HomeMy WebLinkAbout5.F.2. Approve Minutes of September 4 and September 10, 2007
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE,MINNESOTA SEPTEMBER 4, 2007
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve
Menden, Matt Lehman and Terry Joos present. Also present were Mark McNeill, City
Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith
S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public
Works Director/ City Engineer; Gregg Voxland, Finance Director and Andrea Weber, Park and
Recreation Landscape Designer (7: 17 p.m.). %$t*K~.I"I',-.,
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The Pledge of Allegiance was recited.{, ""1.,';;';;
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Mayor Schmitt asked ifthere were any additions or deletions to th~~.a!~;~da...~~. M~~~~~asked
to add 13. F.3, Consider the Endorsement of Jon Brekke as a Can~dat~'~PPOi'~ni:iht to the
Metropolitan Parks and Open Spaces Commission. p 'IiL '!.l'i",.../'
4(i::il'~'i"""" II!:, :;;~,II
Joos/Menden moved to approve the agenda as amendeq.:...,M"otl<)n4~1i"!~~ 5-0. p
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Mayor Schmitt said there was nothing to report on t~t Mayor~'~i:.eport. .{:;;
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Mayor Schmitt asked if there were any add~l~.';t1.~.fd~'I_a~~ to ~'e Consent Agenda. Cncl.
Lehman asked to add 13. F.3, Consider the'''gorsltnent ~'wH0Brekke as a Candidate for
Appointment to the Metropolitan Par~~~?'.;~p_\i~i~;(;@mmission.
\ii,I",.>.tIi:\iiiii'Ii.,... ... ....
Joo~/Lehman ~oved t? approveliii.~o~~';,Agend~,~1S amended. Mr. McNeill read the consent
busmess. MotIon carrIed 5-0;4l1P Wfili,t\i'''lk
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Joos/Lehman offered Ry~.?lution ~'~i~647, A:r~solution Setting the Public Hearing Date to
Consider the ~ acation J~li~~~on ollir~.inage an? Utilit~ Easement on Lot 2, Block 1,
Evergreen HeIght~f4and m,ve~Jl1iii~go~)Pcm. (MotIOn carried under the Consent Agenda)
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Joos/LehmaIl,.,l.Off~i~ Res~lution No. 6646, A Resolution Accepting Bids on the City Hall
Parking~lt~~~~lii~j;;~~07'~ and ~oved it~ ado~tion. 2. .~pproved a 5% contingenc~
amounton::::thIs p'rQJect fo1Ku'8e by the CIty Engmeer m authonzmg change orders or quantity
adj~:~!ments'l!i\,thi1li'i~oject. (Motion carried under the Consent Agenda)
.i;iiiii!,,"~{. liT;;
Joos/L~:;n off~ied Resolution No. 6643, A Resolution Accepting Work on the 2006 CIPP
(Cured in;'<4,\t~.f~pe), Project No. 2006-8, and moved its adoption. (Motion carried under the
Consent AgeriJa)
Joos/Lehman authorized the appropriate City Officials to sign the 50-year license agreement with
the Department of Natural Resources (DNR) - 2007 River District Trunk Sanitary Sewer
Reconstruction. (Motion carried under the Consent Agenda)
Joos/Lehman moved to restrict parking on both sides of Marschall Road, from C.R. 101 to Bluff
Avenue and the north side only of Bluff Avenue, 300 feet west of Marschall Road, and direct
staff to implement the necessary signage to restrict parking. Also, approve the removal of the
Official Proceedings of the September 4, 2007
Shakopee City Council Page -2-
"No Parking this Block" signs along the south side of Bluff Avenue by Super America. (Motion
carried under the Consent Agenda)
Joos/Lehman moved to authorize the appropriate City officials to execture an extension
agreement with WSB & Associates, Inc. for Phase II of the GIS/CMMS implementation.
