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HomeMy WebLinkAbout5.F.2. Approval of Minutes: June 19, 2007, June 27, 2007 and July 03, 2007 \ I I OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ'iGULAR SESSION SHAKOPEE, MINNESOTA JUNE 19,2007 \ Mayor John Schmitt called the meeting to order at 6:45 p.m. with Council members Terry Joos, Steve c~ay, Steve Menden, and Matt Lehman present. Also present were Mark McNeill, City Admini trator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk and Gregg Voxland, Finance Director. Lebm1JOOS moved to recess for executive session to discnss pending litigation. Motion carried , 5-0. I Mayor Schmitt re-convened the meeting at 7:41 p.m. Also present were additional staff: Michael! Leek, Community Development Director; Bruce Loney, Public WorkslEngineering Director!; Mark Themig, Park, Recreation & Facilities Director and Craig Robson, Police Captain. Mayor Schmitt stated no action was taken during the executive session. The Pie ge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill asked to add 1$.A.l, Authorization for Payment of Additional Invoices to the agenda. Joos/Lehman asked thft 15.A.l be added to the Consent Agenda. Mr. McNeill also asked to delete 15.B.3, Vacation of a Portion of Public Easement at 706 7th Avenue West from the agenda. MendeJlTOOS moved to approve the amended agenda. Motion carried 5-0. Mayor Shhmitt gave the Mayor's Report. Mayor Schmitt stated that he attended the SCALE meeting bd the park dedications at Blakewood and Savannah Oaks. Mayor S~hmitt asked ifthere were any additions or deletious to the Consent Agenda as publishe1. Cncl. Lehman asked that 15.B.2, Street Name Changes from Koeper Ave. to Fuller St. and Townline Ave. to Spencer St. and 15.C.l, Application for Pedestrian Bridges over TH 169 by Dban Lake, CR 15 and CR 77 be added to the Consent Agenda. Cnc1. Menden asked that 7.C.3, Alard Contract for 2007 Trail Improvements, Project No. 2007-4 - Resolution No. 6623 be taken I ff the consent agenda for discussion. Lehmanl1laY moved to approve the modified Consent Agenda. Mr. McNeill read the consent items. M ,tion carried 5-0. I Lehman/11aY moved to approve the Huber Park Rental and Use policy. (Motion carried under the Consent Agenda) (cc Document No. 441) Lehmanldlay moved to approve the purchase of MaxSolutions Recreation Software at a cost not to exceedJll,200 and to authorize appropriate city offictals to enter into a nurintenance agreemen for continued maintenance. (Motion carried under the Consent Agenda) Lehmani I lay offered Ordinance No. 782, Fourth Series, An Ordinance ofthe City of Shako pee Amendin~ the City's 2007 Fee Schedule to Implement Changes in Electrical Inspection and Park and Recrltion Fees, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the June 19,2007 Shakop e City Council Page -2- Lehma I Clay moved 1. to approve a suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, for Insituform Technologies, Inc. per the June 19,2007 memo from Jeff Weyandt, Assistant City Engineer, and direct staff to publish notice of the suspension terms with the conditions as recommended by staff in said memo. 2. Grant the Public Works Director the authority to process additional working hour requested for this project, if necessary. (Motion carried under the Consent Agenda) Lehm41ay offered Resolution No. 6619, A Resolntion Accepting Work on the Pheasant Run Storm Sewer Improvements, Project No. 2006-7, and moved its adoption. (Motion carried under I the consfnt Agenda) Lehman/Clay offered I 1. Resolution No. 6624, A Resolution Accepting Bids on the 2007 River District Sewer I Improvements, Project No. 2007-1, and moved its adoption; I 2. Approved a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project; and 3. Authorized the appropriate