HomeMy WebLinkAbout2.D.b. Building Budget Discussion
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CITY OF SHAKO PEE
2008 GENERAL FUND BUDGET
DIVISION: INSPECTION BUILDING-PLUMBING-HEATING-FIRE
MISSION STATEMENT:
The mission of the Inspection Division is to provide timely and effective
inspections to the City's constituents.
(NOTE: Depending on the outcome of discussions related to staffing levels
in the phase of the continued slowdown in development and building
activity, the mission could be modified to address inspections programs
other than just new construction)
GOALS:
1. Maintain a reasonable schedule for review of individual building-
related permits.
2. Provide efficient and cost-effective permit and inspections services.
ACTIVITIES:
Reviews plans for new construction and additions to existing structures in
the City and inspects construction for building code compliancei enforces
applicable State and City building, safety, and fire codes.
OBJECT DESCRIPTION: Description of line items:
Wages & Benefits:
Salaries:
1 Building Official, 4 Building Inspectors, 1 Fire Inspector, 1 Building
Secretary.
Equipment Maintenance:
six vehicles
Professional Services:
Electrical Inspector $52,000;
Consultant, Springsted, $8,000
LOGIS:
$32,400 for support of Citrix and PIMS permit tracking and inspection
scheduling software
Dues/Training/Travel:
Dues (e.g. ICBO) :
Conferences/School/Training:
$2,400 for staff of eight.
I
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/8/2007 10:50:37
Budget Report Page - 1
Fiscal Period: 7 / 7
Level Of Rollup 7
2004 2005 2006 7/31/2007 2007 2008 2008 2008
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
01000 GENERAL FUND
33 INSPECTION-BLDG-PLMBG-HTG
6000 EXPENDITURES
6001 WAGES & BENEFITS
6002 WAGES 428,007 498,180 509,898 288,841 516,850 502,290 502,290 502,290
6005 OVERTIME-FT 2,290 1,631 1,013 1,011 2,600 2,000 2,000 2,000
6015 WAGES - PART TIMEITEMP 224
6002 WAGES 430,297 500,035 510,911 289,852 519,450 504,290 504,290 504,290
6100 BENEFITS
6122 PERA 23,795 27,918 30,549 18,085 32,460 32,790 32,790 32,790
6124 FICA 32,138 37,486 37,701 21,019 39,740 38,580 38,580 38,580
6135 HEALTH 47,315 59,485 60,865 34,890 53,060 53,070 53,070 53,070
6139 POST EMPLOYMENT HEALTH PLAN 2,554 2,755 2,686 1,421 2,400 2,100 2,100 2,100
6140 L1FE/L TD 1,999 2,341 2,356 1,277 3,100 2,280 2,280 2,280
6145 DENTAL 2,768 3,096 3,298 1,813 3,100 2,690 2,690 2,690
6170 WORKERS COMPENSATION 1,835 2,773 3,518 1,138 3,800 3,910 3,910 3,910
)..J 6180 COMPENSATED ABSENCES 4,790 474 3,686 6,000 6,240 6,240 6,240
6100 BENEFITS 117,194 136,327 144,659 79,642 143,660 141,660 141,660 141,660
6001 WAGES & BENEFITS 547,491 636,363 655,570 369,494 663,110 645,950 645,950 645,950
6200 SUPPLIES AND SERVICES
6201 SUPPLIES & SERVICES
6202 OPERATING SUPPLIES 1,356 764 2,840 984 1,300 2,300 2,300 2,300
6210 OFFICE SUPPLIES 5,099 2,820 6,584 733 5,400 5,000 5,000 5,000
6222 MOTOR FUELS & LUBRICANTS 5,805 7,904 7,592 3,705 5,920 7,800 7,800 7,800
6240 EQUIPMENT MAINTENANCE 942 2,539 2,140 2,995 6,200 6,400 6,400 6,400
6201 SUPPLIES & SERVICES 13,201 14,027 19,156 8,417 18,820 21,500 21,500 21,500
6300 PROFESSIONAL SERVICES
6310 ATTORNEY 1,063 4,046 4,552 1,615 5,370 2,700 2,700 2,700
6314 COMPUTER SERVICES 1,190
6316 EQUIPMENT MAINTENANCE 487 833 371 937 250 250 250
6327 OTHER PROF SERVICES 119,141 134,223 86,654 27,368 101,000 60,000 60,000 60,000
6300 PROFESSIONAL SERVICES 121,881 139,102 91,577 29,920 106,370 62,950 62,950 62,950
6330 COMMUNICATIONS
6332 POSTAGE 1 14 200 200 200
6334 TELEPHONE 4,606 4,554 3,786 1,842 6,300 4,400 4,400 4,400
R5509BUD LOGIS005 CITY OF SHAKOPEE 8/8/2007 10:50:37