(Motion carried under the Consent Agenda)
Joos/Lehman authorized the Prairie Planting Project around the storm pond at the soccer
complex along 17th Avenue with funding from the Natural Resources budget and the Ridge View
Estates escrow for unmet tree planting. (Motion carried under the Consent
Joos/Lehman moved to affirm the termination of Steven Rivera as
effective August 23,2007. (Motion carried under the Consent
Joos/Lehman moved to accept the resignation of Paul Dressen
Department. (Motion carried under the Consent Agenda)
Joos/Lehman moved to authorize the hiring Michelle
Herrera at Step E of Grade 3 ($16.732/hour) of the Plan subject to the
satisfactory completion of pre-employment examinations. (Motion
carried under the Consent Agenda)
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Joos/Lehman moved to approve the bills i~~~.,alJl1unt (Motion carried under
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Joo~/Lehman moved to approv~t~li:,~~_~of Augt!t!48, 2007 and August 14, 2007. (Motion
earned under the consent~' , '
Joos/Lehman offered R~solution ~ber 664~ A Resolution Amending resolution No. 6538 A
Resolution Adopting the.~!}:~~dge'\e9 moved its adoption. (Motion carried under the
Consent Agenda)t IIIilillWh?
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JOos/Le~~:,r~~~~~hi~\~n No: 6649, ~hanging the November 6, 2007 Council Meeting
Date, andillnIo~diiit.~mlon'I~MotIon carrIed under the Consent Agenda)
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Joo~&Lehm~i~.ff~ie'<il Resolution Number 6650, A Resolution Accepting a Donation of $10,000
FroIl1i~ii~ Hube14+,~k)layground Committee, and moved its adoption. (Motion carried under the
Consen1liI~genda)'1
iiiii.I'li;:i:::iiiHI'_'
Joos/Lehman approved the applications and grant on sale and Sunday on sale intoxicating liquor
licenses to ERJ Dining IV, LLC, 8098 Old Carriage Court, conditioned upon receiving evidence
of liquor liability insurance and upon surrender of the current liquor licenses issued to Chili's of
Minnesota, Inc. (Motion carried under the Consent Agenda)
Joos/Lehman offered Resolution No. 6645 A Resolution Canceling Debt Service Levy For
2007/08, and moved its adoption. (Motion carried under the Consent Agenda)
Official Proceedings of the September 4, 2007
Shakopee City Council Page -3-
Joos/Lehman moved to endorse the candidacy of Jon Brekke for appointment to the Metropolitan
Parks and Open Spaces Commission and that a letter be sent by Mayor Schmitt to Metropolitan
Council Chair Peter Bell endorsing his candidacy. (Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience that wished to speak on a matter that
was not on the agenda. No one responded.
Mayor Schmitt asked for the Council's liaison reports. Cncl. Clay stated that he attended the
Transit Review Board. Mr. Clay said items discussed were the grand opening of the Shakopee
Park and Ride and mission statement. Cncl. Menden stated he attended the sC.~~~_'4~~d
meeting. The school board is still interested in improving the hockey roo~~!the C(j~unity
Center. Cncl. Joos stated he attended the new High School's dedication.~{?gr~. He al('i.
attended the Shakopee Public Utilities Commission meeting. Discus~..~i~t the m~ing "Ire the
projected shortfalls on trunk water main fees and that the Commis~i0~,~.int.ne~1"fr~~h stages
with a potential Financial Director candidate. Cncl. Lehman had,;~thin~tc'rtep'ort\j: ,;'7
4:. '%_':1' ..,.iF'
Bruce Loney presented Council with the Appeal of BOAA.,.'~rmi~~1ion -':~Nltmi. Schoening.
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Mr: Loney stated that Mr. Schoe~in~ has submitted 1i1fapP'1~.~ion ~fa\'p;~Eal of the Board of
Adjustment and Appeals determmatIOn. Mr. Schoenrg's prop~~:y IS located at 1824
Westchester Lane, Shakopee. . iii'~>.ll:
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Mr. Loney stated that in June the City adop~(~.,.?rd~~c~s:l'l~tillg to fence permits, permit fees
and a policy on fe~cing and landscap~~~iii_~.1~iftr~~tiy1!i~~~iii'nts. Mr. Loney stated t~at in an
effort to reduce CIty costs, the fenc~"'~~I"'as a~'<l?ted to prevent fences from bemg
constructed in easements contai~~~i..utrl'1~~e;6r used~t>t access to storm water ponds.
