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HomeMy WebLinkAbout5.F.2. Approval of Minutes: October 08, October 16, October 23, and October 29, 2007 5. r~~ OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA OCTOBER 8, 2007 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve Menden, Matt Lehman and Terry Joos present. Staff present were Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; Jamie Polley, Director of Parks and Recreation and Natural Resources; Julie Klima, Planner II;;:~~Swentek, Project Engineer; and Tom Pitschneider, Fire Inspector. Also present were KjffiKoza~#::Y:off, Barry & Kozar, P.A. and Mark Themig.;';::~;;;:,,:;:;'t; '..,:21;;::~" ~.8<<"", i Michael Leek presented Council with the Final Plat of Ridge Creek~Jiesolut~Qn No:l1s~665~f Mr. Leek stated that Ridge Creek I, Inc. has submitted an applicatio~Jir fi:l.r!!:l2:1m1tlpPli?~~f property located north ofCSAH 16 and east of Pike Lake Road. M~: Lee1C~ted !Efat the plat currently proposes the creation of 42 single-family residentitliLJots arftl4 outl~l1F /~~~~~~,,_ 7~:~~), )F'" Mr. Leek stated that staff has extensively reviewed tl1,e:;Ii.:fiail~~at apPl~on and has recommended denial of the final plat. Mr. Leek statil the re.ns for thi::hecommended denial ''',',''~ 'm,.;;;;&. of the plat is because there is no approved preliminai~lat, ther&lore the final plat application is premature; and that (as set forth in draft Res~N:e:~6~tl'le final jlat does not comply with the adopted city code and criteria.q~:;~ l..., '00: '.LL ,g ~_~c,_ _&"'_,,~_..& Mr. Leek states that Resolution No.(i~~n1'l:es mitthere:ls no final rendering of a decision in the dispute between the applica~tie~~3~jte jud~t on the preliminary plat. Mr. Leek also stated that there is not a concug~n.t:;'\:llmii'~ of a preliminary plat against which staff could . hfill- ~ .~ reVIew t e ma p at. :~" g::: ";.;. ~ '<)~0~0:'__ 1Z" -~ ~.$Y .__ Mr. Leek stated that sta~~~revie~~the pl;t against a number of City Code Chapter's 4, 7, 12, the fire code refereqnce in\;;Haj!.4 as';jefI as the design criteria which are referenced in Chapter 12. Mr. Leek stat~\"that sf~if#a~lTat the final plat fails to comply with numerous provisions of each ofth~ chapter'$':dllent~ned (~s described in Res. No. 6669) and that denial of the final plat is recoA:ril~:b;:i:::11:;;1E:;~.c, 1:- Ma)'~r schrln:tt asR'eQ if Council has any questions of Mr. Leek or other City Staffmembers. No one~sponded~";;F' ~~:''''''':' ''''tt:",7 -- "'" - @> -. ""i'i -- = Mayor S<3'~asled ifthe applicant or his representatives have any comments they wished to make. TomfJray, an attorney with the law firm of Briggs and Morgan representing the applicant wished to speak to Council. Mr. Bray stated that the comments he has relating to the matter are identical to the comments of the following Final Plat of Ridge Creek Bluff, Resolution No. 6670 and asked ifhe could be allowed to address both issues at the same time. Council agreed that Mr. Bray could address both issues at the same time. Official Proceedings of the October 8, 2007 Shakopee City Council Page -2- Mr. Bray stated that Briggs and Morgan has reviewed the city staff reports and the proposed resolutions and discussed them with their client Randy Noecker. Mr. Bray stated that his client disagrees with staffs proposed findings and conclusions with respect of the final plat of Ridge Creek and Ridge Creek Bluff and is asking City Council to approve both plats. Mr. Bray detailed his client's disagreement with city staff reports that there is not an approved preliminary plat. Mr. Bray stated that Judge Macklin, in his May 17, 2007 Order and Judgment, determined that the City has improperly denied the applicants preliminary plat aB~,q^ation and granted Mr. Noecker's motion for a summary judgment for approval ofthel:~~:min~~at. _0 ~:_ ~_ Mr. Bray also said that Mr. Noecker objects to staffs attempt to use therTmal p)al1::iilrPprov~~ process to address issues that the City elected not to address or con~L6 in t~pre~nl!