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Home My WebLink About2.A. Police Budget Discussion c2R . CITY OF SHAKOPEE POLICE DEPARTMENT DATE: July 27,2007 TO: Honorable Mayor and City Council Mark McNeill, City Administrator FROM: Dan Hughes, Chief of Police SUBJECT: 2008 General Fund Budget Request The City of Shakopee has established five goals as a method of setting priorities and providing direction to staff. Directly related to police services are: Goal A- Active And Healthy Community; Goal B- High Quality Of Life; Goal C- Great Place For Kids To Grow Up; Goal D- Vibrant, Resilient And Stable; and Goal E- Financially Strong. The 2008 police budget proposal is submitted with these goals and strategies in mind. A decision package for additional personnel in the 2008 police budget proposes to include three patrol officers and two % time seasonal community service officers. This would produce a total of four and a half new positions within the department. The police department is currently operating with 46 sworn officers. We have a 2007-budgeted staff of 47 sworn officers. We are presently in a hiring process with intentions of filling the one remaining vacant police officer position for 2007. A recent staffing needs assessment (see attached) supports a staffing level of31 patrol officers. That number added to the positions of Chief, two captains, eight sergeants, four investigators, three school resource officers, and one crime prevention/multi-housing officer equals a total staff of 50 sworn officers. With expanding service levels and a city population that continues to grow, the requested staffwill help maintain an acceptable level of service to the members of the community. A staff of 50 sworn officers serving an estimated 2008 population of 32,800 equates to 1.52 officers per 1,000 residents. A City commissioned study advised minimum staffing levels in excess of 1.5 officers per 1,000 residents. A ratio of 1.52 officers per 1,000 residents is appropriate based on the department's analysis and the City's independent staffing analysis which called for more than 1.5 officers per 1,000 residents. Choosing to reduce patrol-staffing levels below the prescribed levels may negatively impact the police department's ability to meet established City goals and adversely affect service levels. Over the last nine years the police department has been transitioning its first line service providers - patrol officers. Patrol officers no longer answer calls for service and perform little to no investigative follow-up. Today they have a more proactive role as crime-solvers, carrying the additional responsibility of an investigative case10ad. This transition increased the number of patrol officers on the street providing direct customer service. Simultaneously, the department has seen its crime clearance rates climb to a level above the metro average. Keeping pace with population growth and 1 service demands is necessary to prevent the reduction in effectiveness ofthe individual patrol officer. If appropriate staffing levels are not maintained, each officer will carry a larger caseload and will be responsible for a larger percentage of the daily calls for service. This will reduce the officer's ability to perform follow-up investigations and could lead to a reduction in clearance rates. Analyzing the community survey conducted during 2006-2007, the department received feedback from Shakopee residents regarding a variety of matters. One of the sections asked residents, "How can we serve you better?" Residents were asked in this section to rate services by level of importance and indicate which services should be increased. Responses and areas of concerns can be grouped as follows: Drug Activity and Enforcement, Burglaries and Property Crimes, Traffic Enforcement and DWI, Gang Issues and Graffiti Abatement, Ordinance and Quality of Life issues, and Juvenile Issues. Council has authorized the police department to redeploy staffto enhance enforcement and response strategies to meet these priorities. The additional officers requested will be deployed to the patrol division and enhance the department's uniformed patrol presence, a priority commonly listed in the community surveys. The 2008 police department budget proposal reflects an increase in supplies and