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Home My WebLink About5.A.1. Metropolitan Council Citizen Assited Lake Monitoring Program (CAMP) 2007 Contracts and Invoices s. t3-./~ CITY OF SHAKOPEE Memorandum To: Mayor and City Council CONSEr~!T Mark McNeill, City Administrator Prom: Ryan Hughes, Natural Resource Coordinator Subj ect: Metropolitan Council Citizen Assisted Lake Monitoring Program (CAMP) 2007 Contracts and illvoices Meeting Date: August 21, 2007 INTRODUCTION The City Council is asked to review the proposed intergovernmental agreement between the City and the Metropolitan Council for the lake water quality monitoring program in 2007. If you support the initiative, we ask that you allow the project to be funded from the Natura} Resources Professional Services budget and enter into the agreement. BACKGROUND The City has participated in this partnership with the Metropolitan Council since 2002 to complete lake water quality monitoring of Dean Lake and Lake O'Dowd. The Metropolitan Council and City staff has provided instruction and oversight to the volunteers. DISCUSSION The Citizen Assisted Monitoring Program involves the use of citizen volunteers to collect in-lake samples from approximately 185 plus lakes in the Twin Cities Metropolitan Area. The volunteers will collect surface water samples to be analyzed for total phosphorous (TP), total Kjeldahl nitrogen (TKN), and chlorophyll-a (CLA). ill addition, the volunteers will measure surface water temperature, water transparency, and fill out a lake sampling form to help describe the lake and weather conditions at the time of sampling. Lakes are scheduled to be visited bi- weekly for a period determined by the Metropolitan Council and weather conditions. Currently, Andy Voit is completing monitoring of Dean Lake and Sandra Boyce is completing monitoring of Lake O'Dowd. VISIONING RELATIONSmOp This action appears to meet the following aspects ofthe City's vision: Goal: High Quality of Life Strategies: Protect the Environment ACTION REQUESTED: If City Council concurs, authorize payment of$I,100.00 (illvoice No: 0000850898) from the Natural Resource Profession Services budget and entering into the illtergovemmental Agreement Between the Metropolitan Council to participate in the volunteer lake sampling study. ~..4 Metropolitan Council n Environmental Services July 23,2007 To: Sponsoring Agencies/Groups Involved in CAMP 2007 From: Karen Jensen, Interim CAMP manager \L...-::(" Re: CAMP 2007 Contracts and Invoices Enclosed are two copies of the intergovernmental agreement between your group and the Metropolitan Council for partnership in the 2007 voluQ.teer lake monitoring program. Please sign both copies of the contract, send both back-to Kent Johnson EQA Environmental Mo-Ritoring and Assessment -- Metro Plant 2400 Childs Road St. Paul, MN 55106-6732 One copy will be returned to you after being signed by the Council's Environmental Monitoring and Assessment Manager. Also enclosed is a copy of an invoice listing your county/watershed/city's/lake association's lakes (and testing sites) that are included in the 2007 program and requesting payment for your involvement. Also, it appears the limnologist position formerly held by Randy Anhorn will be soon - filled, and I will be turning over CAMP management to the new hire. I will inform you by email when the new person is on board. I appreciate your patience during this past season - I have done my best to organize the program on an interim basis but things should happen quicker and more efficiently with a full-time manager. If you have any questions about the amount due, the timetable of payment, or the scheduled monitoring, please call me at (651) 602-1401 or email me at karen. iensen@metc.state.mn.us. Enclosures www.metrocounci1.org 390 Robert Street North. St. Paul, MN 55101-1805 . (651) 602-1005 . Fax (651) 602-1477 . TrY (651) 291-0904 An Equal Opportunity Employer INVOICE Please Remit To: Page: 1 Metropolitan Council Invoice No: 0000850898 Environmental Services Invoice Date: 06/19/2007 SDS 12-1064 Customer Number: 5178 P.O. Box 86 Payment Terms: Due 30 dys Minneapolis MN 55486-1064 Due Date: 07/19/2007 Bill To: CITY OF SHAKO PEE AMOUNT DUE: $ 1,100.00 Accounts Payable 129 HOLMES ST S SHAKOPEE MN 55379 $ Amount Remitted 1.1,11.1.1.,.11,1...11.11"1.111 Please detach top portion of invoice and remit with payment. Please include invoice number on check. 651-602-1189 Quanti UOM Unit Amt Net Amount 1 MSC Miscellaneous 2.00 EA 550.00 1,100.00 2007 CITIZEN-ASSISTED MONITORING PROGRAM 2 LAKES @ $550 - ANY UNPAID BALANCE OVER 30 DAYS FROM DATE OF INVOICE WILL BE SUBJECT TO A FINANCE CHARGE AT THE RATE OF 1.5% PER MONTH (18% PER YEAR) SUBTOTAL: 1,100.00 $ 1,100.00 STANDARD Original Contract No. 07R031 INTERGOVERNMENTAL AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF SHAKO PEE THIS AGREEMENT is made and entered into by and between the Metropolitan Council (the "Council") and the City of Shakopee (the "City"), each acting by and through its duly authorized officers. THE ABOVE-NAMED PARTIES hereby agree as follows: I. GENERAL SCOPE OF AGREEMENT The Council and the City agree to undertake a volunteer lake sampling study in order to provide an economical method of broadening the water quality database on lakes in the Twin Cities Metropolitan Area. II. SPECIFIC SCOPE OF SERVICES 2.01 Lake Monitoring Program. The City and the Council agree to jointly undertake a volunteer lake monitoring program as specified below: a. General Purposes of Program. The volunteer lake monitoring program involves the use of citizen volunteers (recruited by local City management organizations) to collect in-lake samples from approximately one hundred and eighty five (185) plus lakes in the Twin Cities Metropolitan Area. The volunteers will collect surface water samples to be analyzed for total phosphorus (TP), total Kjeldahl nitrogen (TKN), and chlorophyll-a (CLA). In addition, the volunteers will measure surface water temperature, water transparency, and fill out a lake sampling form to help describe the lake and weather conditions at the time ofthe sampling event. Lakes will be visited biweekly from April through October of2007 (the "Monitoring Period") for the number of times and at the approximate intervals specified in paragraph (b) below. Each lake will be sampled at the its deepest open water location. After each sampling date, the Council will arrange for chemical analysis of the samples either through its own labbratory or an outside laboratory. b. Specific Lakes Involved. The following lakes and specific lake site(s) listed below, within the City, will be involved in the Council's Citizen- Assisted Lake Monitoring Program (CAMP) in 2007. 