-~ plat . . -;((((<<.- ~ applIcatIon. ,;;l:::ii '~;;'\::M;57'~ ^; ]Jt:Y " . '\ V0!~:; <,;~;' Mr. Bray then went on to address a few ofthe findings in t9,Ii~Eopos@'p resottlE!g~that his client disagrees with regarding the final plats of Ridge Creek and'RfZF~~~re~Jf B1uf~:;wMr. Bray also stated that his client does not object to making the mClm~_ns ne~ei~!rY to approve the final plats. Specifically, Mr. Bray spoke to items 9.A.; 9.i.; 9.H.;09i~ 9.J.; 9:'Ci.; 10.C; 10.E.; 10.F.; 10.H.; 11; B.A.; 13.B.; 13.C.; and B.D. ~~ '~t: _~-.~i~~~\~> ~, :!~ Mayor Schmitt asked if there were any ad~t{:~pal~!~en:t$]i&:am the public. There were none. Joos/Clay offered Resolution No. 66~~soIiiQn om~ City of Shakopee, Denying the Final Plat Application for Ridge Creek~:lnd~By,,1its ad~'~ion. Discussion followed. A,t:~~;P;~:~:ii;~e_ ""~;::E~:: ,;w m:w '~ _--. Cncl. Lehman asked which p~~n~ pla~~J;ourt approved. Mr. Thomson stated that it is what it is. The Court had it befof~~fu1d ther~s really nothing more we can explain or do on that tonight. '1:i::1:,'" ~""'" .; ,\~'0";ii:~ v'~i~>w Mayor Schmitt asi'e;:~ for a;\~~inotion. Motion carried 5-0. ~ ~- ,'" Michae1l::eei!4ij;e~,~~,~~SoJ~with the Final Plat of Ridge Creek Bluff, Resolution No. 6670. Mr. Lee1E\!~te~arR::iag~reek I, Inc. has submitted an application for final plat approval of propyrty loca~d n1YE!,h ofCSAH 16 and east of Pike Lake Road. Mr. Leek stated that the plat curr~y prop<Ys~s th~~feation of 42 single-family residential lots and 1 outlot. W~t~~____ "~~,,r Mr. Leeklt''!l~~.!,at staff has extensively reviewed the final plat application and has recommendeir11enial of the final plat. Mr. Leek stated the reason for the recommended denial of the plat is because there is no approved preliminary plat therefore the final plat application is premature; and that (as set forth in draft Res. No. 6670) the final plat does not comply with the adopted city code and criteria. Mayor Schmitt asked if there were any questions of Mr. Leek. No one responded. Official Proceedings of the October 8, 2007 Shakopee City Council Page -3- Joos/Lehman offered Resolution No. 6670, A Resolution of the City of Shako pee Denying the Final Plat Application for Ridge Creek Bluff, and moved its adoption. Motion carried 5-0. Menden/Lehman moved to adjourn to Tuesday, October 16,2007, at 7:00 p.m. Motion carried 5-0. The meeting was adjourned at 7:16 p.m. ~~J.~ W~ithS. Cox City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 16, 2007 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve Menden, Matt Lehman and Terry Joos present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; and Jamie of Parks, Recreation and Natural Resources. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to there are not changes to the agenda. Clay/Joos moved to approve the agenda. In the Mayor's Report Mayor Schmitt stated he ceremony of the Park and Ride Transit Station on 10/03/07. Mayor Schmitt asked if there were any Consent Agenda. There were no additions or deletions to the Lehman/J oos moved to approve Me Neill read the consent business. Motion carried 5-0. .,,:;"<if"" ""i,~~>~>>>i-%"'" ,'!'io/ ,.