services. This increase is due to the police department's share ofthe joint training facility, which is $36,000. The substantial increase in fuel costs is reflected in this budget. The Tri-City Tactical Team is comprised of Shakopee, Savage, Prior Lake, and Scott County. The tactical team provided a budget in which each participating agency would pay ~ of the budget. The Shakopee share is $11,790. Each participating agency will contribute the same amount, regardless of size or number of officers on the team. This amount is the same as was budgeted for 2007. The Tri-City Tactical Team has been combining resources since 2001; however, each agency paid for their training and supplies separately. The Tri-City Tactical Team's governing board agreed that a common budget was in the best interest of the team. The amount requested reflects the minimum training and supplies needed, which the department has covered in the past, along with equipment improvements. Scott County continues to move forward with the transition to the 800 MHZ radio system. During the 2006 budget discussion, council authorized $465,000.00 for the 800 MHZ transition. The police department share was $237,000. Scott County recently informed the police department that the equipment would not be purchased until late 2007 or possibly the first quarter of 2008, with the system functioning during 2008. As part ofthe 2008 budget proposal, the police department asks that council carry forward the funds originally identified for the 800 MHZ radio systems to 2008. The items requested in the police department's 2008 budget proposal was made after careful consideration of the needs of the community, and our ability in the police department to be able to deliver the quality level of service the community deserves and has come to expect. 2 CITY OF SHAKOPEE MEMO POLICE DEPARTMENT DATE: July 16, 2007 TO: Dan Hughes, Chief of Police / Emergency Management Director FROM: Craig Robson, Captain SUBJECT: International Association of Chiefs of Police Staffing Analysis - Estimated Staffing for 2008 I applied the International Association of Chiefs of Police (IACP) staffing needs formula to our 2006 statistics and our projected 2007 statistics. The 2006 statistics produce a minimum staffing level of 31.56 patrol officers. The projected 2007 statistics produced a minimum staffing level of 34.28 patrol officers. METHODOLOGY The following formula is from a system devised and accepted by the IACP. The formula is intended to calculate the minimum number of patrol officers needed to cover the existing workload. It is a formula based on actual police service demands and not simply on population. The 2007 projected activity levels represent an approximate nine percent increase over 2006 activity levels. Based on past forecasts, a nine percent increase is a realistic and often a conservative estimate. One exception exists, the department saw an overall decrease in traffic accidents from 2005 to 2006. Due to this trend, the projection for traffic accidents was reduced from nine to five per cent. Weighting of Events Incidents are first weighted by the formula to take into account the longer time necessary for a police officer to process more serious offenses. 2006 Projected Actual 2006 Totals vs. Class of Event Weighting X Events 2007 = Projected 2007 Totals events Part I crimes 4 1198 1306 4792/5224 Part II crimes 3 1823 1987 5469/5961 Accidents 2 723 759 1446 / 1518 .3 Other 1 14334 15624 14334/15624 Arrests 2 9419/10,267 Part I 233 254 466 / 508 Part II 1578 1720 3156/3440 DWI 412 449 824 / 898 Other 1 4973 5421 4973/5421 Total Weighted events 35,460/38516 CALCULATING PATROL BEATS For the purposes of this study, a patrol beat is defined as a basic one-officer patrol shift, 10 hours a day, 365 days per year. 2006 2007 A. Total weighted events 35,460 38,594 B. The number of weighted events is multiplied by .55 hours (35 19,503 21,184 minutes) which is the average time required for handling an incident or investigation at the patrol level. C. This total is multiplied by 3 to allow for a buffer factor to 58,509 63,552 cover time spent on preventive patrol, court time, training, meetings, care of equipment, and report writing. These are times that are not reflected in incident reports. D. The total is then divided by 3,650 