The URL can be used to link to this page

Home My WebLink About4. 2008-2012 Capital Improvement Program CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Parks and Recreation Advisory Board Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation & Facilities Director Meeting Date: June 30, 2007 Subject: 2008-2012 Capital Improvement Program INTRODUCTION This agenda item provides the first review of the Parks 2008-2012 Capital Improvement Program. New Parks and Recreation Director Jamie Polley will be in attendance at the meeting and will be following up on directed modifications. DISCUSSION The Capital Improvement Program (CIP) program identifies costs and funding for construction of new parks and recreational trails, land acquisition, and improvements in park facilities. The program attempts to focus limited resources on projects that are priorities for meeting the needs of a growing community. With the decision to move forward on Huber Park in 2006, the City committed a significant amount of current and future funding resources toward completing this project, including the possibility of a $2 million interfund loan. In doing so, the Parks and Recreation Advisory Board and City Council acknowledged the work that began in 1985 to return Huber Park to its former prominence as focal point for Shakopee residents and visitors. As a result of this action and the subsequent slow down in development and decrease in park dedication revenue, you will see a significant change in the CIP from what was proposed for 2007-2011, with many projects deferred until funding is available after 2012. However, all is not lost. The amount of park development that has occurred over the past three years is unprecedented for the city. The proposed plan focuses our limited financial resources on projects that are in most demand, as well as acknowledging the projects that are underway or have some level of commitment to undertake yet this year. Finally, th~ plan is more reasonable for existing staff levels to handle. The documents attached to this memo includes a summary spreadsheet that we use to regularly track and update revenue and expenses for the Park Reserve fund, as well as the detailed project sheets. The summary spreadsheet reflects expenses paid as of 5/31/07 and includes estimates for remaining payments of Huber Park, the Archery Range, Tahpah Park, Dean Lake Trail, and the Soccer Building (shaded cells). Once those projects are finalized, accepted by Council, and final bills paid, the spreadsheet can be updated to reflect those final costs. Proposed CIP and Options The proposed CIP assumes Council wants to move forward with the full interfund loan. However, for consideration, I have proposed two other options that would reduce or potentially eliminate the interfund loan entirely over the short term. Option 1: Move Forward with Interfund Loan as Proposed This option would complete current projects and initiate the most requested new projects in 2007/2008. However, it would also commit the city to ten years of loan payback (see attached summary sheet). 2007 Completion Projects . Tahpah Park (completion of project and final payments) . Huber Par~ (completion of project and final payments) . . 17th Avenue Sports Complex Building (completion of project and final payments) . Glacier Estates Neighborhood Park (construction by developer; developer currently seeking proposals for work) . Valley Creek Crossing Park (construction by developer; contract awarded by developer) . Dean Lake Trail System (contract awarded) . Archery Range Relocation (under construction) 2007 Proposed New Projects . Off-Leash Dog Area (anticipated for late 2007) . Lions Park Second Ice Sheet (late summer/early fall) . ProvidencelWestchester Park - Site Work (bidding in August) 2008 . ProvidencelWestchester Park Building (building construction) . Greenfield/Park Meadows Park (site work and building construction) . Park Signage . Waterslide Replacement (paid for from the Building Fund) . Begin Interfund Loan Payback 2009 . Purchase of Parcel 75 from Mn/DOT, and paying the assessments for Southbridge Parkway from the Park Reserve Fund as directed by Council previously. (It appears as though Mn/DOT will be adopting a policy that it will sell all excess right- of-way to interested cities at the price it paid for the land. In researching the purchase price for Parcel 75 with Scott County, it appears that the land was acquired through condemnation and the County did not have a record of the final taking price. I have contacted Mn/DOT for the price and they are researching this information. As a placeholder in the CIP, I have included the County's estimated market value, which is probably less than what the purchase price would be.) . Second baseball field at Tahpah Park. 2010 . Quarry Lake Park (This project has grant funding that may expire if it is deferred far into the future. In addition, there needs to be work on gaining public access.) 2011+ , Projects that were proposed to be completed earlier in prior CIP's but have since been deferred to 2011 and beyond. However, if a large development proJect comes forward or development picks up, projects that have been deferred may be moved up. The Advisory Board, City Council, and staff will have an opportunity to revise timelines and projects each year when the CIP is reviewed and updated. Option 2: Defer Construction of Park Buildinqs at Westchester and Greenfield/Park Meadows Parks If the Advisory Board and Council would prefer to reduce the costs identified in the CIP for 2007/2008, one option would be to defer construction of the park buildings in Westchester and Greenfield/Park Meadows parks. These buildings are intended to provide warming houses, restrooms, and support buildings for the park, much like Holmes and Hiawatha park buildings. Eliminating the buildings would not substantially change the usability of the park (especially since our winters have been milder than normal lately), but would impact summer programs that we could offer at the parks. Deferring the park buildings would save approximately $600,000. Option 3: Defer Construction of Westchester and Greenfield/Park Meadows Parks If Council wanted to eliminate the interfund loan almost entirely, you could defer construction of Westchester and Greenfield/Park Meadows parks until a later date. This would have the greatest impact to residents in these neighborhoods, many of whom regularly contact staff about the status of the park construction. REQUESTED ACTION City Council and the Advisory Board are to review the first draft of the 2008-2012 Capital Improvement Program for parks and provide direction to staff. 2008-2012 CIP Working Summary - 06.24.07 .~~.~~~s............... ....... ,n... .......... n .........................,................... ....!~~~.. .~sti'!!~t~........ .f.Hn.~il!g.~.QH~ce .....~20~.~........... ..........~OQ~... ~o~.o... ....... .....~Q~.~.,.. ....................~P.1.~........... ".. <;:.9mm~~.!.~...... ...... n..... ..... ...... . ..... .......... .... Glacier Estates Neighborhood Park Design and Construction ..~.~.81.9.Q9... By Developer Project underway Construction Administration 3,200 Park Reserve vilii'ey'Creek"Crossing"park" .. ... 'Design"ari(j"Construct'lon ...... .j~~;9i?Q:'By"Deveio'p'er"" .......... .. ................ .................... .............................................. Project underw.a.y..... ............... ...................... .............. .............. Construction Administration 3,075 Park Reserve :R~~n:\~E~::t~){~~.!~:rr.!..:::::::....:..... .::::::::........... .... :p.~~!g.n::~~~::Con~tru~!I~'1 . ":::. . .: ::::::::::::. :::?:l~~~QQ': :P..~~:R~~~~~:' ..: ._~iimPa91?~Y.iller:!~.". ..' . .::. .:.:.:..::::.::..... ........