The URL can be used to link to this page

Home My WebLink About13.B.1. Authoroize a Strategic Plan for Police Department-Res. No. 6656 CITY OF SHAKOPEE I~. 6. J, POLICE DEPARTMENT Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief ofPolicelEmergency Management DireCW:j)J4:/ SUBJECT: Authorize a Strategic Plan for Police Department DATE: September 18, 2007 INTRODUCTION: The Shakopee Police Department is seeking council authorization to begin a strategic planning process for the Police Department by offering Resolution #6656, establishing a Police Services Master Planning Task Force. BACKGROUND: Although the city recently developed the Shakopee Visioning Initiative Project, I believe it is time for the Police Department to also develop a plan. Purpose: The Master Plan is, in the simplest forms, a development of an affordable plan which involves the whole community looking at today's policing issues and anticipating tomorrow's policing concerns. Outcome: The "Master Plan" is the end result of a process in which the principals involved in delivering and receiving public and private aspects of policing define what they desire, what the community can afford and what risk level is being accepted. Process: The Mayor and Council appoint a select committee to facilitate staff and citizen involvement in defining and establishing an affordable plan for current police issues and future police concerns. The Citizens Advisory Committee should include seven to ten individuals appointed by Council. The committee members may be citizens at large or representatives from any or all of the following: Service groups, churches, Independent School District #720, Chamber of Commerce, seniors, students, etc. The Internal Resource Committee should include Police Command staff and representation from department members including Support staff, Officers and Supervisors. 1 The time line for this process is dependent upon the number of concerns, objectives and programs that are discussed during the committee meetings. I would anticipate nearly a year-long process, meeting at least once or twice a month, depending upon the committee's recommendations. The following is a list ofissues/concerns in draft form for your review: 1. Performance. The public demands and deserves a high level of performance from the police department. The department continues to struggle finding qualified applicants for various positions. There needs to be more focus on improving our recruitment, hiring and backgrounding processes. 2. Rising costs. The department struggles to continue being fiscally responsible while dealing with the rising costs of fuel, joint training facility and the Emergency Response Team (ERT). 3. Records. The department needs a specific plan to deal with several issues in records. This includes updating suspense files, personnel records and planning for a paperless reporting transition. 4. Staffing levels. The department must maintain staffing levels consistent with the International Association of Chiefs of Police (IACP) Staffing Allocation Studies. The capabilities of patrol, supervision and services become limited if the proper staffing levels are not met. 5. Technology. The department must continue to purchase, train and develop replacement plans for emergency equipment. 