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HomeMy WebLinkAbout4. 2008 Recreation Fund Operating Budget Request #~ CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation & Facilities Director Meeting Date: July 30, 2007 Subject: 2008 Recreation Fund Operating Budget Request INTRODUCTION This agenda item provides the first review of the Recreation Fund 2008 Budget Request. New Parks and Recreation Director Jamie Polley will be in attendance at the meeting and will be following up on directed changes. DISCUSSION Recreation Fund provides funding for the following services: . Recreation Programs . Teen center . Aquatics . Park Development . Ice Arena . Development Review . Community Center . Recreation Management . Park Services Much of the direct service is provided by a combination of approximately 95 ongoing and seasonal part-time staff, as well as the following full-time positions: . Recreation Supervisor - Athletic and Adult Activities . Recreation Supervisor - Aquatics & Community Center . Recreation Supervisor - Ice Arena . Recreation Supervisor - Youth, Teen, and Senior Programs . Park and Landscape Designer . Building Maintenance Worker . Custodian . Office Service Worker . Secretary . Director Continued Level of Service Request As directed, we have prepared the budget request with a continued level of service (with some limited growth in program participation and memberships) and no new enhancements. The base bud et request and history is as follows: 2005 Actual 2006 Actual 2007 2008 2007 -2008 Budaet ReQuest % Change Revenue 860,128 980,528 1,005,120 1,110,330 10.5% Expenditures 1,879,635 2,116,434 2,113,890 2,209,270 4.5% General Fund 1,074,550 1 ,287,110 1,108,770 1,098,940 -.9% Transfer End of Year 55,043 151,204 n/a n/a . n/a Fund Balance Although our overall expenditures are anticipated to increase, the projected increase in revenue is anticipated to exceed the increase in expenditures resulting in an overall decrease in the transfer required from the general fund. The.line items projected to have the most significant changes are as follows: Revenue 4762 Memberships: Increase projected due to (1) additional Community Center memberships resulting from health care fitness reimbursement programs and (2) anticipated increased SandVenture memberships with proposed waterslide enhancements. 4766 Admission: Increase projected due to proposed SandVenture enhancements Expenditures 6015 Part-Time Wages: Increase primarily attributed to additional community swimming lessons planned due to availability of pool time with construction of second school district pool. 6410 Logis Decrease attributed to move from Class software to Maximum Solutions. 6430 Building Rent Increase attributed to increased building rent for Aquatic Park. 6336 Printing Increase attributed due to funding request for Community Center brochure and park and trail map design and printing costs. Other Considerations One item that Council and the Advisory Board may want to discuss is anticipated design fee revenue (4635). As you may be aware, the Park and Landscape Designer and Director's time spent on park improvement projects is coded to the project, similar to how Engineering codes their time. At the end of the year, Mr. Voxland transfers funds from the project budget to the Recreation Fund at a rate of 1.3 times the salary to cover salary and benefits. As you can see for 2006 the Recreation Fund was only credited a little over $30,000, while our budget for 2007 is $75,000. In 2006, only Andrea Weber's time was charged to the project since the Recreation Fund was already showing a positive balance. This retained more funds in the Park Reserve Fund for project work. We have proposed the same amount for 2008 in anticipation of charging for all time: Budget Improvement Packages There are several budget improvement package options detailed on the attached sheets that the Advisory Board and Council may want to consider. They include: . Recreation Superintendent $92,700 Ongoing cost . Community Center Parking Lot Seal Coating $25,000 Recommended by PW . Water Infiltration and Drainage Repairs $180,000 Building Fund . Ice Curling $3,000 Net impact . Point of Sale Software $20,400 Telecom? . Teen Center Carpet $20,000 . Repaint Exterior of Community Center $60,000 As City Council moves through the budget process, further consideration will need to be given to whether any of these requests are funded. REQUESTED ACTION Review and provide direction to staff. RECREATION FUND 2008 BUDGET MISSION