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Home My WebLink About5.F.2. Approval of Minutes: August 21, 2007 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 21,2007 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Steve Menden, Matt Lehman and Terry Joos present. Also present were Mark McNeill, City Administrator; Jim Thomson, City attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; and Gregg V oxland, Finance Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to to add 13. F.3, establishing a joint meeting date with Shakopee Joos/Menden moved to approve the agenda as amended. Mayor Schmitt said there was nothing to report on t~'M~~i1;:0 Mayor Schmitt asked if there were any additions or ciiktions to~'e Consent Agenda. Cncl. Lehman asked to add 13.F.3, setting a joint }l;lee~ wiT1i~jlakogS!;e Public Utility Commissioners and set the meeting for Mo.~ ~,temb'f~:e't2007 at 6:45 p.m. ~0::;;'m, ~':-:--:::,:,,'k'i<:::_::-- "-::'-/& Lehman/Menden moved to approve~,;1iI~C~nt"~nda""~~ amended. Mr. McNeill read the Consent Business. Motion carried5-~":e' ,wE: "::;':;'''':; ':S(Y4~~ "iE5L, ~- Lehman/Menden moved to atit~ze]iaymei'~~$1,100.00 (Invoice No: 0000850898) from the Natural Resource Profession SerV~i~ budget <<nd enter into the Intergovernmental Agreement with the Metropolitan ~~l to pa~41?'!te in the volunteer lake sampling study. (Motion carried under the gonsenr~g~~t ^~;'^ -W~~ ~",,;:X''%0~~W Lehman/Meu,Q,en m~~ to ~!horii~ entering into the MN Relief $4,000.00 Grant Agreement (Grant NllJ:ti~lB~1"t>,etw~h the City and the Department of Natural Resources, Division of Forestryt6t:,the-~riod15~tWeen July 1,2007 and June 30, 2008. (Motion carried under the ~- -=: Con~ent Agenga) ^'t;:;<< ,t:~ ~~, ~:---~- LehmaiiMenden'inoved to authorize a renewal of the agreement with Shakopee Youth Hockey ---. '*" AssociatiOi:!~erate the Shakopee Ice Arena concession stand through August 31, 2009. (Motion cameo under the Consent Agenda) LehmanlMenden offered Resolution No. 6640, A Resolution Upholding the Board of Ad~ustment and Appeals Determination Regarding an Appliance Smart to be Located at 4241 Ii Avenue East, and moved its adoption. (Motion carried under the Consent Agenda) LehmanlMenden moved to declare the 2001 Dodge Neon, VIN: lB3ES46C81D226081 as surplus property. (Motion carried under the Consent Agenda) Official Proceedings of the August 21,2007 Shakopee City Council Page -2- LehmanlMenden moved to grant Jim Grampre full-time, regular status as a Building Official. (Motion carried under the Consent Agenda) LehmanlMenden moved to grant Barb Potthier full-time, regular status as an Office Service Worker, (Motion carried under the Consent Agenda) Lehman/Menden moved to authorize the hiring of probationary police officer Holly Chumas at Step 2 of the current labor contract, at a monthly rate of$4,150.13, subject to the satisfactory completion of pre-employment medical and psychological examinations. (Motion carried under the Consent Agenda) ~ ,:; ,.-------~, "~ffl!'> __ 0/"""" _"wm_ ,,,*,," ''''mm;w;'\, #0M ~'1':"'(" __ WiO\"((,,,, Lehman/Menden moved to accept, with regret, the resignation of Toni Huoer,m her p'ition as Executive secretary, effective October 26,2007. (Motion carried l.l;pter"the ci~nt AJenda) h ./:i/'"L::::::::, .Jt~",::. ::::::::;;-F-;; ".'., df::'0 LehmanlMenden moved to:)t~i, ~:c:~; }Y< 1. Accept, with regret, the resignation of Richard H~weli~om"ii~psi~bin. as a custodian, effective August 15, 2007, and authqm.'i~dvef\semen~eplacement. 2. Approve the transfer of reporting responsibigt~~s to~~inistra:fion Department. 3. Approve changes in the Custodian job de~pfi~ . '.~. (Motion carried under the Consent Agenda) . ....... ~"i~. ~,~ ",",. LehmanlMenden moved to approve the bill~~~1t~mOii1Kof$8J3,958.32. (Motion carried under the Consent Agenda) .:'iEf~ 'i.. '~..;;.:c.-:;7 .:7_::<);:~~'~\, -~~<~'-0,:::::<:_ .,-:.-" Lehman/Menden moved to approve.)'~ m1B!tes'~ fuli30, 2007, July 31, 2007 and August 6, 2007. (Motion carried under the ~?~~nda) ~.;g .~~~.~ ~.t>. if LehmanlMenden moved to ap~~e t~~ appli~on and grant a temporary on-sale liquor license to the Church ofSt. MarY, 535 Sd~Lewis Sffeet, for September 22 and 23,2007. (Motion carried under the Conseiff~enda);;4::';. ,it . \":Cif":"it:C;,. 