HomeMy WebLinkAbout5.D.2. Appoint a Representative & Alternate to Serve on Prior Lake Outlet Channel Cooperators Meetings-Res. No. 6706 Z ,
CITY OF SHAKOPEE
Memorandum n ~ r,
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TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Consider Approval of a Resolution Appointing a
Representative and an Alternate to Serve on the
Prior Lake Outlet Channel Project Cooperators Meetings
DATE: December 18, 2007
INTRODUCTION:
On August 8, 2007 the City Council authorized the execution of a Joint Powers
Agreement and Memorandum of Agreement for the construction, use, operation, and
maintenance of the Prior Lake Outlet Channel. The agreements are between the City of
Prior Lake and the Prior Lake-Spring Lake Watershed District (PLSLWD), City of
Shakopee and the Shakopee Mdewakanton Sioux Community (SMSC). Together the
four organizations participating in the Joint Powers and Memorandum of Agreement are
defined as the "Project Cooperators."
On the attached Pages 44 and 45 of the Memorandum of Agreement, each Project
Cooperator is to designate an individual and an alternate to serve as representatives and
attend Project Cooperator meetings.
The representative will be discussing the previous year's activities, future design and
construction, operation and maintenance plans, modifications to the cost share
allocations, review the expenditures and approve a budget for design and construction as
well as operation and maintenance. Many of these items are technical in nature and
involve storm water management plans (Engineering) and operation and maintenance of
the channel (Public Works).
Staff would recommend that since the implementation of the agreement involves
Engineering and Public Works staff expertise, the Public Works Director/City Engineer,
Bruce Loney be the representative. The alternate is recommended to be the Assistant
City Engineer, Jeff Weyandt.
On budget issues, staff will inform Council of significant changes to the agreement.
Currently, staff has budgeted the channel improvements in the Storm Drainage CIP, as
included in the agreement.
If Council desires to have a Council member to be the representative, that is an option.
The MOA is a fairly complex agreement and technical formulas were incorporated to
determine the cost shares of each member. A technical person would need to go to the
meetings if a Council member is appointed.
Attached is a resolution proposing to appoint the Public Works Director/City Engineer as
representative and the Assistant City Engineer as the alternate to represent the City at the
Project Cooperators meetings.
ALTERNATIVES:
1. Approve Resolution No. 6706, appointing the Public Works Director/City
Engineer to serve as City representative at the Project Cooperators meetings and
the Assistant City Engineer to serve as alternate.
2. Deny this agenda item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Offer Resolution No. 6706, A Resolution Appointing the Public Works Director/City
Engineer and Assistant City Engineer to Serve as Representative and Alternate,
Respectively, at the Project Cooperator Meeting According to the Joint Powers
Agreement and Memorandum of Agreement for the Restoration and Maintenance of the
Prior Lake Outlet Channel and move its adoption.
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ce Loney,
Public Works Director
BUpmp
ENGR/2007PROJECTS/2007COUNCII/MEMOfi706
RESOLUTION N0.6706
A Resolution Appointing The Public Works Director/Engineer
And Assistant City Engineer To Serve As Representative
And Alternate, Respectively, At The Project Cooperator Meetings
According To The Joint Powers Agreement And
Memorandum Of Agreement For The Restoration And
Maintenance Of The Prior Lake Outlet Channel
WHEREAS, the City of Prior Lake, Prior Lake-Spring Lake Watershed District
and the City of Shakopee have entered into a Joint Powers Agreements for the
maintenance of the Prior Lake Outlet Channel; and
WHEREAS, the City of Prior Lake, Prior Lake-Spring Lake Watershed District,
City of Shakopee along with the Shakopee Mdewakanton Sioux Community have entered
into a Memorandum of Agreement for the same purpose; and
WHEREAS, the Joint Powers Agreement and Memorandum of Agreement
require a representative and alternate to attend Project Cooperator meetings.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, NIINNESOTA:
1. The recitals set forth above are incorporated herein.
2. The Public Works Director/City Engineer is hereby appointed to serve as City
Representative at Project Cooperator meetings as spelled out in the Memorandum of
Agreement and Joint Powers Agreement for the maintenance of the Prior Lake
Outlet Channel.
3. The Assistant City Engineer is hereby appointed to serve as Alternate City
Representative at Project Cooperator meetings as spelled out in the Memorandum of
Agreement and Joint Powers Agreement for the maintenance of the Prior Lake
Outlet Channel.
Adopted in session of the City Council of the City of
Shakopee, Minnesota, held this day of , 2007.
Mayor of the City of Shakopee
ATTEST:
City Clerk