STATEMENT: To provide, develop, protect, and enhance excellent park and recreation services, open spaces, and natural resources that contribute to a high-quality of life for our residents. ACTIVITY: The Recreation Fund provides resources for the administration of comprehensive leisure services, recreation facilities, and park design and construction administration. This includes the coordination and scheduling of park and athletic field use; coordinating youth, adult, and senior programs and special event activities; managing the operation of the Community Center, Ice Arena, Aquatic Park, and Youth Building; and conducting park land acquisition and development. GOALS: 1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park, Ice Arena, and Community Center, ensuring quality experiences while maximizing use potential. 2. Assess resident's recreation programming needs and focus continued program development on meeting those needs. 3. Develop comprehensive preventative maintenance program to ensure longevity of facilities and equipment. 4. Work with residents and developers to plan and design parks that meet the needs of the neighborhood and the community. MEASUREMENT OF GOALS 1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center, with an increase of 15% use in each area for 2008. 2. Increase program participation from 2008 by 5% through increased registration and new program development. 3. Develop comprehensive preventative maintenance and replacement programs for Aquatic Park, Ice Arena, and Community Center. OBJECT DESCRIPTION: Description of lines items: Salaries (Full-Time): Parks & Recreation Director; Recreation Supervisor - Athletics, Adult Activities, and Summer Programs; Recreation Supervisor - Aquatics and Community Center Operations; Recreation Supervisor - Youth, Teen, and Senior Programs; Recreation Supervisor - Ice Arena Operations; Park and landscape Designer; Facility Maintenance Worker; Custodian; Parks and Recreation Secretary; and Office Service Worker ($598.050). Salaries (Part-Time): Lifeguards and Water Safety Instructors (45); Recreation Program Activity leaders (25); Community Center Staff (15), Ice Arena Staff (10); Teen Center Staff (10), Outdoor Rink Attendants (10), Park and landscape Design Intern, ($413,470). Operating Supplies (6202): Items used in the daily operation of the Aquatic Park, Ice Arena, and Community Center, park development, natural resources including: pool chemicals; paper products; uniform;: cleaning supplies; cooling tower chemicals; fitness equipment; skates for rental; park design materials; wristbands ($78,200). Office Supplies (6210): Office supplies; replacement computers (3); Autocad and Arcview support ($16,950). Recreation Supplies (6211): Items used to conduct sports and recreation activities, including sports equipment, arts and crafts supplies, teaching aids, etc. ($48,380). Motor Fuels (6222): Gasoline and propane ($5,750). Building Maintenance Supplies (6230): Pool filtration systems; doors and door closures; paints and supplies; TV replacements; arena glass and board replacement; replacement arena flooring material; hockey goal; lights and fixtures; plumbing fixtures and mirrors; gym floor resurfacing materials ($40,290). Equipment Maintenance Supplies (6240): Fitness and weight room equipment parts; volleyball net and pole repairs; air filters; ice resurfacer parts and supplies; floor scrubber/sweeper/extractor maintenance ($7,850). Merchandise (6250): Aquatic Park concessions; arena pro shop ($16,OOO). Sales Tax (6290): Tax on general admission, memberships, pro shop, concessions, and facility rentals ($14,150). Building Maintenance Professional Services (6315): Ongoing maintenance and operation of buildings, including mechanical service contracts for heating, cooling, electrical, refrigeration equipment, elevators, rug service, rodent control, fire alarm and security system monitoring and testing ($39,600). Equipment Maintenance (6316): Copier service contract ($4,600). Transportation Professional Services (6324): Bussing for youth trips, senior trips, and ski club ($10,100). Performers Professional Services (6325): Performers for Concerts in the Parks, Teen Center, and special events ($19,700). Other Professional Services (6327): Admissions for senior and youth trips; admission for ski club; Sports camps contract fees; WSI fees; ADA consulting ($29,050). Postage (6332): Postage for mailings ($6,230). Telephone (6334): Phone service for the Community Center, Ice Arena, Aquatic Park, and Tahpah Park, and cellular for select staff ($6,890). Printing/Publishing (6336): Publication of program catalog in conjunction with Community Education; printing of flyers, forms, letterhead, maps, brochures and envelops for recreation programs, registration, and community center memberships; park development; special park and trail map and community center brochure ($31,000). Advertising (6338): Advertising in newspaper and publications for department activities and staff recruitment ($12,200). Insurance (6352-6256): Insurance for Recreation Programs, Community Center, Ice Arena, and Aquatic Park ($34,170). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for the Aquatic Park, Ice Arena, and Community Center ($180,000). Equipment Rental (IS Fund) (6425): Rental for ice resurfacers (2) and department vehicles (2) ($17,110). Building Rentals (IS Fund) (6435): Building fund rental charges for Aquatic Park, Ice Arena, and Community Center ($287,280) Conferences/SchoolslTraining (6472): Registration for association conferences, seminars, and training sessions ($8,250). Travel (6475): Mileage for use of personal vehicles; travel expenses for attending association meetings, conferences, and seminars ($5,000). Dues (6480): Professional association dues ($5,300). Subscriptions and Publications (6490): Magazine, newspaper, and trade publication subscriptions ($350). Credit Card Fees (6650): Service charge for credit card fees ($6,750). R5509BUD LOGIS001 CITY OF SHAKOPEE 7/26/2007 16:45:34 Budget Report Page - 1 Fiscal Period: 6 I 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code I Description Amount Amount Amount Actual Budget Budget Budget Budget 07500 RECREATION FUND 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4511 ADMINISTRATIVE CHARGES 330- 210- 4513 SALE OF DOCUMENTS 67- 357- 121- 7- 4510 ADMINISTRATIVE CHARGES 67- 357- 451- 217- 4600 ENGINEERING 4635 DESIGN FEES 21,247- 30,091- 75,000- 75,000- 75,000- 75,000- 4600 ENGINEERING 21,247- 30,091- 75,000- 75,000- 75,000- 75,000- 4750 REFUSE 4760 RECREATION FEES 4762 MEMBERSHIPS 130,879- 115,639- 160,447- 118,118- 156,800- 191,700- 191,700- 191,700- 4763 MEMBERSHIP - EXEMPT 168 25- 117- 4766 GENERAL ADMISSIONS 90,318- 108,614- 109,654- 51,003- 117,000- 136,750- 136,750- 136,750- 4767 ADMISSIONS - EXEMPT 216- 310- 50 4770 LESSONS 87,313- 99,865- 108,388- 65,824- 104,300- 128,750- 128,750- 128,750- 4774 ICE RENTAL - PRIME TAXABLE 78,338- 49,085- 56,123- 25,434- 64,800- 66,470- 66,470- 66,470- 4775 ICE RENTAL - PRIME EXEMPT 130,655- 156,055- 159,661- 79,004- 151,620- 156,750- 156,750- 156,750- 4780 YOUTH ACTIVITIES 125,140- 143,915- 165,091- 94,389- 145,000- 159,000- 159,000- 159,000- 4795 ADULT ACTIVITIES 41,426- 47,030- 48,726- 30,652- 50,000- 53,660- 53,660- 53,660- 4796 ROOM RENTALS 3,881- 4,366- 4,117- 3,389- 8,000- 6.250- 6.250- 6,250- 4797 ROOM RENTAL - EXEMPT 1,480- 1,346- 1,861- 655- 4798 PARK FACILITY RENTAL 10,297- 9,683- 10,308- 7,700- 14,500- 14,500- 14,500- 14,500- 4799 PARK FIELD RENTALS 42- 1,401- 4,500- 4,500- 4,500- 4800 SKATE SHARPENING 1,727- 819- 1,680- 956- 1,500- 1,500- 1 ,500- 1,500- 4808 PARK FACILITY RENT - EXEMPT 696- 2,033- 2,115- 785- 4809 PARK FIELD RENT - EXEMPT 615- 439- 4810 CONCESSION STANDS 13,484- 18,595- 19,996- 9,621- 32,500- 34,500- 34,500- 34,500- 4812 VENDING CONCESSION COMMISSION 19,171- 13,063- 16,750- 8,198- 20,100- 17,750- 17,750- 17,750- 4814 NON-RESIDENT FEE 5,750- 7,181- 7,000- 3,660- 7,000- 7,000- 7,000- 7,000- 4816 NON-RESIDENT FEEITOWNSHIP PYMT 13,512- 10,500- 9,625- 907- 13,500- 11,000- 11,000- 11,000- 4817 ARENA ADVERTISING 5,500- 5,000- 5,108- 5,000- 5,000- 5,000- 5,000- 4818 OTHER RECREATION FEES 4,947- 2,930- 3,944- 2,342- 4,500- 4,000- 4,000- 4,000- 4760 RECREATION FEES 765,218- 796,052- 892,502- 502,638- 896,120- 999,080- 999,080- 999,080- 4500 CHARGES FOR SERVICE 765,284- 817,656- 923,045- 502,855- 971,120- 1,074,080- 1,074,080- 1,074,080- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 15,147- 16,724- 39,745- 7,110- 15,000- 20,000- 20,000- 20,000- R5509BUD LOGIS001 CITY OF SHAKOPEE 7/26/2007 16:45:34 Fiscal Period: Budget Report Page - 2 6 1 7 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 4840 RENTS 11,361- 9,000- 12,000- 12,000- 12,000- 12,000- 12,000- 4845 CONTRIBUTIONS 18,409- 7,555- 654- 225- 2,000- 1,000- 1 ,000- 1,000- 4850 MISCELLANEOUS 6,741- 4,753- 2,665- 5- 5,000- 3,250- 3,250- 3,250- 4832 INVESTMENT INCOME 51,658- 38,032- 55,064- 7,340- 34,000- 36,250- 36,250- 36,250- 4830 MISCELLANEOUS 51,658- 38,032- 55,064- 7,340- 