'La.ke name ID# Maximum #of Approximate sam ling dates sam lin interval Dean 70-0074 14 Biweekly O'Dowd 70-0095 14 Biweekly 2.02 City Responsibilities. The City. agrees that it will have sole responsibility for: a. Recruiting volunteers (who have access to a boat) to monitor the lakes the City wishes to involve in the program as listed in section 2.01(b) above. b. Providing the Council and/or volunteers with needed lake information such as lake bathymetric maps and access locations. c. Paying for the laboratory analysis cost of the samples collected by volunteers which cost is included in the amounts specified in Article In below. d. Ensuring that the volunteers participate in the training program. e. Ensuring that the volunteers fill out sampling forms during each sampling event, and collect and store samples until picked up by a Council representative. 2.03 Council Responsibilities. The Council agrees that it will: a. Organize the survey and train volunteers, pick up and deliver samples to the laboratory, and analyze the results of the lake and City data collection program. b. Prepare a final report containing the physical, chemical, and biological data obtained during the Monitoring Period and a brief analysis of the data. c. Provide quality control by collecting lake samples from random lakes involved in the volunteer program. The resulting parameter values will than be compared to determine if any problems exist involving the volunteer's sampling methods and what should be done to correct the problem. d. Provide the sample bottles and labels, and filters for chlorophyll filtration. III. COMPENSATION; METHOD OF PAYMENT For all labor performed and reimbursable expenses incurred by the Council under this agreement during the Monitoring Period, the City agrees to pay the Council the following amounts per lake site listed in section 2.01 (b). For lake sites NOT requiring sampling equipment: N umber of Sam linDates Payinentamount 14 $550 7 $280 5 $200 For lake sites requiring sampling equipment: Payment of the total amount owing to the Council by the City shall be made within 10 days following the execution of this agreement. An invoice specifying the amount owed by the City is enclosed with this agreement. The total amount specified in the previous paragraph does not include the cost of any additional analyses requested by the City, such as total phosphorus (TP) analysis of bottom samples. The Council will carry out any such additional analyses at the request of the City and subject to the availability of Council resources for carrying out such analyses. The Council will bill the City after the end of the Monitoring Period for any such additional analyses at the Council's actual cost, and the City will promptly reimburse the Council for any such costs billed. IV. GENERAL CONDITIONS 4.01 Period of Performance. The services of the Council will commence on April I, 2007, and will terminate on December 31, 2007, or following work completion and payment, whichever occurs first. 4.02 Amendments. The terms of this agreement may be changed only by mutual agreement of the parties. Such changes will be effective only on the execution of written amendmerit( s) signed by duly authorized officers of the parties to this agreement. 4.03 City Personnel. Ryan Hughes, or such other person as may be designated in writing by the City, will serve as the City's representative and will assume primary responsibility for coordinating all services with the Council. 4.04 Council's Contract Manager. The Council's Contract Manager for purposes of administration of this agreement is Kent Johnson, or such other person as may be designated in writing by the Council's Regional Administrator. The Council's Contract Manager will be responsible for coordinating services underthis agreement. However, nothing in this agreement will be deemed to authorize the Contract Manager to execute amendments to this agreement on behalf of the Council. 4.05 Equal Employment Opportunity; Affirmative Action. The Council and the City agree to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Council and the City agree not to discriminate against any employee, applicant for employment, or participant in this study because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age; and further agree to take action to assure that applicants and employees are treated equally with respect to all aspects of employment, including rates of pay, selection for training, and other forms of compensation. 4.06 Liability. Each party to this agreement shall be liable for the acts and omissions of itself and its officers, employees, and agents, to the extent authorized by law. Neither party shall be liable for the acts or omissions of the other party or the other party's officers, employees or agents. Nothing in this agreement shall be deemed to be a waiver by either party of any applicable immunities or limits of liability including, without limitation, Minnesota Statutes, sections 3.736 (State Tort Claims) and chapter 466 (Municipal Tort Claims). 4.07 Copyright. No reports or documents produced in whole or in part under this agreement will be the subject of an application for copyright by or on behalf of the Councilor City. 4.08 Termination of Agreement. The Council and the City will both have the right to terminate this agreement at any time and for any reason by submitting written notice of the intention to do so to the other party at least thirty (30) days prior to the specified effective date of such termination. In the event of such termination, the Council shall retain a pro-rata portion of the amounts provided for in Article III, based on the number of sampling events occurring for each lake before termination versus the total sampling events specified for each lake. The balance of the amounts will be refunded by the Council to the City. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on the dates set forth below. This agreement is effective upon final execution by, and delivery to, both parties. CITY OF SHAKOPEE Date By: John J. Schmitt, Mayor By: Mark McNeill, City Administrator By: Judith S. Cox, City Clerk METROPOLITAN COUNCIL Date By: Name EMA Section Manager