City officials to execute an extension agreement with , Bonestroo, Inc. to perform construction services on the 2007 River District Sewer I \ Improvements. (Motion larried under the Consent Agenda) Lehman/may offered Resolution No. 6625, A Resolution Authorizing an Application for the 2007 US bepartment of Justice Edward Byrne Grant, and moved its adoption. (Motion carried I \under the fonsent Agenda) ILehman/Olay moved to grant Alison Kornder regular status as Community Service Officer. (Motion clmied under the Consent Agenda) ~hman/~lay moved to approve the bills in the amount of$I,248,037.63. (Motion carried under fhe conser Agenda). lehman/f moved to approve the minutes of May 15,2007, May 29,2007, and May 30,2007. (Motion c ied under the Consent Agenda) Lehman/Clay moved to approve the application and grant an off sale 3.2 Percent Malt Liquor License an~ a Tobacco License to Kwik Trip Inc., 8225 Crossings Blvd., conditioned upon the ~ssuance of a Certificate of Occupancy. (Motion carried under the Consent Agenda) lehman/clay moved to approve two additional bills for K.A. Witt in the amount of$128,049.17 ~nd $478,2159.42. (Motion carried under the Consent Agenda) Jehman/cllay offered Ordinance No. 783, Fourth Series, An Ordinance ofthe City of Shako pee, Minnesota,! Approving the Renaming of Koeper A venue to Fuller Street and the Renaming of 10wnline venue to Spencer Street, and moved its adoption. (Motion carried under the Consent Agenda) I I I Official Proceedings of the June 19,2007 Shakote City Council Page -3- Lehm Clay moved to direct staff to proceed on submitting the T.R. 169 pedestrian bridges east of C.R. 83 and C.R. 77 for SAFETEA-LU funding to the Metropolitan Council and MN/DOT; and , a thorize the appropriate City Officials to execute an extension agreement with WSB & Associ tes, Inc. for a not-to-exceed amount of $9,750.00 for preparation of the Federal funding applica ions. (Motion carried under the Consent Agenda) Mayor ~chmitt asked if there was anyone in the audience that wished to address an issue that is not on te agenda. No one responded. Mr. Le~k presented Council with the Vacation of the easterly 180 feet of the alley/public right- of-way in Block 7 of the East Shakopee Plat (located adjacent to 738 1 st Avenue East). Mr. Leek said thai on the agenda is a related item for the Final Plat of Minnesota Corn Growers that he will be tSCUSSing. Mr. Lee stated that the City received a request from Fendler Patterson Construction, representing Minnesota Corn Growers Association, to consider the vacation of the easterly 180 feet oftlle alley/public right-of-way in Block 7 of the East Shakopee Plat (located adjacent to 738 1 st 1 ve. E.) The property of the Minnesota Corn Growers Association presently consists of Lots 1 tlfu 8, which are divided by the alley that runs east/west thru the block. There also exists a busineJs and a residence on Lots 9 & 10; the portion of the alley that is adjacent to those properties will remain. Mr. Leek provided a map showing the location of the plat. Mr. LeeJ stated that the Public Works supervisor has a concern about the remainder of the alley. The supet-visor's concern is the ability to access the alley for snow removal and instead of turning atound to be able to continue to use the parking lot of Minnesota Corn Growers to get through t e alley. Mr. Leek then reviewed the conditions ofthe resolution with Council. Mr. Leek stated that the Planning Commission has reviewed the request and has recommended approval0fthe vacation of the easement. LehmlmiJ~OS moved to open the public bearing on the propo=l vacation of the easterly 180 feet of the alle[Y between 1 st and 2nd A venues and between Market and Minnesota Streets. Motion carried 5-i' Mr. Leek answered questions from Council