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Home My WebLink About2.G. City Clerk Budget Discussion ~~ CITY OF SHAKO PEE 2008 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Budgeted Requested 2006 2007 2008 Total City Clerk Expenditures $320,670 $314,790 $363,940 City Population 31,800 32,300 32,800 Cost per Capita $10.08 $ 9.75 $11.10 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time. Operating Supplies: Voting booths @ $5,000. Equipment Maintenance: LaserFiche and Weblink - software maintenance and upgrades (electronic imaging) @ $6,700 and postage machine @ $400. Professional Services: Election Judges @ $8.50/hr for regular judges and @ $9.50/hr for head- judges for presidential and primary elections ($25,000). Communications: Postage @ $10,500 and printing and publishing @ $18,000. Building Rent (IS FUND) : Building fund rental charges for city clerk division @ $11,800. h:\judy\Descripclerk08 , R5509BUD LOGIS005 CITY OF SHAKOPEE 8/2/2007 12:02:37 Fiscal Period: 6 / 7 Budget Report Page - 1 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 126,862 143,668 171,944 84,678 160,420 189,650 189,650 189,650 6005 OVERTIME-FT 46 462 49 6015 WAGES - PART TIMEITEMP 29,307 24,595 13,779 7,817 35,180 18,840 18,840 18,840 6002 WAGES 156,215 168,725 185,772 92,495 195,600 208,490 208,490 208,490 6100 BENEFITS 6122 PERA 8,638 9,538 11,119 5,772 12,230 13,550 13,550 13,550 6124 FICA 11,420 12,341 13,555 6,551 14,960 15,950 15,950 15,950 6135 HEALTH 18,370 25,688 25,293 11,971 24,780 25,910 25,910 25,910 6139 POST EMPLOYMENT HEALTH PLAN 785 904 1,065 485 1,050 1,050 1,050 1,050 6140 L1FE/L TD 609 717 843 394 870 990 990 990 6145 DENTAL 847 1,010 1,093 526 1,350 1,340 1,340 1,340 6170 WORKERS COMPENSATION 545 838 1,243 520 850 880 880 880 P 6180 COMPENSATED ABSENCES 4,259 20,146 1,933 7,500 7,800 7,800 7,800 6100 BENEFITS 45,473 71,181 56,144 26,218 63,590 67,470 67,470 67,470 6001 WAGES & BENEFITS 201,688 239,906 241,916 118,713 259,190 275,960 275,960 275,960 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 11,113 4,074 3,217 55 3,200 5,000 5,000 5,000 6210 OFFICE SUPPLIES 5,051 23,568 2,120 243 2,500 1,750 1,750 1,750 6201 SUPPLIES & SERVICES 16,164 27,642 5,337 298 5,700 6,750 6,750 6,750 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,421 1,835 1,073 1,000 2,000 2,000 2,000 6314 COMPUTER SERVICES 487 1,400 200 200 200 6316 EQUIPMENT MAINTENANCE 165 4,359 3,985 5,026 4,600 7,600 7,600 7,600 6318 FILING FEES 40 46- 400 400 400 400 6327 OTHER PROF SERVICES 21,554 19,963 40,917 6- 4,000 25,000 25,000 25,000 6300 PROFESSIONAL SERVICES 21,759 27,230 46,737 6,046 11,400 35,200 35,200 35,200 6330 COMMUNICATIONS 6332 POSTAGE 11,419 2,976 8,968 8,237 10,500 10,500 10,500 10,500 6334 TELEPHONE 235 326 314 105 300 250 250 250 6336 PRINTING/PUBLISHING 14,404 17,586 16,803 5,348 16,700 18,000 18,000 18,000 RSS09BUD LOGISOOS CITY OF SHAKOPEE 8/2/2007 12:02:37 Fiscal Period: 6 I 7 Budget Report Page - 2 Level Of Rollup 7 2004 200S 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 6330 COMMUNICATIONS 26,OS8 20,888 26,086 13,689 27,SOO 28,7S0 28,750 28,750 6350 INSURANCE 6352 LIABILITY 2,218 2,440 2,190 2,312 2,350 2,600 2,600 2,600 6354 PROPERTY 854 6350 INSURANCE 2,218 2,440 2,190 3,166 2,350 2,600 2,600 2,600 6400 RENTALS 6420 EQUIPMENT RENT 748 693 693 800 850 850 850 6430 BUILDING RENT (IS FUND) 5,724 11,800 11,800 11,800 6435 OTHER RENT 230 230 230 250 230 230 230 6400 RENTALS 978 923 923 5,724 1,050 12,880 12,880 12,880 6470 DUES/TRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 382 1,274 351 300 1,100 1,300 1,300 1,300 6475 TRAVEUSUBSISTENCE 68 237 37 276 250 300 300 300 6480 DUES 300 90 95 95 250 200 200 200 W 6470 DUES/TRAININGITRAVEL 750 1,601 483 671 1,600 1,800 1,800 1,800 6498 EXPENSE CHARGED BACK 3,000- 3,000- 3,000- 6200 SUPPLIES AND SERVICES 64,927 77,724 78,755 29,595 49,600 87,980 87,980 87,980 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,964 6,000 6700 CAPITAL OUTLAY 5,964 6,000 6800 DEBT SERVICE 6000 EXPENDITURES 266,616 323,594 320,670 148,308 314,790 363,940 363,940 363,940 13 CITY CLERK 266,616 323,S94 320,670 148,308 314,790 363,940 363,940 363,940 01000 GENERAL FUND 266,616 323,594 320,670 148,308 314,790 363,940 363,940 363,940 Clerk 2008 Budget 0131 0132 0134 Object # Description Management Elections Imaging Total 6002 Wages FT - Reg. 147,960 10,420 31,270 189,650 6005 Wages aT - Reg. - 6015 Wages PT - Temp 18,840 18,840 6122 PERA 10,840 680 2,030 13,550 6124 FICA 12,760 800 2,390 15,950 6126 ICMA - 6135 Health 25,910 25,910 6139 PEHP 1,050 1,050 6140 Life/L TO 990 990 6145 Dental 1,340 1,340 6170 Workers Comp 880 880 6180 Compensated Absences 7,800 7,800 6190 Retirement Benefit - Total Personnel 228,370 11,900 35,690 275,960 6202 Operating Supplies 5,000 5,000 6210 Office Supplies 1,500 - 250 1,750 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney 2,000 2,000 6312 Engineering Consultants - 6314 Computer Services - 200 200 6315 Building Maintenance - 6316 Equipment Maintenance 400 7,200 7,600 6318 Filing Fees 400 400 6322 Pavement Preservation - 6327 Other Prof Services 25,000 25,000 6332 Postage 10,500 10,500 6334 Telephone 250 250 6336 Printing/Publishing 18,000 - 18,000 6352 Liability Insurance 2,600 2,600 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 850 850 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 11 ,800 11,800 6435 Other Rent 230 230 6472 Conf f School/ Training 850 450 1,300 6475 Travel/Subsistence 300 300 6480 Dues 200 200 6490 Subscriptions/Publications - Total Supplies & Services 49,650 30,230 8,100 87,980 6740 Capital Expenditures - Total $ 278,020 $ 42,130 $ 43,790 $ 363,940 If