HomeMy WebLinkAbout13.F.1. Two Year Strategy and Action Steps
/3, F: J.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Two Year Strategy and Action Steps
DATE: October 11,2007
Comment:
INTRODUCTION:
Council is asked to review the City's Visioning two year strategy and action steps.
BACKGROUND:
On May 29,2007, the City Council, members of the Visioning Steering Committee, and
City staff met at the Police Department's training Room to review and update the two
year goals and objectives that had been determined by the Shakopee Strategy Visioning
Initiative approximately two years earlier. As a result of the May Workshop, ten
strategies were determined, along with action steps for each of them.
Staffs responsibility was then to assign parties, and establish target dates by which time
those action steps should be accomplished. However, because ofthe impending
departure of former Parks, Recreation and Facilities Manager Mark Themig, that work
did not get done. Recently, however, staff met to complete that work; a copy ofthe
results is attached.
I will be presenting these to the Council at your meeting of October 16th, and will ask
you to discuss and provide any additional direction that you would like to see on these.
As was done over the previous two years, it is staffs intent to present this approximately
every two months with the City Council meeting agenda, so as to keep the Visioning
process updated for the public.
RELATIONSHIP TO VISIONING GOALS:
This supports all of the action goals, A through E.
ACTION REQUIRED:
The Council should listen to the presentation and provide direction regarding any
changes.
11Jt~
Mark McNeill
City Administrator
\+
City of Shakopee Two Year Strategy and
Action Steps
Modified June, 2007
.#1 --Determine a(ld provide high qUa.lity C()~t i ........... ~
.. ..
effective services. .... ......
Action Steps Parties Responsible Target Dates/Completed Additional Notes
1) Quantify Project Staffing Requirements Department head group Annually, as a part of the budget
process; On an ad hoc basis for
specific projects
2) Determine the public's expectations of service levels Department head group with the Annually, in conjunction with Establish base line expectations, consider doing a professional survey, if
assistance of public information staff budget process. money is available (HMVC?). Currently, ridership survey is underway to
determine transit needs; Police Services Task Force will establish
expectations for police services.
3) Implement Use of the latest Technology/Productivity Department head group with the Ongoing Telecommunications Commission authorized three IT improvements:
assistance of IT staff A. Digital Video Cameras in Police Squad Cars.
B. Higher level GIS and computerized street maintenance program in PW.
C. VPN software for Buildinq division.
4) Train and hire quality employees Department head group Ongoing HR will provide personnel training needs in 2008; employee positions hired
since May, 2007 include: 2 Maintenance Operators, Mechanic's Apprentice,
Police Dept. Secretary, Police Dept. Office Service Worker, and 2 Police
Officers. Pending: 2 CSOs and Custodian.
HR will evaluate hiring process of part-time staff.
#2--Ensure the City's Financial (Fiscal) Health . .
Action Steps Parties Responsible Target Dates Additional Notes
1) Maintain Fund Balances Mayor and Council; staff In conjunction with annual Park Reserve budget currently at a deficit due to recent land acquisition and
budget process (with ongoing construction projects. Evaluate options to replenish.
monitoring).
2) Maintain Moderate Debt Levels Mayor and Council; staff In conjunction with annual
budget process (with ongoing
monitoring).
U:\MARK\updated action plan -\atcst.doc
3) Maintain a Stable City-Tax Rate Mayor and Council; staff In conjunction with annual 2008 preliminary tax rate remains same; levy increase by 12%.
budget process (with ongoing
monitoring).
4) Conduct Fee for Service Study for Parks and Recreation Park and Rec Director and Finance To be determined; completion Scope of study needs to be defined. Township budget adoption in March, if
Director, with Springsted or other first quarter 2008? changes in contributions are needed from them.
professional
#3 - Foster Community Connections
Action Steps Parties Responsible Target Dates Additional Notes
1) Hold Neighborhood Meetings All departments, depending on Dependent on project timelines Neighborhood meetings are routinely held for PUDs, road and public works
specific purpose for the meeting(s) for each case projects, and park development planning purposes. National Night Out and
Neighborhood Watch also well established.