34,000- 36,250- 36,250- 36,250- 4970 CAPITAL CONTRIBUTIONS 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 380,054 506,612 587,544 271,793 561,850 598,050 598,050 598,050 6005 OVERTIME-FT 5,036 7,033 7,799 5,967 4,000 5,250 5,250 5,250 6015 WAGES - PART TIMEfTEMP 305,213 345,141 390,958 194,221- 374,420 413,470 413,470 413,470 6017 OVERTIME-PART TIME/TEMP 4,923 7,548 8,236 4,047 5,250 6,500 6,500 6,500 6002 WAGES 695,225 866,334 994,538 476,029 945,520 1,023,270 1,023,270 1,023,270 6100 BENEFITS 6122 PERA 27,471 35,500 43,198 21,081 46,720 52,840 52,840 52,840 6124 FICA 52,299 65,567 74,174 35,199 72,340 78,280 78,280 78,280 6135 HEALTH 38,511 58,236 61,376 27,244 53,500 58,860 58,860 58,860 6139 POST EMPLOYMENT HEALTH PLAN 2,537 3,096 3,348 1,426 3,000 3,000 3,000 3,000 6140 L1FE/L TD 1,852 2,455 2,783 1,213 2,620 2,840 2,840 2.840 6145 DENTAL 2,816 3,471 3,979 1,736 3,840 3,840 3,840 3,840 6160 UNEMPLOYMENT 982 22 6170 WORKERS COMPENSATION 10,920 18,287 21,965 5,206 20,240 20,850 20,850 20,850 6180 COMPENSATED ABSENCES 12,083 20,104 14,516 12,880 13,400 13,400 13,400 6100 BENEFITS 149,472 206,739 225,340 93,103 215,140 233,910 233,910 233,910 6001 WAGES & BENEFITS 844,697 1,073,073 1,219,877 569,132 1,160,660 1,257,180 1,257,180 1,257,180 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 87,218 60,908 77,649 33,628 71,350 78,200 78,200 78,200 6210 OFFICE SUPPLIES 15,168 13,802 9,965 2,614 15,250 16,950 16,950 16,950 6211 RECREATION SUPPLIES 39,920 39,835 40,205 16,452 42,500 48,380 48,380 48,380 6215 MATERIALS 1,116 6222 MOTOR FUELS & LUBRICANTS 3,436 4,002 6,300 2,756 4,700 5,750 5,750 5,750 6230 BUILDING MAINT SUPPLIES 27,840 31,830 39,526 9,376 48,700 40,250 40,250 40,250 6240 EQUIPMENT MAINTENANCE 7,261 2,891 4,555 5,001 10,200 7,850 7,850 7,850 6250 MERCHANDISE 9,473 12,596 11,916 6,146 14,000 16,000 16,000 16,000 R5509BUD LOGIS001 CITY OF SHAKOPEE 7/26/2007 16:45:34 Fiscal Period: 6 / 7 Budget Report Page - 3 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6290 SALES TAX 14,150 14,150 14,150 14,150 6201 SUPPLIES & SERVICES 190,317 165,865 190,117 77,089 220,850 227,530 227,530 227,530 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 1,582 3,484 821 6312 ENGINEERING CONSULTANTS 11,015 1,625 6314 COMPUTER SERVICES 1,875 3,249 1,228 1,000 15,300 15,300 15,300 6315 BUILDING MAl NT. 131,759 54,679 83,310 14,658 39,300 39,600 39,600 39,600 6316 EQUIPMENT MAINTENANCE 6,854 4.538 3,318 354 4,600 4,600 4,600 4,600 6318 FILING FEES 146 116 6324 TRANSPORTATION 5,610 6,238 8,005 7,306 9,500 10,100 10,100 10,100 6325 PERFORMERS/INSTRUCTORS 5,490 5,454 13,270 14,407 38,700 19,700 19,700 19,700 6327 OTHER PROF SERVICES 23,058 49,176 59,450 45,831 67,700 29,050 29,050 29,050 6300 PROFESSIONAL SERVICES 174,646 124,916 183,226 85,117 160,800 118,350 118,350 118,350 6330 COMMUNICATIONS 6332 POSTAGE 4,945 6,916 5,453 1,922 6,700 6,230 6,230 6,230 6334 TELEPHONE 5,653 5,376 7,843 2,424 6,650 6,890 6,890 6,890 6336 PRINTING/PUBLISHING 11,854 13,945 13,268 13,370 18,900 31,000 31,000 31,000 6338 ADVERTISING 4,245 8,176 10,238 4,905 10,000 12,200 12,200 12,200 6330 COMMUNICATIONS 26,697 34,412 36,802 22,620 42,250 56,320 56,320 56,320 6350 INSURANCE 6352 LIABILITY 17 ,961 22,883 22,253 22,137 24,000 15,820 15,820 15,820 6354 PROPERTY 6,969 7,812 7,342 12,098 7,560 18,350 18,350 18,350 6356 AUTO 504 1,152 990 772 1,600 6350 INSURANCE 25,434 31,847 30,585 35,007 33,160 34,170 34,170 34,170 6360 UTILITY SERVICE 180,000 180,000 180,000 1 BO,OOO 6362 ELECTRIC 93,319 94,Q42 104,691 49,405 6364 WATER 12,419 9,859 12,311 1,321 6365 GAS 54,833 57,888 46,821 26,301 6366 SEWER 3,708 3,051 2,750 1,625 6368 STORM 3,573 3,721 3,802 1,473 6360 UTILITY SERVICE 167,853 168,561 170.374 80,125 180,000 180,000 180,000 180,000 6400 RENTALS 6410 LOGIS 14,085 16,822 10,986 4,662 15,000 6420 EQUIPMENT RENT 4,061 4,917 4,808 2,169 6,900 5,680 5,680 5,680 6425 EQUIPMENT RENT (IS FUND) 10,860 9,372 10,514 5,322 11,280 17,110 17,110 17,110 R5509BUD LOGIS001 CITY OF SHAKOPEE 7/26/2007 16:45:34 Fiscal Period: 6 / 7 Budget Report Page - 4 Level Of Rollup 7 2004 2005 2006 6/30/2007 2007 2008 2008 2008 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6430 BUILDING RENT (IS FUND) 228,864 237,024 244,322 126,870 250,890 287,280 287,280 287,280 6435 OTHER RENT 71 38 6400 RENTALS 257,870 268,206 270,667 139,023 284,070 310,070 310,070 310,070 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 3,176 5,243 4,535 966 8,500 8,250 8,250 8,250 6475 TRAVEUSUBSISTENCE 1,427 1,295 1,268 605 