~ ........... Archery Range Relocation Design and Construction ............ ......?fJl.Ql?Q.. Grants 20,000 Donatlons/Contrib .................. ............. . ...... ........... .. .~9~~!I)J.<:.li9n.,(.r9."d>Y.e.y.J .... ...... ... ..... .:::::::::. .. jii;~Q:: .~"..rt< .R~~~lV~ . ... ... '~remal_e.Y.!:n.~~!~.. ............ Off-Leash Dog Area Design and Development ............ .... .~:h.9.9.Q.. Park Reserve ............................................................. ... ......... ...... ~... ............. .. .R~~!9E!..~.Qd .Q~y.~!.q.P.m~.nt... ........ ................... .... ............_... .. ?21.9.QQ.. .RQf.!?!!Q.Q.~!.~Qf.!!!!~ ..... ..... .. . ... ..... ..... ................................. . .. ......... .. ...................... .... Lions Park Improvements Ice RInk ............_....~??l9.9.Q.. Park Reserve . ...... ............... ._.............................................. ......... .................. .~.~~I!~.r.."D.~.::r.~~.Q!.~..E"Ei!J!Y.. .. ....... ..................... ............ ...~~?,.~Q.. .l?9.~?!i9..n.~!<;:.9.~!~~ .......... ................ ...... ... .....?9..,999. . ......... ... .. .9.9Q,.o.Q9... ............. . ..................................................... . ....... .... .......... . .E!:Qy.!~~f\g~.~~.t9.~~~!~r...~?~. ... ,~" ...... ,E~r:!<.. Q.~y.~!.g.P.m~.r..t~f1Q..!?~!!Q.~Qg. ..., ,_1.~2.~Z!~Q9... .J:.e~..!3~~~!Y~.... ....... .. ..........~.~.?.~~QQ.. .... ......... .......... . .... .. ........ ......... ............. .......... ....... ......... ~..~ ........... ........ .... .F..?~..!f1..?OQ~l .~,~.!!Q.i.n9...!Q..?.QQ~.. .. ........... .. . .. ... ................ ......................... ..........~ .............. ........ . ~..r~.~~~..?I'!.!~."..rt<..t1A..~?.~9.,..~..P..".rk. .......... .. . ...... .Q~~!9~..?Q.~..f.9..n~!.r~0i.9.~.... .......1,~.~.1.,.??Q.. F?.rt<.R~s~'.Y.~.. ... .................... . . ......1.,.g~.1..,??0' ... ....... ....... ........... ...................... . ...... ............... ....................... ................ ........ .... . .......... ........ ......................... ....... ........... f"?.rt<.!?.i9.Q.".Il~........ ........ ......... ............. ....... .......ID.~.\?I.I.E.".rt<..~!.9D.?Il~............ ............... .. ......................_... ..7Q,.QQQ...P.."r's.R~S.~'.Y.~.. ......... ................................. ...............35.000 ............~.9.,9..99. .......................... ............................... .......... ............. .............................. ..... .......... .................................... .................. . ................................................... Southbridge Area Park Land AcqUIsition and Assessments ..... ....._. ?.~~~~2Q.. Park Reserve 549,500 Includes potential purchase price for Parcel 75 and Assesssments MNDOT & Active Park Development 945,200 Park Reserve 945,200 ....._._.................... ............. F.!~h.i~IlPi~. .... . .......... ......::::::::::=::..2Q;:ilQQ..S3r?Q!~............. ...........?9.,QQQ... ........................ Tahpah Park Improvements 200612007 Project ...............!'O'O',.QQQ.. Park Reserve Ball Field and Lighting 316,500 Park Reserve 98,500 218,000 Lighting .:.:::::..:~:::~gQ;9iiq:: DonationslContrib 200,000 Ball Field 100,000 Grants 100,000 'QuaiTy"[ak,,"Pa'j-k"" ............ ................... CleanupiDesign/Construetion :::::::::::.. : .::54 i :000:' Park Reserve 289.500 ...... .. ............241.:500 Construction 421,000 Grants 210.500 210.500 Construction ....200:'000.. Donations 100,000 100,000 :~I~i.!.~:i!iMi!i}iiQ;ii.6:::.::::::...... ................ . :::::Q~~!gn:i!:6~::9.Q:6~if.ii.cti9.~:......:::::::::::::::::: :::::::::: '''44q,.0lj0' ~i].~y'~j9.P.:~;. ~...:::::::::::: ::::::::.... ...... ....::::::.:... '.:::::::~~9.)j9.:9. . :::::::........... - .... . ............................ ........... ..... ::::::::::::::::::::::::::::: '.::.:::::: .......... Huber Park Improvements Phase 1: Park Development ............ ....~Q:.9RQ" Park Reserve Phase 1: Park Development ,..,~2~~.~?'Q" Assessments Phase 1: Park Development _.~tq~_9Q~.. Donations/Contrib Phase 2: Bank Stabilization 500,000 Park Reserve 500.000 Phase 2 Bank Stabilizalion .. ....... 1':900;000" Grants 1.900.000 ,B!y'~,~!Q.~.~!.Yff~::E~f.fS::<:~?~U?~:~n .La~~L::..:::: :Q~~jg:n ?Dd' C9.D:~t~~~E?i}' :::::....... .~... . ...... ... ~.::~:.. ::..~~~~!.~Q:: :e~~:B~~~r.Y.~::::.... .. ..........:::::::::. .::::::::::::::::::: ::~ .:::............. ........... ::::::::: ,:':':::,: '~~~~:?'~Q: ....~..... ....::::::::::..::::::..::::::::::::::....::::::.::::::::::.:. " ~ .. .Er.~m!~r.!.tt~rt?:~m..tt~.l9.n~.~..f.'?!:!s.!?~~'!!I.Q!?.m.~f.!! .Q~~!g~ ,~~d_~QD.~!r.Y.9.!.ign ........ ..............~ . _ ..........._...?~Q~.OOO ~~rk R~s~!Y~.............. ._..~.........................._... .m ....._.................... ......~......._m ...... ,.. ..... ..... ~ . ................................. ............."......,~.1R,9QR~ .... ... ._ ........................................... ....... ",.. ...~. -" JS!!.~.m~.Y..H.!!J.~..E!?~.!?~y'~,1.2f?m.~f1~........ ..... ......... .P.~ig.Q..?n~..g9..m~!~~!.~qn..... ....... ....." ...~.tQl22Q.. .p.~~.!3~~~!Y~.... ........ .................... ........ ~.................................. .. ......... .................,.....,_... .............. .:4201.9..9,2 ...., ..... ................................................. .. ............. ........ ~ ...... ...... ......... .9.:P..Q~~..~!3:~~.e?.r!s..!~.p.r.Qy.~m.~~t~...... . n .......... .Q~!gQ..~nQ..g~;m~!!1!!;:!.i<?!1... ......... ......... ........ .......___...~~lQQQ... .F.~.r!..!3~~,~!Y~.". ........ .................... ......... ..................................... ............... }9~,QQQ ..... . ................................................... ............ .............................. ...... .....~.... .f.~..?~...![?i!..t.9..9.:.l?.9.,..!;!..I,?.~~..p.?.~.... .... .!?!!.!'-!9~..?n.~..f.9.n~!!:!!.~ti9.~..... ...... .................... ....... ................ .?.ao.,.o..o.9.. 'p';J,rk ~~~'.Y.~...... ............ ......................... ........................... ...... ......... ...................... .. . ...... ............... .............. ...................?80',.Q.QQ.. .................................................... ............ ................... ............... .............. ......... .E@!r.!~..Y.:m.~.9.~..F...?~.. ............ ...... .................., ... ~~n.g,!~~9.g!:!!~!!!Q.Q!.9.Q!:!~!!1!~!!.2f.! .. .... .................... ............_ ...337 ,50g. Park F-eserve .....~" "."...._....._ ....._.._..... ............_.._ ..............~.............. .. ... ....~ ~...~.~. .~._ . ................. ..........._... .... ......,,_~~?,,~QQ ...,~",~h .." ~..~.................................................. ............. ........... .............. .~!::!.~.~.9.n?.QD.~!..~~~[!~.~y...~9.~QQr..... ..Q~~!~I)~~IJ,g,,9.9.'1~!!:Y~t.i.9.!)... ".............................. .........._....~.~Q~p.!?~.. Park.!3~~I'Y.~...................... ................. ............. ................ ,~...........16Qlg.Qg~ ...~..... ..."..... ...................... .......,,'""""................ ".... .~!Y.~~!~Y.{.p.~f!.e?r~!f.!gJ.~q!.................... ........~. ~~~[!19,~9!.~9n~!!11ct.i,9.fl ........................... ...........~_.......?~~X~Q. .p..€';~.!3~~!Y~. ................. ......~ ........................." "'''''' """" """ '''' ..................7~1.?~~... ................. ....................... ,~~!:!!!:9.p..e~.Q<..I?~y.~I9.I?!!l.~!:!L................................... D~~!9,n ~f1.~..G~f.!~~!"Y.~.i.9.':l... .. . .......................~_1Z.?~~.O!?Q...p..~~..!3~~!Y~.... ................... ....... .................. ...,...".. ..."""",,,,,....!.25Ql.9.Q9 ..............~ ....................