members. Cncl. Le~an clarified that if there is access into the eastside of the alley by an easement from 1 st A venue south through the parking lot to the alley and if the (east/west) easement is vacated there is n;ieasterlY access to the alley. Cnc1. Lehman then asked why under the vacation of the alley the a! plicant is telling the City that they are going to allow access to the easterly portion of that alley with the vacation. Mr. Thomln, City Attorney, stated that once the vacation is approved the only access to the rest of the aIle bon the east is from Market Street. The homeowner and business owner will not be allowed to rive through the parking lot of Minnesota Corn Growers. I Official ~OCeedingS of the June 19,2007 Shakopee City Council Page -4- Mayor S~hmitt statesdthat there's nothing in the resolution that prohibits Minnesota Com Growers ~ssociation from putting up a barricade on the westerly property line that replaces the alley easement. Mr. Leek stated that there is nothing in the resolution that prohibits that from happening. Mayor SJhmitt suggested that the resolution be tabled and fix the issue before approving the resolutio . Mayor S~itt asked if anyone in the 3l1<lience wanted speak at the public hearing. No one responded. Joos!M1en moved to close the public hearing. Motion carried 5-0. LehmanlMenden moved to table Resolution No. 6620, Vacating the Easterly 180 feet of the AlleylPutllic Right-of-Way in Block 7 ofthe East Shakopee Plat (Located Adjacent to 738 1st Avenue 1ast), and directed staff to revise the Resolution addressing access to the alley from the east. Mo ion carried 5-0. I Mayor Schmitt asked to discuss the item removed from the consent agenda which was the Considedtion of Awarding a Contract for the 2007 Trail Improvements, Project No. 2007-4. Cncl. Melden stated he asked that this item to be removed from the consent agenda because of a discussi01 at the last school board meeting regarding walking routes to the new high school. Mr. Menden ttought there should be consideration to extend a pedestrian route on County Road 77 south to II '" Avenue. Mr. Loney stated that it was possible to add to the contract using the unit prices provided. Mr. Loney st"td tbat it would cost $18,000 to $20,000 to do approximately 600 feet. Cncl. Lehinan asked if the School and Scott County would do a cost participation with the city to help pay [Dr the extended trail. Cncl. Me4den wanted to approve Resolution No. 6623 and then direct stafl'to come back and let Council jOW if there are some teaming opportunities to extend the trail to the bridge. MendenlJ oos offered 1. Re}olution No. 6623, A Resolution Accepting Bids on the 2007 Trail Improvements, Pr ~ect No. 2007-4 and move its adoption. 2. Adprove a 5% contingency amount on this project for use by the City Engineer in auforizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute an extension agreement with WSB& Astociates, Inc. to perform construction staking services on the 2007 Trail Im rovements. OffiCi~ Proceedings of the Jone 19,2007 Shakoree City Cooncil Page -5- MOtiOCed 5-0 Lehm enden moved to direct staff to look at tying the trail connections together on Vierling Drive rd Fuller Street on the north side of the bridge and from 17'" A venue north to the bridge and br' g the information back to Council. Discussion followed. Cncl. Jpos stated he would like to see the extension of the trial on County Road 79 to County Road 78. Mr. Lofey stated that there is a limit as to how much can be added to a contrart using onit prices. Cnc1. Lrhman called the question. Mayor $chmitt asked for a vote on the motion. Motion carried 5-0. Mayor JChmitt asked for the Cooncil Liaison Reports. Cncl. Clay had nothing to report. Cncl. Mende stated that he attended the school board meeting. Cncl. Menden