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Mr. Loney stated that Mr. Sc{~.,~~;ant~~~nstal1 a fenc~ in the easement on the north side
of the property. The easement con~~~rs a 12"4trunk water mam. The BOAA voted to uphold
staff s determination no~l~i1'\~~~ tht!i)_'i~ to be constructed within the easement.
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Mr. Nolan schoefit~~and N<<.i$!'~r~.,h~~ Schoening, 1824 Westchester Lane, presented Council
with their a~ii~~;Tli&~~ho~i~g's'~tated that they spent almost a year planning the construction
of their f;~e:'iCn(t~~I~i;I~~h~,P'researched the ordinance on easements last year and earlier this
spring. ~\i~~at tl~~ fen~e'@rmits were not needed and they decided to go ahead and construct
the fence in inid-June.
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The Sc11.,'I~ing'sfere notified a few days before constructing their fence that they would need a
fence peI'liI~iJ~'ey were also told that they could not construct the fence on the property line on
the north side true to a city easement.
The Schoening's stated that they have spent a lot of time and money for construction materials
for the fence. Mr. Schoening also stated that because he is not allowed to construct the fence in
the easement and will need to move the fence toward the house, he will have to move some of
the irrigation system to accommodate the placement of the fence. The Schoening's also stated
that if they had constructed the fence a month earlier they wouldn't have needed to go through
all of this trouble. The Schoening's are asking the City Council to reconsider the BOAA's
decision.
Official Proceedings of the September 4, 2007
Shakopee City Council Page -4-
Mr. Loney reminded Council that there has always been an ordinance regarding fences and other
landscaping in City easements but there was never any mechanisms to find people who did not
obey the ordinance.
Joos/Clay moved to uphold the Board of Adjustment and Appeals' determination not to allow a
fence to be constructed within the easement located along Mr. Schoening's north property line at
1824 Westchester Lane. Discussion followed.
Cncl. Joos stated to the Schoening's that if the fence had been constructed
easement, it would have been very costly to remove and relocate the fence.
Mayor Schmitt asked for a vote on the motion. Motion carried 5-0.
Andrea Weber, Park and Recreation Landscape Designer,
Park Naming-Leading Feather and Ambassador Park
6651.
Ms. Weber stated that a citywide "Call for Park the city website,
press releases have been sent out, and it has been Saturday
column of the Valley News. Ms. Weber stated that parks that the City is
seeking names for.
Ms. Weber stated that two applicatio~~}i,'i, first is Leading Feather Park in
honor of Giles Hart, who was a cult1l't.lealll,r for working to end alcohol abuse.
Although Mr. Hart never resi~~ he decedents living in Shakopee.
Ms. :v e?er stated that the Paf~~~~Jcreat~~';d:isOry Board decline? to recommend thi.s
applicatIOn because thei~ame dIdl.:;;.~t the gUldelmes of commemoratmg local born or raised
persons nor did it fit the.j~~lines tiH:'.~EJlames of historic places, events using Dakota language
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or concepts. ," '''l~0ii> Ii' "
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Ms. W eber;~~~~~~ ~es,~~ond;~pplication received is Ambassador Park in honor of the volunteer
group MI~ij~~11l~_l'ltll~s.~~t:Iors, which has contribut~d to. the City of Shakope.e as a
commurIIty4}~~rvl~ organrZJatlOn for young women and gIrlS sInce 1929. The AdVISOry Board
sel~.~~d Coun.t~sia,~ortheast Park as the site to be named Ambassador Park since the group
prim~~ly serves+high.~enool ages and this park is closest to the new High School.
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Menden/J<5'~~~~red Resolution No. 6651, A Resolution of the City of Shako pee, Minnesota
Naming the "Ainbassador Neighborhood Park", and moved its adoption and directed staff to
work with the Miss Shakopee Ambassadors Program to identify how the park name shall be
documented in the park site with use of signage and other means. Discussion followed.