which represents the 16.02 17.4 number of hours necessary to staff one patrol beat (10 hours per day X 365 days=3650). This total is the number of patrol beats required to cover existing workloads. E. The 14.7 /16.1 beats would be divided over 3 shifts and a 5.3 5.8 night power shift. This averages out to 4.9 / 5.3 beats per shift, plus the power shift. CALCULATING THE NUMBER OF OFFICERS TO STAFF ONE BEAT To determine the number of patrol officers necessary to cover a single beat, we must subtract the number of hours an officer is unavailable for duty, because of days off, vacation, holidays, sick leave, etc. from 3,650 (10 hours per day X 365 days = 3650)~ The remaining hours represent the net hours an officer is actually available for patrol. That figure can then be used to calculate the number of officers required to staff a beat and the total number needed to adequately staff the force. A V AILABILITY FACTOR L\ Days Off (40 hour work week) 1,560 Vacation 87 Holidays 92 Sick 58 Total hours unavailable for patrol 1,797 When the number 1797 is subtracted from the 3,650 the result shows that each officer provides 1,853 hours on duty per year. To determine the number of patrol officers necessary to staff one beat, the figure 3,650 is divided by the 1,853. The resulting ratio is 1.97 officers to staff one beat. When the Officer / Beat Ratio is calculated using 2006 statistics (16.02 x 1.97), the result is 31.56 patrol officers. Using projected 2007 statistics (17.4 x 1.97), the result is that 34.28 patrol officers are needed to staff the patrol schedule in 2008. CONCULSION Under the current departmental structure, an increase to 31 patrol officers would require the addition of three officers, bringing the total number of sworn staff to 50. City staff estimates the 2007 population level at 32,300, and a population of 32,800 for 2008. Using a 2008 population estimate of32,800, the resulting officer to resident ratio is 1.52 officers per 1,000 residents. 2004 2005 2006 2007 2008 Sworn Officers (budgeted) 40 42 46 47 50 Population 29,900 31,233 31,800 32,300 32,800 Officers per 1,000 1.33 1.34 1.44 1.45 1.52 This proposed minimum staffing level is appropriate based both on the IACP staffing methodology and the City's independent staffing analysis which called for more than 1.5 officers per 1,000 residents. Finally, the proposed addition of three officers is consistent with staffing levels previously approved by City Council. The proposed staffing increase allows the police department to maintain its current service levels and work toward meeting City goals. 5 CITY OF SHAKO PEE 2008 GENERAL FUND BUDGET Division: Police MISSION STATEMENT: It is the mission of the Shakopee Police Department to provide services with integrity and professionalism, to protect citizens through enforcement of the law and to work in partnership with our community to enhance the quality of life in the City of Shakopee. ACTIVITY: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious, or in progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. The Police Department has successfully implemented the Crime Free Multi-housing Program. The department Crime Prevention Officer carries out the responsibilities of the program. This officer works with the City's multi-housing managers and assists them with problem tenants and their ultimate eviction should they continue to violate laws and become a burden on police services. Additional duties include the coordination of National Night Out and the Community Emergency Response Team. Youth is another major focus of our police function. We have three School Resource Officers. Community-oriented policing is the philosophical basis of all department activities. This style of policing places great emphasis on developing new lines of communication while enhancing existing ones. Traditional patrol methods are supplemented, and sometimes replaced, by alternative methods of service delivery. Soliciting community feedback is a method of service evaluation. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of reactive law enforcement to that of problem solving, working in partnership with our community to meet or exceed their expectations. GOALS: 1. Maintain an average or above average crime clearance rate. 2. Continue to provide quality services with available resources. 