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Home My WebLink About13.F.2. Continuation of 2008 Budget Discussion I 3 · F. ;L., CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Continuation of 2008 Budget Discussion DATE: August 17, 2007 Information for the budget discussion will be distributed at the August 21 st meeting. CITY OF SHAKOPEE ) 3. F. ~ · Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: FY 08 Budget DATE: August 21, 2007 At the workshop meeting of August 14th, staffwas directed to bring back cuts that would allow for no increase in the tax rate for next year. The tax rate was proposed at 31.938. Staff has gone through and looked at both funding and also workloads in various departments for next year. We have provided a series of choices for the Council which, at this time, could actually reduce the levy by $230,000. Council can choose to add items in the areas which will be described below, reduce the levy, or a combination thereof. BASE BUDGET: Savings Administration - reduce a full time Executive Secretary, to .5 Office Service Worker. $ 30,000 Engineering - reduce two Engineering Tech positions $140,000 Share one Engineering Tech position with Public Works $ 10,000 (charge to enterprise funds) Building Inspection - reduce one Inspector position $ 80,000 Fire Inspector Position remains in the budget; however, could be transferred to the Fire Department. Parks & Recreation - Eliminate Landscape ArchitectlPark Designer $ 80,000 Alternate: Fund through 6/30 ($40,000) Fire - Add a full time Fire Chief position for $100,000, and $3,500 for SCBA Coordinators. Miscellaneous - Congregate dining ($29,730) and Huber Park performance ($14,000) remain in the base level budget. Other changes from the August 14th workshop would include an addition of $28,000 in anticipated unemployment to be paid, and verbal news that the fire pension contribution may be reduced by $90,000. POTENTIAL "ADDS" TO BUDGET: The following items are available for consideration to be applied towards the $230,000. An alternative would be to reduce the levy, or provide some kind of combination of cuts and expenditures. Expenditures Police Department - three police officers were requested in a decision package. They are $64,500 each. $193,500 Two seasonal CSO's are proposed. An alternative would be to have existing planners be capable of writing citations. $ 21,500 Fire Department - Assistant Fire Chief position is requested for 2008. $ 80,000 Parks & Recreation - Recreation Superintendent was proposed. $ 92,'700 Speaking with Park, Recreation, and Natural Resources Director, we will try this for a year without. Park Building "Rent" $112,000 Miscellaneous - Hometown Messenger as a mailing with the Southwest Suburban Mint is proposed. $ 17,000 Separately mailed quarterly HTM would be $24,000 ONE TIME EXPENDITURES: The following one time expenditures were discussed by the Council, to be funded through market value homestead credit payment from the State, anticipated yet for 2007. If that is not received, MVHC expenditures for 2008 could be utilized or fund balance: Fire Department Anniversary $ 10,000 IT Backup Plan $ 56,000 Library Noise/Solar Mitigation $ 46,000 Green/Energy Initiatives $ 50,000 Fire Station 51 Parking Lot $ 15,000 Fire Station 51 Concrete Apron (to be confirmed by Eng) $ 50,000 Community Center Painting $ 55,000 Community Center Parking Lot $ 25,000 Community Center Carpet $ 20,000 Community Center Point of Sale Equipment $ 20,400 Mark McNeill City Administrator MM:th 1 Tax Rate -- """',~ ~ , Levy increase "" ""III'" " ~t SUMMARY GENERAL FUND. 2008 GF Total Revenue per print 15,563,060 Tax Rate Increase N/C Transfer In 1,740,000 Total Revenue & Transfers 17,303,060 GF Expend per print 17,307,640 Options to cut Engineering charge to sewers (10,000) Engineering position (60,000) Engineering position (80,000) Building Inspection position (80,000) Building Inspection position Recreation position (80,000) Admin Office Service position (30,000) Unemployment 28,000 Fire pension (90,000) Options to add Fire Chief 100,000 SCBA coordinators 3,500 Park building "rent" 112,000 EDA Transfer out 26,000 Recreation Transfer out 1,099,000 Total Expenditures and Transfers 18,246,140 Net surplus (deficit) (943,080) Funding From Fund Balance 800 MZH 456,000 Entrance monument 25,000 4% underspend 692,306 Net surplus (deficit) 230,226 Included in draft budaet Request Cuts Congregate Dining 29,730 Huber Park Performances 14,000 Total 43,730 19,645,091 Not Included in draft budaet Adds Police officer 64,500 Police officer 64,500 Police officer 64,500 Police - CSO'S 21,500 Assistant Fire Chief 80,000 Recreation Superintendant 92,700 Home Town Messenger 17,000 Subtotal 404,700 0 Fund Balance/MVHC fundina Fire Dept anniversary 10,000 IT back up plan 56,000 Library noise/solar mitigation 46,000 Green/Energy initiatives 50,000 Fire Station 51 parking lot 15,000 Fire Station 51 concrete apron 50,000 Corom. Center Painting 55,000 Corom. Center Parking lot 25,000 Corom. Center carpet 20,000 Corom. Center point of sale equip 20,400 Subtotal 347,400 0 Total 752,100 . Fund balance above 40% target floor 12/31/06 available $780,931 8/21/2007 2:35 PM I I 1 Tax Rate I I 31,938 I Levy increase 12.18% SUMMARY GENERAL FUND - 2008 I GF Total Revenue per print 15,563,060 I Tax Rate Increase N/C Transfer In 1,740,000 I Total Revenue & Transfers 17,303,060 GF Expend per print 17,307,640 I Options to cut I Engineering charge to sewers (30,000) I Engineering position (60,000) Engineering position I Building Inspection position (80,000) Building Inspection position Recreation position (40,000) Admin Office Service position (30,000) Unemployment 21,000 Fire pension (90,000) I Options to add \ Fire Chief 100,000 SCBA coordinators 3,500 I Park building "rent" 112,000 Police oilicer I 64,500 I I I Police officer I I \ ..l!2.me..!gv.:m..&ssenger_ _ _ I I _24.Q.Ool EDA Transfer out 26,000 ! Recreation Transfer out 1,099,000 Total Expenditures and Transfers 18,427,640 I Net surplus (deficit) (1,124,580) I Funding From Fund Balance I 800 MZH 456,000 Entrance monument 25,000 4% underspend 692,306 I Net surplus (deficit) 48,726 I I Included in draft budqet Request I Cuts Congregate Dining 29,730 I Huber Park Performances 14,000 Total 43,730 19,645,091 I Not Included in draft budQet I Adds Police officer 64,500 I Police officer 64,500 I Police officer 64,500 Police - CSo' S 21,500 I Assistant Fire Chief 80,000 Recreation Superintendant 92,700 I Home Town Messenger 17,000 Subtotal 404,700 0 I Fund Balance/MVHC fundina I Fire Dept anniversary 10,000 I IT back up plan 56,000 Library noise/solar mitigation 46,000 Green/Energy initiatives 50,000 I Fire Station 51 parking lot 15,000 Fire Station 51 concrete apron 50,000 I Carom. Center Painting 55,000 Carom. Center Parking lot 25,000 I Carom. Center carpet 20,000 Carom. Center point of sale equip 20,400 I Subtotal 347,400 0 Total 752,100 - I I 9/6/2007 11 :10 AM I I