6. Training. The department struggles to accommodate all the training needs beyond those mandated by the state. The department must train staff and leverage technologies for an improved response to identity theft and Internet crimes. The department should also train staff as instructors in areas such as pursuit driving and emergency operations. 7. Develop partnerships with the Shakopee Mdewakanton Sioux Community. The department has no clear plan to deal with the expansion of the Shakopee Mdewakanton Sioux Community. Furthermore, the department has developed very few partnerships with tribal leadership. 8. Non-English speaking community members. The department does not have a clear plan to reach out to the Non-English speaking community members. This portion of the community is growing. The department has not had enough training or recruitment of people fluent in another language. 9. Violent youth/gangs. The department needs to improve its knowledge of gangs and improve efforts to curb youth violence. 2 10. Enhance and create additional partnerships. The department must continue to strengthen partnerships with the school district, the Fire Department, Valleyfair, Canterbury Park, and St. Francis Hospital. The department must also look to create new partnerships with private security and other community assets. II. Strengthen emergency management. The department must continue to improve its emergency management capabilities. This would include additional training, Homeland Security Exercise and Evaluation Program (HSEEP) drills, community involvement/volunteers, as well as having the appropriate equipment on hand to deal with a variety of disasters. Our goal is to develop a Police Services Master Plan through citizen and staff collaboration that meets the expectations of our community. The plan must be affordable and realistic, detailing goals, objectives, programs, cost, and a schedule of implementation. The plan will be developed within the existing budget and presented to the City Council in August, 2008. VISIONING RELATIONSHIP: This action supports: Goal A: Active and Healthy Community Strategy 6: Provide high quality services. BUDGET IMP ACT: This project will be undertaken within the existing Police Department budget. AL TERNA TIVES: I. Offer Resolution No. 6656. 2. Do not offer Resolution No. 6656. 3. Table and provide direction to staff. RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: If council concurs, offer Resolution #6656, establishing a Police Services Master Planning Task Force, and move its adoption. 3 RESOLUTION NO. 6656 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, ESTABLISHING A POLICE SERVICES MASTER PLANNING TASK FORCE WHEREAS, there is a need to establish a task force to evaluate, define and recommend an affordable plan for police services, and WHEREAS, the purpose ofthe Police Services Master Planning Task Force is to develop an affordable plan which involves the whole community looking at today's policing issues and anticipating tomorrow's policing concerns; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. A Police Services Master Planning Task Force to be appointed by the City Council is hereby established. 2. The City Clerk is hereby directed to implement the application and interview process. 