~ .................." .. ........... .f.9..Q)..Q).~~!!Y..f.".~.rt<.!?p.9.!.!~..f.9..!'.Jp.I.~x.. ........................ lJe~!9.n .?~q. 99.n.~!'!!.~ti.9.n.............. . ........... ... ...... . ,,2~O,O'O"O'.. ~.?.rt<..R~~~'.Y~ ........ 1.250.000...... ... ...... .............. ..... ........................................ ... ............................................... ........ ................. 17th Avenue Sports Complex Building and Final Site Work ......._.. ~?Q!.~.. Park Reserve J~~!!mf:!t~B.!:.~m?!Q!gg..payments. Field Lighting 230,000 Park Reserve 230.000 ............................................. ......................... . .... f.!.~!g ~!9h!!n9.... .......... ................... ........................... ........... ... 19.Q,'O"O'O'... .[).9.~?~9.~~<;:9.~t.<,i~... ................. . ........... ...... .. .. _.. . ...... ....... ................... .. ......................J'OO',.Q9.0 . ........ . .......... .. ..... ............................... ............. .......................................... ............. High School Field Lightin9 Field Lighting 340.000 Park Reserve 340.000 ......... ....... ......... .......... m ........ .. .......... .f.!.~!!;!. b!9.~!in9..... .. ........ ... ,QQ,.QQQ.. .9.9.~?!!9..Q.~!9.?n!~~... ................. ................... .. ..' .. ... ........ ......... ... .... ...... ....... .......................... ............!.QQ,.QQq...... ........................................... ... ......................... ..... .... .................................... . ......... .~"'.i'.IU.!'.Jp..r9.y.~'!'~Q\..P..r9i.~<:.l~.... ..... ......... ........f.9.n~!!:!!.~tl.9.~.... ... ..... ....,0.:>"'O"O'Q.. Pa.rt<..R~~~~~......... ...... ......... ......................... ....._. ..?O..oqo.... .......2..0,9..0.0 ........2.9,.O'Q9. ...............?9..,Q9.9... ........ ...............?Q,.Q.o.Q....2.QQZ..\.9.,..i'..r~..9.!f:!~?s.~..r!<?9..?.r~?. .............. ............................ ... ......... Interfund Loan Pa ack Finanein , 5 ear a aek 1,140,000 Park Reserve 228,000 228,000 228,000 228,000 228,000 10.. ear a off Total 18,566.395 2,994,645 1,826.750 1,031.000 848.000 738.000 11.259,200 Revenue/Credits Oeseri lion Estimate 5f31i2007 1i1i2008 1/1/2009 1i1i2010 1/1/2011 1/112012 Comments ge..r.~..R~~~.!Y.~..F.:~.n..!l..E.l.i'.I~.~~~. ........ ................ .._............ .... ......... ..... ... ............. . ........ . ........ ........... ............ ............. ............... ... ...... ...................... ........... .....Z2.?,~.!~. . ............~QZ,.9.~~ ..................! 6.,6..8~. .............. ..?6...~.6..~ ........ ....~2.~,~6.~ . ..................!1.6.!..9.8~ ............ ........... .................. ......._..._.._.._. ........_.. .. ..... ...... ............ ........... .E.i'..rt<Jl..~.r!.!E?\.i9.~..f.~~..~.[9.i.~<:.l'.()~~........................... ............. ...... ........................ . ........ ........ .................. ............ ...................... ... ..... .._ ............. ........... . ...... .... ........................ .................. ......... ...... ....'5.9.9..,9.9.9... ....5..o.,fW'O.9. . ............?Q9..,9.QQ.. . 5OO,..o.OQ... ........................................................... ........ .......- ..... ...... ........ ......... ._. ............ ............ ............... ................... . ..................M?P.!~..RI.r!9.~. E.'~t.".t<lS .... ..... ........... . .. ............... ............,....~15.,.Q.o.Q... ...... _ .............. ........... .............................. .......... .........~1M9.Q... ......... ......,. .................... .~.r~!.!!!).!~?!.Y..p.!.?!..!n..~y.!~,............... ... ... ....... ......... ..........................................~.h..?D9.r..r!9..".h...e.p.~r:t!)l~~.!\< ...... ........................................ ........... ...... ........................_....