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HomeMy WebLinkAbout2.F. Government Buildings Budget Discussion o1F CITY OF SHAKOPEE 2008 GENERAL FUND BUDGET DIVISION: GOVERNMENT BUILDING OPERATIONS MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of government buildings. ACTIVITY: The General Government Building Operations budget provides for the operation and maintenance of City Hall. In addition, staffing provided through the General Government Building Operations budget also provides for operation and maintenance of the Library, Congregate Dining, Fire Stations, Police building, and Public works buildings. Operating costs for these buildings are charged to their division budget. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time): Facilities Maintenance Supervisor, Building Maintenance Worker, Custodians (3) ($104,190, remaining salaries charged to department budgets for work in other buildings) Operating Supplies (6202): Items used in daily building operations: paper products, garbage bags, cleaning products ($8,000). Office Supplies (6210): Office supplies ($500). Motor Fuels (6222): Fuel for vehicles ($1,000). Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($10,600). Equipment Maintenance Supplies (6240): Repair parts and supplies ($3,050). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replacement, ($32,500). Telephone (6334): Phone service and Nextel ($800). Insurance (6350): Property and liability ($4,440) Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer ($40,000). I Rentals (6400-6435): Building fund rental charges for City Hall (charged to divisions); vehicles and snow removal equipment ($2,220). Conferences/Schoolsrrraining (6472) Registration for association conferences, seminars, and training sessions ($500). Travel (6475): Mileage ($600) Dues (6480): Boilers license, dues ($100). d- R5509BUD LOGIS005 CITY OF SHAKOPEE 8/212007 15:58:46 Budget Report Page - 1 Fiscal Period: 6 I 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 18 GENERAL GOVERNMENT BUILDINGS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 60,327 74,338 73,276 39,220 87,570 104,190 104,190 104,190 6005 OVERTIME-FT 2,559 5,403 2,916 2,770 3,000 3,000 3,000 3,000 6015 WAGES - PART TIMEITEMP 392 6002 WAGES 63,279 79,741 76,192 41,990 90,570 107,190 107,190 107,190 6100 BENEFITS 6122 PERA 3,478 4,410 4,562 2,620 5,670 6,970 6,970 6,970 6124 FICA 4,787 5,904 5,451 2,944 6,930 8,200 8,200 8,200 6135 HEALTH 6,932 13,781 15,715 6,599 23,530 24,940 24,940 24,940 6139 POST EMPLOYMENT HEALTH PLAN 572 625 578 280 850 850 850 850 6140 L1FE/L TD 290 414 377 188 370 480 480 480 6145 DENTAL 491 712 686 358 1,100 1,090 1,090 1,090 6170 WORKERS COMPENSATION 1,139 4,307 2,732 1,612 3,550 3,660 3,660 3,660 (y 6180 COMPENSATED ABSENCES 4,106 2,703 4,101 5,680 5,910 5,910 5,910 6100 BENEFITS 21,794 32,855 34,201 14,600 47,680 52,100 52,100 52,100 6001 WAGES & BENEFITS 85,073 112,596 110,393 56,590 138,250 159,290 159,290 159,290 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 9,749 4,267 7,121 1,029 7,650 8,000 8,000 8,000 6210 OFFICE SUPPLIES 1,962 111 204 500 500 500 500 6222 MOTOR FUELS & LUBRICANTS 860 947 1,215 833 900 1,000 1,000 1,000 6230 BUILDING MAINT SUPPLIES 47,857 9,420 5,579 2,255 10,400 10,600 10,600 10,600 6240 EQUIPMENT MAINTENANCE 148 40 736 452 3,000 3,050 3,050 3,050 6201 SUPPLIES & SERVICES 60,577 14,785 14,854 4,568 22,450 23,150 23,150 23,150 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 45 6315 BUILDING MAINT. 