Mayor Schmitt suggested that the motion be tabled to work out who is going to be responsible
for the maintenance, plantings and the commitment of the Miss Shakopee Ambassadors.
I
Official Proceedings of the September 4, 2007
Shakopee City Council Page -5-
Menden/Clay moved to table the motion allowing staff the opportunity to come back and provide
Council with additional information as to what involvement the Miss Shakopee Ambassador's
program will have in maintaining the park. Motion carried 5-0.
Michael Leek, Community Developer, presented Council with the rezoning of property from
Urban Residential (R-1B) and Low Density Residential (R-1A) to Urban Residential (R-1B) and
Low Density Residential (R-1A).
Mr. Leek stated that Associate Capital Corp. (ACC) has made application for the preliminary
plat of Maple Ridge Estates. Mr. Leek stated that the proposed 40 acre deV~~;r;i*I.Ii;.:oned a
combination of Urban Residential (R-1B) in the northern portion of the projlll and Lo.J?ensity
Residential (R-1A) in the southern portion of the project.h. l.l/;r('I.i..>...t:[iii
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Mr. Leek stated that the existing zoning line between the R-IB an~.'13---11'l?ortiff~'f<2i~~ws the
current property line. Mr. Leek also stated that with the p1atting'~~i::~hel'rrt~, 1C)1Ii~s are not
proposed to cleanly mirror the existing property line and zonipg bOYl:pdary:iqltt: ..
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Mr. Leek stated that staff is proposing that the zoning ~gw~ar~:~IDlgI11~~'J(econflgured to follow
the lot lines ~hat.will be creat~d with the platting Of~je~~~_, S~a~\s also recommended
that the publIcatIOn of the ordmance be delayed untI'ji~e FmaI;'~t IS approved.
.1'1;1.." >!..
C~rt Kallio, Engin~er worki~g with Associ~li~i"'iiitarC"iQ;~r~~~~n, stated that they are okay
WIth recommendatIOns of CIty staff. J,'Wjih. '!i::"'iwi\kh
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Lehman/Clay offered Ordinance N9!S_1~:~' }'\1lPrthi~~~e~, h Ordinance of the City of Shako pee,
Minnesota, Amending the Zoni~~t.w~p!~~9I':ed in~l~ Code Sec. 11.03 by Rezoning Land
Located within Maple Ridge ~s:t5tes'l?d~?~ed its 1idoption; and that the ordinance not be
published until the final plat4rs~&~r~'d. Dl~<trJsion followed.
"""""i'~
Cncl. Clay asked what t!~_~~,~ess Wtt'l~g~t required the two zones. Mr. Leek stated that a few
years ago the Cowcil wa~~~~"i'?~,~JI~ extending R - I B furt~er sout~ in connection with a
concept for a propo,~,~deve~pme~rtllat mcluded the property m questIOn as well as property to
the west. <iWltt,. ' "0;,;... 'ii,;
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May~r SHli&~ttas~~d for<<~ote on the motion. Motion carried 5-0.
;~::'::-- -'\~%::
M~i",k pres~fl\,d C)>lfucil with the Preliminary Plat of Maple Ridge Estates.
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Mr. Leek'i~~ig..lssociated Capital Corp (ACC) has submitted an application for preliminary
plat approva! Jfproperty located south of CSAH 78 and west of CSAH 17. The plat would
include 69 single-family residential lots on approximately 40.95 acres. Mr. Leek stated that the
Planning Commission reviewed the preliminary plat and voted to recommend approval of the
plat application, with conditions. Mr. Leek reviewed conditipns LA, LG, LK, and LL.
Clay/Menden offered Resolution No. 6648, A Resolution Approving the Preliminary Plat for
Maple Ridge Estates, and moved its adoption. Motion carried 5-0.
Andrea Weber presented Council with a donation for irrigation at Valley Creek Crossing Park.