~ ~ --- --. ~ ~'0& __ -v~ Wf{M -- - Lehman/Joos moved to approve1it1i;:l'lirchase house sound system and second pair of speakers (including estii\ll~~ shipp' and sales tax) in the amount of$30,909.85. Approval of this request wouldlesultia'l~~..er ~~rk Sound and Light System total expenditure (include to date expenditureseJ\Q. be in\b~;.ariiijl;i:ntof$40,219.48. This is $9,780.52 under the budgeted amount of $~O,?~~. ~~,~ion\arriecfunder the Consent Agenda) _;:---- --~::~-:,:~'c::::0::__~ ,??:~'''' Lehmanr~Qs rrlCl~ed f()~iize a two-year agreement with Shakopee Hockey Association for Arel!fl Adveftiliin~~{Motion carried under the Consent Agenda) 'W~. -=- '''i?i' "'mm,w& __ --<0);,. .# .g.......Wiic',;%.. =__ -.. w&_. Lehm_l,oos off~ed Resolution No. 6673, A Resolution Accepting the Park Construction for the Coun~de J;iJevelopment and Authorizing the Return of the Payment and Performance Bond, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos offered Resolution No. 6676, A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the Fillmore Street Extension and Alley Improvements, Project No. 2005-3, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the October16, 2007 Shakopee City Council Page -2- Lehman/Joos offered Ordinance No. 787, Fourth Series, an Ordinance Pertaining to the Parking Instructions and Amending Section 9.50, ofthe City Code, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to accept the low quote from Gunnar Electric, Inc. for the price of $17,500.00 and direct staffto proceed with the replacement and upgrades to the electric Light Panels at Schleper Stadium. (Motion carried under the Consent Agenda:) Lehman/Joos offered Resolution No. 6671, A Resolution Accepting the Donatiouc:f)fFour Dell Computers and Four Monitors from Target, and moved its adoption. (Motio~ai-riea~r the Consent Agenda) A w~, ~ d?';z:;::::, ~'i' 'i LehmanlJoos moved to grant Lori Cram regular status in the positi~lEi[Co~urii~~p1!#: Coordinator. (Motion carried under the Consent Agenda) w:S ~\:A,;~::AW\, :;ff" -~~\. ~~: i Lehman/Joos moved to grant Carmela Nascene regular statlJc!fin the 1~'Qsitio~~B:ifceptionist. (Motion carried under the Consent Agenda) ::,,'A'- ...'"~",,;;;~;:~'i;, F Lehman/Joos moved to grant Theresa Scherer full-ti$e, regJl~tatus ~rhe position of Police _ 'i#!<<_ Records Supervisor. (Motion carried under the Cons~ Agenda~ <"fzf'~i~:\;~~~:: '.<~~~ ! Lehman/Joos offered Resolution No. 6675~7!Reiiiutio~~ppleciation to Toni R. Huber, and ''''~-''% -- moved its adoption. (Motion carried un:gg)~,Q,i'$_J\g!:{nda) ~",;,",;:,;,zz:; '~:;;,,""""'\::;::!i:t Lehman/Joos moved to approve th[J5':\::desiiptioIFf(j)J"the position of Administration Department Office Service W~t!jil;;~d di~t stafft<fbegin the hiring process. (Motion carried under the Consent Agenda) E~oci't;nenrn~. 449) "4eh~%;;,F '~:y> __ .S" Lehman/Joos moved to'~2rize tha1:1iring of Russell Jenkins as a Custodian, at Step E of Grade 1 ofthe City's full::;iime P'~:13%~~,conti~nt upon the successful completion of the required pre- employment scre~g. (MQy~nea:~ed under the Consent Agenda) Lehman/~Q~~&~~~?at2~r~"theAbills in the amount of$1,378,920.03. (Motion carried under the Con~~t,Ag~~ar:":::::i~," :: """" -",,'" ~;" ~%- ~ Lelmi:aI1iJoos m~vedl!:l'approve the minutes of September 18,2007 and October 2,2007. (Moti6~~ed ,dei the Consent Agenda) Lehman/Joci?5ffured Resolution Number 6668, A Resolution Amending Resolution No. 6538 A Resolution Adopting The 2007 Budget, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Joos moved to continue the October 16, 2007 City Council meeting to October 23,2007 at 7:30 p.m. (Motion carried under