46,717 36,620 26,329 79,606 35,000 32,500 32,500 32,500 6316 EQUIPMENT MAINTENANCE 588 348 624 192 6327 OTHER PROF SERVICES 13,212 575 306 6300 PROFESSIONAL SERVICES 60,517 37,543 27,305 79,798 35,000 32,500 32,500 32,500 6330 COMMUNICATIONS 6332 POSTAGE 50 50 50 50 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/212007 15:58:46 Fiscal Period: Budget Report Page - 2 6 / 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 1,532 1,812 996 144 960 800 800 800 6336 PRINTING/PUBLISHING 25 34 6338 ADVERTISING 100 2,424 6330 COMMUNICATIONS 1,632 1,837 3,453 144 1,010 850 850 850 6350 INSURANCE 6352 LIABILITY 3,337 2,546 1,820 2,023 1,600 1,650 1,650 1,650 6354 PROPERTY 6,119 6,916 2,078 2,797 2,200 2,270 2,270 2,270 6356 AUTO 220 219 457 480 500 520 520 520 6350 INSURANCE 9,676 9,681 4,355 5,300 4,300 4,440 4,440 4,440 6360 UTILITY SERVICE 19,749 1,886 40,000 40,000 40,000 40,000 6362 ELECTRIC 27,720 54,090 25,064 7,934 6364 WATER 164 399 246 98 6365 GAS 30,130 36,237 12,305 6,682 6366 SEWER 247 525 341 134 6367 REFUSE 540 695 22 6368 STORM 371 755 244 105 --C 6360 UTILITY SERVICE 78,922 94,587 38,221 14,953 40,000 40,000 40,000 40,000 6400 RENTALS 6420 EQUIPMENT RENT 250 250 250 250 6425 EQUIPMENT RENT (IS FUND) 1,020 756 756 1,434 2,870 2,220 2,220 2,220 6430 BUILDING RENT (IS FUND) 237,276 235,068 103,116 105,860 6435 OTHER RENT 13,290 23,674 6400 RENTALS 251,586 259,498 103,872 1,434 108,980 2,470 2,470 2,470 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 516 441 215 500 500 500 500 6475 TRAVEUSUBSISTENCE 400 361 321 127 600 600 600 600 6480 DUES 20 70 100 100 100 100 6470 DUESITRAININGITRAVEL 916 802 556 197 1,200 1,200 1,200 1,200 6200 SUPPLIES AND SERVICES 463,825 418,733 192,616 106,393 212,940 104,610 104,610 104,610 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 1,069 985 288 876 6600 MISCELLANEOUS 1,069 985 288 876 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/2/2007 15:58:46 Fiscal Period: 6 / 7 Budget Report Page - 3 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6700 CAPITAL OUTLAY 6730 BUILDINGS 24,652 6740 EQUIPMENT 2,565 6700 CAPITAL OUTLAY 27,217 6800 DEBT SERVICE 6000 EXPENDITURES 549,967 532,314 303,298 191,077 351,190 263,900 263,900 263,900 18 GENERAL GOVERNMENT BUILDINGS 549,967 532,314 303,298 191,077 351,190 263,900 263,900 263,900 01000 GENERAL FUND 549,967 532,314 303,298 191,077 351,190 263,900 263,900 263,900 U{ Gov Bldgs 2008 Budget 0181 0183 Object # Description Management City Hall Total 6002 Wages FT - Reg. 44,800 59,390 104,190 6005 Wages OT - Reg. 2,000 1,000 3,000 6015 Wages PT - Temp - 6122 PERA 3,040 3,930 6,970 6124 FICA 3,580 4,620 8,200 6126 ICMA - 6135 Health 24,940 24,940 6139 PEHP 850 850 6140 Life 480 480 6145 Dental 1,090 1,090 6170 Workers Camp 3,660 3,660 6180 Compensated Absences 5,910 5,910 6190 Retirement Benefit - Total Personnel 90,350 68,940 159,290 6202 Operating Supplies 3,000 5,000 8,000 6210 Office Supplies 500 500 6222 Motor Fuels & Lubricants 1,000 1,000 6230 Building Maintenance 1,100 9,500 10,600 6240 Equipment Maintenance 1,050 2,000 3,050 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance 2,000 30,500 32,500 6316 Equipment Maintenance - 6327 Other Prof Services - 6332 Postage 50 50 6334 Telephone 800 800 6336 Printing/Publishing - 6352 Liability Insurance 1,650 1,650 6354 Property Insurance 2,270 2,270 6356 Auto Insurance 520 520 6360 Utility Service 40,000 40,000 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 