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Home My WebLink About4. 2008 Natural Resources Operating Budget Request CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation & Facilities Director Meeting Date: June 30, 2007 Subject: 2008 Natural Resources Operating Budget Request INTRODUCTION This agenda item provides the first review of the Natural Resources 2008 Budget Request. New Parks and Recreation Director Jamie Polley will be in attendance at the meeting and will be following up on directed changes. DISCUSSION The Natural Resources business unit provides funding for natural resource activities including natural resource planning, woodland management; diseased tree control, noxious weeds, park and open space boundary marking, planning and building review, support of the Environmental Advisory Committee, and education. Funding for the business unit was previously provided in Recreation Fund, but due .to the type of services provided, Mr. Voxland moved the business unit to the General Fund for the 2007 budget year. Continued level of Service Request As directed, we have prepared the budget request with a continued level of service and no enhancements. The base budget is as follows: 2007 Bud 2008 Request % Chan e 121,810 2.5% Budget Improvement Package There is one improvement package for Council consideration: Tree Planting Program. This program would provide trees to residents at wholesale cost to the City. As proposed, if all trees are sold, there would be no impact to the budget. If any trees remain, Public Works would purchase the remaining trees as part of their tree replacement funding. REQUESTED ACTION Review and provide direction to staff. CITY OF SHAKO PEE 2008 GENERAL FUND BUDGET DIVISION: NATURAL RESOURCES MISSION STATEMENT: To administer and facilitate the development of City-wide environmental and conservation initiatives to protect, restore, and enhance the natural resources within the City. ACTIVITY: Identify, recommend, develop, and coordinate ecologically sound development and management practices. OBJECT DESCRIPTION: Description of lines items: State Grants (Revenue) : MN Releaf Grant, $5,000 Salaries: Natural Resources Coordinator, Natural Resources Intern. operating supplies: Natural Resource Work supplies, 500 Boundary Marking Program Supplies, 3,000 Diseased Tree Management Supplies, 500 Native plant Restoration Supplies, 1,000 Adopt-a-pond Supplies, 4,000 Office supplies: Office Supplies, 1,000 Arcview Costs, 1,000 professional Services: Diseased Tree Management ($15,000) , Boundary Marking program Professional Survey ($5000) , Metropolitan Council CAMP program Lake Monitoring ($2500) , Native plant Restoration ($1,000) . printing and Publishing: Printing of parks, trails, open spaces, and natural resources maps and materials for staff, development issues, resident's issues, and Environmental Advisory Committee meetings ($2,000) . Conference and Training: GIS Training ($400) , Invasive Weed Conference ($400) , Miscellaneous Training for EAC ($200) Dues: Minnesota Recreation and Park Association ($225) , Tree Inspector Certification ($200) Wetland Professional Association ($50) . R5509BUD LOGIS005 CITY OF SHAKOPEE 7/27/2007 8:36:24 Budget Report Page - 1 Fiscal Period: 6 / 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 66 NATURAL RESOURCES 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4100 SPECIAL ASSESSMENT 4110 SPECIAL ASSESSMENT PRINCIPAL 701- 4100 SPECIAL ASSESSMENT 701- 4200 LICENSES AND PERMITS 4250 PERMITS 4282 WOODLAND MANAGEMENT FEE 1,689- 4250 PERMITS 1,689- 4200 LICENSES AND PERMITS 1,689- 4400 INTERGOVERNMENTAL 4450 STATE GRANTS & AIDS 5,000- 5,000- 5,000- 4400 INTERGOVERNMENTAL 5,000- 5,000- 5,000- 4500 CHARGES FOR SERVICE 4760 RECREATION FEES 4850 MISCELLANEOUS 6,500- 4760 RECREATION FEES 6,500- 4500 CHARGES FOR SERVICE 6,500- 4001 REVENUES 2,390- 6,500- 5,000- 5,000- 5,000- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 28,419 48,480 52,690 52,690 52,690 6005 OVERTIME-FT 3,000 6015 WAGES - PART TIME/TEMP 2,086 7,680 7,680 7,680 7,680 6002 WAGES 30,505 59,160 60,370 60,370 60,370 6100 BENEFITS 6122 PERA 1,769 3,450 3,930 3,930 3,930 6124 FICA 2,280 4,530 4,620 4,620 4,620 6135 HEALTH 3,890 8,260 8,640 8,640 8,640 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/27/2007 8:36:24 Fiscal Period: 6 / 7 Budget Report Page - 2 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6139 POST EMPLOYMENT HEALTH PLAN 141 300 300 300 300 6140 L1FE/L TD 123 250 350 350 350 6145 DENTAL 179 390 390 390 390 6170 WORKERS COMPENSATION 156 1,760 1,810 1,810 1,810 6180 COMPENSATED ABSENCES 1,120 1,160 1,160 1,160 6100 BENEFITS 8,538 20,060 21,200 21,200 21,200 6001 WAGES & BENEFITS 39,043 79,220 81,570 81,570 81,570 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 6,967 5,000 9,000 9,000 9,000 6210 OFFICE SUPPLIES 560 2,000 2,000 2,000 2,000 6222 MOTOR FUELS & LUBRICANTS 500 500 500 500 6240 EQUIPMENT MAINTENANCE 284 6201 SUPPLIES & SERVICES 7,811 7,500 11,500 11,500 11,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 30 6316 EQUIPMENT MAINTENANCE 400 500 500 500 6327 OTHER PROF SERVICES 11,611 25,000 23,500 23,500 23,500 6300 PROFESSIONAL SERVICES 11,641 25,400 24,000 24,000 24,000 6330 COMMUNICATIONS 6332 POSTAGE 500 500 500 500 6334 TELEPHONE 92 500 740 740 740 6336 PRINTING/PUBLISHING 11 2,000 2,000 2,000 2,000 6338 ADVERTISING 500 500 500 500 6330 COMMUNICATIONS 102 3,500 3,740 3,740 3,740 6350 INSURANCE 6352 LIABILITY 668 6356 AUTO 252 6350 