'T' Lehman/Menden~~ed toY~0~1'oint meeting with Shakopee Public Utility Commissioners on Monday,~~ptemb~J 0, ~07 at 6:45 p.m. (Motion carried under the Consent Agenda) ~'" ~~yff;~t,oo"'>_:::::;~Ej1~ Mayor SC~itt 1rslfed iHrrer.@ was anyone in the audience that wished to speak on a matter that wasJ!tot on t.fi~agem1a. No one responded. _&'~~~ '~:':0.<0 ~~z:'/' ~ ~.@-= Gregg~q~land, Finance Director, presented Council with the A warding Sale of 2007B Improvem~~gids. Mr. V ox1and introduced Terri Heaton of Springsted to discuss the sale ofthe 2007B Improvement Bonds. Ms. Heaton stated that the City has a current bond rating of Aa3, which is an excellent rating. Ms. Heaton said that the lowest bidder for the Bond Sale was Wells Fargo Brokerage Services, LLC with an interest rate of3.9847%. Official Proceedings of the August 21, 2007 Shakopee City Council Page -3- Clay/Joos offered Resolution No. 6639, A Resolution Awarding The Sale Of$I,445,000 General Obligation Improvement Bonds Series 2007B, Fixing Their Form and Specifications; Directing Their Execution An Delivery; and Providing For Their Payment, and moved its adoption. Motion carried 5-0. Mayor Schmitt asked for the Liaison reports. Cncl. Lehman stated that he attended the Chamber meeting. Cncl. Lehman said that the Visitor Bureau is planning for 2008 and some of the changes are a more internet based system. Cncl. Lehman said that the Chamber is also dropping out of the Minneapolis South and focus more on the coupon books and more local exposure. Cncl. Joos stated that he attended a Shakopee Public Utility Commission Meeti~:t1:;:~l!cl. Joos reported that record water and electricity use was at its peak in July. Cncl. ~ state~t they are still looking for a Finance Director but an offer has been made to sOIl}~6n~~ncl. Mi'~den had nothing to report. Cncl. Clay stated that he is scheduled to attendlftrTran~ard t}~eting 08/22/07 - " "'-- on . $--;;,:;, ~ ':~~::v '~tl~dE'~~-~+<< \ ~~ Joos/Clay moved to recess for the Economic Development meen~~~50ncarried5- O. Mayor Schmitt re-convened the meeting at 7 :24 Bruce Loney presented Council with the Solutions for Westchester Estates, Block 9. Mr. Loney asked Council to review solu:'~~l1~~~e problem that was petitioned by the residents of Westchester Estates, Bl~~ 9li,lreqie.stedtlre City to resolve the issue. Mr. Loney stated at the time the petition was-PJesei:t~41b Court'"i!:tbn October 17, 2006, Council directed staffto work on solutions to th~m$~ Tol1ef~n Development, Inc. *ww;'~t~!~~0~ _ -It =f-~ Mr. Loney stated that Tpllefson ~fopment:1Srovided soil borings. The soil borings and monitoring ofthe site h~~~icatedtli1,the underlying soil contains clay or silt material and is oversaturated and becomestiItl:Eable. ? "~~,,.,,';'h~#-s-?_ " Mr. Loney stated th~t\taff p\senteti the neighborhood with two solutions. l',d/~{iJ:te~s;]!pnklefs and drain tile pipes from the easement area and have Tollefson "~eve:lQJ?mel1ffegrade area to a 1 % minimum grade and restore the area. The ,if spl(nlde~eads and drain tile pipe should not be reinstalled in the easement area. &~~ ~<<~ j~~ 2. ~"Remoie sprinklers from easement area, extend a storm drain tile system to a certain "~t~e and restore the area. In this proposal the drain tile from the homes could be cOiillected to the new drain tile system. The City would also provide all of the staff time and the developer would contribute the cost ofthe regarding the swale. The residence would pay for the remaining amount. Mr. Loney stated that the residents preferred the drain tile system alternative to resolving the problem. Mr. Loney stated that staff has offered its time to complete the project design, get quotes and oversee construction with the developer contributing the cost of the work he is required to do. Mr. Loney stated that Council will have to decide how much more the City is willing to contribute for this project. Official Proceedings of the August 21, 2007 Shakopee City Council Page -4- Mr. Loney said that per the cost estimate developed by staff, the residents would be looking for a 50% city participation