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HomeMy WebLinkAbout5.F.2. Approve Minutes of September 18 and October 2, 2007 5. F. ~ . OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 18, 2007 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve Menden, Matt Lehman and Terry Joos present. Also present were Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Andrea Weber, Park and Recreation Landsca r; and Dan Hughes, Chief of Police. Mr. McNeill stated that in regar Adjacent to Junior High Sch Mr. McNeill stated that two of leave her name. Her pr erence w work with the individua tel The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to t to add 13. F.2, Surplus Equipment, to the agenda. Joos/Menden moved to approve the agenda as amende In the Mayor's Report Mayor Schmitt stated he atte Koda Energy facility. Mayor Schmitt asked if there were any ad Menden asked to add to the Consent the Consent Agenda. Cncl. Equipment. oval.? 2-Hour Control Signage on Streets e, the City has received three calls on the matter. e able to take care of but the third caller did not leave e signage. Mr. McNeill said that he would like to are future problems. Lehman/Clay mo business. . onsent Agenda as amended. Mr. McNeill read the consent e 'ct parking on the south side of 10th Avenue, from 7:30 a.m. to 3:30 from the parking lot entrance west to the current restriction. (Motion nt Agenda) Lehman/ ed to remove the "2-Hour Parking Signs" on streets adjacent to the Junior High Schoo I along Spencer, Lewis, and Somerville Streets and 1 oth and 11 th Avenues. (Motion carried under the Consent Agenda) Lehman/Clay moved to authorize staff to use the repurchase agreements with Ag Power Enterprises/Siemon Implement, Inc. on Unit #135 a 2006 John Deere 1445 Mower and unit #131 a John Deere 5425 Tractor with the total cost not to exceed $11,000.00. (Motion carried under the Consent Agenda) Official Proceedings of the Shakopee City Council September 18,2007 Page -2- Lehman/Clay offered Resolution No. 6661, A Resolution Declaring the Costs to be Assessed and Ordering the Preparation of Proposed Assessments for the Pike Lake Road and Street "A" Improvements, Project No. 2007-3, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Clay moved to declare the used Brick Pavers as surplus property and direct staff to sell them to interested residents at a price to be determined. (Motion carried under the Consent Agenda) Lehman/Clay offered Resolution No. 6657, A Resolution Accepting the Wor. Construction on Huber Park and Related Riverfront Redevelopment, FiUm and Alley Improvement-Building Package, project PR 2005-3, and mov'ts carried under the Consent Agenda) slon, otion Lehman/Clay offered 1. Resolution No. 6659, a Resolution Accepting Bi Pointe-Westchester Neighborhood Park Project adoption; 2. Authorized a contract extension to WSB with the amount not to exceed $11,500.0 3. Authorized staff to make quantity r cti budget. (Motion carried under the Consent Agend nstruction Staking, ns up to 5% of the project Lehman/Clay moved to approve th Resolution No. 6658, A Resoluf Employees of the City of Sh carried under the Consent Agen the position of GIS Specialist.; adopt the 2 Pay Plan for Certain Non-Union t . ect staff to begin the hiring process. (Motion Do nt No. 445) Lehman/Clay moved to Maintenance Sup' isor. yan full-time, regular status as a Facilities d under the Consent Agenda) . sa Jeurissen full-time, regular status as a Secretary in the Public ied under the Consent Agenda) uthorize the hiring of Megan Manny as a part-time probationary cer at Step E of Grade Level 2 in the 2007 City Pay Plan, subject to the tion of pre-employment medical and psychological examinations. (Motion onsent Agenda) Lehman/Clay moved to approve the bills in the amount of$I,134,142.76. (Motion carried under the Consent Agenda) Lehman/Clay moved to approve the minutes of August 21, 2007. (Motion carried under the Consent Agenda) Lehman/Clay moved to declare the following property as surplus: Official Proceedings of the Shakopee City Council City Vehicles 2000 Ford Crown Vic 2F AFP7l WI YX172283 2003 Ford Crown Vic 2F AHP71 WX3X190802 2003 Ford Crown Vic 2FAHP71W13X190803 1999 Dodge Pickup IB7HF13Z9XJ600098 1993 International Dump Truck IHTGBPCRXPH536223 (Motion carried under the Consent Agenda) September 18, 2007 Page -3- Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter that was not on the agenda. No one responded. Bruce Loney, Public Works Director, Westchester Estates, Block 9 Drain Participation. ated tor. said that ncl. Clay had Mayor Schmitt asked for the Council's liaison reports. Cncl. Lehman h Cncl. Joos said he attended the Shakopee Public Utility meeting on 0 that the water usage was up again. Also, SPUC is still working on Cncl. Menden said he attended the joint meeting with SPUC on Franchise Fees were discussed and should be discussed furt ,r wit nothing to report. Joos/Menden moved to recess for the Economic Dev: carried 5-0. Mayor Schmitt re-convened the meeting at 'h the Approval of Quote for ~ectNo. 