3. The task force is established for a period ending no later than August 31, 2008, and shall submit a proposed "Police Services Master Plan" to the City Council prior to that time. Passed and duly adopted by the Council of the City of Shakopee this 18th day of September ,2007. Mayor of the City of Shakopee ATTEST: City Clerk 4 - - - \!2 C? POLICE SERVICES MASTER "- PLANNING TASK FORCE PURPOSE cCAJt PLAN : ..... I .... '. \ w~ \ rr ". /'W ;~' ~ "" \ w' j'""". .' . :~ \ ;"~'V_ ' ,{. " :~: ~~H- -', * I w">>""\ ----; · "",..$':I . ,J """"" ~,..,."A ~ .. " , , JI' ,. l NN,,,',,,,,,,,,,,,,_,,,, ~"~"m"""""",,,,,,,,w,, '."""""~NW'W"",.v"""'''''~.''''~' '''~''..''''''''''''~~'''~''''''''''''~'''''''''''' ,,~"'~""''',' · Community Involvement · Today's Issues and Tomorrow's Policing Concerns OUTCOME "OWNERSn DEFINE i ", . '.' ;p"'" '/'" '",.,",", .. """ ".' , """ ,"'" V" '. ",."",.,w",,,,, "'" l;1 I "l r \ I' '. l) .."" :: ", i ( )'./ \\ i: ::,:""" , ) j ! '''. I",,,,,; '"..1 !: I j'~', ',,~, , '. ..,."",,,... '"" ". w",,, ... ,,,,,w,,,,,, ,W ,. ,,' ,,,','" '"" ' """""""..' d,~ ," '" ,,,. "",~m'i,'.'''_'_''_'_-- - _'0'='''='''''''''' -"",:,=-~,-'"""""",,,,_,,,,-,,,,/-,, ",,,,:,,,,,,,:'''/_'<<<':':':':.:'=''~_'_'''''='''''''"''__'_''_'''W&=>>>>:<<"W,,,,,,,,,,,X'Y-="-':<,",,.:, .<.,.""",_".:. ,_,_,_"/"",.".>>>>>>>>>>>>:.".:_:.,.""",,, =,_"'''-~ /"~,,,.,,,. <<<<<'<':'>>>:<<<<</,'_x,,-,, ","_ p",,,,, ,.,-.,_"",~ ,<<.:.: ",,,_,_' - :->:->>>m>:. E_'_~'_":':'Y/P'<<<<':<<<'_'_H'Y :.>>:.:.:".>:".,,-,.~.=<<<<< ,....- - ,.,;:: · Expectations · Affordability · Acceptable Risk Level PROCESS~ MASTER PLAN ' '.._~", ", " '" '_,,,' - .,....,._ ,'~' -"_'.w._'__' y II:; . .,..l .,~.. . ,;.,.r ~} .w,"""."" l ,..,.1 '_. ~ .J ",>>~">>""'>>","':',.."m-.<<<<<'''''''',,,,,,_>y_,W,,,, ,""X"",-..,_..>e.,O"/W/^'>:'m>>>>>>>"=,,,,Y..,,,,,,:.>O.;;.:.,;.,,,,...,,,,:.,m:<'N >>'~"->>>>;;''';:''=,:',',','w~",m,>>>",.,~w,.,....".._,,..''',m>>, .>>>>,,_w/..m>>>>>>>>> "".~'_>>>>Y""/' _ >>,..//,//..,..'>>m>>Y"~""':':'>>'''m_ . . .'.'"", ,.~_~_,'.,.<,-"/lm"'->>>,",m~_."""'""">>=,>>="x_,,,..>>m>>m:,>-",.x<.;.;c,'"mw" "....__".--....., "",.,.,,=>>..._.,,:} COMMITTEE w t '. .........) 1/ ,: "Ji! :1 IE".1 ,:~ i .,>>_,.,,,w//..,'m;:'~.<<.:.w_>>>>>>m>>'>>>="<<<"..c<_;_>>Y-'..mm ,. ."">>>>"" cu..>>w/..,y/////. __"'>>.<.m:.m> ,.",.<<..",,;;, _ _..~:->>-- >>,~",,;w,," · Facilitate Citizen and Staff Involvement National Night Out Shakopee Police Citizens' Academy EXTERNAL CUSTOMERS j""} .' t i Jr~"d- ' ;.) I..;I,,'\\!., ,,,j I",,/~: I,>>' ,',,' j (.. : I \, 1 J . ~I:~":'" I ." .".,; <<<W, h:<<'. hY-,"-,<.,_o>x.,."_,,,,,z_m,,'''''''''_,:.,,,, ",,,,,,,,,,,,,,-~%,,,,,_,~"'<<<""',,..,,>>>mx'>><' '== .>>.w,-"-":.:~"_".:_,_,_,_,,,.:,:.,,,,,,,,,,,,>>",.,.,. "''''' - - '<<"~_ff"'/h:<'~" '>:'>>>'<':<':':<<':"<<<<<"<<<<<.:':=':~:<<'m=:'>>>>:=,':"""" · 7-10 Community Members · Service groups · Churches · Independent School District #720 EXTERNAL CUSTOMERS. cant i:" . ' \",.: i" """ mm 'w....,,: ......, ,,# . '...r ~ Ji ... i . ,,,rtlll '" · ..., j · i Il <<<<<->~""">_'v"""-"",_,,,,,,,~~,,,,,,,,"H,m,,<<__,',W""'W.wH__,_,_"..'....-""""'<<...:.x.>:..,.,. ""_"_,_,,,.~,-"_:':~'>>>>>,,,'>C"_,_,,.,,,~,<'>:':, "'~_,_,_,_",,,"","<<':':':<<<,%""''',__.,,_,,,._.,,,~:':':':w&:<<<'~._.__,_,_,,=..v/-=,",:_:':,",",__,,_~'-'>>>>. ,.,.,.,,,,,""'>'.,,.>>>>,,,,,...... """""o<,,-,,,,,,,,,_,_,:<<,,,'.:.:<<.:.>:.:w,.,.,-,,,>o.,,.,__ _.:w,=,.""-",._,,.,', ,_____>Y/ "",,,,_,.,,,.,,._.,,._.:.,,,,,,,,,,,,,,___,_,-- ~.. >>=''''Y/''';.~"_'<<''''_'''''-=>>:',,",,' _~,,__ ..:.,,.._A · Chamber of Commerce · Seniors · Youth/Students · Appointed by City Council I NIT'ERNAL ] J J =:uum, _,X j : { ;}~,:, ,,, '''''''''A'''~~='-'-'''~''''"W.'