INSURANCE 920 6400 RENTALS 6420 EQUIPMENT RENT 320 720 500 500 500 6425 EQUIPMENT RENT (IS FUND) 330 660 660 660 660 6430 BUILDING RENT (IS FUND) 1,428 2,860 2,860 2,860 6400 RENTALS 2,078 1,380 4,020 4,020 4,020 R5509BUD LOGIS005 CITY OF SHAKOPEE 7/27/2007 8:36:24 Fiscal Period: 6 / 7 Budget Report Page - 3 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE/SCHOOL/TRAINING 295 1,000 1,000 1,000 1,000 6475 TRAVEL/SUBSISTENCE 250 500 500 500 6480 DUES 80 480 480 480 480 6490 SUBSCRIPTIONS/PUBLICATIONS 100 6470 DUESITRAINING/TRAVEL 375 1,830 1,980 1,980 1,980 6200 SUPPLIES AND SERVICES 22,927 39,610 45,240 45,240 45,240 6500 DEPRECIATION 6600 MISCELLANEOUS 6800 DEBT SERVICE 6000 EXPENDITURES 61,971 118,830 126,810 126,810 126,810 8050 TOTAL TRANSFERS OUT 4000 REVENUES AND EXPENDITURES 59,580 112,330 121,810 121,810 121,810 66 NATURAL RESOURCES 59,580 112,330 121,810 121,810 121,810 01000 GENERAL FUND 59,580 112,330 121.810 121,810 121,810 Natural 2008 Budget Resources 0661 Object # Description Nat Res Total 6002 Wages FT - Reg. 52,690 52,690 6005 Wages OT - Reg. - 6015 Wages PT - Temp 7,680 7,680 6122 PERA 3,930 3,930 6124 FICA 4,620 4,620 6126 ICMA - 6135 Health 8,640 8,640 6139 PEHP 300 300 6140 Life 350 350 6145 Dental 390 390 6170 Workers Comp 1,810 1,810 6180 Compensated Absences 1,160 1,160 6190 Retirement Benefit - Total Personnel 81,570 81,570 6202 Operating Supplies 9,000 9,000 6210 Office Supplies 2,000 2,000 6215 Materials - 6222 Motor Fuels & lubricants 500 500 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6312 Engineering Consultants - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 500 500 6318 Filiing Fees - 6327 Other Prof Services 23,500 23,500 6332 Postage 500 500 6334 Telephone 740 740 6336 Printing/Publishing 2,000 2,000 6338 Advertising 500 500 6352 Liability Insurance - 6356 Auto Insurance - 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6420 Equipment Rent 500 500 6425 Equipment Rent (IS FUND) 660 660 6430 Building Rent (IS FUND) 2,860 2,860 6435 Other Rent - 6472 Conf / School/ Training 1,000 1,000 6475 Travel/Subsistence 500 500 6480 Dues 480 480 6490 Su bscriptions/Pu bl ications - Total Supplies & Services 45,240 45,240 6740 Capital Expenditures - Total $ 126,810 $ 126,810 ,-, ~ Shakopee Parks and Recreation 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Tree Planting Program Prepared by: Ryan Hughes, Natural Resources Coordinator Improvement Description: Creation of a Tree Planting Program for the City to purchase a large quantity of trees at wholesale price to sell to residents at a cost plus tax value on Arbor Day. Description of Need: Currently similar programs are offered in the City of Savage and Chanhassen but no tree planting program is offered in Shakopee. The City continues to lose publicly and privately owned trees due to Dutch elm disease and Oak Wilt and in the future will lose many ash trees due to Emerald Ash Borer. In an effort to diversify the tree species within the City this program would offer multiple tree species at a substantially lower cost than retail. This program would allow City staff the opportunity to educate residents on the proper placement, planting techniques, and care of their new tree thus reducing the probability that the trees will not survive. Educating residents on the proper placement of new trees would minimize tree conflicts in the future; trees in drainage and utility easements with utilities, trees in drainageways, trees below overhead utilities, trees on property lines, etc. Trees would be for sale to residents on Arbor Day at the Public Works Building. The City would be selling 50 trees at the event. Residents will have an opportunity to register with the Natural Resources Coordinator to reserve a tree at the event. Identification to verify residents live in the City would be required at the event and trees will be required to be planted on private property in the City. Residents would be limited to purchasing one tree per household. Tree not purchased at the event would be planted on City owned park, open space, or managed conservation easement and reimbursed through the Public Works tree replacement fund. The event would be sponsored and staffed by the Park, Recreation, and Natural Resources Department, Public Works Department, and Environmental Advisory Committee. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 0661-6327 - $7,000 Variety of 50 - 2 inch diameter B&B trees at wholesale cost 0661-6327 - $500 Shipping to Public Works Building Total: $7,500 Staff required to assist residents during the event would include the Natural Resources Coordinator, Public Works Superintendent, and Public Works Parks Supervisor to help educate residents and load their trees from the Public Works building. ,,- ~ Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: $7,500 Costs associated with purchasing and shipping the trees to the Public Works building would be partially or wholly reimbursed by residents purchasing the trees. Impact on City Service Levels by Funding the Improvement: This program would enhance our services to the public by reducing the cost associated with purchasing trees for private property while increasing the diversity of the City woodlands. Funding for the program is anticipated to be partially or wholly reimbursed by residents purchasing trees. Trees not purchased by residents will be reimbursed through the Public Works tree replacement fund. This program does not create an impact on the final budget.