Official Proceedings of the September 4, 2007
Shakopee City Council Page -6-
Ms. Weber stated that she was approached by a resident, Al King, who lives near the Valley
Creek Crossing Park, with an offer to donate and install an irrigation system in the park. Ms.
Weber said Mr. King works for a well known landscape contracting business and has offered to
provide the materials and installation for the system which is estimated to be around $5-6,000 in
value.
Ms. Weber stated that the park is currently under construction and is scheduled to be completed
in early September. The irrigation system would need to be installed soon prior to the seeding
taking place. Ms. Weber said that if the city were to accept the donation, the need to
connect to the waterline in the site as well as install a meter, backflow
estimate ofthe costs of the work would be $4,500.
Ms. Weber stated that the maintenance for an irrigation system in
and monetary commitment for the city. Ms. Weber estimated
around $3,200 a year. Ms. Weber noted that in the past the
ball fields.
Cncl. Joos has a tendency to accept the donation. the irrigation system
because it is a tot lot for young children.
Joos/Menden offered Resolution No. 6654, of Shakopee, Minnesota
Accepting the Donation of an Irrigation Al King, and moved its
adoption. Discussion followed'ii:i':;;i_'!i~l,
&';'iiii>.\\111.~
Cncl. Clay does not feel the ma~.~~~.~an_i;ie?,t of a year is worth the donation of the
irrigation system. Cncl. Le~f i~<~tfc~.~ that park is irrigated then the city is setting a
precedence of irrigating all flittliliPm;J's. "1PltliiiF
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Mayor Schmitt asked f6t~i~,Qte on ill.\g:lo~ion. Motion carried 3-2 with Councilor's Lehman and
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Clay dissenting',f \' '1Ii'.'>I. )?~
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Mr. Leek pr~~~~t.~d C~cil 'I~t~ tn~ Text Amendment Updating City Code Chapter 4 Regarding
APPlica~lt13'I&f~i'..iil~fue 9odes.
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M~;.~~ek stat~~ !ha~?;mcil is being asked to approve the amended ordinance updating the
appl~_i~~ BU11Ci,g cgaes.
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Cncl. Lehl\;~,~~.~fed tnat he did not receive the proposed changes and would like to table the
ordinance uniilhe has time to review it.
Lehman/Menden moved to table the ordinance updating the City Code regarding building and
fire codes. Motion carried 5-0.
I
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Mr. Leek presented Council a joint powers agreement with the City of Prior Lake and Scott
County to set out the terms and conditions and cost sharing associated with the ongoing
operation and maintenance of the Southbridge Crossings Transit Station.
Official Proceedings of the September 4, 2007
Shakopee City Council Page -7-
Mr. Leek stated there is ongoing maintenance of the Southbridge Station. Mr. Leek said the
Transit Planning Team and Transit Review Board have prepared a 2007-2012 operating plan
which includes items as lawn maintenance, snow plowing, snow removal, electricity and
security. The proposed operation agreement commits Scott County to providing in-kind
services, such as hauling snow off site, payment of insurance costs, hosting the phone service,
and providing accounting for overall operation costs/audit purposes.
Mr. Leek said the remaining costs are expected to be contracted, including snow plowing,
mowing, lighting and security, and will be funded by Prior Lake and Shakopee through their
transit operating dollars. Mr. Leek said the annual cost of operating the statio~~~~~,~~.p.g the
County's in-kind services is estimated at about $40,000 for 2008. .i\(', '!i~.l;ii
~,i" "
Menden/Joos offered Resolution No. 6652; A Resolution Authorizin&,'~~ringll!~Qa Joili
Powers Agreement with the City of Prior Lake and Scott County t~~<~if;?ut'E: T~~~Yiii1}+0:'iiii
Conditions and Cost Sharing Associated With the Ongoing Opera~pn all,"i~aiIitel\~)e' of the
Southbridge Crossing Transit Station, and moved its adoptiol}. Mo,\pn caPl'~e 5-,~}i
41ii!\\'~, ",.,'"""", '\.yiil~~,,:ii
Bruce Loney, Public Works Dir~ctor, presented Coun~~!fliii~em~"1~ of Understanding
b~tween Scott County and ~he CIty of Shakopee on Ijrgnwrl('~IsdICnQ,~1 Exchange on County
HIghways 16 & 77, and 17 Avenue. 'iii'.ilw
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Mr. Loney stated that with the completion ?~~'~it~ ven<'l('~~ ~.~77 improvements by the new
high school and annexation of this area in4tn':~~tYJER 77'g;1l!liliS~ proposed to be transferred to the
City. County Road 77 is a low volum~<~4'~:~cmU~~e~~~,~:porth of TH169 this road has been
previously transferred to the City b~#4~, Co'tty. '~li'ij;4L, ..i '.
