HomeMy WebLinkAbout13.B.2. City Consent for McKenna Road Improvement Project by Shakopee Mdewakanton Sioux Community
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CITY OF SHAKO PEE D'Yu tr+1Lo
Memorandum AVJO'i 0 t" 11-() f''id A
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: City Consent for McKenna Road Improvement Project by
Shakopee Mdewakanton Sioux Community
DATE: July 3, 2007
INTRODUCTION:
Attached to this memo is a letter from William Rudnicki, Tribal Administrator for the
Shakopee Mdewakanton Sioux Community (SMSC), requesting consent by the City of
Shakopee for the McKenna Road Improvement Project which consists of a bituminous
overlay.
BACKGROUND:
In 1996 the SMSC and the City of Shakopee agreed to pave Mckenna Road with the
SMSC paying 100% of the cost. This road is a rural street design with ditches for
drainage.
Staff has received a set of plans, which are attached for a bituminous overlay, on
McKenna Road and a request from the SMSC for this project. Staff has reviewed the
plans and has found them to be acceptable.
On March 20, 2007, the City of Shakopee did approve a Memo of Understanding for
public authority responsibility between the SMSC, City of Prior Lake, City of Shakopee,
Scott County and the Bureau of Indian Affairs for routes that affect tribal community,
tribal businesses and tribal member homes. Part of this agreement was to obtain Federal
funding for improvement of road projects that affect the community. SMSC has notified
staff that SMSC funds are available for this road project and they would pay 100% of the
improvement project.
This project was identified in the City's Capital Improvement Program for the year 2010
and the City would be spending approximately $135,000.00 of State Aid Funds for this
improvement proj ect.
If project consent is given, staff would recommend that action would be to enter the
City's right-of-way via a right-of-way permit and the project would be built according the
plans approved by the City Engineer. As part of this project, staff would recommend that
there would be no right-of-way fee and no charge for staff time associated with this
project as part of negotiations for the project.
AL TERNA TIVES:
1. Authorize the appropriate staff to allow the SMSC and its contractor to enter the
City's right-of-way in accordance to the plans approved by the City Engineer.
2. Do not allow consent for the SMSC to enter onto City right-of-way.
3. Approve a motion, as part of negotiations, to execute a right-of-way permit at no
charge and no charge for City staff time in association with this right-of-way
permit.
4. