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Home My WebLink About5.C.2. Authorize an Extension Agreement with WSB & Associates for a Storm Water Ordinance for the City &:C. :2-, CITY OF SHAKO PEE Memorandum COt~sEr~T TO: Mayor & City Council Mark McNeill, City Administrator FROM: Joe Swentek, Project Engineer SUBJECT: Authorize an Extension Agreement with WSB & Associates for Preparation of a Storm Water Ordinance for the City of Shakopee DATE: November 7, 2007 INTRODUCTION: The City of Shakopee recently updated its Comprehensive Storm Water Management Plan to incorporate changes in policies that evolved since the last update in 1998. The new plan is referred to as the Comprehensive Water Resource Management Plan (CWRMP) and is in conformance with requirements set forth by the Metropolitan Surface Water Management Act and the Board of Water and Soil Resources Rules Chapter 8410. As part of the process to comply with additional requirements set forth by the Scott County Watershed Management Organization (Scott WMO), the Prior Lake - Spring Lake Watershed District (PLSLWD) and our own CWRMP, a storm water ordinance is to be developed in order to maintain City control of development review and permit approval. BACKGROUND: A detailed outline of the proposed work plan, schedule and estimated fees for the preparation of the storm water ordinance was prepared by the City of Shakopee's storm water consultant, WSB & Associates. Please see the attached proposal. WSB & Associates has the experience and expertise to complete the storm water ordinance prior to the end of the year, the required timeline for its completion/adoption. Therefore, at this time, staff recommends authorizing the appropriate City official to enter into an extension agreement with WSB & Associates for the preparation of a storm water ordinance for the City of Shakopee. Upon authorization, the outlined work will proceed immediately and the completed ordinance will be brought back in its entirety to the City Council for formal approval, in their role as the Local Governing Unit (LGU). I . AL TERNATlVES: 1. Approve a motion authorizing the appropriate City official to enter into an extension agreement with WSB & Associates for the preparation of a storm water ordinance for the City of Shakopee. 2. Do not authorize the appropriate City official to enter into an extension agreement with WSB & Associates for the preparation of a storm water ordinance for the City of Shakopee. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REOUESTED: Move to approve a motion authorizing the appropriate City official to enter into an extension agreement with WSB & Associates for the preparation of a storm water ordinance for the City of Shakopee. ~ j)r~ Joe Swentek Project Engineer ENGRl2007PROJECTS/2007-COUNCILiSTORM-W ATER-ORDINANCE ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 October 29,2007 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Bruce Loney City of Shakopee 129 Holmes Street S Shakopee,MN 55379 Re: City of Shakopee Stormwater Ordinance Dear Mr. Loney: This letter outlines a proposed work plan, schedule and estimated fees for WSB to prepare a stormwater ordinance for the City of Shako pee in conformance with the requirements ofPLSLWD, Scott WMO, and the recently adopted Shakopee Water Resource Management Plan. WSB also proposes to assist the City with preparing a Memorandum of Understanding or similar document to signify that the City's policies are approximately equivalent to the requirements of the Prior Lake - Spring Lake Watershed District and the Scott WMO. This is required to maintain City control of development review and permit approvals. The following is a list of tasks that WSB will perform to complete the project: Task 1: Review Existin2 Ordinances As a part of this task, WSB will review the existing city ordinances and note sections that contain rules relevant to stormwater issues. Task 2: Determine New Ordinances Required This task will identify ne\v ordinances necessary to enforce policies in the City's Comprehensive Water Resources Management Plan and to satisfy the requirements of the Scott WMO and PLSL WD. Task 3: Complete Draft Ordinance This task will take information found through completing Tasks 1 and 2, and compile the existing and new ordinances into a draft stormwater ordinance. City ordinances will be revised,when necessary to remove redundant information from other sections. Revisions to existing o'iuinances will be presented in an underline/strikethrough format and the new stormwater ordinance will be presented to City staff, City Attorney, and Watershed Agencies for review and comment. Minneapolis I St. Cloud Equal Opportunity Employer FI WPWIMLoril WaterResourcesILTR-bloney-l 02207.doc Mr. Bruce Loney October 29,2007 Page 2 Task 4: Complete Final Ordinance This task will incorporate the review comments of the City staff, City Attorney, and Watershed Agencies into the draft ordinance to complete a final ordinance for the City to adopt. Task 5: Present Determination of Equivalencv to Watershed Agencies After the final ordinance has been completed, WSB will send a letter to the watershed agencies outlining the equivalency ofthe City ordinances relative to watershed policies. WSB will coordinate with the watershed agencies to make certain that action is taken by watershed boards addressing the equivalency of policies. Task 6: Complete Memorandum of Understandine: Between Watershed Ae:encies and City WSB will assist City as needed to complete the Memorandum of Understanding to grant permitting authority to the City. It is expected that this task would be completed primarily by City staff, City Attorney, and watershed agencies. WSB will support, as necessary, the coordination activities associated with this task. Proposed Schedule Task Date 1. Review existing ordinances .............. ........ ............................... ............ ....... 11/02/07 2. Prepare draft ordinance and submit to City staff, Attorney, ....................... 11/09/07 and watershed agencies for review 3. Receive comments from reviewers............................................................. 11/23/07 4. Prepare final ordinances and review with agencies (meeting).................... 11/29/07 5. Submit ordinances for City Council packet ................................................ 12/04/07 6. City Council to approve ordinance update.................................................. 12/11/07 7. Prepare and submitMOU to Watershed Agencies ..................................... 12/21/07 Estimated Fees WSB proposes to complete Task 1 to 5 as described above for a cost not to exceed $7,900. Task 6 will be performed as requested by the City on an hourly reimbursable basis with an estimated fee of $1,200. F\ WPWIMLori\ WaterResources\LTR-bloney-l 02207. doc Mr. Bruce Loney October 29, 2007 Page 3 If you find this proposal acceptable, please sign below and return the letter at your earliest convenience, If you have any questions, please contact me at 763 -287 - 7182. Sincerely, WSB & Associates, Inc. /~?- City Administrator Todd E. Hubmer, PE Associate City Clerk Mayor Date F\ WPWIMLori\WaterResourcesILTR-bloney-I 02207. doc