An item for further discussion is whether the Council expects that, as in
cities like Minneapolis, St. Paul, some first tier suburbs, the City should
establish neighborhood planning committees. If that is the case, then
additional staffing needs should be a part of the discussion
2) Provide more opportunities for residents to obtain Department Heads and Quarterly newsletter to start Money in preliminary 2008 budget for direct mail newsletter. E-newsletter
information (newsletter, cable, webstreaming, stuffers, Communications Coordinator March or April, 2008 also provided in '08 budget.
Town Hall Meetings). Webstreaming became operational 8/07.
3) Support Community Initiatives (I.e., Arts Org/Events; Mayor and Council, staff Ongoing City departments participate in the Shakopee Showcase; Community
Shakopee Showcase; Derby Days; National Night Out) Development Director is a part of the Committee that annually hosts the
"Great Scott" event; as well and the Downtown Partnership's Business
Development Committee. Shakopee Transit participated in the 2007 Derby
Days Parade.
There needs to be discussion to establish criteria regarding linking City
website to related events and entities.
4) Identify and reach out to City's diverse population mix, Staff, ISO 720, Mayor and Council Ongoing A potential Housing Commission is not related to reaching out goal. Need to
(investigate Housing Commission) work with churches on how to better make non-native populations aware of
City services and opportunities.
Mayor and City Council recognize groups, organizations or businesses for
their contributions to the City when appropriate.
Need to look at incorporating English language training opportunities; work
closely with ISO 720.
U:\MARK\updatcd action plan -Iatest.doc
#4- Ma.ke the Downtown & Riverfront Inviting
.
Action Steps Parties Responsible Target Dates Additional Notes
1 ) Coordinate Downtown interest groups - Downtown Community Development provides Ongoing
Partnership, Seniors, Arts groups, HPAC, etc. staff to the HPAC and Downtown
Partnership, as well as its
subcommittees
2) Look at the future of the First Ave. Corridor (Bluff to Community Development/ Planning None has been set by Council With a change in Council membership on January 1, 2008, direction will be
Second Ave.; Rahr to Dangerfields) and Engineering needed as to whether to actively undertake this effort; A decision on
accesses is needed to facilitate County resurfacing of 15t Avenue
With revised 2008 budget there is little money for consultant services to
accomplish this item. A facilitator to lead discussion might be considered.
3) Provide for community entryways (monument signs, Community Development/Planning Design work is moving ahead on the CSAH 101 monument(s)
clean-up for CR 69 railroad overpasses) CD Dir. Has met with County to identify other potential sites on county roads
for monuments, and will share with the Chamber of Commerce, which is
interested in sponsoring some of the monuments in the future.
#5 - Continue the Implementation of the
Visioning Initiative Process . .
Action Steps Parties Responsible Target Dates Additional Notes
1) Keep the Visioning Initiative in Front of the Public Mayor and Council; Staff, Ongoing Need to show accomplishments to be tied to Visioning process. Can
Communications Coordinator improve website presence.
2) Use Goals & Strategies in Decision Making Processes Mayor and Council, Staff Ongoing, and especially during Need to meaningfully tie decisions made to goals.
budget process
3) Do periodic public review of Initiative Mayor and Council, Staff December, 2008 Recently completed (May, 2007)
4) Maintain the Steering Committee; review progress twice Mayor and Council, Staff, Steering Due ahead of budget. Steering committee was involved in recent review. Need to concentrate on
annually Committee supporting existing goals.
U:\MARK\updated action plan -latest.doc
#6 - Make the Community a Welcoming Place
to Live & Work
Action Steps Parties Responsible Target Dates Additional Notes
1) Initiate a welcoming package to the City Administration; Mayor and Council Monthly Welcoming letter from Mayor and Council difficult because of problems
obtainfng new addresses. As alternative, consider quarterly welcoming
Open House for new residents
2) Develop staff awareness/sensitivity/skills to deal Management team/department head Investigate diversity training for staff.
w/diversity & community attitudes. group
3) Implement physical accessibility plan implementation. Brad Eller of Parks & Rec Review semi-annually As budget permits for retrofits
4) Increase Transit - Map Resources (i.e., local employers, Community Development/Shakopee CD Director Chair Scott Transit Planning Team; Market Committee, and
restaurants) Transit attends all Scott Transit Review Board meetings; Unified Transit Mgmt Plan
update is underway. City, with other partners, will be reviewing need for any
changes in BlueXpress service before the end of the year.