~?Q,.QQQ ........... ........................ ...... ........_........ ........... ............~'5.9.,QQ'O .......................... ...... ......................... ................................ .. .................... ............... .E.r9.p..9.!i.~~.!9...!!.).9.'!.~.!.9.!Y.!?.r~..Y.;!!h..!!.Q.".!..P.~~~~,... ........... ""... .............. ..... ......... ..~..........~.Ly.ff.~..~!.~~~!QY1.f.! '"'' ......~.~..."..gQmr.n~~~!~!!.R~~!Q~!]t!?.~.... .......... ........... _..........~........._ ........... _ .......... ................... ........ ....R ....... ........... .............?9.Q.>;29.9. . ......... ... .~~n~!?I?!.E~Y.!.~Y.{J:!.Q.~.~['!.{.~y..... ............".."" ............................ ........ .....,........ ........ ..... ..... ...... ................ ............... .....!?h.~.t"?p. .~9.~m.. ........~9?~!.~.!~..~.!9h..~~n~!!y..~~nl.9..r.~9.'!'p.IE?x.. ..... ......._........................ ............... ....... ............... .... .......... ......_ ............._ . ................ .................. ..._... . ............................... ... .!:J.'?Y.'...~g.Q.~.~.P.!......................... .......... ..................................... ...... .......... """"""."'. .." ......, ............. ....!Y1~.~!.~f.I"y!I.!~g~.. ........... "" ",fQm!J1,~f.~!a!~B~!ge,~~!.~,L" ~.....~_ ...~........~....... ........................ ......_.. ......... ..................~ ...........~.~ . .................................." .......... _... . ........................................ .~!~!~~..IdD.9.~r!?J.n..............",..."""",,. ".... ...............................................,,- ... ...... 'G',a;;is' ......... ........... ....................-........... .......... ..........................-..... . ................. .... .....- .............-..... ....................... ......... .......... ..................-zo:oo'ij........................................ .......ioo,ooo .... '210;500'" ...........z;1.30:.500 .................... ................................. .............. ........ ...................... ..................... .......... ............. .......... :f.~!.::i~;;:;;:.:.:::::::::::::.... .. .:::::::.....:::::::::::.:::::.: :.::::::::::.:::::........ ., :..::...:::::::.:......................... ............... .................... ...................... ..... ..... .......::. ....... .................::::::::..:::::::.............::::::::::::::::::::.:.::::................:::..::::::::::::::::.. ........... ....:::::...:::::::..... Assessments ,..rfdno'lZoaif1iTI; "'.."... " !0 Total Revenue/Credits 3,402,184 1.843439 1,057.589 1277,989 1,419,989 4,212.489 Park Reserve Fund Expenditures 2.317,775 1.826,750 931.000 537,500 248,000 6,128,700 Total Ex enditures 2.994,645 1.826.750 1.031,000 848,000 738.000 11,259,200 12/31 Endin9 Park Reserve Balance 407,539 16.689 26.589 429.989 681,989 -7.046,711 7i2712007 City of Shakopee Capital Improvement Program 2008-2012 Project Manager Project Type: Project Title: Total Project Cost: Mark Themig SpeCial Facility Construction Off-Leash Dog Area 44,000 Year Added to CIP: 2006 A. Expenditure Items: 2007 2008 2009 2010 2011 2012 Land & ROW Construction Improvements 40,000 Engineering! Admin. 4,000 Total 44,000 - - - - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 24,000 Grants (specify) Donations (specify) 20,000 State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base Storm Drainage Fund-Trunk Tax Levy Total 44,000 - - - - - Description This project creates the first off-leash dog area for Shakopee, Town Square Mall Site. Construction: 2007 - $50,000 (Site preparation, fencing, seeding, access paths) (10% Eng/Admin) Justification This project responds to resident requests for a legal place to run dogs off leash. Other Comments Most likely would begin with a single site and evaluate need for additional sites in the future. OperatinQ Costs $500/site per year.