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Mr. Loney said that the Co~~~~~1111Qvil~,(~he Cit~ additional funds for future pavement
improvements on CR16 withtft,~~~'rati;~~j~eement of 1 i~ A venue for Southe?: Meadows
to CSAH 83. Mr. Lone~also saId"flt the County also has split the cost of the addrtIOnal
CenterPoint Energy gas i'_~li.~~locaft'~);~ecently as well. With this agreement, the County is
providing the City;m addi'~i~n~lil~P,Oqj>1or a CR 77 future pavement seal coat.
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Joos/Mendep.j;i.i~~~?ri')~ethe~~propriate City officials to execute the Memorandum of
Underst~~i1Ig'!~~.'f~il~tt 'ounty and the City of Sh~kopee f?r highway jurisdictional
exchange~'i~o"'!r Ignway 16 & 77, and 1 ih Avenue m the CIty of Shakopee and other
do~..~ents ne"~ss~l,,,~~}mplement the jurisdictional transfer. Motion carried 5-0.
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Mr. Gre~~ii~oxlaJd presented Council with the 2008 Proposed Tax Levy and Budget Resolution.
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Mr. Voxland stated that the proposed maximum tax levy for 2007/08 is a levy of $14,252,007
including a levy for debt service of $1,151,007 which includeS the market value referendum
levy. Mr. Voxland said the increase in the gross levy is $1,526,558 or 12%.
!
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Lehman/Joos moved to set the public hearing date for the 2008 budget on December 3rd with a
continuation date of December 10th; and offered Resolution *umber 6644, A Resolution Setting
Proposed Maximum 2007 Tax Levy, Collectable In 2008, anti moved its adoption. Motion
carried 5-0.
Official Proceedings of the September 4, 2007
Shakopee City Council Page -8-
Mark McNeill, City Administrator, presented Council with the awarding of a contract for the
City Hall roof top HV AC unit replacement and ventilation revisions project.
Mr. McNeill stated that three bids were opened for the improvement. Mr. McNeill stated that
Associated Mechanical had the lowest bid of$193,500.00 with an Aaon unit.
Mr. McNeill stated that originally the estimated cost of the project by M&E Engineering was
approximately $125,000. The bids have come in approximately $67,500 higher. Some ofthe
differences are attributed to the fact that labor, supplies and material prices have gone up since
the estimate 55Y54M,
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Menden/Clay offered Resolution Number 6653, A Resolution Accepting.~idS'~'~rCity a.'l
Heating, Ventilation, and Air Conditioning Unit Replacement, and m<24Yt'd*lts ad8~ion. :rtotion
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Mayor Schmitt asked ifthere were any Council concerns. C,~~. JO~tcomrltlr~e~'~ ~he
roughness of 18t Avenue. Cncl. Menden stated that he has Jie"!~:~ ci.\fcerns!fff,m CItIzens
regarding the intersection of Fuller Street and 17th A venue by tft(~~lY:\\igh scllool. Mr. Loney
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stated that the County will be putting up flashing sto;tsIgtrS;j"fiFuller'~_~et at that intersection.
Cncl. Clay stated he received positive comments fro. a Targ'1i~:?rp. employee regarding City
Staff and what a positive experience it was to~?rk "'~~:.them. ~~cl. Clay also stated he would
like to see lighting in the future on Fuller S~i'e~~~~! tIi'I,,~~'ty center south to 17th Avenue.
