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HomeMy WebLinkAbout12.E. Accepting Valley Creek Crossing Park Irrigation Donation-Res. No. 6654 I~. E CITY OF SHAKOPEE MEMORANDUM To: City Council, Mayor and City Administrator From: Andrea Weber, Park and Rec. Landscape Design Meeting Date: September 04, 2007 Subject: Accepting Valley Creek Crossing Park Irrigation Donation, Resolution No. 6654 INTRODUCTION This memo is to request the acceptance of a recommendation and to offer Resolution 6654, A Resolution Accepting Valley Creek Crossing Park Irrigation. BACKGROUND I was approached earlier this month, by a resident, AI King, who lives near the Valley Creek Crossing Park, with an offer to donate and install an irrigation system in the park. The same resident previously donated several trees to the park site. He works for a well known landscape contracting business. Mr. King has offered to provide the materials and installation for the system, which he estimates around $5-6,000 in value. Mr. King also offered to assist the city in working with a contractor to make the water connection into the park site, possibly at a reduced price, though I do not have any additional information about this, but, if accepted and directed to do so, would work with the resident to achieve the best pricing we could. This park is currently under construction and is scheduled to be completed in Early September. The work was scheduled to allow for the seeding of the turf during the optimal seeding time in September. This donation would need to be installed prior to the seeding taking place so as to be most beneficial for turf establishment and so as not to require disturbing a newly seeded area. The contractor has been notified of this potential donation, and is awaiting the Council's decision prior to seeding the park. If the city were to accept this donation, the city would need to connect to the waterline in the site as well as install a meter, backflow preventor, etc.. A water line exists near the back of the turf area. A rough estimate of the costs of this work would be $4,500. These costs are an estimate, which has been discussed with Engineering. I have also spoken with Joe Adams of Shakopee Public Utilities. He agreed that it would be allowed to tap into the park waterline for irrigating the park. I also asked him about Trunk Water Charges (TWC) and Water Connection Charges (WCC). He said that he will confirm this, but he does not believe that there would be a WCC, as this is tied to SAC (Sewer) units, and this park does not have any SAC use. He also said that the Trunk Water Charge is based on the acre, and for a half acre of turf irrigation, a half acre would be charged, which would be $1628/acre 12, which equals $814.00. PARK AND RECREATION ADVISORY BOARD RECOMMENDATION The Park and Recreation Advisory Board discussed this donation request at their August 27th meeting. Their recommendation was in support of accepting the donation to irrigate the park with the conditions that all of the potential costs to the City be confirmed and was also contingent on the support of Public Works IPark Maintenance. This also includes the maintenance impact for the Park Maintenance Staff. The PRAB also asked staff to discuss the maintenance and other implications with Park Maintenance. Jamie Polley and I have spoken to several Public Works staff, who appear to have mixed to little support of this donation. While it does benefit turf growth and establishment to irrigate, the maintenance for an irrigation system in a park of this size is a long term time and monetary commitment. In addition, the soils in this particular park as well as the topography may make it a bit easier for turf growth than some other sites with more sandy poor soils. The annual maintenance for this system would include: increased mowing frequency (double), RPZ annual inspection, annual winterization, annual spring start up and miscellaneous repairs if there were a leak or faulty head. An estimate of this would be: $3,200 Iyear, based on hourly rates of staff and equipment usage for typical maintenance activities for the system. The total costs for the city to accept this donation (of $5-6,000) would be approximately $5,314.00 plus an annual cost of $3,200.00. Though the general direction given from Council in the past was that we do not irrigate parks unless it is a ball field, there are precedents for allowing donated irrigation in non- athletic areas (Huber Park). Also, Homeowner's Associations have installed irrigation in city right of way (Southbridge Parkway). CITY DONATION POLICY The City's Donation Policy states that non-cash donations of $500 must be formally accepted by City Council Resolution. RELATIONSHIP TO VISION A-Active and healthy community. B-High quality of life. C-Great place for kids to grow up. REQUESTED ACTION 1. Offer Resolution No. 6654, A Resolution of the City of Shakopee, Minnesota Accepting the Donation of Irrigation System Materials and Installation from AI King. 2. Respectfully decline the offered donation of irrigation system and installation. RESOLUTION NO. 6654 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING A DONATION OF AN IRRIGATION SYSTEM AND INSTALLATION FROM AL KING WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property and non-monetary donations with a value greater than $500 shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, AI King has generously offered to donate materials and installation of an irrigation system for the turf areas in Valley Creek Crossing Tot Lot Park; and WHEREAS, such a donation will help improve park facilities and enhance the overall quality of life in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation of materials and installation of an irrigation system in the estimated amount of $6,000 is gratefully accepted; and FURTHER, the donation of materials and installation of an irrigation system shall be used towards the Valley Creek Crossing Tot Lot Park, which is consistent with the wishes of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 4th Day of September, 2007. John J. Schmitt Mayor of the City of Shakopee ATTEST: City Clerk