2007-11 and Authorize Cost quotes received for the Westchester Estates e proj ct. Mr. Loney also stated that the plans call for a 'mprove the drainage of the rear lots swale. Mr. Loney cavating & Trucking at a price of $17,191.00. y owners will be required to remove the sprinkler systems from e inkier systems and re-sod the area, once the contractor is done e g ding of the swale area. t lefson Development agreed to contribute $5,000.00 to the cost of the contributed $5,000.00 to the project the remaining amount would be $7191.00 esidents. However, if the City elects to split the project cost with the residents, the amount would be $6,095.50 each. Joos/Menden moved to accept the low quote from Chambers Excavating & Trucking in the amount of$17,191.00 for the Westchester Estates Drain Tile Project No. 2007-11. Motion carried 5-0. Menden/Lehman moved to authorize an amount from the Storm Drainage Fund for the City's participation for this project at an amount of$6,095.50. Discussion followed. Official Proceedings of the September 18, 2007 Sh*opee City Council Page -4- Cncl. Joos stated that he has an issue with splitting the cost with the residents and would prefer setting the cost participation at $5,000.00. Cncl. Joos feels that the Council's decision to split the cost could be a problem in the future with other similar issues that may arise. Cnc1. Menden stated that the City is paying more than half the cost because of staff time that is being donated to the project. Cncl. Joos stated that in the best interest of the Council he would like to see a formula or a way of coming up with a price rather than saying the City will pay for half the project. Menden/Clay offl Force, and move Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Police Chief Dan Hughes presented Council with a presentation to A the Police Department. an for Chief Hughes stated the Police Department is seeking counc' planning process for the Police Department by offering R Police Services Master Planning Task Force. Chief Hughes stated that the purpose of the Master whole community looking at today's policing' Chief Hughes said the committee should in The committee members may be citizens churches, ISD 720, Chamber of Co should include Police Command stat superVIsors. ment of a plan involving the ng tomorrow's concerns. iduals appointed by Council. represe Ives from service groups, s, etc. Internal committee members from support staff, officers and The committee will meet twice a month 6, Establishing a Police Services Master Planning Task ssion followed. s the Council's representative on the committee. M a vote on the motion. Motion carried 5-0. d to take off the table the Text Amendment Updating City Code Chapter 4 ble Building and Fire Codes. Motion carried 5-0. Mr. Leek stated that the issue was tabled at the last meeting because Cncl. Lehman had questions from the last meeting. Mr. Leek stated he provided answers to Cncl. Lehman's questions the following day but received a call back from Cncl. Lehman that he had more questions. Cncl. Lehman stated that the text amendment does not explain how it does not affect existing properties that were built in the 1800's. Mr. Leek stated that he is unaware any situations where complaints have been raised about its application or where it's raised hardships. Official Proceedings of the September 18,2007 Shakopee City Council Page -5- Menden/Lehman moved to table the text amendment updating City Code Chapter 4 regarding applicable building and fire codes, for additional information. Motion carried 5-0. Mr. Leek presented Council with the Final Plat ofWestridge Lake Estates 3rd Addition located north ofCSAH 14 and east ofCSAH 79. Mr. Leek stated that on October 16,2001, the City Council approved Resolution No. 5570, approving the Final Plat of West ridge Lake Estates 3rd Addition. Mr. Leek said that a condition of approval was that the developer work with the Scott County Environmental Health regarding the approval of the Individual Sewage Treatment Systems (ISTS) on each lot. stated that the developer, Gonyea Land Company, and Scott County were not abl agreement with respect to the ISTS plan. Darryl Gonyea, Gonyea Land Developme Council. Mr. Gonyea stated that Con Charges shall be made, as required;, additional requirement over and they had agreed with Bruce would not be required to pay it. . d., Shakopee, addressed lion, Payment of Trunk Storm Water t City of Shakopee Fee Schedule, was an ey w required to do. Mr. Gonyea stated that uld be taken off of the resolution and that they Mr. Leek said that Gonyea Land Company proceeded with litigati regarding the review and approval ofthe ISTS for the developm the developer have reached an agreement regarding the ISTS lace the terms of the agreement, the developer needs to make m' lot lines. Mr. Leek said the revised lot