stated that the open house f9r the Sr. High is August 26,2007. Cnc1. Menden stated that he and Mark Themig attended a meeting with Mn/DOT regarding Parcel 75 in Southbridge. Cnc1. Joos stated he attended the park dedications at Blakewood and Savannah Oaks. Cnc1. Joos also attended the sPUc~eeting. Cncl. Joos stated that there was discussion regarding the Shakopee Mdew anton Sioux Community's wastewater reclamation project pilot study. Cncl. Joos believes someone from the City should be involved in the meetings. Cncl. Lehman said he attendedtthe sesquicentennial volunteer meeting at Huber Park. Cnc1. Lehman stated that a visible p esence of police officers on Friday and Saturday nights was talked about. Mendenlflay moved to recess for the Economic Development Authority Meeting. Motion carried 5 O. Mayor Sqhmitt re-convened the meeting at 8:34 p.m. Mr. Leek presented Council with the Final Plat of the Minnesota Corn Growers for property located south of First A venue and west of Minnesota Street. Mr. Leek stated that since the final plat contebplates the vacation of alley easement that was discussed earlier this evening, he suggested tabling action on the plat. Mendenl ehman moved to table the Final Plat for Minnesota Corn Growers. Motion carried 5-0. Mr. McN9ill asked Council to consider a date for a special meeting. Mr. McNeill stated that he was advis~d by Finance Director Gregg V oxland that the audit findings of fiscal year 2006 were not ready 10r the Cooncil meeting on Jone 19,2007. Because the findings need to be forwarded to the Stat Auditor by June 30, 2007 a special meeting needs to be set to discuss the audit. All Counc~lors agreed on a meeting on June 27, 2007 at 6:45 p.m. Motion carried 5-0. Mayor Sc4nitt asked if there were any Councilor concerns. Cncl. Lehman said that he would like some Bolice presence at the Sesquicentennial celebration and the opening of Huber Park on June 29, 2007 and June 30, 2007. OffiC~ Proceedings of the June 19,2007 Shak01ee City Council Page -6- Mr. M~Neill stated that he would work with the acting Chief of Police to accommodate the celebriion. ClaylMenden moved to adjourn to Tuesday, June 27,2007 at 6:45 p.m. Motion carried 5-0. Meetii adjourned at 8:41 p.m. I ') G):t~~. ~ City Clkrk Kim wtCkman Recording Secretary ..: .- OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JUNE 27, 2007 Mayor sc~tt called the meeting to order at 6:45 p.m. with Council members Steve Clay, Steve Menden, ~att Lehman and Terry Joos present. Also present were Mark McNeill, City Adminis1or; Judith S. Cox, City Clerk; Gregg V oxland, Finance Director; and Bruce Loney, Public Wo ks Director/City Engineer. Steve Wiscihmann, a partner with Kern, DeW enter and Viere, presented Counciti.ithJhe 2006 audit. t < ~ Mr. Wisc ann, stated its Kern, De Wenter and Viere's job to providA~ the\1y's financial st tements. Mr. Wischmann stated that the ComprehensiY~?lIl Re~ product of the City. Kern, DeWenter and Viere's assist in prep~~ th~~ifbrthnC\,p:t;1Vide an opinion onre report. All.." \V #Hr$f)~j Mr. Wisctann re.viewed the Management Letter th~~i~iP~;edlif~.ij:'~~!I~i~ w1th Cou~cil members. tems dIscusse.d were Matters of comm:~at~~\~ial Co~~,hance, Matenal Weakness, Control DefiCIency, New Standards and tll: Fman ~~alysIs. -'::K Mr. wiscffiann ~tated that the gen<:<a1 fun~~$l ~,492 in spite of a major decrease m permIt revenue. Mr. WIS~.~:"~I:I:"ii~~t d~:i)~'(9~l!ItiservatIve spendmg, the final budge.t Wl under spent by $1'07:~:;7 th~ expenditure budget were Plannmg ( '17,203), Shop ($7,318) ..a,LIl)~~y/C~~gregate Dmmg ($12,483). Mr. Wisc . ann stated that t~.StitrC~m~III~~~~er and'Viere are issuing a clean opinion which is the highest rating they can is'~~lil~,uniciP''~, ~t:f--'" y,~_ Mr. Wisc ann said tha"'il~ove~,,~~l Accounting Standards Board (GASB) #45 on other post emplo ent~,enefits~a~'li'i~~mented for 200? but will be for 2007. Mr. Wischmann said that art actuafr~\,.