3. Improve communication within the community. 4. Improve communication and collaboration with other public sector jurisdictions. 5. Ensure a safe and secure community. 6. Maintain a reasonable core of officers based on the City's growing population. ~ MEASUREMENT OF GOALS: Part I and Part II Crime clearance rate compared to metro average 2004 2005 2006 Crimes Reported 2208 2641 3001 Crimes Cleared 1074 1238 1528 Percent of Crimes Cleared 49 46 51 .. Metro Average Percent of Crimes Cleared 46 44 Not Available Cost per call for service 2005 2006 2007 Police Department General Fund $4,377,720 $4,809,020 $5,719,500 Expenditures Calls for Service 17,656 18,078 19,705 Cost Per Call for Service $247.95 $266.01 $290.25 Officers per 1000 Residents 2005 2006 2007 2008 Sworn Officers 42 46 47 47 (budgeted) Population 31,233 31,800 32,300 32,800 Officers per 1000 1.34 1.44 1.45 1.43 Residents OBJECT DESCRIPTION: Salaries: Police Chief, Two Captains, Eight Sergeants, Four Investigators, Twenty-eight Patrol Officers, Three School Resource Officers, One Multi-Housing/Crime Prevention Officer, One Records Supervisor, Two Records Specialists, One % time Records Specialist, Two Records Technicians, One Chief's Confidential Secretary, and Four % time Community Service Officers. Supplies: Department ammunition $10,000, department training supplies $5,000. Rentals: Access fees to state and federal computers $7,960, equipment rental $4,000, copy machine lease $3,530, building rent $142,620, vehicle rent $148,260. Professional Services: Job postings and psychological exams $14,000, animal control $33,230, city portion of the Scott County Computer Programmer Analyst Cooperative Agreement $15,100, city portion of the Southwest Metro Drug Task Force Agreement $8,400, Pawn Shops APS $10,000, 800 MHZ access/maintenance fees $8,500. Dues: Tri-city Tactical Team $12,300, Joint Training Facility $36,000 Capital Expenditures 800 MHZ Radios $237,000. 1 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/2/2007 14:51 :08 Budget Report Page - 1 Fiscal Period: 6 1 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Req uested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 31 POLICE DEPARTMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 2,284,995 2,533,237 2,902,349 1,620,081 3,453,170 3,614,120 3,614,120 3,614,120 6005 OVERTIME-FT 86,173 96,742 115,351 51,283 105,500 109,000 109,000 109,000 6010 PREMIUM PAY 1,815 925 713 127 1,000 1,000 1,000 1,000 6015 WAGES - PART TIMEITEMP 201 78 3,511 6002 WAGES 2,373,184 2,630,982 3,021,923 1,671,491 3,559,670 3,724,120 3,724,120 3,724,120 6100 BENEFITS 6122 PERA 207,510 227,188 300,087 181,949 393,700 459,320 459,320 459,320 6124 FICA 47,612 54,078 61,721 32,858 78,280 87,010 87,010 87,010 6135 HEALTH 262,929 317,865 352,222 151,720 342,100 368,020 368,020 368,020 6139 POST EMPLOYMENT HEALTH PLAN 13,234 13,750 15,276 7,549 15,600 17,100 17,100 17,100 6140 L1FEIL TD 10,561 11,482 12,928 6,685 11,890 17,180 17,180 17,180 6145 DENTAL 13,514 14,606 17,742 9,338 19,970 21,890 21,890 21,890 ~ 6160 UNEMPLOYMENT 4 15 6170 WORKERS COMPENSATION 45,344 68,895 75,200 46,131 80,000 82,400 82,400 82,400 6180 COMPENSATED ABSENCES 26,850 20,936 76,972 64,000 66,560 66,560 66,560 6190 RETIREMENT BENEFIT 27,668 52,780- 6100 BENEFITS 655,222 676,025 912,164 436,230 1,005,540 1,119,480 1,119,480 1,119,480 6001 WAGES & BENEFITS 3,028,406 3,307,006 3,934,087 2,107,722 4,565,210 4,843,600 4,843,600 4,843,600 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 52,293 84,728 106,031 14,515 88,400 32,210 32,210 32,210 6210 OFFICE SUPPLIES 12,435 16,253 21,541 9,607 14,500 15,500 15,500 15,500 6222 MOTOR FUELS & LUBRICANTS 45,193 74,134 81,816 47,996 80,000 95,000 95,000 95,000 6230 BUILDING MAINT SUPPLIES 4,233 3,834 6,143 2,533 3,000 4,000 4,000 4,000 6240 EQUIPMENT MAINTENANCE 10,839 15,797 13,432 35,380 107,100 6250 MERCHANDISE 5 6201 SUPPLIES & SERVICES 124,992 194,751 228,964 110,031 293,000 146,710 146,710 146,710 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,655 6,253 3,222 7,000 8,000 8,000 8,000 6315 BUILDING MAINT. 