (10/14)
• Enhance Public Works Safety Training
program and OSHA compliance. (10/14)