~tudy lii1s coW,licted and resulted m an annual funding level of ~pproximah~~))~;:~5,Cr@i~.; Tl1~t s~ems from employees being allowed to stay on the city's health tnsurancE;.i('feq;.!Ji't€l_'~!jj,~~!ilitE; la,,~. ffll) ~....qi;;\I"f. .......wiit4NjW4!i;.. M~;j\~isc .~ stat~~...~~at the person pays the premium but has the benefit of the lower "group" preIf1'~. he C:\tr~,tial in premium thus becomes a city liability. Since the city never actuallyi1lil;il s out :1" e money, it is not planned to fund or set aside the money to cover that annual %t--:" cost of $2 .~.~~)~~.w JoosILe1an moved to accept the auditor's report. Motion carried 5-0. Mr. McNeill presented Council with the appointment of the new Director of Parks and Recreatio I. .~ Official ~oceedings of the - June 27, 2007 Shakopee City Council Page -2- Mr. McN ill stated that staffis recommending to appoint Jamie M. Polley as Director of Parks and Recre tion for the City of Shakopee. Mr. McNeill stated that 33 applications were received and seven people were interviewed narrowing the applicants to three. The three finalists met with depfent heads, Park and Recreation staff, and the City Administrator. Based on the interviews Jamie Polley has been recommended for the job. JOoS/ClaY:GoVed to authorize the hire of Jamie Polley as Shakopee Director of Parks and Recreatio at Step G, Grade 11 of the Employee Pay Plan, with one week's accrued vacation, effective JfY 25,2007, contingent upon the successful completion of routine and physical e amination. Motion carried 5-0. Menden/thman moved to recess for executive session to discuss p.m. Motion c ied 5-0. Mayor Sc. itt re-convened the meeting at 9:20 p.m. and turning th executive session. LehmanlJlOS moved to adjoom to Tnesday, July carried 5-0. ~~~~C;Cdedat9:2l p.m. onJooe27, aith S. lOX City Clerk Kim Wec an Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULA SESSION SHAKOPEE, MINNESOTA JULY 3, 2007 Mayor JO~ Schmitt called the meeting to order at 6:45 p.m. with Council members Terry Joos, Steve Clay Steve Menden, and Matt Lehman present. Also present were Mark McNeill, City Administr tor; Jim Thomson, City Attorney; Michael Leek, Community Development Director; and Bruce ~oney, Pnblic Works Director/City Engineer; and Jodith S. Cox, City Clerk. The Pledge of Allegiance was recited. Mayor sc~tt asked if there were any additious or deletions to the to add 13.~.2, City Consent for McKenna Road Improvement Mdewakanton Sioux Community. MendenlC ay moved to approve the amended agenda. MolillJ,carrie~\5-0. 1'>1)'>1, <<.jfu", Mayor Sc itt gave the Mayor's Report. Mayor SC~!~~,'~dt~\tttended the Sesquicentf,nnial celebra~i?n and said t~at it. was a s',c~ssfur~'ii~t. M~yor Schmitt wanted to extend 1s to Jay Whltmg and the Hlstonc ~se~on gro", Pubhc Works employees, ~:d~ ~~ e ~~~~~~~s:l~l~ciety, Park and~I:~~~,n e~ili'I~:!:,:~iiliiil~d the many volunteers that Mayor scl,itt asked if there were ~~sto the Consent Agenda as published. There were no chan~e~:. j;[~j> , ''''iF 4jr"m'~ p~;' '<~~~q~ ~~~::::~L, " h """'V} nMb LehmanlJoos moved to approve~he c~nsent wgenda as published. Motion carried 5-0. Mr. McNeill retd the consent business. ff ~ebmanlJoos mo~d to ~~~Ubmit a support letter to Scott County on the CSAH 21 nnprovemt::~m~ CSAH 16. (Mohon earned under the Consent Agenda). LehmanlJ9e)s~!~tll,tl~I,~~:,~~utr~ No. 6628, A Resolution Accepting Work on the 2006 Bituminefl~~ve~~~y:'proj~GtJqo. 