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Home My WebLink About13.A.1. Approval of Quote for Westchester Estates, Project No. 2007-11 J 3. ft. 1, CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval of Quote for Westchester Estates, Block 9 Drainage Improvement Project No. 2007-11 and Authorize Cost Participation DATE: September 18, 2007 INTRODUCTION: Attached to this agenda item is a summary of quotes received for the Westchester Estates Project, as well as the attached plan sheets for the project. City Council is being asked to approve the quote for the construction of a drain tile improvement project for Westchester Estates, Block 9, and authorize a cost participation amount by the City for this project. BACKGROUND: On August 21, 2007, City Council did review a memo from staff and heard from the public on the solutions for improving the drainage problem that was petitioned by the residents of Westchester Estates, Block 9. From this memo and the meeting, Council directed staff to prepare plans and obtain quotes for a drain tile pipe system with catch basins to improve the drainage of the rear lots swale in this area. Council also delayed any cost participation until quotes were received to see what the actual financial impact would be. During the week of September 10th through September 13th. staff did receive quotes for the drain tile project and the summary of these quotes are attached with the low quote received from Chambers Excavating &Trucking of North Mankato, MN at a dollar amount of$17,191.00. In earlier discussions, Tollefson Development, Inc. would contribute $5,000.00 to this project as their contribution for fixing the s.wale to the required plan. City Council did indicate a participation level of $5,000.00 or ~ depending on the quotes received, but no formal motion was made or approved. Based on the low quote received, the total dollar amount is $17,191.00 and with the Tollefson Development contribution of $5,000.00 and the City contributing $5,000.00 and the remaining amount would be $7,191.00 for the residents. It should be noted with this project, the property owners will be required to remove the sprinkler systems from the area and will reinstall the sprinkler systems and re- . seed or re-sod the area, once the contractor is done with the drain tile and the grading of the swale area. The City would be donating staff time to oversee construction and administer the project. If City Council elects to split the project cost with the residents, the cost would be $6,095.50 each. Staff is presenting the quotes to Council for authorization to a contractor and asking Council for their participation level with this project. ALTERNATIVES: 1. Approve a motion accepting the low quote from Chambers Excavating & Trucking in the amount of $17,191.00 for the Westchester Estates Drain tile Project No. 2007-11. 2. Do not accept quotes for this project. 3. Approve a motion authorizing an amount, as determined by the City Council, from the Storm Drainage Fund for the City's participation for this project. 4. Do not authorize City funds from the Storm Drainage Fund for this project. 5. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No. 1 and No. 3 in order to resolve the drainage issue in Westchester Estates, Block 9. It should be noted that the residents should provide the City with their share of funds prior to starting the work as this is not an assessed project. ACTION REQUESTED: 1. Approve a motion accepting the low quote from Chambers Excavating & Trucking in the amount of $17,191.00 for the Westchester Estates Drain Tile Project No. 2007-11. 