the Consent Agenda) Official Proceedings of the October16,2007 Shakopee City Council Page -3- Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter that was not on the agenda. No one responded. Mr. Loney presented Council with Resolution No. 6672, a resolution which adopts the assessments for Pike Lake Road and Street "A" Improvements. Mr. Loney stated the project has been completed and all project costs identified. The final project cost is $668,067.04. Mr. Loney broke down the costs for the Council. Assessments $548,051.64 City (CIF) $ 68,886.40~;;:-~ City (Sanitary Sewer) $ 2,658.00,~:;f!;;, ~~. SPUC $ 48,471.00 0:{ ~";;;#;=" ~ ~ ~>': ':!; Mr. Loney stated that prior to the meeting he discovered t~l,}:1i::ib.ere J'~ $3,~~:Q(J~finterest that should not have been charged to the assessment and the total ~~\1 figure should be $544 391 64 ,_. """"_8 , . . <<:~> ---~,~" %'~~~f":'0_ i ~';~'~* ~, Menden/Joos moved to open the public hearing. Mdftg,n carriedc~-O. 0w--r:~~;,:,~;;,~:~!~,,, ~':" i Mayor Schmitt asked if anyone wished to ~~ al!le p~~tng. No one responded. 7:/:-~2'-'~--._ ~~'_--_" ::' Joos/Clay moved to close the publi~nit~ ~nc~ffl~d 5-0. -, -:~~" -;:;~ ~;:?=:' Clay/Lehman offered Reso1uti,~,~1l:!56~ Resoltflion Adopting Assessments for the Pike Lake Road and Street "A" Inip;~:Y'em1:nts, PT~ct No. 2007-3 as modified and moved its adoption. Motion carried 5-0. ~/:,F }:r "'^ ~ '';;~~~;,w", ~ ~ ''':';'~k-_ Mayor Schmitt as~d for~1;nfi€lllwrepo~~ncl. Clay stated that he attended the Park and Ride grand opening. ~t Men\~11;fi<l~7~thing to report. Cncl. Joos attended the Shakopee Public Utility meeting. Cn6lw"7;,Joos stated tnat SPUC has hired a finance director. Cncl. Joos also said that SPU~'i:~~~rl<:rfig,ontl+e water connection fees. Cncl. Lehman had nothing to report. /~;:~ ~~, - --::-:,;;-,;~~\~" -> JoosQMende~ove~l.to recess for the Economic Development Authority meeting. Motion n~d 5 0 ~" = ^ Carn~ -. -,w 'T "~ '-f Mayor S~:!:,~::;#convened the meeting at 7:19 p.m. Kris Wilson presented Council with the proposed staff reduction in the Engineering Division of the Public Works Department. Ms. Wilson stated that because of the decline in the housing market there has been a reduction of development activity within the City. This has resulted in a reduction of workload for the Engineering Division. Ms. Wilson stated that the Public Works Director, Bruce Loney came up with a plan for realigning staffing levels in the Engineering Division. Official Proceedings of the October16,2007 Shakopee City Council Page -4- 1. The temporary transfer of one Engineering Technician IV to the Public Works division. 2. The elimination of one Engineering Technician III position, which is currently vacant. 3. The elimination of the only Engineering Technician II position, which will result in the lay-off of staff member Bonnie Horner. Mr. Loney also recommended that City proceed with this lay-off now rather than waiting until the first of the year. _-.. ._. Lehman/Joos moved to authorize the elimination of the Engineering Technigj,aiiiI p5iii,pn and the lay-off of City employee Bonnie Horner, effective October 31, 2007 .A1~oved~ authorize the payment of six weeks of severance pay and up to $2,000 ~~1nburg.ent fO{7! education expenses, conditioned on the signing ofthe separation a~!-inenc~o~f:~a~d 5-0. ;::..:::;. ~:~::f{;::"";::' '% .~;::.c Mr. McNeill presented Council with the Two Year Strategy a~d A6nQon St~~~:: M~~cNeill stated that in a previous meeting in May, 2007 ten strategie~ere de'~rminea~ng with action steps for each ofthe strategies. Mr. McNeill said that it was 'Sl1i!:''7fi*:[e'S:ponsibil1ty to establish target dates by which time those action steps should gtra~tl~Elishea:~~l:~ .