4,600 5,000 5,000 5,000 6480 DUES 1,906 2,227 3,362 2,644 4,300 5,300 5,300 5,300 6490 SUBSCRIPTIONS/PUBLICATIONS 63 250 288 83 450 350 350 350 6470 DUESITRAININGITRAVEL 6,571 9,015 9,452 4,298 17,850 18,900 18,900 18,900 6200 SUPPLIES AND SERVICES 849,388 802,823 891,223 443,279 938,980 945,340 945,340 945,340 6500 DEPRECIATION 6501 DEPRECIATION EXPENSE 6600 MISCELLANEOUS 6640 DESIGNATED MISCELLANEOUS 6650 CREDIT CARD FEES 2,585 3,728 5,336 4,183 4,250 6,750 6,750 6,750 6660 CASH SHORT/OVER 2- 10 2- 4- 6640 DESIGNATED MISCELLANEOUS 2,582 3,739 5,334 4,178 4,250 6,750 6,750 6,750 6600 MISCELLANEOUS 2,582 3,739 5,334 4,178 4,250 6,750 6,750 6,750 6700 CAPITAL OUTLAY 6740 EQUIPMENT 37,205 10,000 6700 CAPITAL OUTLAY 37,205 10,000 6800 DEBT SERVICE 6000 EXPENDITURES 1,696,668 1,879,635 2,116,434 1,053,794 2,113,890 2,209,270 2,209,270 2,209,270 8005 TOTAL TRANSFERS IN 8010 OPERATING TRANSFERS IN 966,950- 1,074,550- 1,287,110- 1,108,770- 8005 TOTAL TRANSFERS IN 966,950- 1,074,550- 1,287,110- 1.108,770- 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 07500 RECREATION FUND 87,225- 50,603- 148,784- 543,599 1,098,940 1,098,940 1,098,940 Recreation 2008 Budaet 7500 7751 7752 7753 7754 7755 7756 7757 7760 7761 Obiectl Description Rec Fund Gen. Rec. Aauatics Ice Arena eiv entr Pk Services Teen Park Dev Dev Review Rec M!lmt Total Operating Revenue 4635 Design Fees 75,000 $ 75,000 4762 Memberships 53,000 138,700 191,700 4766 Daily Admissions 60,750 4,500 34,500 7,000 30,000 136,750 4770 Lessons 103,750 25,000 128,750 4774 Ice Rental - Taxable 66,470 66,470 4775 Ice Rental - Exempt 156,750 156,750 4780 Youth Activities 159,000 159,000 4795 Adult Activities 45,660 8,000 53,660 4796 Room Rentals 750 4,000 1,500 6,250 4798 Park Facility Rental 14,500 14,500 4799 Park Field Rental 4,500 4,500 4800 Skate Sharpeni ng 1,500 1,500 4810 Concession Stand 32,000 1,500 500 500 34,500 4812 Vending Concession Commission 4,000 6,500 3,750 3,500 17,750 4814 Non-resident Fee 7,000 7,000 4816 Township Contributions 11,000 11,000 4817 Arena Advertising 5,000 5,000 4818 Other Rec. Fees 1,500 2,500 4,000 4833 Interest 20,000 20,000 4840 Rents 12,000 12,000 4845 Contributions 1,000 1,000 4850 Miscellaneous 3,250 3,250 Total Operating Revenue 20,000 224,160 250,250 267,220 203,700 26,500 36,750 75,000 - 6,750 1,110,330 10pera I ng Expenses 6002 Wages FT - Reg. 126,330 54,300 76,570 144,620 21,150 32,750 69,980 42,950 29,400 598.050 6005 Wages FT - aT 750 4,500 5,250 6015 Wages - PTrremp 67,170 154,000 53,000 89,200 9,600 34,000 6,000 500 413,470 6017 Wages - PT - aT 500 1,000 1,500 3,000 500 6,500 6122 PERA 10,410 8,590 6,750 12,690 1,680 3,250 4,750 2,790 1,930 52,840 6124 FICA 14,840 16,060 10,030 18,460 2,350 5,150 5,810 3,290 2,290 78,280 6135 Health 58,860 58,860 6139 PEHP 3,000 3,000 6140 Life/L TD 2,840 2,840 6145 Dental 3,840 3,840 6170 Workers Comp 20,850 20,850 6180 Compensated Absences 13,400 13,400 Total Personnel - 219,250 234,700 147,850 272,470 34,780 75,650 86,540 49,030 136,910 1,257,180 6202 Operating Supplies 1,500 20,600 12,550 38,550 3,500 500 1,000 78,200 6210 Office Supplies 2,500 4,000 750 7,000 250 250 2,200 16,950 6211 Recreation SUDplies 30,580 6,300 500 3,000 8,000 48,380 6222 Motor Fuels 4,400 350 250 750 5,750 6230 Building Maint Supplies 2,500 23,200 14,450 100 40,250 6240 Equipment Maintenance 500 2,350 5,000 7,850 6250 Merchandise 15,000 1,000 16,000 6290 Sales Tax 8,000 650 5,000 500 14,150 6314 Computer Services 300 15,000 15,300 6315 Building Maintenance 2,000 10,000 27,600 39,600 6316 Equipment Maintenance 1,500 400 400 1,000 900 400 4,600 6324 Transportation 10,100 10,100 6325 Performers 700 1,500 17,500 19,700 6327 Other Prof Services 21,150 900 6,000 1,000 29,050 6332 Postage 1,500 750 500 1,500 250 230 1,000 500 6,230 6334 Telephone 2,000 1,250 600 1,000 500 500 540 500 6.890 6336 Printing/Publishing 2,500 2,000 2,000 4,500 1,500 1,000 5,000 12,500 31,000 6338 Advertising 1,500 2,500 500 5,000 2,000 500 200 12,200 6354 Insurance 15,820 4,640 5,670 6,390 1.650 34,170 6360 Utilities 20,000 80,000 80,000 180,000 6410 LOGIS - 6420 Equipment Rent 1,500 1,000 720 1,020 720 720 5.680 6425 Equipment Rent (IS Fund) 290 13.940 290 2,590 17,110 6430 Building Rent (IS Fund) 110,830 69,400 104,100 2.950 287,280 6472 Conference/Schoolrrraining 1,000 2,500 1,250 1,500 1,000 1,000 8,250 6475 Travel/Subsistence 500 300 500 200 2,000 1,500 5,000 6480 Dues 500 350 650 1,650 650 1,500 5,300 6490 Subscriptions/Publ ications 50 200 100 350 6502 Depreciation - 6650 Credit