14,655 12,344 16,245 8,544 15,140 15,500 15,500 15,500 6316 EQUIPMENT MAINTENANCE 19,001 17,489 14,645 3,055 14,500 121,600 121,600 121,600 6318 FILING FEES 92 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/2/2007 14:51 :08 Fiscal Period: 6 / 7 Budget Report Page - 2 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6327 OTHER PROF SERVICES 64,210 65,340 109,558 20,264 88,000 89,500 89,500 89,500 6300 PROFESSIONAL SERVICES 97,867 98,827 146,701 35,177 124,640 234,600 234,600 234,600 6330 COMMUNICATIONS 6332 POSTAGE 2,413 2,212 2,729 1,046 3,000 3,000 3,000 3,000 6334 TELEPHONE 14,760 22,830 25,541 9,665 26,000 26,000 26,000 26,000 6336 PRINTING/PUBLISHING 3,461 4,321 4,971 4,386 5,500 7,000 7,000 7,000 6338 ADVERTISING 1,374 2,890 6330 COMMUNICATIONS 22,007 29,363 36,132 15,097 34,500 36,000 36,000 36,000 6350 INSURANCE 6352 LIABILITY 26,383 22,872 31,820 32,591 27,500 28,470 28,470 28,470 6354 PROPERTY 2,523 4,292 7,582 4,087 7,800 8,100 8,100 8,100 6356 AUTO 10,002 8,643 11,526 9,256 14,120 14,620 14,620 14,620 6350 INSURANCE 38,908 35,807 50,928 45,934 49,420 51,190 51,190 51,190 6360 UTILITY SERVICE 15,172 .-S) 6362 ELECTRIC 17,873 32,387 35,320 15,211 35,200 36,000 36,000 36,000 6364 WATER 975 923 2,134 172 1,000 1,000 1,000 1,000 6365 GAS 18,732 20,647 19,848 11,537 29,900 31,000 31,000 31,000 6366 SEWER 856 724 1,973 37 1,000 1,000 1,000 1,000 6367 REFUSE 50 6368 STORM 1,140 2,321 2,354 1,011 2,400 2,400 2,400 2,400 6360 UTILITY SERVICE 54,798 57,002 61,629 27,969 69,500 71 ,400 71,400 71,400 6400 RENTALS 6420 EQUIPMENT RENT 7,488 16,065 16,294 2,331 9,500 9,500 9,500 9,500 6425 EQUIPMENT RENT (IS FUND) 109,776 111,492 139,956 71,766 143,530 144,690 144,690 144,690 6430 BUILDING RENT (IS FUND) 148,500 180,912 138,420 71,310 142,620 146,530 146,530 146,530 6435 OTHER RENT 1,080 540 1,080 1,080 1,080 1,080 6400 RENTALS 266,844 309,009 294,670 145,407 296,730 301,800 301,800 301,800 6470 DUESITRAINING/TRAVEL 6472 CONFERENCE/SCHOOUTRAINING 26,192 30,694 27,550 12,998 35,500 37,000 37,000 37,000 6475 TRAVEL/SUBSISTENCE 4,167 9,891 9,504 3,973 11,000 11,500 11,500 11,500 6480 DUES 1,620 1,390 3,602 3,282 2,500 52,300 52,300 52,300 6490 SUBSCRIPTIONS/PUBLICATIONS 216 216 241 223 500 550 550 550 6470 DUESITRAININGITRAVEL 32,194 42,190 40,897 20,475 49,500 101,350 101,350 101,350 6200 SUPPLIES AND SERVICES 637,610 766,949 859,920 400,091 917,290 943,050 943,050 943,050 R5509BUD LOG/S005 CITY OF SHAKOPEE 8/212007 14:51 :08 Fiscal Period: 6 I 7 Budget Report Page - 3 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 16,203 33,405 2,116 237,000 237,000 237,000 237,000 6700 CAPITAL OUTLAY 16,203 33,405 2,116 237,000 237,000 237,000 237,000 6800 DEBT SERVICE 6000 EXPENDITURES 3,682,219 4,107,360 4,796,124 2,507,813 5,719,500 6,023,650 6,023,650 6,023,650 31 POLICE DEPARTMENT 3,682,219 4,107,360 4,796,124 2,507,813 5,719,500 6,023,650 6,023,650 6,023,650 01000 GENERAL FUND 3,682,219 4,107,360 4,796,124 2,507,813 5,719,500 6,023,650 6,023,650 6,023,650 - 0 Police 2008 Budget 0311 0312 0313 0314 0315 0316 Object # Description Management Patrol Investigation Dare Court Schools 6002 Wages FT - Reg. 1,150,000 2,018,140 221,950 7,160 1,500 75,180 6005 Wages OT - Reg. 10,000 51,000 7,000 1,000 14,000 1,000 6010 Premium Pay 1,000 6122 PERA 130,760 267,050 29,530 1,050 2,000 9,830 6124 FICA 47,700 30,020 3,320 120 220 1,100 6135 Health 368,020 6139 PEHP 17,100 6140 Life 17,180 6145 Dental 21,890 6170 Workers Comp 82,400 6180 Compensated Absences 66,560 6190 Retirement Benefit Total Personnel 1,911,610 2,367,210 261,800 9,330 17,720 87,110 6202 Operating Supplies 28,210 6210 Office Supplies 15,500 6222 Motor Fuels & Lubricants 30,000 65,000 6230 Building Maintenance 6240 Equipment Maintenance 6300 Professional Services 6310 Attorney 8,000 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 47,390 71,710 6327 Other Prof Services 30,870 7,000 8,400 6332 Postage 3,000 6334 Telephone 26,000 6336 Printing/Publishing 7,000 6352 Liability Insurance 28,470 6354 Property Insurance 8,100 6356 Auto Insurance 14,620 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6400 Rentals 6410 LOGIS 6420 Equipment Rent 9,500 6425 Equipment Rent (IS FUND 144,690 6430 Building Rent (IS FUND) 6435 Other Rent 1,080 6472 Conf / School/ Training 37,000 6475 Travel/Subsistence 11,500 6480 Dues 52,300 6490 Subscri ptions/Pu blications 550 Total Supplies & Services 503,780 143,710 8,400 - - - 6740 Capital Expenditures 237,000 Total $ 2,652,390 $ 2,510,920 $ 270,200 $ 