of the estimated $14,425.00 or $7,212.50 from the City of Shako pee, Mr. Loney said that staffhas been contributing its staff time to date and has offered to donate any further time as city participation of this project. Mr. Loney said that staff time to date is estimated to be $4,000 and an additional $3,500 of stafftime would be needed for design and construction. Howard Bazinet, 730 Westchester Ave., spoke to Council. Mr. Bazinet stated that he is the appointed neighborhood representative regarding the drainage problem. Mr. Bp:et,,said that after the neighborhood meeting in which the soil borings and options were <B!Fussed"~, neighborhood agreed that they would be responsible for 50% of the cost~,W~ ';i$:, /-~\, ~r~. is Michael Lavoie, 1829 Westchester Lane, spoke to Council about t~e;7@~inag~roBl~~,m:r. Lavoie said that the drainage problem pre-dates the installation o's!!ny s~Kler"s. ~rJLavoie stated that he contacted the City when he first noticed the proplem ~d was!'!hl!d t~:;wait until the neighborhood was established. Mr. Lavoie stated that apptdi~ateIY:;;1/3 of~ack of his yard is unusable because ofthe drainage problem.%~" -'::iii:;'%",_~'\ T ~!'@)~=~ -_:-:~_::~:::>:: ~ -~ --:",- Gary Wollschlager of Tollefson Development spokeip Coun~bout the-lack of responsibility regarding the builders in the Westchester neighborhoiL Mr. Wtilschlager said that Tollefson provided the approved rough grading for W~,~~ter~tes bu@.t's also the builder's responsibility to provide a final grade. M~~lls6jlagersiic\;tl1r; he would like the builders to be held responsible for the drainage p~~~~..~~h1ager also said that Tollefson will only contribute $5,000 to the projes~, '-;:~ ~E:::~:;, '~ ":'~;')e~m; ; ~;~ Cncl. Lehman stated that he i~jn T~ 014i~City c&;'tributing $5,000 to the cost to fix the drainage problem. Cncl. Clay'~t~d .at wlS:the time staffhas contributed to the project, he is in favor capping the Citis cost af\tOOO. T ~- ~ ..~"~,:~>( - -__ __ ~1;,~:~\.,,:& Menden/Joos moved to di~s:c~fto pt~pare plans and specifications for a storm drain tile system project an:~o;~tain q\9't~s.estchester Estates, Block 9. Discussion followed. ~- ,.~ ~- -. ~',":____ '-., -w, Cnel. LehJaia~l~tJae"i(asolr'iie stated he was in favor of contributing $5,000 to the cost of the project is;\~,cau~~Jhe Cft~en knows what the costs are going to be up front but he's willing to see~hat the:"C}yote?'~e. "A%tgir~,. _ ~~, -~W;;>;;~;< <> -'~~_ -~ i'1'"" Cncl. ~remin~d Council that the City has provided stafftime at the cost $4,000 and possibly and additwQ~1.1$~f500 in staff time. Mr. Clay feels that the City doesn't have any obligation to put up any mori~y to fix the problem. Mr. Clay said that if the City is going to put any money toward the project, he would be in favor of capping the cost at $5,000. Mayor Schmitt asked for a vote on the motion. Motion carried 5-0. Mr. McNeill stated that the 2007 EDA Tax Levy Consent Resolution No. 6641 was discussed at the EDA meeting. Official Proceedings of the August 21,2007 Shakopee City Council Page -5- Lehman/Clay offered Resolution Number 6641, A Resolution Levying A Tax At The Request Of, And Consenting To The Levy Of A Tax By, The Economic Development Authority For The City Of Shakopee and moved its adoption. Motion carried 5-0. Mayor Schmitt asked if Council had any concerns they wanted to discuss. Cncl. Lehman wanted to set the record straight regarding a discussion he watched ofthe Shakopee Public Utility meeting. During that meeting a comment was made that the City Council agreed to assist a company in their competitive electric utility pricing. Cncl. Lehman stated that the comment was not true. Cncl, Lehman said that the company had an incentive package. ",m~_"";w;'m",> ~-iWi$;~!:'):*~_ Cncl. Menden discussed the vacancy on the Metropolitan Council and was~~deriiIg~athe Council was going to get together to recommend someone from Scott Couiity:;;~be appdilted. Mr. Leek stated that in discussions he has had while attending Transi~~"eaings;:~~Met.