~m '<:'''''\>iW'''' l!B _.%. - -" Mr. McNeill then reviewed with Council the ten strailii.ies as wl! as the target dates for the action steps. They are as outlined. Determin~;::pr~ high <jfuality cost effective services; Ensure the City's Financial Health; Foste((€~ni'~ity Co=~g.ti6ns; Make the Downtown & Riverfront Inviting; Continue the Impl~~t~u:irkYi~oning Initiative Process; Make the ":'~-,(",:,,""~M@ - """"$:"~??""'~::~r;~- Community a We1coming Place to 4Yearr~ o~pearwith the Tribal Related Land Issues; Reprioritize Projects & StaffResourc'esii;:prolecting'llefEnvironment; and Strengthen Shakopee's "Small Town" Feel. .'~. ~':4- /:" :"f~:: ~ "::~:::::...,. Cncl. Menden stated that he wou1i~~ future~ouncil members to consider an increase in the bond rating regarding tHe:::,<;::ity's Fi~~ial Health. Cnc1. Menden would also like to see the City foster intra-commy:nity ca~~~ willfihe City's diverse population mix. Cnc1. Menden stated he would also lik~ture C"~~cif:~bers to remember the viability of Shakopee's downtown area. Cncl. Jy1enden ~uld i~o like to see the Council continue to seek cooperation on issues of mutual i~t~~~'~J?akQ,ee Mdewakanton Sioux Community. Cnc1. Menden also feels the futur&JQ{ the%~ommlrn.i~ Center is a key item. Mr. Menden would like the Natural Resource Plan:looked":;alin coujunction with the Comprehensive Plan. .f~_ ~~%s-7 Mayo~~dllnitt f~!ls that there needs to be some level of diversity in the City's workforce and would liK~~::.~.~~~hat achieved in the City's Two-Year strategy and action steps. Mr. McNeill said that he will bring the Two-year Strategy and Action Steps back to Council on a regular basis. Mr. V oxland presented Council with the 2008 Budget Update. Mr. V oxland stated a meeting needs to be set with the Council to review various issues for the 2008 budget. Official Proceedings of the October16,2007 Shakopee City Council Page -5- Council agreed to set the meeting for Wednesday, November 7, 2007 after the regular City Council meeting. Ms. Wilson presented Council with Fire Department Policies 1-4. Also presenting with Ms. Wilson was Fire Department Chief Ed Schwaesdall. Ms. Wilson stated that in the past the Fire Department operated under by-laws. The League of Minnesota Cities states that the Fire Department should not have its own by-laws. Ms. Wilson stated City staff has been working to identify and develop fire department policies and job descriptions. Ms. Wilson stated that a new policy has been developed on fire department Q~~r'selations .-!i-"i0<<>. ~ which conforms to the parameters suggested by the League of Cities. Beca~:1l1e term~f the fire department's current officers expires at the end ofthe year, there i~i1ieed td'i2!lt a nei selection process in place to fill the leadership positions beginning \t~anuai'~ 1, i(i~j? _:_:~+t ~CR~,_::___ A:li~4~ ~", ~;:y- Ms. Wilson and Chief Schwaesdall outlined the new policies devemped.~ poli,e~ discussed were the Hiring Process; Initial Probationary Period; Attend:$g.~e, an\part- f~~fficers. """'i0:~~,\~,,::::. ~ ,,;::!" -~~. -- J oos/Lehman moved to recess for a 10 minute break. ~~~~arrioo8~:i!. ~,\'";1~ -~- Mayor Schmitt re-convened the meeting at 9:25 p.m:~ ",~ ');>>!:~ ~~c_ ;; After lengthy discussion, the Council me1Uli)~ a~d ~~banges. Ms. Wilson summarized the modifications desired ~~o~iiPfQg,ows: Policy number one, the Hiring Process; the oral interview will be cQ1iffiict~i1bY%~il-nerc:Onsisting of the Chief, Training Chief and two other individuals selected1Jy_q!ltf. TIi~;!econd modification is to policy number four, Part-Time Officers, witha;W~1ti:li"chaiiie of selected instead of elected. _/r~:;:~:",_~~), __::~~i: ~" Lehman/Menden offered Resolu~_No. 6674i!