9,330 $ 17,720 $ 87,110 \\ 0317 0318 0319 351 0359 361 0364 Services Custodian Code Enforc. Civil Defense Safe & Sober Animal Control Pawn Shops Total 800 32,000 107,390 3,614,120 20,000 2,500 2,500 109,000 1,000 2,680 2,240 14,180 - - - - 459,320 300 2,640 1,590 - - - - 87,010 368,020 17 , 100 17,180 21,890 82,400 66,560 - 23,780 39,380 125,660 - - - - 4,843,600 4,000 32,210 15,500 95,000 4,000 4,000 - - 8,000 - 15,500 15,500 2,500 121,600 33,230 10,000 89,500 3,000 26,000 7,000 28,4 70 8,100 14,620 36,000 36,000 1,000 1,000 31,000 31,000 1,000 1,000 2,400 2,400 - - 9,500 144,690 146,530 146,530 1,080 37,000 11,500 52,300 550 - 241 ,430 - 2,500 - 33,230 10,000 943,050 237,000 $ 23,780 $ 280,810 $ 125,660 $ 2,500 $ - $ 33,230 $ 10,000 $ 6,023,650 l~ City of Shakopee Budget Improvement Package Prepared by: Craig Robson, Captain Department: Police Date: July 1 7, 2007 Instructions ---for each employee position or promotion that has not been filled, or otherwise specifically authorized by Council (not just budgeted), the following information should be provided: Position Title: Police officers (three) Description of need: The police department is currently operating with 46 sworn officers. We have a 2007 -budgeted staff of 47 sworn officers. Weare presently in a hiring process with intentions of filling the one unfilled police officer positions for 2007. A recent staffing needs assessment (see attached) supports a staff level of 31 patrol officers. That number added to the positions of Chief, two Captains, eight Sergeants, four Investigators, three School Resource Officers and one crime prevention/multi-housing officer equals a total staff of 50 sworn officers. With expanding service levels and a city population which continues to grow, the requested staff will help maintain an acceptable level of service to the members of the community. All costs to fill the position (include salary, benefits, training, equipment, and any other costs needed to fully supply the position for FY08): A. Step 1 salary: $47,350.00 X 3 $142,050.00 B. Benefits: l5,626.00 46,878.00 C. Initial uniform/equipment purchase: l.500.00 4.500.00 Subtotal: $64,476.00 $l93,428.00 Total: $l93,428.00 \?J An additional $720.00 would also be needed per officer should the proposed officer elect to participate in the pay-for-performance plan over the longevity plan and if the officer had a Bachelor's or Master's degree in a job related field. Impact on City Service Levels by Funding the Position: The Shakopee Police Department continues to be a Scott County leader in police calls for service and work product produced. Demands on the police department continue to increase. The additional staffing requested is the same as that contained in the 2007 police budget and will allow the department to provide the level of service that the community is accustom to. Analyzing the community survey conducted during 2006-2007, the department received feedback from Shakopee residents regarding a variety of matters. One of the sections asked residents, "How can we serve you better?" Residents were asked in this section to rate services by level of importance and indicate which services should be increased. Responses and areas of concerns can be grouped as follows: Drug Activity and Enforcement, Burglaries and Property Crimes, Traffic Enforcement and DWI, Gang Issues and Graffiti Abatement, Ordinance and Quality of Life issues, and Juvenile Issues. Council has authorized the police department to redeploy staff to enhance enforcement and response strategies to meet these priorities. The additional officers requested will be deployed to the patrol division and enhance the departments uniformed patrol presence, a priority commonly listed in the community surveys. lL\ City of Shakopee Budget Improvement Package Prepared by: Craig Robson, Captain Department: Police Date: July 17, 2007 Instructions --- for each employee position or promotion that has not been filled, or otherwise specifically authorized by Council (not just budgeted), the following information should be provided: Position Title: Seasonal Community Service Officers (two) Description of need: The police department is currently operating with 2 % time community service officers. Two % time community service officer positions remain vacant. Weare presently