Card Fees 5,500 500 250 500 6,750 Total Supplies & Services - 100,900 207,210 232,080 309,800 28,520 18,200 17,890 - 37,490 952,090 Capital Expenditures - - Total Expenses - 320.150 441,910 379,930 582,270 63,300 93,850 104,430 49,030 174,400 2,209,270 Net Income $ 20,000 $ (95,990) $ 191,660\ $1112,710 $ (378,570) $ -(36,800\ $ . (57,100)! $ (29,430) $ (49,030) $ (167,650) $ (1,098,940 Shakopee Public Works - Park Maintenance 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Pavement maintenance work for the community center parking lots. Prepared by: Michael Hullander Improvement Description: Crack sealing and seal coating of pavement to extend life of pavement and maximize the initial investment. Description of Need: The existing pavement was done in 1995/1996 and will be 12 years old in 2008. Pavement management strategies recommend seal coating every 7 to 10 years to protect the pavement mat from loss of oil and loss of strength and durability. The other option is to do nothing and replace the pavement or overlay at an earlier time. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 0632.6322 - Cost of the work is estimated to be $25,000 and would be done in conjunction with the street maintenance contract work in the Bumsville Joint Powers Agreement. Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: None Impact on City Service Levels by Funding the Improvement: Keeps the parking lot facility maintained and preserves the life longer. Shakopee Public Works - Park Maintenance 2008 Budget Improvement Package Instructions -for any improvement that results in an increase of $5,000 or more, the following information should be provided: Proj ect/Improvement: Pavement maintenance work for the community center parking lots. Prepared by: Michael Hullander Improvement Description: Crack sealing and seal coating of pavement to extend life of pavement and maximize the initial investment. Description of Need: The existing pavement was done in 1995/1996 and will be 12 years old in 2008. Pavement management strategies recommend seal coating every 7 to 10 years to protect the pavement mat from loss of oil and loss of strength and durability. The other option is to do nothing and replace the pavement or overlay at an earlier time. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identifY costs by item: 0632.6322 - Cost of the work is estimated to be $25,000 and would be done in conjunction with the street maintenance contract work in the Bumsville Joint Powers Agreement. Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identifY additional revenue by item: None Impact on City Service Levels by Funding the Improvement: Keeps the parking lot facility maintained and preserves the life longer. Shakopee Parks and Recreation 2006 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Projectllmprovement: Community Center's water infiltration and drainage repairs. Prepared by: Joshua Barrick & Travis Karlen Improvement Description: To repair of the north locker room walls and to install a proper drainage systems around the entire Community Center. Description of Need: The community center has experienced a history of moisture related operational issues due to the design and detailing of the northerly wall sections of the facility. Contributing to the problem is the lack of an established system to drain the subs soil under the lower level floors. Some damage has occurred to the masonry walls and the wood flooring in the gymnasium. There has also been standing water in the locker rooms during heavy rain periods. The ice arena has had water infiltration around the refrigeration pipes and the pipes were relocated in 2004 above ground to bypass groundwater issues. The proposed repairs to the community center include: 1.) Installation of drain tile system along exterior of the building to intercept the ground water moisture infiltration. 2.) To repair the northerly masonry walls and install new waterproofing as they are assed during the excavating. 