Fiscal Period: 7 / 7 Budget Report Page - 2
Level Of Rollup 7
2004 2005 2006 7/31/2007 2007 2008 2008 2008
Actual Actual Actual YTD Final Requested Approved Final
Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget
6336 PRINTING/PUBLISHING 2,057 1,107 1,745 548 2,500 2,400 2,400 2,400
6338 ADVERTISING 2,074
6330 COMMUNICATIONS 8,738 5,675 5,531 2,391 8,800 7,000 7,000 7,000
6350 INSURANCE
6352 LIABILITY 4,307 3,959 5,019 74,513 5,000 5,000 5,000 5,000
6356 AUTO 1,341 1,903 1,553 833 1,800 1,000 1,000 1,000
6350 INSURANCE 5,648 5,862 6,572 75,346 6,800 6,000 6,000 6,000
6400 RENTALS
6410 LOGIS 23,868 34,708 29,267 18,012 33,740 32,400 32,400 32,400
6425 EQUIPMENT RENT (IS FUND) 12,732 12,552 12,552 7,322 12,550 10,360 10,360 10,360
6430 BUILDING RENT (IS FUND) 13,356 23,570 23,570 23,570
6400 RENTALS 36,600 47,260 41,819 38,690 46,290 66,330 66,330 66,330
6470 DUESITRAININGITRAVEL
W 6472 CONFERENCE/SCHOOLITRAINING 2,764 2,752 3,485 1,372 2,310 2,400 2,400 2,400
6475 TRAVEL/SUBSISTENCE 1,316 1,309 2,694 2,521 1,130 2,910 2,910 2,910
6480 DUES 805 495 780 235 1,500 1,500 1,500 1,500
6490 SUBSCRIPTIONS/PUBLICATIONS 219 87 1,437 800 2,000 2,000 2,000
6470 DUES/TRAINING/TRAVEL 5,104 4,557 7,046 5,565 5,740 8,810 8,810 8,810
6200 SUPPLIES AND SERVICES 191,172 216,482 171,701 160,329 192,820 172,590 172,590 172,590
6500 DEPRECIATION
6600 MISCELLANEOUS
6650 CREDIT CARD FEES 2,084 3,020 2,255 1,350 2,000 2,000 2,000 2,000
6600 MISCELLANEOUS 2,084 3,020 2,255 1,350 2,000 2,000 2,000 2,000
6800 DEBT SERVICE
6000 EXPENDITURES 740,747 855,865 829,526 531,173 857,930 820,540 820,540 820,540
33 INSPECTION-BLDG-PLMBG-HTG 740,747 855,865 829,526 531,173 857,930 820,540 820,540 820,540
01000 GENERAL FUND 740,747 855,865 829,526 531,173 857,930 820,540 820,540 820,540
Inspection 2008 Budget
0331 0332 0333 0334 0337 0339 0340
Object # Description ManaQement Plan Review Building Insp Plumb/Heat Insp Fire 'nsp BAT.C. Fencelnsp Total
6002 Wages FT - Reg. 54,600 125,580 207,450 43,680 54,600 10,920 5,460 502.290
6005 Wages OT - Reg. 1,600 400 2,000
6122 PERA 3,550 8,160 13,600 2,840 3,580 710 350 32,790
6124 FICA 4,180 9,610 15,980 3,340 4,210 840 420 38,580
6135 Health 53,070 53,070
6139 PEHP 2,100 2,100
6140 Life 2,280 2,280
6145 Dental 2,690 2,690
6170 Workers Comp 3,910 3,910
6180 Compensated Absences 6,240 6,240
6190 Retirement Benefit
Total Personnel 132,620 143,350 238,630 49,860 62,790 12,470 645,950
6202 Operating Supplies 0 1,900 0 400 0 2,300
6210 Office Supplies - 4,000 1,000 5,000
6222 Motor Fuels & Lubricants - - 6,500 1,300 7.800
6230 Building Maintenance - - - -
6240 Equipment Maintenance - - 6,400 - - 6,400
6310 Attorney - 2,700 - - 2,700
6314 Computer Services
6315 Building Maintenance - -
6316 Equipment Maintenance - - 250 - - - 250
6327 Other Prof Services 52,000 8,000 60,000
6332 Postage - 160 - 40 - 200
6334 Telephone - 4,400 - 4,400
6336 Printing/Publishing - 2,000 - 400 - 2,400
6338 Advertising - -
6352 Liability Insurance 5,000 5,000
6354 Auto Insurance 1,000 1,000
6360 Utility Service - - - -
6365 Gas - - -
6367 Refuse - - - -
6400 Rentals
6410 LOGIS - 32,400 - - 32,400
6420 Equipment Rent - - -
6425 Equipment Rent (IS FUND) - 10,360 - 10,360
6430 Building Rent (IS FUND) - 23,570 - 23,570
6435 Other -
6472 Conf / School/ Training - 2,000 400 2,400
6475 Travel/Subsistence - 2,340 - 570 - 2.910
6480 Dues - 1,250 250 1,500
6490 Subscriptions/Publications - 1,500 500 - 2,000
6650 Credit Card Fees 2,000 - - 2,000
Total Supplies & Services 161,730 4,860 8,000 174,590
6740 Capital Expenditures
Total $ 132,620 $ 143,350 $ 400,360 $ 49,860 $ 67,650 $ 20,470 $ 820,540
LJ-
;7. 0.6.