in a hiring process with intentions of filling these vacant positions for 2007. The requested additional staff will enhance the department's ability to provide a more proactive code enforcement effort during the summer of 2008. It is the intention of the department to fill this Y2 time position with two seasonal employees working thirteen weeks, starting the first week of June through the last week of August '08. All costs to fill the position (include salary, benefits, training, equipment, and any other costs needed to fully supply the position for FY08): A. Step 1 salary: 3l,638.00 X .5 = $l5,819.00 B. Benefits: 4,670.00 4,670.00 C. Initial uniform/equipment purchase: 1 ,000.00 1 ,000.00 Subtotal: $21,489.00 Total: $21,489.00 \v Impact on City Service Levels by Funding the Position: The Shakopee Police Department continues to be a Scott County leader in workload. Demands on the police department continue to increase with an expanded area of responsibility being in code enforcement. During the summer of 2007 the police department worked in partnership with the Engineering and Planning departments to help resolve code issues in the city. Additionally the police department recommended and enacted a graffiti abatement ordinance after recognizing the physical and psychological effect it has on the city and its residents. Unfortunately unsuccessful community service officer hiring processes have resulted in staff vacancies and have limited the police department's effectiveness in the area of code enforcement. Many of the code enforcement duties have been coordinated by the department's sworn staff, taking time away from their other responsibilities. Analyzing the community survey conducted during 2006-2007, the department received feedback from Shakopee residents regarding a variety of matters. One of the sections asked residents, "How can we serve you better?" Residents were asked in this section to rate services by level of importance and indicate which services should be increased. Graffiti abatement, ordinance enforcement and quality of life issues were listed as high priorities among residents. IG . I I I I I I I I I I " Shakopee Police Department I I 2008 Budget I Mission Statement I I . Provide services with integrity and professionalism, I . Protect citizens through enforcement of the law, and . Work in partnership with our community to enhance the quality of life in the City of Shakopee. " Shakopee Police Department 2008 Budget Employee Expectations . Safety . Honor . Pride . Integrity . Be Nice - Golden Rule I I " Shakopee Police Department 2008 Budget Supplies and Services ~ ------ -.- i~~~l j.'( ,..~-_ .....,... e. Increases Related To -Increased cost of fuel and energy -800 MHZ Radio System .Police/Fire Joint Training Facility -Tactical Team Expense I I I I I , " I I Sb.kOI"'o~:~:.i.r1m.~t I ,- I caoVo<'" (>/fn.V....' I I " Shakopee Police Department ] 2008 Budget I Department Reorganization . Promotions - Captain, Sergeant, Records I I Supervisor I . Transfers - School Resource Officer (SRO) Investigator I . Street Crimes Unit . Deployment of Patrol Staff I I I I " Shakopee Police Department 2008 Budget Patrol Shift Minimums lIoun ;\Io""'~v Tu""da\- "....dnesJa\. Thu....llla, Frida," Satunh,' Suntla,- 07fJQ.llOO , , , , , , , ] ]00-]600 , , , 4 , , , I 1600-2100 4 , , , , , 4 2[00-0200 5 5 5 , " 6 5 0200-0700 3 3 3 3 3 3 3 I I I \ I " Shakopee Police Department I 2008 Budget I Calls For Service By Year """ 15000 -.-- -... --.....-. ....".-.---. -----~.. ~.~... P._--" I 1S,QOO '..000 -_.-- .. ..._:[1_1.. 12.000 10.000 I ..""" .u.'._ ~ __ ._ ..""" .""" I ''''''' - - - 2001~ 2002 200~ lOO4-2005~2(1061 'l.l~~'U6~_~_~:"..6~~;',lM~ _=H.i.-.,_ _1!.sTd I I " Shakopee Police Department I 2008 Budget Calls for Service Comparison I Prior New hakope Savage Lake Prague Jordan Belle Plaine 000 12642 8&75 &477 3577 3760 3500 \ 001 13213 061 1\681 3534 3356 3853 002 13866 504 &898 330 417 000 003 14695 &20 10055 3951 3354 503 004 16062 10744 )653 3957 3585 944 I 005 17549 10962 9161 087 3477 5617 006 18571 11957 )493 3922 377& 5067 I I I i 1----- ~---- _u___ --- --- -- - - - 1 I I " Shakopee Police Department 2008 Budget The Top 5 - 2006 . Hwy 169 bypass...545 .475 Gorman Street...420 I . Valleyfair...225 . Canterbury Park...220 I . Town Square...202 I I " Shakopee Police Department 2008 Budget I Traffic Citations By Year \ '.000 t1.ooo 4.000 I I I I I I " Shakopee Police Department , 2008 Budget I Shako pee's Top Five Crimes Reported 2006 I ,~ I -I .., '" I .., . r ..