-'''' ,""'"" ,>''>>''''X<<0"'>'>>>X''-_''-'''''''''=<<<'X'='''',,"'>:'''''''''-M''''''''''''''' ~ <_< CUSTOMERS i....... ", I '. ; j . .."~'~ . ........ i .. v . " .~..'" .,. " ~ , >>>^. - 'w.-:-;,u . ..,....,....-:.:_:.~;'.:;v ->>>>:<.:." ,:'" '-'hC__.O<J,,,.:.:,""_' _=,'^___^'"",,,:=/,,-w "'M'''''O, _,,','<_';H_U "., """"X'=X_'X_""""^""'-'-'W:'''>>>>> · Members of the Police Department · Citizen/Officer/Staff involvement is keyl · Enlarge our pool of resources CURRENT ISSUES/CONCERNS (w':, 1.,1 ;.~" f" ." ,~:':'t: w; J ,.~ f:..i r, 'i I, \ ;',w w"" //~ _pi! I' ..",;. 1 ..~;," . .',.l _'__'F__'~'_-uc__"'_m'_'_".",_,.,_,_"_,_,,x,,~"''-'''''''''''''''''':'',~,:."",:,:,=<,',"^ ","~ '''''ill''''''-. .",.",- w-",""''''',''''',''~ -~"''''''''''''''''''''''''/-'''''',:='V/H/-'',:,:,'FA'''''''''''''>Y,:,,,_:,,,:_:_:_F:'C<'O<_:_'"'''_'<<_:_:_A_:_O<'>O'>O'O<_:_:'''''':':':':':'''''''"""".,=,.,,,,,,,,, ,Y." ~,:,:,,,,:,,,,,,,,,,=/w,:,:,:,,,,,=,:,' '<=<< "<<W""ff~"',:"_z.:_:_:.y.":.",,,y/,"'''~''_=:'','','''.,,.:.,.:.:.:.y.:.,.:.:^:.,"'-x-:.",,,:.,.:,,,"'""",......m="''' - - - ,:.w._ ."~ · Performance · Rising costs · Records · Staffing levels · Technology · Training CURRENT ISSUES/CONCERNS ..". ,; 1 .". J lj J' j ,I, .', ,I J , ! : ..,. .....'. ",i '"p) 1:",,:,'Wi ...i \'. .JlII \"1".. j :~.. 1 J:', : ,'-'-"'>>:=<<"':<<<<<<<<'''''''''''",O<'''A< - ."""..~'.<<_",,,,~ - -- =",:~:':<<<=,""=:':':<<,", ,-,->y-,,"'_w,''''-'''''''''',>>.m>>>>>>.,':z.>:.:.''-'''',<,:,:,:->>>>>>"o,,:"'-'-='''':':''>>>>>:=<<':<'>:'''_>O-''''@->>>>:0:''''''''-='_>Y-' - E'- ">C.,,,,,'. m"-".:.".:.:."._,..,,,,""'",,,__-- :w"".,.:."", _,:,.,.:"-...".:.,.,,.>>:.' _x_", ,<<<.>>:",.":^""~':<<<',""',~,, 'Hm ~>>=.,.-,-,., ,,,.,.-',~">>>>~%~_"','~,>>,x: cant., '., '-,- ,.", ~,) ",.:: >Y^'>-' ,c_,,// <<=:':<':',,-.<_,x ''''''c<.".C'-'.:.:.:.:.:.,,,_ · Develop partnerships with the . Shakopee Mdewakanton Sioux Community · Non-English speaking community members CURRENTISSUE~CONCERNS ~" ." 0"0~0.. m"~ ." '''',' "" .. '. .' ,," p"'" . ''''",.""" ,,' """ . """" .'. .. . . t""i J j ....i f' / r', II ~ I.. '.. . w:' .......)1 .J ;.." '"'' ;i", , r i:" r . .... I I ww";"'~,j.. j" ,": I.' i IIi '"w.' .:,,,,i" ""'w,,,w'i', .. b'~ ,= ,', W.'. '.'i w~ ."', .d W .......,"";.:.)1'1, -,~'" - ,. "",.,.;:;:;" ~ '_.="__ '", "" _,y, ~'N ~~. ,. "., w ,,~ "'''<''<'<_''':':'''=':''''''.~~'':':':'>>=>>>>'''_R:,'_''m:c'-,z_,_""",:_""""":",,,',>>',=W-'<<':'.',">>>>>>YiiNi,~'Z'.".'.'.,.'.,,, -- -z >"""-" :0>:~:'_ 'W-<<-x<_z<<._.",,'.;.w ,'--'",,,,,'-,,<<<<<<<,.>:<<<<.:.:.:,,,,,,,,,",-..,,.,.,,.,,,,,",,,,'-'=>_ "^",.."..".".,,,,,,,.,,,, ""_ ,z_z.,."", '<</''-/A~'.c'.':''-'"''''~''''' , <<":,,,.,,,~,,,,,.""'=-<<<<<'=<<=,=_"='v"H/-="-<<'<<<<"'" >: "",.,<<.ov,.",,,,'>" t con":,." ".."""~._,~'*'....,,,...,,"'''''''''''''~ · Violent youth/gangs · Enhance and create additional partnerships · Strengthen emergency management HELP US HELP YOU ,"u* ""~ ..'" . .... .. ,~'"'' '" " ',,, .."... " ;, "I r "..., ; ",,,,! : l f"" ':""~~,,,,,l "'" ! j,d I :",,,, ' . p ,'''} 1 ! . ::< -,-:.- - '.;c., ,,>>>>,,.' '.: ^,j '----..-,;; ,,' ",,'>' ~ "j ~//,"" ~ ~,,,.,m wJ """.w,t%~' -'-, ,.,,,~....,,.NW.,,.,,..,,,~,,~...,,,,,~.. ""~~",""""',,,..~.,~~..,,,,,_,,,,,,,,..,,,,,_,,,,,,,,,...."~,,. ''', """"""_",,,..,,,"" "'"'""'.,",,....,,"'''',,,"~,' ,,,,,,,,,,,,, ',,,,, """",'~ , · Committee · Time Line · Expectations / Involvement