3.) Replace the Landscape and sprinklers in the front of the building after the repairs have been made. 4.) Replace concrete work and columns. The necessary repairs were recommended by Bonestroo, Rosene, Anderlik Associates as part of the Community Center expansion feasibility study. Budget Division and Costs: Building Fund Based on Bonestroos' initial study that was part of the expansion feasibility study and further analysis, the cost of making the necessary repairs to the community center are estimated as follows: Project Costs: $160,000 Professional Services (additional research, design, construction documents): $ 20,000 Anticipated Revenue: N/A Impact on City Service levels by Funding the Improvement: Further damage to the facility will be avoided by eliminating the water infiltration. Shako pee Parks and Recreation 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5, 000 or more, the following information should be provided: Projectllmprovement: Ice Curling Prepared by: Joshua Barrick Improvement Description: To develop a curling program with the development of a (learn to curl program) and offer a open curling time. Description of Need: In order to help maximize usage in the spring and summer I have looked other programs or events we can have or host in the ice arena and curling is a great sport that is growing in the area and the interest is will all ages. The ice arena would offer lessons and curling times from March1st - May15th and June15th - August30th. In order to get the program started the ice arena would need to purchase $5,000.00 in curling stones and curling supplies. The equipment purchased would provide students with enough supplies to recreationally curl. Costs: All costs to support the improvement (inc/ude salary, benefits, training, equipment, and any other costs). Please identify costs by item: $5,250.00 for supp,lies Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: Revenue from lessons and open curl times could range 1,500 to 3,000 for the first year. Impact on City Service Levels by Funding the Improvement: The curling program would bring other users in to the facility and help maximize Ice usage in the Ice Arena. Shakopee Parks and Recreation 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: MaxSolutions Point of Sale Module Prepared by: Sherry Dvorak, Recreation Supervisor Improvement Description: MaxSolutions Point of Sale will integrate front desk, admissions, pro shop, concessions, registrations, memberships and more into one system. Point of Sale will be located at Community Center, SandVenture Aquatic Park and the Ice Arena. Description of Need: The addition of this application will stream-line the financial reporting for our department and give us better financial accountability. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: Purchase of system: $9800.00 Training: $1000.00 Equipment (3) Partner Tech 5500: $6300.00 Supplies $ 300.00 Maintenance $3,000.00 Total Estimated Costs: $20,400 We hope to present this software purchase to the Telecommunications Commission for potential funding assistance. Anticipated Revenue: This is not anticipated to bring in additional revenue but will improve our financial accounting records. Impact on City Service levels by Funding the Improvement: Staff will be able to print daily reports that will detail all types of income from each business day. All revenue from admissions, programs, rentals, concessions and pro-shop sales will be included. It will no longer require staff to compile hand written daily reports from each department and manually transfer to a single report. Shakopee Parks, Recreation, and Natural Resources 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Recreation Superintendent Position Prepared by: Mark Themig Improvement Description: Creation of a Recreation Superintendent to supervisor recreation programs, aquatics, ice arena, community center, park services, and teen center divisions. Position would also coordinate administrative responsibilities such as preparation of the operating budget, department marketing, special and city-wide events, new program development, department personnel and training, and special projects like online registration implementation. Description of Need: Our current department structure has eight direct reports to the department head. In addition to managing major projects like the comprehensive park plan, community center future, fee study, etc. the department head is also responsible for administrative projects and initiatives, providing leadership to the eight direct reports, providing direct staff support to the Parks and Recreation Advisory Board, and attending the majority of city and community meetings. The proposed Recreation Superintendent position would create an assistant position to the department head that would directly oversee the primary recreation divisions and staffing, (six divisions, four full-time recreation supervisors, and approximately 100 part-time staff), and administrative responsibilities such as preparation of the