2. Approve a motion authorizing an amount from the Storm Drainage Fund for the City's participation for this project, as determined by the City Council. ~*' Public Works Director BUpmp ENGRlZOO7PROJECTIWESTCHESTERlACCEPT.QUOTE Westchester Estates Draintile Project Contractor Contact/Quote Information Richard Knutson, Inc. Erin O'Brien eobrien@richardknutsoninc.com No Quote Received Minger Construction, Inc. Patrick Minger patrickm@minaerconst.com No Quote Received Burschville Construction, Inc. Jim Schendel burschvilleconst $ 25,119.50 Quiring Trucking & Excavatin , LLC Kyle (952) 496-0181 No Quote Received Chambers Excavating & Trucking Dave Chambers (507) 387-2770 $ 17,191.00 Northwest Asphalt, Inc. Lance lancea@nwasphalt.net No Quote Received S.M. Hentges Nate Hentges nateh@smhentaes.com $ 20,015.00 .' .' LEGEND EX]ST]NG CATCHBAS]N ~ WESTCHESTER ESTATES DRAINTILE PROJECT GOVERNING SPECIFICATIONS EX]ST]NG BEH]VE CA TCHBAS]N @ EX]STlNG STORM SEWER -))- CITY PROJECT NUMBER 2007-11 THE MOST RECENT (OlTlON Of THE CITY OF SHAKOPEE GENERAL SPECIFICATIONS AND STANDARD DE;TAlL PLATES FOR STREET AND U'J'\UTY CONSTRUCTION, lHE 2005 EDITION OF lHE: MINNESOTA DEPARTMENT Of" TRANSPORTATION .STANDARD SPEClFrCATlO'lS fOR PROPOSEO STORM SEWER -))- SHAKOPEE, MN CONSmUCTlON" AND lHE LATEST EDmON OF '\'HE CEAM STANDARD UTILITY SPECJACATlON5. ALL TRAFAC CONTROL DEVlC(S AND SIGNING S11ALL CONFORM TO THE MN MUTCO INCLUDING lHE FIElD MANUAL FOR TEMPORARY TRAmc CONTROL ZONE LAYOUTS. ALL TRAFF1C CONTROL DEVICES SHALL HAVE" RETROREfLEClM: SHEETING. INDEX DESCRIPTION SHFET NO 1 TITLE SHEET 2 DRAINAGE IMPROVEMENTS THIS PLAN CONTAINS 2 SHEETS 0 ST FRA n:: 128TH SON ALL APPLICABLE FEDERAl., STATE AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WllH IN THE CONSTRUCTION OF lHlS PROJECT. SHIP W > <( 13DTH ST w 22ND I HEREBY CERllF'f lHAT lHIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED Z BY ME OR UNDER MY DIRECT SUPERVISION AND lHAT I AM A DULY UCENSED :J ~Jjf(. .:":~":"=, z :;: 0 THE LOCAT]ONS OF EX]STlNG UNDERGROUND UTILITIES THAT ARE SHOW, ARE SHOWN ]N PLAN REVISIONS DATE 11 CJ REG. NO. 17590 AN APPROX]MATIE WAY ONLY. ]T ]S NOT GUARANTEEO THAT ANY OR ALL EX]ST]NG DATE SHEET NO. APPROVED BY UT]L1T]ES ARE SHOWN. THE CONTRACTOR SHALL DETERM]NE THE EXACT LOCA T]ON OF ALL EX]ST]NG UTlLlT]ES BEFORE COMMENC]NG WORK. HE AGREES TO BE FULLY ~ CITY OF SHAKOPEE, MN RESPONSIBLE FOR ANY ANO ALL DAMAGES WHICH MIGHT BE OCCAS]ONEO BY H]S 129 SOUTH HOLMES ST F A]LURE TO EXACTLY LOCATE ANO PRESERVE ANY ANO ALL UNOERGROUNO UTILITIES. SHAKOPEE, MN 55379 NOT]FY GOPHER STATE ONE-CALL [?;'"~'" 'OC,,~ (952) 233-9300 phone 1-800-252-1166 OR 651-454-0002 COUN TY I SCOTT (952) 233-3801 fax SCALES SJHrAJKOPlElE THE SUBSURFACE UT]L1TY ]NFORMAT]ON ]N TH]S PLAN ]S ]NOEX MAP 1"=1000'l"I-- , UT]L1TY LEVEL D. TH]S QUALITY LEVEL WAS DffiRM]NED , '" "00 COMMlUNJm( lP'RlDESlNrn 1857 ACCORD]NG TO THE GU]DELlNES OF CIjASCE 38-02, ENT]LEO PLAN MAP 1" ::: lOa' r't.r~_ "STANOARO GU]DELlNES FOR THE COLLECTION ANO OEP]CT]ON , " ." OF EX]ST]NG SUBSURFACE UT]L1TY OATA." SHEET NO. --1- OF ~SHEETS .' r:ON<<mllrmON NOTc:'~ ~ l I... 1) MF8::f~~1~~p~H~rL lI~lD~cf !DC~A~~=~V~)E::U~~LE: VALl. DETAILS ____ ~ ~ 2) FILTER RaCK, VRAPFrn IN GEDTEXTILL FABRIC, SHALL BE" PRDVlDED '.' .. --:.- ~ ~ IN THE PlPE: TRENCH, _aLTO -_o!..", r w Iii ~ 3) 4- OF' IJtI..L-IlRAItUNG, SANbY lllPSOlL SHAll iE PL.ACED eVER THE: -_.~ L . )" ~ : ~ ~ ~ PIPE TRENCH. .. --1 ...... <:i 8: ij "") All DRAINS SHALL BE S" ADS HD?E CATCH BASINS <STD-<411U 4 _ ::: !O VI III <VI STANDARD, LIGHT-DUTY GRA71:"S) - DR APPRDVED EQUALS. I -- .--"""""" M'... ;; i!i ;; 5) THE: CDNTRACTDR SHAll ::!IE: RESPONSIBL.E TD REMOVE ALL txCESS i ....- =: PIPE: TRENCH MATERIAL fROM THE SITE. .~...- ::~== ~....._,--t = :::: $-" 6) ALL. EAStMENT ENCRllACHHE:NTS <t..ANDSCAPINu. IRRIGATION SYSTEMS, - [UO-T_ -- w.' CIl s.: Iii 'BE REMDVED BY OTHERS PRIOR TO CCJNSTRUCTrDN. __...-...n;___Mtl__...... .........__....... i'5 i 8 7) PRlJPCRn CllRNf:RS SHALL BE RE-<S7ABU"",,D BY OTHERS AfT.. :.=:F._~--~---_.- ~ ~ ~ E CDNSTRUCTION, ~==="'_",,='::.~::::::"'~""A ...:- ': "':' _"'............._,.."._01'_ . w 8) TURF' SHALL BE ESTAIlUSHf:D >>V OTHERS AnER CONSTRUCTION. ~"'~."__A--""~ --.. - "....."" fII' l;;~j!: !!!!lE==:==~"ol.:. -'-n..m~ -- - -~ --. """"'- o 50 100 ~='...~~=.::...~~..". n>C' l<' 1"1 ~"=-::==~="7"'=:: SCALE' 1"-100' ~l!.'ml."lI,\"=::'~~~~_ .-._-_._"-~ , - ~..::,:<.::::.':::,'=\~-=._~._.- , .:::.---:::::~'- . '. ~~,;-~,f~~~-: __...... IIIIIE- -= ....' ~ If) Z -~ 0 l'ill:lPDS~Il Vi ~E~~W 5 W \i! Ie "" <t .J '" i:! 11 '" ~ g ~~~ f3 uoozl0 lLJ > 0 ~ .."'=-~ ~_arw..m.:. """ ,,:-';' '" -- ~ ~ ,-........-.=,......,........'=.,."""""~"" -- 1Ill/lII',I]j.- ~ Cl m ~-n~.....M~~-.""'=!.:.:..~". _.. :; eJ ~ /\ ,.. 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