$Adopting Departmental Policies on Hiring, Probationary Firefighter~~ltendan1f~~d Part-time Officers for the Shakopee Fire Department, with the two mod~pcatioif~~~~~t:~' ";Wscussion followed. (CC Document No. 446) ~,;,<~,~ ~:' - -- ::;:;:;<~:.,,;/ Cncl. Lehman wantea,it noteg on r&ord that he would like to see a designated person such as an assistant fIFe:~~-i:i,n.ci1a\:ge iii':the absence of the fire chief. :,p;!., :~~~:":';'~-::f ::,:"",L~;\~~~:~" J;" ~. '%,.. -~ MaY9r Sc~t ask'e.g for a vote on the motion. Motion carried 5-0. 'i' -~~_ '0_~;:~~ -~'0;/Y Ms. Wi~n pres~!tecf Council with Job Descriptions for the Part-Time Fire Department Officer positions'i,,~&:.~~i,ant Chief, District Chief, Training Chief, Captain, Lieutenant, Engineer, Assistant Engnfeer and Firefighter. Ms. Wilson stated that in the past the Fire Department operated under by-laws which outlined the qualifications and duties for various Fire Department positions. Through training by the League of Minnesota Cities, the City has learned that as a City department, the Fire Department should not have its own by-laws and that the information in the by-laws should be transferred to actual job descriptions for each position. Official Proceedings ofthe October16,2007 Shakopee City Council Page -6- Ms. Wilson displayed an organizational chart showing the proposed chain of command. Ms. Wilson described and Council commented on each ofthe job descriptions presented. Ms. Wilson stated that there is not immediate budgetary impact as a result ofthe new job descriptions. After lengthy discussions by Council and modifications to the job descriptions, the Council was ready to vote. Menden/Clay moved approve the job descriptions for the part-time Fire Department positions of Assistant Chief, District Chief, Training Chief, Captain, Lieutenant, Engineer, Assistant Engineer and Firefighter as modified. (CC Document No. 447) Discussion f~~o~~~~;=;:;,,, Cncl. Lehman summarized the modifications. The first being the word "€?le~ chang,to "selected. Second, the 35 percent attendance requirement for firefight~nRd 4L~rcent ir all officers. The positions of District Chief and Training Chief must beAeiii empigyee ~gp~' standing for six years and the Assistant Chief position is seven W ~e.,~s1:tiotl o~aptain must be in good standing for three years. The other modification the~~sista~Chief position would need to have five years of supervisory ~~;7" Mayor Schmitt asked for a vote on the motion. MotiF~". _ '!m'''".-" ",," "I',,,,,,,,,",, '''''''', .~'" Ms. Wilson presented for discussion the Job Descrip~~ for Fuy%Time Fire Chief. m;;~;;:~,~1~_<~i Ms. Wilson stated that the 2008 budget in~i~tes fiiding!it4hitCity's first full-time Fire Chief. Ms. Wilson said the job description has 12y~p.'S~~L~.I!~fb~f!~r reviewing sample job descriptions from other metro-area cities with fuUAAtim~tre C.efs:"1VfS. Wilson reviewed the job description for the position. Ms. Wilson also sal~~jqJ desc~()n has been evaluated by the City's pay plan consultant and is recom~if~orl~ement iyf Grade 11 of the City's full-time pay plan. m~~_ ~::~ :'<""!'~-~L",,;,;:,,:/., Cnc1.Lehman suggested that "cos~cient" tiei'added to "provide high-quality fire prevention d . ';"1 ~ an suppressIOn servlces;:xj;;;;.,,, "~;;;,., '"' -~~~~-- ~ Mayor Schmitt w5'l>!!.d like t~,~~i5~i~ational charts from other communities our size before approving t~~~udge~~r 20(1~ and now we will transition into that role. ii--.