250 250 6425 Equipment Rent (IS FUND) 2,220 2,220 6430 Building Rent (IS FUND) - 6435 Other Rent - 6472 Conf / School/Training 500 500 6475 Travel/Subsistence 600 600 6480 Dues 100 100 6490 Su bscriptions/Publ ications - 6620 Special Assessments - Total Supplies & Services 13,440 91,170 104,610 6740 Capital Expenditures - Total $ 103,790 $ 160,110 $ 263,900 (0 CITY OF SHAKOPEE 2008 GENERAL FUND BUDGET DIVISION: Library/Congregate Dining MISSION STATEMENT: To provide for the daily and long-term operation and preventative maintenance of the Library building and Congregate Dining space. ACTIVITY: The Library/Congregate Dining budget provides for the operation and maintenance of the Library and Congregate Dining space. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time): Share of Facilities Maintenance Supervisor, Building Maintenance Worker, Custodians (3). Operating Supplies (6202): Items used in daily building operations: paper products, garbage bags, cleaning products ($2,300). Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($5,400). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; ($17,500). Telephone (6334): Phone service ($1,500) Insurance (6350): Property and liability ($6,110) Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer ($64,000). Rentals (6400-6435): Building fund rental charges Library ($116,980); 200 Levee Drive Lease ($23,000). 1 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/212007 15:33:49 Fiscal Period: 6 / 7 Budget Report Page - 1 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 65 LIBRARY/CONGREGATE DINING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 30,901 18,784 56,890 38,000 38,000 38,000 6005 OVERTIME-FT 1,358 671 1,500 1,750 1,750 1,750 6002 WAGES 32,259 19,455 58,390 39,750 39,750 39,750 6100 BENEFITS 6122 PERA 1,933 1,214 3,650 2,590 2,590 2,590 6124 FICA 2,312 1,343 4,470 3,050 3,050 3,050 6135 HEALTH 5,834 3,629 9,610 10,190 10,190 10,190 6139 POST EMPLOYMENT HEALTH PLAN 85 138 350 350 350 350 6140 L1FE/L TD 156 95 150 190 190 190 6145 DENTAL 284 177 560 450 450 450 6170 WORKERS COMPENSATION 895 798 1,450 1,120 1,120 1,120 6180 COMPENSATED ABSENCES 2,320 1,810 1,810 1,810 dJ 6100 BENEFITS 11,500 7,393 22,560 19,750 19,750 19,750 6001 WAGES & BENEFITS 43,759 26,849 80,950 59,500 59,500 59,500 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 1,550 1,270 2,350 2,300 2,300 2,300 6230 BUILDING MAINT SUPPLIES 2,630 974 6,000 5,400 5,400 5,400 6240 EQUIPMENT MAINTENANCE 20 20 6201 SUPPLIES & SERVICES 4,200 2,264 8,350 7,700 7,700 7,700 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 170 6315 BUILDING MAl NT. 16,968 1.940 17,500 17,500 17,500 17,500 6316 EQUIPMENT MAINTENANCE 192 6300 PROFESSIONAL SERVICES 17,138 2,132 17,500 17,500 17,500 17,500 6330 COMMUNICATIONS 6334 TELEPHONE 1,789 564 1,200 1,500 1,500 1,500 6330 COMMUNICATIONS 1,789 564 1,200 1,500 1,500 1,500 6350 INSURANCE 6352 LIABILITY 1,336 1,738 1,800 1,860 1,860 1,860 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/212007 15:33:49 Fiscal Period: 6 / 7 Budget Report Page - 2 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6354 PROPERTY 3,926 4,581 4,130 4,250 4,250 4,250 6350 INSURANCE 5,262 6,319 5,930 6,110 6,110 6,110 6360 UTILITY SERVICE 63,000 64,000 64,000 64,000 6362 ELECTRIC 35,716 12,361 6364 WATER 181 80 6365 GAS 23,302 12,173 6366 SEWER 220 93 6367 REFUSE 532 242 6368 STORM 523 225 6360 UTILITY SERVICE 60,474 25,173 63,000 64,000 64,000 64,000 6400 RENTALS 