~ouncil will probably choose the second candidate from the last election Pr:QG~~ wh^2::~ the::~~<fr of the City of Cologne. #4~,;,~D'''^ ;, ,;:::w 4 ~:~ ~:,"" ,ff;: Lehman/Clay moved for a 10 minute recess. Motion carri~~4~;;;;" ~~ ";~i~4 '~~-- ~ - Mayor Schmitt re-convened the meeting at 8:15 p.m[ v~"i:;L''''''':;' Additional staff present for the budget discussion: D~~!Jlughes,";~hief of Police; Ed Schwaesdall, Fire Chief; Kris Wilson, Assis,t;ilft~~y ~nistra;r; and Jamie Polley, Park and Recreation and Natural Resources Direct~~ '~,... . %0::::::=';;:' ~;~((\,:, ~:r~""" :~---::= ~- " _ __ oW: Mr. McNeill presented Council witb~~ F~8 ~~et dis~ussion. Mr. McNeill stated that at the last Budget session, Council ask~~ta1@!p bing baClicUts that would get us to the same tax rate as last year, 31.938.f':;';~;::::" ~:,' .:" q:~~:(~:".." '<<~_ "';t~~~ Mr, McNeill stated tha(staffhas~througl1and looked at both funding and also workloads in various departments for':~year. ~yNeill said that staff has provided Council with a series of choices which c0uld re\;uC~,D!heJevYJ5Y $230,000. ,0X ~, \,,::;:?' '~~;? Mr. McNeillJ2!esent~~ome~ossible reductions: w" ." ';:;i:::::::::;;~=~;;;;D;;w:::;"'04 }f" Savings AdministFation ~te&7~U' time Executive Secretary $30,000 to a..5 Offic2:;~erv1~ Worker. Eng1ir;$:~ring - t~uc~o Engineering Tech. positions $140,000 ~re a thltd Engineering Tech Position with Public Works $10,000 ( crr~~fi;fenterprise funds) Building Inspection - reduce one Inspector position $80,000 Fire Inspector Position remains in the budget; however, could be transferred to the Fire Department. Parks & Recreation - Eliminate Landscape Architect/Park Designer $80,000 Alternate: Fund through 06/30 ($40,000) (The Recreation Supervisor is being deferred for one year) Fire - Add a full time Fire Chief position for $100,000, and $3,500 for SCBA Coordinators Official Proceedings of the August 21, 2007 Shakopee City Council Page -6- Miscellaneous - Congregate dining ($29,730) and Huber Park performance ($14,000) remain in the base level budget. Mr. McNeill stated that the following items are available for consideration to be applied toward the $230,000. An alternative would be to reduce the levy, or provide some kind of combination of cuts and expenditures. Expenditures Police Department - Three police officers at $64,500 each $193,500 Two seasonal CSO's $21,500 Fire Department - Assistant Fire Chief $80,,Q;~,*- Parks & Recreation - Recreation Superintendent $~-700"'-'0 w;-.' ~ Park Building Rent .~~n~.OOO ~ Miscellaneous - Hometown Messenger mailed in the Southwes!,.;;iwi"m"17,0i~. :1s.: Suburban. Ifmailed, separately the cost is,,7~::. $.~,OOO~~ ,,:fir' t:;;i~" ""<:;;s~ , ;w~ ~\ ~5'" Mr. McNeill then discussed the one time expenditures to be f!lndedr~t!rrougiE:tillark~fi::Y~lue homestead credit (MVHC) payment from the State, anticip_~~et fo\ 2007. '~itliat is not received, MVHC for 2008 could be utilized or fund balance. ~~Vbe items are related to maintenance issues for some of the city's buildings. llt .....~J~~ir. '~~....~ After much discussion on how to keep the tax.~~te a{::~!t.;938, Ca~cil agreed on the following cuts and additions resulting in a 2008 budg~tinfi~!l!fPI~$48,'Z~6: ::/:ttSa'~i: ~~=~~~ Budget Cuts ~i.;iiti~$ ~...,;;~~Eudget Adds Engineering charge to sewers.,.:{30;CrS ~.~ ~ Fire Chief $100,000 Engineering position '-:TI;;:...~~?;89i ~& SCBA corrd. $3,500 Building Inspection position-=--d;';~l80;'i~Q 0/ Park Building Rent $112,000 Recreation position (1/2 yeaf)m' 140,0006 Police Officer $64,500 Admin. Office Service Worker '=:~30,000);::"' Home Town Mess. $24,000 "'" -- Fire Pension reduction ~&00m ~:~9,OOO ~::_-:":::----- -; ~: -::::::--:::: ~ ..d!f ~';,:_::::-:::_:::::::- -- .Jf' Mr. McNeill asktfcr~ounc[r~iIiiJWould like deal with layoff notifications. Council would like a recommendatiO\:xegarl,ing tne continuance of the positions and that it be brought back to the SeptelJl~~~7~~tin~ _~~~. '''t\~~,,- ~~~~!>' Menden/LeBnaa.n n.Ytq:yed to adopt the base budget for 2008 as discussed resulting in a net surplus of'$2f~~[26. Mat~pn c~ed 5-0. """~@'i:;" "'''' '>N\Wih _ "i';W"W:~' '= Lehmanl.r8~.~~Q,';ed to adjourn to Tuesday, September 4,2007 at 7;00 p.m. Motion carried 5-0. The Council meeting ended at 10:29 p.m, on August 21,2007. ~~ ~. 0/ J dith S. Cox I ity Clerk Kim Weckman Recording Secretary