~Ii ~-. .ice. I I -~'~~.....""'~"'~~'""-..".~ ,~T"'''.~8~ __41~_ 312_ 2S6~ Hl------------, I I I I I I I I tJ Shakopee Police Department 2008 Budget Enforcement Efforts I . No longer on the 13 deadliest counties I . Misdemeanor traffic violations up 1,000% I. . Call reduction assignments I . Greater Curfew enforcement . Graffiti abatement I . 72 forfeiture vehicles I I " Shako pee Police Department I 2008 Budget I , I Enforcement Efforts Southwest Metro Drug Task Force (SWMDTF) . 181 Arrests . Seizures: 12 Ibs of cocaine, 2.5 Ibs of meth, 18 Ibs of marijuana . Street Value of Seizures = $752,800 . 25 Community Education Presentations I . $5,000 returned to City to offset investigative I expenses I I I I " Shakopee Police Department I 2008 Budget I Domestic Violence Enforcement I I 2 Months At A Glance -33% of Domestic Agency May 2007 June 2007 I I Violence related Carver County Sheriff 3 8 arrests in Carver Chaska PO 3 11 and Scott Counties Belle PlainePO 5 I were made by JordanPD 2 0 Shakopee PO New Prague PO 0 3 -47% of Domestic Prior lake PO 3 4 I Violence related Savage PO 0 2 arrests in Scott County were made by Scott County Sheriff 4 7 I Shakopee PO ShakopeePD 11 17 I I " Shakopee Police Department 2008 Budget Domestic Violence Intervention and Prevention I . Active partnership with Southern Valley Alliance For Battered Women (SVABW) 1 . Participated in the International Association of Chief's of I Police (IACP) National Trainer Development Program on Violence Against Women , . Participated in IACP National Law Enforcement I Leadership Institute on Violence Against Women I . Policy development I I I 1 I I I I " Shakopee PoHee Department I 2008 Budget Violent Crime by Year I "'" 201M "" 2'" ,..2004 "" "" HOMICIDE . , . , , , . """ , , , , " " , ROBBERY , , , , 2 , , AGG ASSAULT " " " " " " " TOTAL EACH YEAR " " " " " " " i i I I II Shakopee Police Department 2008 Budget Use of Force Incidents - 2006 i . 77 total Use of Force Reports I . 32% increase I I . 55 involved alcohol or drugs I . 3 involved officers sustaining injuries " Shakopee Police Department 2008 Budget Arrest Data :5<KI ..___...__________ __ _____...___._.n__~_n__~_ -----.------< """ I """ - . '~..I-.:I~_~I I" ~ 2001 2002 .JU~."""Arr,,~f:130 5~ UoMl.".m ~~e ~~_~ "ShakOpeC Police Department 2008 Budget I Shakopee Police Department Crimes Cleared 53 52 5' 50 49 48 47 46 I 45 I 44 43 2006 . Percent 51 I I I 1 I " Shakopee Police Department I '"" 1 2008 Budget I Additional Staff - 3 Officers I . IACP Staff Formula (as used in past years) I . Current ratio = 1.45 officers per 1,000 residents I . Additional staff increases officer ratio to 1.52 officers per 1,000 residents I . Shakopee Police Dept. is #1 in the county for work produced, calls for service, arrests, and growth I I I I I I 1 . I I I I " Shakopee Police Department 2008 Budget Additional Staff - 3 Officers cont . Citizen Survey results: Drug Activity and Enforcement, Burglaries, Property Crimes, Traffic Enforcement, Gang Issue, Graffiti Abatement, Ordinance Enforcement, Juvenile Issues . How can we serve you better?: Increase Officer Patrol, Neighborhood Watches, Increase Juvenile Programs, Surveillance and Undercover, Increase Community Oriented Policing (COP) I I I I I " Shakopee Police Department 2008 Budget Additional Staff - 2 Seasonal CSO's . Equal to one Y, time position . 13 weeks of additional code enforcement, park patrol, assistance with seasonal events during summer . Recruitment effort I 1 I " I Shakopee Police Department I 2008 Budget I Citizen's Academy . 20 participants I . 6 weeks I I 1 ~,~ :-- --. / j.- I "(I-~= - I -- . . \ I I [ I . : ,,>.. Shakopee Police Department I . i82008 BUdgl!jet--...... I ---'-: ,.. v-'l. " iF_ " National at. ."~f' (~~ .,. \ Ni ht .. . .:- ~ . . I 9 .~.' .~~.!.UI...:;r..I. ~ .'. ""-- I Out .~~i ,.... l ~ '. .' . " ,oil . ._<<< -... . ,. e. Shakopee Police Department II 2008 Budget . BiI'jl ~. ~~' C~:,:~;;t' Ir.itl J [Ij'i., . }~~ .;;;;~:.;; ~. ~ I f t , _ ~ll't'--~tI:.~'-F'_~""" . l L'~ : r"""k1( "'" i.",."~ '} --- .- - .. L- ~ ~ a I I I I I I I I I I I I I I