Mayor Schmitt stated he would like a letter~"a~eq~othe.~8gtY regarding courthouse parking
in the surrounding neighborhoods nO~i~\1~4h.<5.@.lIi:il~:~5,~xpanded their parking lots.
1,1;!5'.11:);..? ,:/7
Lehman/Joos moved to direct si~..~~~>0d~~5'5'etteri~~lt'b COWlty regarding the two parking lots
that have not been utilized t~ii~~~ 'p~ifngt~'ii:~~e neighborhood streets surrounding the
Courthouse. Motion carried5::.(lt~>i\.,i~; 1I"4:;;0'
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Lehman/Clay moved to"~~;,?~ to NP~.~~y, September 10,2007 at 6:45 p.m. at the Shakopee
Public Utilities on ~arazib..Streef'Motion carried 5-0.
'i\'iilfiiPlkkWi",y;:
The a\;9:40 p.m. on September 4,2007.
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tV
Kim
Recording Secretary
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 10, 2007
Mayor Schmitt called the meeting to order at 6:45 p.m. with Council members Steve Menden
and Matt Lehman present. Absent were Cncl. Terry Joos and Steve Clay. Also present were
Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce
Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; and Judith S.
Cox, City Clerk.
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The meeting was held at the Shakopee Public Utilities office, 255 Sarazin ~j,~hak~pJ..Present
fro~ Sh~ope~ Public Utilities were LOll; V an Ho~t, Utilities Manager; ~~~A"~is, Pl~g and
Engmeermg DIrector; Marv Athmann, Lme Supenntendent; John Cr~~s, Water~~perml.ndent;
Shakopee Public Utility Members Bryan McGowan, Eric Braun, BilJ':W~rs, t1~ M!!,+~ler.
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~r. McNeill began the ~eet~~g. stating th~t t~e Shakopee <fi)._~~un~~4\ askedi~~"a joint meeting
WIth the Shakopee Public UtIlities CommISSIOn (SPUS~iilP'i~r.l\7fIeJ_~~~~iated that the agenda
items to be discussed were SPUC-City Partnership, ~pergY'~~i~~ anarr~lt~~ng, Large Customer,
Franchise Fee Discussion and Infrastructure Financi,~ Needs;~li:ii "
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Mr. Van Hout discussed several joint cooP~~,~'~~~oj'e",~~thi,t City of Shako pee. Mr. Van
Hout talked about SPUC's Energy EfficieFI~~~udl,at eir'~II~ity buildings. Mr. Van Hout
stated that Bruce Stahlberg, Energy C~i~,~~tt~,~',~t~~i,t; has been working with Duane
Toenyan, Building Maintenance, t~.,j~~ptif1'arid_!I.,~neigy.efficiency projects at each of the
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eight buildings. ",;i< Iliifii'1\i.l!ii'j" :
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Mr. McNeill stated that $5o,OO~'I~s:. the ~,#s preliminary budget for energy conservation
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Mr. Van Hout als~idiScu;S€~;'X~~~!.,~9'tes the City has received as a result of replacement and
enhancements of'en~fgy eq\i;pfn~IitI5# !
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Mr. Joe ~,alt~~l~.iii~tiihtl)iiother joint projects betwee~ SPUC and the City. . So~e
example'S~f' A~~s dISCtl,ssed were Huber Park overhead tp underground electncallme
rel~.~ftion arl.~ii~aterii{pain looping, several overhead to unde~ground electrical line relocations,
and0'S~ll{~ral city~id;')fieet reconstructions including water inain replacement.
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Mr. Van ll~'~lli~h discussed the Electrical Rate Update Repbrt. Mr. Van Hout stated that R.W.
Beck was hirecfto conduct the report. R. W. Beck's study d,amined the revenue requirements
for Shakopee's electric utility. To remain financially sound, IShakopee's electric utility must
produce sufficient revenues through its retail rates to cover its revenue requirements. Mr. Van
Hout stated that R.W. Beck designed new electrical rates tha~ reflect the results of the analyses.