operating budget, department marketing, special and city-wide events, new program development, department personnel and training, and special projects like online registration implementation. Park development and CIP, natural resources, and liaison to park maintenance division would continue to be direct responsibility for the department head. This position was funded in the 2006 Operating Budget, but the position was not filled pending discussion on the Community Center's future. During the 2007 budget discussions, City Council decided not to fill the position in lieu of other full-time positions in other departments (police officers, public works employees, and police records supervisor), but indicated that it would reconsider for the 2008 budget process. Since it appears that Council does not desire to close or sell the Community Center, it is my opinion that this position still needs to be funded, even with the slow-down of development. Budget Division and Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: Recreation Fund: Ongoing One Time Full-time wages estimated at Grade 9 = $65,000 Start-Up office an~ supplies = $10,000 Benefits @ 35% = $22,750 Miscellaneous supplies and service = $5,000 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: It is anticipated that this position would also have responsibilities for developing new programs and initiatives, some of which would generate revenue. Potential for $5,000-$10,000 in new revenue during first year, with additional revenue in the future. Impact on City Service Levels by Funding the Improvement: This position would enhance our services to the public by providing a greater level of support for staff, coordinating new initiatives like online registration, and allowing the department head to focus more time on major city projects. Existing Department Structure Proposed Restructuring Department Head Recreation Superintendent Park Development Natural Resources Recreation Programs Aquatics Ice Arena Operations Community Center Operations Park Services Teen Center Shakopee Parks and Recreation 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Teen Center Carpet Replacement Prepared by: Brad Eller Improvement Description: Replace stained and worn Teen Center carpet. Description of Need: The Enigma Teen Center carpet (previously multi-purpose room) is permanently stained, is worn and needs replacing. The room has been used as a wrestling practice space, as a temporary library site and is currently a teen center. It has had significant public use and many major furniture and fixture changes over time. The room is utilized primarily as a teen drop in center and is open 7 days a week. It hosts live band and OJ events every week. It also serves as an alternate program space for other recreation programs and has become a staff meeting space. The room is available for private rentals. The maintenance staff has cleaned the carpets regularly, but stains and wear are evident. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: $20,000 (based on an estimate of doubling the youth building carpet replacement). Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: The replaced carpet will provide a new clean look. Improving the appearance of the teen center through carpet replacement will likely make it a more inviting location for alternative program space, meetings and rentals. I believe that this may result in rental revenue increasing by $500- $1500 per year. Impact on City Service levels by Funding the Improvement: Facility will be presentable for users and will be in line with other flooring improvements that have already been completed at the Community Center site in the past year or two. Shakopee Parks and Recreation 2008 Budget Improvement Package Instructions - for any improvement that results in an increase of $5,000 or more, the following information should be provided: Project/Improvement: Community Center Exterior Painting Prepared by: Joshua Barrick I Travis Karlen Improvement Description: Repaint exterior of the Community Center Description of Need: The current exterior building paint is 12yrs old and the paint is faded, worn, and in need of a updated color and appeal. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: 7754-6315: Exterior painting $60,000.00 Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: None anticipated. Impact on City Service levels by Funding the Improvement: With the new paint it will help prolong the life of the building and also improve the appearance of the building.