2006-5, and moved its adoption. (Motion carried under the C~t At~;., Le~_os o~ed'l:sOlntiOn No. 6627, which authorizes the appropriate City Staff to enter into the ~ment with the Mionesota Department ofPnblic Safety, Office of Traffic Safety for tJ' e'f! roject entitled Safe and Sober Communities during the period of October 1, 2007 to Septem f 30, 2008 for the amount awarded by the Department ofPnblic Safety, Office of Traffic SaD ty. (Motion carried under the Consent Agenda). Lehman/Joos moved to approve the amendment to the original grant agreement with the Minnesota ~epaitment of Public Safety, Office of Justice Programs and accept the increased leveloffi ding. (Motion carried under the Consent Agenda). Official Pr ceedings of the July 03, 2007 Shakopee I ity Council Page -2- Lehman/Joos moved to declare the 1993 Ford Explorer, VIN: IFMDU34XOPUB50283; the 1993 Ford~mp, VlN: IFAPP3IXIPK221344; the 1995 Dodge Van, VlN: 2B6HB21 8SK551473; and the 1996 Ford Taurus, VIN: 1FALP52UXTG240941 as surplus property. ( otion carried under the Consent Agenda). Lehman/JO~s moved to declare the listed firearms as surplus property as identified in the Jn1y 3, 2007, memo from Officer Gulden. (Motion carried under the Consent Agenda). (CC Document No. 442) Lehman/J oos moved to authorize a feasibility study for waterslide by US Aquktics in an amount not to exceed $4,800 plus Consent Atenda). Lehman/Joos moved to grant Jessica Nikunen full-time, regular (Motion 1ied under the Consent Agenda). Lehman/J oos moved to grant Raoul Boudreau (Motion fed under the Consent Agenda). Lehman/Joos moved to grant Craig Robson ~~..t~e, as a Captain with the Shakopee 10lice Department (Motion cmail!W unllor " m A "W. "w~. < Lehman/J oos moved to approve the Jilillssi.ng tlbl:1ira (.01 officer to the position of lnvestigatot effective AUgust~20,~n c~der the Consent Agenda). Lehman/Joos moved to app~ ~~f:OO Griunell and Tim Ries as Fire Fighters for the Ci1 of Shakopee~ti~, 2007. (Motion carried under the c~nsent Agenda). Lehman/J ops mO~:ld to a]3~rO\\%'iitli.,bI~~''1n the amount of $1 ,496,816.31. (Motion carrIed under the cons1 AgClt8!j). \/ . .. Lehman/J~~~:~ity Council minutes of Jone 05, 2007. (Motion carried under the lonse.t A~ L~an/JTS rill>v:d ,. accept the tentative 2008 bndget calendar. (Motion carried under the Consenl.A' enda). ' ill Lehman/Jol~I:!~ffured Ordinance No. 779, Fourth Series, An Ordinance ofthe City of Shakopee, Minnesota Amending Chapter 5, Liquor, Beer and Wine Licensing and Regulation, and moved its adOPtiot (Motion carried under the Consent Agenda). Lehman/Jaos moved to authorize payment of$I,615.19 to Logis, as final payment for renewing the City's ervice agreement for Microsoft Software. (Motion carried under the Consent Agenda). Official piceedingS of the July 03,2007 Shakopee . ity Council Page -3- Mayor sc~tt asked if there was anyone in the audience that wished to address an issue that is not on the agenda. No one responded. Mayor scftt asked for the Liaison Reports. Cncl. Lef stated he attended the Hwy. 41 River Crossing Policy Advisory Committee on June 20, 21 07. Discussed were all the alternative river crossings and what the impacts were to the enviro ent, demographics, and costs. Cncl. Lehman stated the group wiltJ::~{ii~*lyene after )tll:::::::::~:::~:::::::>l:l::::n:::m:mU\ the public earings that will be held on July II and 18, 2007 to choose : ~:tiv~~t. Lehman st ted he dIdn't thInk the commIttee was In favor of the C.2.A alter1.lilve but e"""" ,. essed to the co ittee that Shakopee has to have access to Shakopee. $!!$iWW~'''';1~(t'k "'lit ,d.','!!; "Ii::",; ''k''III!; .,/,liiI17 Cncl. Joos stated he attended the sesquicentennial celebration an~~~harill,9.jiVeryO~e'~"0Ived in h I b .,/'!; '. ."'".. t e ce e rltlOn. ; Iii;:'!; !;!:!;'it~I!;'I;;;;I;!;' ;\::::,,\:t\)::UJ~;~Ld'- c_, .,.,.,.,. -.,.,.,.,.,.,." Cncl. Menten also thanked everyone involved in the s:~~~icen1fS'.t~!,:'~,:lebration. Cncl. Men~ed ~l 0 attend~d the school ~oard m~eting. D~~~Eisse~he riree~i'f was the trail proposal that lS g01g to be dlscnssed later m the Clty counclteett' ' Cncl. Clay attended the Transit Review BOar~l.