6430 BUILDING RENT (IS FUND) 107,292 55,266 110,530 116,980 116,980 116,980 6435 OTHER RENT 19,635 10,049 22,000 23,000 23,000 23,000 ~ 6400 RENTALS 126,927 65,315 132,530 139,980 139,980 139,980 6470 DUESITRAININGITRAVEL 6200 SUPPLIES AND SERVICES 215,790 101,767 228,510 236,790 236,790 236,790 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 633 6600 MISCELLANEOUS 633 6800 DEBT SERVICE 6000 EXPENDITURES 260,182 128,616 309,460 296,290 296,290 296,290 65 LIBRARY/CONGREGATE DINING 260,182 128,616 309,460 296,290 296,290 296,290 01000 GENERAL FUND 260,182 128,616 309,460 296,290 296,290 296,290 Library 2008 Budget Sr Dining 651 652 Object # Description Library Senior Dining Total 6002 Wages FT - Reg. 32,300 5,700 38,000 6005 Wages aT - Reg. 1,500 250 1,750 6015 Wages PT - Temp - 6122 PERA 2,200 390 2,590 6124 FICA 2,590 460 3,050 6126 ICMA - 6135 Health 8,660 1,530 10,190 6139 PEHP 300 50 350 6140 Life 160 30 190 6145 Dental 380 70 450 6170 Workers Camp 950 170 1,120 6180 Compensated Absences 1,540 270 1,810 6190 Retirement Benefit - Total Personnel 50,580 8,920 59,500 6202 Operating Supplies 1,800 500 2,300 6210 Office Supplies - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance 4,600 800 5,400 6240 Equipment Maintenance - 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance 15,000 2,500 17,500 6316 Equipment Maintenance - 6327 Other Prof Services - 6332 Postage - 6334 Telephone 1,500 1,500 6336 Printing/Publishing - 6352 Liability Insurance 1,650 210 1,860 6354 Property Insurance 3,910 340 4,250 6356 Auto Insurance - 6360 Utility Service 63,000 1,000 64,000 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 116,980 116,980 6435 Other Rent 23,000 23,000 6472 Conf / School/Training - 6475 Travel/Subsistence - 6480 Dues - 6490 Subscriptions/Publications - 6620 Special Assessments - Total Supplies & Services 208,440 28,350 236,790 6740 Capital Expenditures - Total $ 259,020 $ 37,270 $ 296,290 10 City of Shakopee 2008 Budget Improvement Package Project/Improvement/ Position Request: Provide $46,000 for noise mitigation and solar shading studies and improvements at the Shakopee Public Library (SPL). Prepared by: Mark McNeill, City Administrator Improvement Description: This decision package will fund an acoustic noise isolation study in the main lobby of the library, and a review of options to reduce the sun's glare resulting from the second-level skylights. Description of Need: Since the SPL opened in the fall of 2003, library staff has repeatedly expressed concerns about noise transmission issues as a result of the open design of the building The architect for the building, BKV, would donate its time, but an outside acoustical consultant would need to be hired at an estimated cost of $6000. Modifications may be as simple as sound deadening materials being placed in the open lobby area; more intensive modifications, such as enclosing the open area with glass will not be able to be funded through this level of funding. It is also anticipated that motorized shades or louvers would be investigated for dealing with solar glare that disturbs library staff and patrons on the second level of the building, which is more pronounced during certain times of the year. Costs: This package includes $6000 for the study, and an estimated $40,000 for improvements. Anticipated Revenue: None Impact on City Service Levels by Funding the Improvement: This would improve the overall comfort level at the SPL for patrons and staff. l \