- ~~;;,;~;<~->:r:--- _ _ ,,___:~'~ ~~4 ClaylMeffa~n nr~ea-f8waFi~0{;e the job description for the position of full-time Fire Chief as ame,gded to '7l!l:d~ "Cb~efficient". Motion carried 5-0. (CC Document No. 448) A/~f~;,:" ,%:~~ . }~+/: Cnc1. ~ stated\.e would like a motion to approve the Fire Department organizational chart that was ~ent~. Mayor Schmitt stated he wasn't willing to approve the motion until the November 7;;'2007 budget workshop, but that he had no problem with starting the interviews. Cnc1. Clay disagreed that the organizational chart has an impact on the proposed budget. Chief Schwaesdall stated that the organizational chart needs to be approved to proceed with staffing the fire department on January 1,2008. ChiefSchwaesdall stated that on January 1, 2008 the Assistant Fire Chiefwill be the acting Fire Chief until the City fills the full-time Fire Chiefs position. Official Proceedings of the October16, 2007 Shakopee City Council Page -7- Joos/Clay moved to approve the organization chart for the Fire Department and move ahead with the interview process, understanding that the Council still has the budget to review. Motion carried 5-0. (CC Document No. 447) Cnc1.Lehman asked staff to check that there is no additional cost to restructure as proposed in the organization chart. Mayor Schmitt asked if there were any Council concerns or other business to discuss. No one responded. Joos/Menden moved to adjourn to Tuesday, October 23,2007, at 7:30 5-0. The meeting was adjourned at 10:55 p.m. ~~- O;c J dith S. Cox City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR. SESSION SHAKOPEE,MINNESOTA ,.'u._."" OCTOBER 23,2007 Mayor John J. Schmitt called the meeting to order in the first floor conference room at city hall at 7:34 p.m. with Council members Steve Clay, Terry Joos, Matt Lehman and Steve Menden present. Also present: Mark McNeill, City Administrator; James J. Thomson, City Attorney, Judith S. Cox, City Clerk; R. Michael Leek, Community Development Loney, City EngineerlPublic Works Director. Joos/Lehman moved to recess for an executive session to discuss The litigation is related to the decision of Assistant Secretary to grant the trust land acquisition request of the Shakopee Motion carried 5-0. Mayor Schmitt re-convened the meeting at 9:09 during the executive session. LehmanlMenden moved to recess to 4:30 p.m. Motion carried 5-0. The meeting was adjourned at 9:09 ~JJL lSc J dith S. Cox City Clerk Recording -'_:1 ; OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA October 29,2007 Mayor John J. Schmitt called the meeting to order in the first floor conference room at city hall at 4:35 p.m. with Council members Steve Clay, Terry Joos, Matt Lehman, and Steve Menden present. Also present: Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; and Bruce Loney, City EngineerlPublic Works Director. Lehman/Joos moved to recess for an executive session to discuss carried 5-0. Mayor Schmitt re-convened the meeting at 5:07 p.m. Mr. Thomson stated that council met in closed session to D.C. on the fee to trust application and no action was taken ,~ttf-'---mH1Il1tk Joos/Clay moved to go with litigation and appeal thli!l~IA d~~C',~n on to trust application of the Shakopee Mdewakanton Sioux Community. Ni,tion carr'i~ 5-0. "'1(,>. ...... .lr Councilor Lehman moved to direct bud~:li;!l.~wa~commodate the legal costs. Mr. McNeill stated that it will be added to November 7th. Joos/Clay moved to adjourn. The meeting was adjourned (l:"JJt JJ ' J dith S.Cox City Clerk ",!