reconfigurations contin preliminary and final plat requirements. liminary plat or PUD approval before September 17, enacted, they would be exempt from the fee. Mr. proval was in 1994. No. 6660, A Resolution Approving the Final Plat for Westridge ition, cluding condition 4.b., Payment of Trunk Storm Water Charges 'ryd by the most current City of Shakopee Fee Schedule, and moved its c;~;~d 5-0. d Council with the CSAH 101 Bridge Enhancements. Mr. Leek stated that Scott County is asking Council's direction regarding the message that would be placed on the wing walls, and has suggested that the City revisit the choice of lighting standard because the initial choice would result in significant staining of the concrete because of rusting. Mr. Leek said the County has suggested using a type of painted light pole to prevent rust stains on the concrete. Mr. Leek suggested the poles be similar to those used at Huber Park. Official Proceedings of the Shakopee City Council September 18, 2007 Page -6- Mr. Leek also showed a preliminary design by Scott County for the wing walls which are the same design as the Huber Park sign. The design will include the City of Shakopee logo with the words "Historic Shakopee" stamped on the walls. Menden/Joos moved to approve giving City and County staff direction for painted light poles and the words "Historic Shakopee" at a font size that can be read on the north and south sides of the bridge. Motion carried 5-0. Mark McNeill presented Council with the hiring of Owens Companies, Inc. for replacement and installation of a new HV AC rooftop unit and control system for the Engineeri . ~~.J. J ith S. ity Cler a 15 Mr. McNeill stated that Owens Companies were the low bidder at a pric ton energy efficient HV AC unit for the Engineering building. Menden/Joos moved granting permission to hire Owens Compa the new HV AC unit with energy management system for th ngi carried 5-0. Mayor Schmitt asked for any Council concerns. Cn the City Hall parking lot to be finished. Mr. Loney approximately three weeks. Cncl. Joos stated reduced to the point that it's hard to read, s difficult to read and would prefer not was Loney if the new flashing stop signs Mr. Loney stated that there are sig cross traffic does not stop. Cnc ked i~t the time frame is for anticipated completion is for Council that needs to be said the documents are on item e that. Cncl. Menden asked Mr. section at Fuller and 17th Ave. W. ns that flashes with wording stating that Motion carried 5-0. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 2, 2007 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve Menden, Matt Lehman and Terry Joos present. Also present were Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; and Bruce Loney, Public Works Director/C' ineer The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the to add 13. F. 2, Surplus Equipment, to the agenda. Clay/Joos moved to approve the agenda as amended. Moti In the Mayor's Report Mayor Schmitt stated that the Park and Ride Transit Station on 10/03/07. Mayor Schmitt asked if there were any addi . asked to add 13.E.l, Firefighters' Comple~' noted that his son is one of the four fire Consent Agenda. Cncl. Joos iod. CncL Clay wanted it robation. Joos/Menden moved to approve th business. Motion carried 5-0. Mr. Mc Neill read the consent 8 Sat SL2, VIN: IG8ZK5278WZ291449 and the 2000 , ,', }'..-r,:,',", as surplus property. (Motion' carried Under the Consent Joos/Menden mov Forfeiture Consen e transfer of $2,500.00 from the Police Department Drug ounty Methamphetamine Task Force. (Motion carried under the f;..~solution No. 665'1, A Resolution of the City:ofShakopee, Minnesota or Neighborhood Park, and moved its adoption; and,dire,9te~ staff to work opee Ambassadors Program to identify how the park name shall be documente e park site with the use of signage and other means. (Motion carried under the Consent Agenda) Joos/Mendeh'moved to extend the approval of the preliminary plat for Stonebrooke by an additional 2 years. (Motion carried under the Consent Agenda) ) . , \1;1\' Official Proceedings of the Shakopee City Council October 2, 2007 Page -2- JooslMenden moved to approve the request from Check and Don's Pet Food Warehouse for a Fall Festival to take place in the northwest comer of their shared parking lot at Crossroads Center as presented and only on October 20,2007 from 12:00 pm to 4:00 p.m. (Motion carried under the Consent Agenda) Joos/Menden Ip.oy,e.4Jo call for a special workshop at 7:00 p.m. on Monday, Octob~! 