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Mr. Van Hout stated that the overall revenues from the Resid~ntial rate class have been kept the
same but the monthly customer charge was increased to better reflect unbundled costs. The
energy rate was adjusted to account for the increased customer charge. The Senior Citizen rate
class has been kept the same too.
Official Proceedings of the September 10, 2007
Shakopee City Council Page -2-
Mr. Van Hout stated that the Power Cost Adjustment (PCA) base rate was changed to adjust for
the full estimated cost of power being included in the retail energy rate. The existing PCA base
rate is $0.0421. The proposed PCA base rate is $0.0635.
Mr. Van Hout then discussed the rate analysis in comparison with other surrounding utility
providers such as Chaska, Xcel, MVEC and Dakota. Overall Shakopee residential rates are
$0.0914 (per KwH), $7.00 service charge, a Power Cost Adjustment, and a conservation charge.
Mr. Van Hout also outlined the Commercial and Industrial rates.
Mayor Schmitt discussed having a clearer vision of power costs for
the City of Shakopee. Commissioner McGowan stated that the
Commission has worked hard to give Shakopee residents and rate
possible.
MendenlLehman moved for a recess. Motion carried 3-0.
Mayor Schmitt re-convened the meeting at 9:10
Bruce Loney presented Council with the Approval Funding from
MnlDOT through the "Metro Municipal Ag:t;y:e'll'~t
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Mr. Loney .stated that a resolution .req~~~il~ "i!t!lt"ii~;Ilired for a cooperative ~greement
proposal wIth Mn/DOT for potentI~.JgjI,!dg~,\\1ndln;~i,on tne C.R. 77/Fuller Street Bndge over
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LehmanlMenden offered 66~11~ Resolution Requesting Funding from MnlDOT
through the "Metro Progfam 2009", and moved its adoption. Discussion
followed.
Cncl. Lehman ast't:1....Mr. was going to be taken from the CIP funding along
with Scott S~~~yan.a.~~e contributing to the cost of the pedestrian bridge. Mr.
Loney st~ie'a4r<~_'lii~~~1 and Scott County have,both agreed to contribute to the cost.
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Ma~fr Sc1nIti~ aSK'e~Jor a vote on the motion. Motion carried 3-0.
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Mr. vcii1Nout disiussed the charges for trunk water and connection fees in rural residential
settings s~~lli~~~ckrich Park Estates which will be connecting to City sewer and water.
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Mr. Adams explained the 1980 Trunk Water Policy which calculates rates which include right of
way, out lot areas and park areas. In contrast, Mr. Loney explained how rates for trunk sanitary
sewer are calculated. I
Mr. McNeill then discussed franchise fees. Mr. McNeill stat~d that in 2000 the City of Shakopee
held a public information meeting regarding the possible implementation of a franchise fee
which would be applied to all utilities operating within the City.
Official Proceedings of the September 10, 2007
Shakopee City Council Page -3-
Mr. McNeill stated that if a franchise fee had been enacted, SPUC would have had to reduce
their rates so that there would be no net change on SPUC users. SPUC was not able to make that
commitment at that time. Mr. McNeill explained that the Council chose not to enact franchise
fees.
Mr. McNeill stated that it is seven years later and questioned if it is time to relook at franchise
fees. He noted that there would be two ways to enact a franchise fee; a meter IS a
fixed charge per residential customer, and a higher flat rate fee for
The other option is a percent of gross revenue, typically 1 % or 2%.
Commission Miller stated that he was in favor of further pursuing fees.
Commission Mars stated he would like more information
committing to it. Councilor Menden stated that he would
additional information. Mayor Schmitt stated that
organization needs to be formed to look at it.
Mr. McNeill stated that he will get information can be further
discussion.
MendenlLehman moved to adjourn to at 7:00 p.m. Motion carried
3-0.
The Council meeting ended at 10,2007.
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1 dith S. Cox
City Clerk
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