~aid ~erytbing is on schedule for the July 16th strrt oft~e express bus servIce fr>'~~e 1f~ntY'!€l~~ml>8 Park and RIde. Mr.. Leek stated that there wIll be one Shakopee .~~i~~~jd~'~,i':!,:;k~~ bus at th~ SCALE meetIng on July 13, 2007 td transport members o:~~~Te ~r 1lIe nbbon cuttmg. Michael L~ek, Community D~~NlIIfrctor :re~nted Council with the Proposed Contract Wlth sCitty and Sons :or B~'F' ~ ~- "l~;:;:~/:/:/,]i!tt: Mr. ~eek .sfated th~t on ~!\~ 2007.i'jut;cil was presented. with a t~ee party ag:e~ment for b~s servIce WI~ Sc~~tty an 'i,;~,I"i,;:~" J:j1€k stated ~hat the CIty ~f Pnor ~ake. re-bId It~ bus servIce contract. ChmI~I~d Son:~i,as'tI.1Successful bIdder, and then new bId WIll result In Significant ~dnced1illl:'ra~ cos/S for Shakopee Transit. Mr. Leek stated that the City AttorneYleEl~i'iili~~ii;,the;"ontract be stru~tur~d as a direct agreement between the City of Sh:oP1d,7"~ons. Mr. Leek hlghhghted areas of the contract that were changed as a It.esult J:1;the ne~ bIddIng. "':<:i\:::,, '<>~:,:,""',:~/ Cl:;~lIidien m~I,ed ~o approve the contract for bus services with Schmitty and Sons, and authorize'" i,!t:I:i:11,i-opriate City Officials to execute the agreement. Motion carried 5-0. Bruce Lon y, Public Works Director/City Engineer, presented Council with Change Order No.1 for the 200 Trail Improvements, Extension on the Existing Trail on the East Side of C.R. 77 to Hwy. 169. Mr. Loney stated that the cost ofthe change order is $12,579.10. Mr. Loney said the County has agreed to pay for 50% of the trail and the School District has agreed to pay for 25% of the cost up to $3,0 10. Mr. Loney stated that the City's cost will be approximately $3,000. Official ~oceedings of the July 03,2007 Shakopee City Council Page -4- Mr. LonJ said that the design and construction of the trail segment north of H wy. 169 should be delayed u til a decision is made with regard to pedestrian bridge funding over Hwy. 169. MendenlL hman moved to approve a Change Order No. 1 in the amount of$12,576.10 for the 2007 Trail Improvements, thereby extending the existing trail on the eastside of C. R. 77 to Hwy 169. Moti1on carried 5-0. Mr. Lonefsented Council with the City Cousent for McKeona Road Impro~ Project by Shakopee dewakanton SIOUX Commuruty (SMSC).:!~ ~:Ii'il\\ Mr. Lone! stated that the City received.a letter from William Rn~c~~~~r for the SMCS requestmg consent by the CIty of Shakopee for the MC~€{1ma Road Imj:l'~ve~ent Project 1Ch consists of a bituminous overlay. .; """ X:" j. " Mr. Lone I stated that City staff received and reVieWedth~:,:~e S~d has found them to be acceptable. Mr. Loney stated that SMSC has agreeditVlWi{or 1001% of the improvemfnt project. Mr. Loney also stated that thi~!{IOOJe'4i\~~as i* !lt~d in the City's Capital Improvement Program for the year 2010 at a cost ofil135,00~1111,Qm State-'Aid Funds. i \ , Mr. Loney stated that if Council approves, s~~~~~ld;'i~~ell~ that the SMSC would enter the City's ight-of-way ~er a ri~ht-of-waY,}\l~Eit,,,d th~,r~jw~would be built according to the plans appr?ved by the CIty Engmeer.~~on~~l~"ti~i~'~i~ that as part of the project, st.aff re~o~entle~ that there would be ~~,,?h~_-w~YI'~.~. afidno charge for staff time assocIated with thIS p oJect as part of the ne~otIat1'~s ~,r the p1Ia:€ct. 4....'i',',,') ,:::::thAt) ,"', "-,t:,,,__ __""H::}-- ,*"\:#~ Mr. Willi Rudnicki, SMSe:i'l~ailllJ.ctm'ilt'lfr,-tor, presented background for the Council regarding e origi~al o~erlay of Xnna R~E(d. Mr. Rudnicki stated that the overlay presented would cOl appro~nuate~~:~~ "re work would be done by Northwest Asphalt. Cncl. Joos state~ the ;~~:rwarded to him by City staff from Mr. Rudnicki had a dIfferent lett~~ attaclie~,.and 1Jljat the'letter that he had before him was not the same letter. Cncl. Joos state~1\tter~ich some City staff were unable to open, stated that the tribal leadership I as V\{il1i~.