ON Tvt roL ~
CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
RE: Possible Inspection Activities for 2008
WORKSHOP DATE: August 14,2007
INTRODUCTION:
In light of reduced new construction activity in the City in 2006 and 2007, and the likelihood that new
construction activity will remain at reduced levels into 2008 at least, Council is being provided with ideas
regarding other inspections activities it may want the department to pursue. Council is asked to discuss
these, and provide direction to staff regarding any of the activities in which the Council has an interest.
DISCUSSION:
Activity Levels:
The number of new residential units and commercial/industrial buildings permitted in the City from
January to July 2007 was down about 30-31 % over the same period in 2006. Similarly, new construction
activity in 2006 was below the level of activity in 2005. It is worth noting, however, that the total number
of building permits of all kinds during the January to July 2007 period was down only about 20% less
than the same period in 2006 (1,772 total permits in 2006 versus 2, 140 total permits in 2007). A few
categories of permits showed increases for 2007;
. Townhouse units 21 vs. 19
. Multifamily units 22 vs. 12
. Porch 21 vs. 12
. Reroof 106 vs.74
. Lawn sprinklers 96 vs. 78
New Permits:
There are a number of construction activities for which the City of Shakopee does not currently require
permits, but for which some other communities do. Council is asked to consider whether these are
activities that should require permits. If permits were required for any of these activities, there would be
additional fees established for the activities to offset the cost of inspections conducted under the permits.
Because the City of Shakopee does not currently have permits for these activities, it is expected that
additional research regarding fees in other communities would be undertaken to help in setting fees.
. Permits for retaining walls in all zoning districts (if the fence permit requirement does not apply);
0 Depending on their scale, retaining walls may pose long-term safety questions, and if
installed improperly in City easements or right-of-way can pose long-term maintenance
and repair issues. If Council is interested in this activity, staff would first review to make
sure it is not covered by the new fence permit requirements.
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. Window installation permits, commercial and residential- The City does not currently
require permits for this activity, but considering that the quality of installation may have long-
term impacts, the City could consider requiring a permit and inspections. A potential implication
of doing so is that the City, by getting involved to provide "quality assurance" could open the
City to additional lawsuits where the homeowner is dissatisfied with the product, manufacturers,
or installations.
. Siding permits, commercial and residential;
. Sidewalk and driveway permits and inspections.
Additional Inspections Under Existing Building Permits:
In addition to requiring new permits for certain activities, inspections staff have identified steps in the
construction process that could be implemented including the following;
. Sheathing inspection, commercial and residential;
. Floor inspection prior to concrete pour, commercial and residential;
. House wrap inspection
. Accessibility inspections, commercial and perhaps multifamily residential.
Additional Inspections Activities:
As the City has grown, some residents have suggested additional licensing and inspections activities,
some of which have been discussed by the City in the past. During this downturn in new construction
such programs might provide additional work for existing inspections staff. However, should new
construction activity increase in the future to levels approaching those experienced in the early 2000s, the
Council might have to then consider increasing staff to maintain these programs. In addition, the City's
own experience in the early 1990s points out that such programs can be somewhat controversial. These
possible programs include;
. Required residential point of sale inspections - The City does not currently require
point of sale/"truth in housing" inspections. Some other communities do. The underlying
purpose is to make sure that at the point of sale, housing is fit for the intended occupancy and
complies with local code requirements.
. Rental housing licensing and inspections - The growth in the number of rental
units, coupled with an apparent increase in ownership housing that is being used for rental
purposes, has led to some increased calls for such programs. Recent articles about such
programs has raised public awareness of them in other cities.
In addition to housing related new programs, the City could/perhaps should consider a "Change of
Use/Occupancy" requirement for industrial and commercial buildings, which would help to insure not
only building and fire code compliance, but compliance with zoning requirements such as parking,
outside storage, screening, etc.
ACTION REQUESTED:
Provide staff with direction as to any of the activities described above which the Council wishes to
pursue.
R. Michael Leek
Community Development Director
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