HomeMy WebLinkAbout5.A.4. Declaring a Cost to be Assessed and Establish a Public Hearing for Project No. 2007-3-Res. No. 6661
s. ft. Y.
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council CO~JSENT
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Declaring a Cost to be As~essed and
Establish a Public Hearing for the
Pike Lake Road and Street "A" Improvements,
Project No. 2007-3
DATE: September 18, 2007
INTRODUCTION:
Attached is Resolution No. 6661, a resolution declaring the costs to be assessed, ordering
the preparation of proposed assessments and setting a public hearing date for the Pike
Lake Road and Street "A" Improvements, Project No. 2007-3.
BACKGROUND:
On February 7, 2007, City Council adopted Resolution No. 6580, approving the plans
and specifications and ordering the advertisement for bids for the Pike Lake Road and
Street "A" Improvements, Project No. 2007-3. On April 17, 2007, City Council adopted
Resolution No. 6599, a resolution which accepts the bids and awards the contract for the
Pike Lake Road and Street "A" Improvements. The improvements have essentially been
completed with the final costs for construction at $511,716.04. The total costs associated
with administration, financing and engineering for the project is $160,000.00. The
attached resolution shows how these costs are being paid and the total cost to be assessed.
Project financing sources include the City of Shakopee (CIF Fund), Shakopee Public
Utilities and assessments to the benefiting properties. From the feasibility report to the
project completion, the funding summary is as follows:
Feasibilitv Reoort Proiect Comoletion
Assessments $ 693,710.00 $550,709.64
City (CIF) $ 80,225.00 $ 68,886.40
Shakopee Public Utilities $ 48.365.00 $ 52.120.00
Total Costs $ 822,300.00 $671,716.04
ALTERNATIVES:
1. Adopt Resolution No. 6661.
2. Deny Resolution No. 6661.
3. Adopt Resolution No. 6661, with Council modifications.
4. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, to adopt Resolution No. 6661, declaring the cost to
be assessed and ordering the preparation of proposed assessments for the Pike Lake Road
and Street "A" Improvements, Project No. 2007-3, with a public hearing to be held on
October 16, 2007, if Resolution No. 6661 is approved.
ACTION REQUESTED:
Offer Resolution No. 6661, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the Pike Lake Road and Street
"A" Improvements, Project No. 2007-3 and move its adoption.
91+L.J~
Jeff Weyandt
Assistant City Engineer
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ENGR/2007PROJECTSIPIKE-LAKE-RD/WORD/MEM6661-DECLARE-COSTS
RESOLUTION NO. 6661
A Resolution
Declaring The Costs To Be Assessed
And Ordering the Preparation Of Proposed Assessments
For The Pike Lake Road
And Street "A" Improvements
Project No. 2007-3
WHEREAS, a contract has been let for the construction of the Pike Lake Road
and Street "A" Improvements as described in the feasibility report, and the contract price
for such improvements was $527,749.99, and the final contract price for such
improvement is $511,716.04, and the expenses incurred or to be incurred in the making
of such improvement amounts to $160,000.00, so that the total cost of the improvements
will be $671,716.04. Of this cost the City of Shakopee will pay $68,886.40 and
Shakopee Public Utilities Commission win pay $52,120.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE,MINNESOTA:
1. The cost of such improvement to be specially assessed. is hereby declared to
be $550,709.64.
2. The City Clerk, with the assistance of the City Engineer, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land within the district affected, without regard to cash
valuation, as provided by law, and keep a copy of such proposed assessment in her office
for public inspection.
3. That the City Clerk shall, upon the completion of such proposed assessment,
notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 16th day of October, 2007, in the Council
Chambers of City Hall at 7:00 P.M. or thereafter, to pass upon such proposed
assessments and at such time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity to be heard with
reference to such assessment.
2. That the City Clerk is hereby directed to cause a notice of the hearing on the
proposed assessment to be published once in the official newspaper of the City of
Shakopee at least two weeks prior to the hearing and she shall state in the notice the total
cost of the improvements. She also shall cause mailed notice of such hearing to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior
to the hearing.
Adopted in session of the City Council of the City of
Shakopee~ Minnesota, held this day of ,2007.
Mayor of the City of Shako pee
ATTEST:
City Clerk
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ENGR/2007PROJECTSIPlKE-LAKE-RD/WORDIRES666]-DECLARE-COSTS