8,2007. (Motion carried under the Consent Agenda) JooslMenden offered Resolution No. 6666, A Resolution Declaring Ordering the Preparation of Proposed Assessments for the 2007 No. 2007-2, and moved its adoption. (Motion carried under the C JooslMenden offered Resolution No. 6662, A Resolution Declaring the Costs t Ordering the Preparation of Proposed Assessments for the 2007 Bituminous 2007-5, and moved its adoption. (Motion carried under the Consent Agen JooslMenden offered Resolution No. 6667, A Resolution Ordering the Preparation of Proposed Assessments, Delinquent Refuse Bills, and move its adoption; and added to assessment amounts for City administrative (Motion carried under the Consent Agenda) Joos/Menden moved'to authorize the a Standard Road Maintenance Agree Consent Agenda) s to execute the Scott County .R. 77. (Motion carried under the ifer Worm as a part-time probationary Grade evel2 in the 2007 City Pay Plan, subject to the ent medical and psychological examinations. (Motion ills in the amount of$711,614.91. (M9tion carried under ),. , prove the minutes of September 4, 2007 and Septerriber 10, 2007. e Consent Agenda) o eci'Resolution No. 6663, A Resolution Appointing Premm Badhaw ToThe sion,.and moved its adoption. (Motion carried under the Consent Agenda) JooslMenden offered Resolution No. 6664, A Resolution Appointing Judges of Election and Establishing Compensation, and moved its adoption. (Motion carried under tpe Consent Agenda) . ,'.. ;,," JooslMenden moved to grant John Clay, Robert Indrebo, Shawn Remme and Brian Theis regular status as paid-on-call firefighters. (Motion carried under the Consent Agenda) '-," .. ,-".! Official Proceedings of the Shakopee City Council October 2, 2007 Page -3- Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter that was not on the agenda. Pat Ciliberto, Scott County Attorney, addressed Council on behalf of the Scott County Meth. Task Force for their continued support. Mr. Ciliberto gave statistics ofmeth. use in the Scott County prior to the inception of the Meth Task Force as well as current statistics showing the ,-,..-..,.".P' .... ".,." progress the task force has had on Scott County. Michael Leek presented Council with the Vacation of a portion of a drainage easement for property located on Lot 2, Block 1, Evergreen Heights. Joos/ Menden moved to open the public meeting on the proposed vaca . drainage and utility easement on Lot 2, Block 1, Evergreen Heights Mr. Leek stated that the applicant, Gregory McClenahan, has requ for property located on Lot 2, Block 1, Evergreen Heights. Le drainage and utility easement around the perimeter of the lot requesting the vacation of approximately 160 feet of the property for the expansion of a maintenance buil Heights has also purchased an adjacent triangular p with the Shakopee Public Utilities Commisso one of their service lines. Mr. Leek said th . process staff has requested take place encroachment of a structure into an current structure was constructed Mr. Leek said the Planning approval of the vacation conting easement agreement do nt ha 'ewed the request and has recommended the Ci Council not taking action on the item until the accepted by staff, SPUC and the applicant. Mayor Schmitt as hearing. No one r ne in the audience who wished to speak at the public Motion carried 5-0. Le ' to table the request to vacate a portion of a drainage and utility Bock 1, Evergreen Heights to allow staff, the applicant, and SPUC addition ddress the issues pertaining to an existing easement encroachment and the lot consolidation ocess. Motion carried 5-0. ..; ; ,', Mayor Schmitt asked for the Council's liaison reports. Cncl. Clay stated he.Will be attending the Shakopee Park and Ride ceremony on October 3,2007. Cncl. Menden atteIidedthe school board meeting. There Willbe discussion at the next school board meeting as to when they plan on building a new elementary school. Cncl. Joos attended the Shakopee Public Utility Commission meeting. Cnd. Joos.said there was discussion regarding new trunk connection fees for new developments. Cncl. Lehman said he attended the Chamber of Comm~r~e ll,1eeting. The . '::.: '-": ; Official Proceedings of the Shakopee City Council October 2, 2007 Page -4- Chamber will not be participating in Kid's Vote this year. He also said the Chamber is sponsoring Pumpkin's in the Park at Memorial Park on October 13,2007. Mayor Schmitt said that there will be an open house held at Eagle Creek Elementary on October 7, 2007. Cncl. Menden also wanted to share that he attended the Downtown Partnership meeting. Discussed was the success of Lady's Night and the upcoming Holiday Festival. Cnc1. Joos also stated that Faribault is hosting an open for their new power plant on Octoberl.Qz.~_9.QZ~ Lehman/Joos moved to recess to an executive session to discuss pending litigation, at 7:35 p.m. Motion carried 5-0. ! , d; J '-I \; I': : ~ Mr. Thomson noted that the litigation is the Ridge Creek I law suit and the a meet with Council and they have determined that there is a need to discuss in private that are protected by the attorney-client privilege. Mayor Schmitt re-convened the meeting at 8:05 p.m. and out of a closed session to discuss litigation and that no acti Joos/Lehmanmoved to adjourn to Monday, October The meeting was adjourned at 8:06 p.m. ~J~ ~ith S. Cox . .. ~~y Clerk . Kim Weckman Recording Secretary