\down with the City Council to discuss issues that are pertinent to bot~4;parties;illl%)b;;;Bil; Mr~~~d ~ there is a letter being generated by tribal leaders to discuss issues pertinent t;i~;,arties such as Valley View Road extension to the east and the county transportatrnp an. Mr. McNe~l1 stated that the City of Shakopee has tried for years to get a meeting set with tribal leadership concerning several items of concern. Mr. McNeill stated that the City has been ignored by the SMSC, or meetings have been scheduled and then cancelled. Mr. McNeill asked Mr. Rudni ki when a meeting could be set with the tribal council. Official P oceedings of the July 03, 2007 Shakopee City Council Page -5- Mayor Sc itt feels that the McKenna Road project should be tabled until a meeting can be set with triba leaders. Cncl. Le an stated that he doesn't have a problem with the proposed project but does have a problem ith the distant relationship between the leadership of Shakopee and the SMSC. Cncl. Me den stated that he agrees with Cncl. Lehman's comments. He stated that Shakopee and the SMSa are neighbors, but do not treat each other as neighbors. il;iiiJ't0_mliii'"iIiJ't Coc!o Jooj stated that the SMSC has failed to follow through in holding ~~s after, Shakopee's promis~ to go ~ead with projects,. but then anytime. Shak~pe~hasft~~ts tha~fhey have to go to Washmgton WIth, the agreed projects are used agamst#ilt~ope~t;L crI~';i~~s stated that there is no dialog between SMSC and the City. Cncl. Joos sJ;~t.~d t~Jti~tlias a,ii;~aJM'0time voting for rs project kno~ng that do~ the road it will be ,;,ed ~t !!Iltt:o~ argue there IS no need for CouncIl-tnbal meetmgs. _,_ .~\ y Mr. Rudnibki stated that he didn't want to argue the ~~cf~ R~iCki questioned how COUll il would answer to tax payers their reasoi for noti;;.lpwing SMSC to pay 100% of , the road PjOj~ct because a mooing with triballeader~ h"'ned yet " Mayor SClimItt stated that thIS project IS thal1tji1k~pee needs at thIS tIme. What Shakopee eeds is the opportunity to and deal with important issues it has. Ma or Schmitt also stated in the issues that Shakopee needs to d al with regarding Cncl. Clay stated that the we have with the townships and other neighbors, talk about mutual Road bituminous overlay project by the and split SO/50 the right-of-way permit costs and if he was going to try to facilitate a meeting between Shakopee Mr. Rudnicki stated that he would try to facilitate a meeting, but it was Mayor for a vote. Motion carried 3-2 with Clay and Schmitt opposed. Mayor Sc I itt asked if there were any Council concerns. Cncl. Lehman stated that he received a few calls that some driveways that were blocked during the Sesquicentennial celebration. Mayor Sc itt stated that he also received a call regarding this issue and verified that the driveways ere not blocked. Official Jroceedings ofthe July 03,2007 Shakope City Council Page -6- Cncl. M4den stated that he has received a call regarding people holding signs at the intersection of Vierlirw and Marschall Road. Cncl. Menden stated he is concerned about safety of the individua s. Cncl. Menden asked if there is an ordinance that restricts or limits this activity. Mr. Leek stat d that staff has had increasing contact with the businesses that have been allowing the activity. r. Leek stated that businesses have been contacted if the signs are being displayed in the right- f-way. Lehman! I lay moved to adjourn to Tuesday, July 17,2007 at 7:00 p.m. Meeting adjourned at 8:35 p.m. ity Cler Kim Wec . an Recordin Secretary