#7 - Deal with the Tribal Related Land Issues
Action Steps Parties Responsible Target Dates Additional Notes
1) Continue to Support a Negotiated Agreement, including Council; City Administrator with other October 29m for decision on With publication on September 27'" of notice of trust decision on 752.41
Fee to Trust staff as needed whether to appeal current acres, the City and County will need to a) decide whether to appeal the
decision. decision, and b) continue to seek BIA assurances regarding how future trust
aoolications will be handled Ii.e. more timelv and resoonsivelvl
2) Continue to Seek Coop'eration on Issues of Mutual See above. See ab9ve See above
Interest
3) Expand Partnerships w/Scott Co. & Others
4) Facilitate Development of Non-Tribal Lands Around Council with staff assistance (and a Ongoing County, on behalf of cooperating agencies, has made an offer for part of the
SMSC Lands. turnaround in the housing market!) Tollefson land adjacent to future CSAH 21.
Contact between elected officials and adjoining landowners to determine
their long term needs and plans would be beneficial
U:\MARK\updated action plan -Iatest.doc
#8 - Reprioritize Projects & Staff Resources " ,
Action Steps Parties Responsible Target Dates Additional Notes
1) Establish work plan for the following major issues:
a) 2008 Comp Plan Update a. Community Development Dept. a. To be determined a. Currently working on sewer plan.
b) Community Center Future b. Park, Rec, and Facilities Director b. Special meeting of PRAB on b. Concentrating on recommendations to best utilize existing facility, and to
c) Personnel Issues c. Asst CA; Dept. Heads October 15th to discuss expand programming area.
Community Center study
d) Annexation Agreement and Phasing for Jackson d. Community Development Dept. process recommendations. c. Personnel issues: improve performance evaluation process; provide
better training and development of staff; part-time hiring and pay plan to be
Township c. Ongoing reviewed; finalize 2008 budget relative to staffing.
e) Major Transportation Issues e. Mayor, Council; Admin, Comm. d. To be determined d. County planning staff may facilitate discussions.
Devel, Engineering e. Varies e. SRF Study on County Roads 13/101/18. TH 41 River Crossing Corridor;
Transportation Alliance projects; CR 17 study
tf.9 -Pr()tecting the Environment ,',""."', ."'....>f
iii, ;ii.,','....,.". ""
Action Steps Parties Responsible Target Dates Additional Notes
1) Encourage/Educate the Public to Expand Recycling Public Works, Communications Ongoing City facilities and parks building can do better job of recycling. Investigate
Coordinator, Facilities Maintenance whether the State requires recycling for businesses and apartments.
Coordinator Should the City provide centralized recycling locations?
2) Update Stormwater Plan & Enforce Regulations Engineering End of year 2007 Storm water management plan comments received. Ordinances need
revision.
3) Adopt Natural Resources Design Standards and Natural Resources Coordinator To be determined Workshop needed with Council after recommendations coming from
Preservation of Fragile Natural Areas, and educate the Environmental Advisory Commission.
Public.
4) Complete Energy Audit for "City Green Projects", and Administration and affected depts.. Dependent on findings of SPUC energy audit
other energy efficiencies throughout the City Organization.
5) Work to incorporate sustainable design criteria. To be determined To be determined Park and Ride site has permeable parkway and bio-engineered drainage
swale.
U:\MARK\updated action plan -latest.doc
#10 - Strengthen Shako pee's "Small Town"
Feel
Action Steps Parties Responsible Target Dates Additional Notes
1) Develop cooperative community-wide communications Communications Coordinator, staff Ongoing Dependent on budget adoption for Website and Hometown Messenger.
efforts. Work with School District and SPUC. Monument signs can also
communicate City identity. Provide for community gathering points.
2) Develop plan for street design, sidewalks, and signage Engineering/Community To be determined Trail plan in place. First Avenue issue needs to be resolved. Council had
for visual connectiveness throughout the City. Development asked for report on Fuller SUCR 77 lighting and ways to improve walking
to new high school.
3) Implement improved customer service techniques for Engineering/Community To be determined Customer service technique parameters to be determined.
City employees Development
U:\MARK\updated action plan -Iatest.doc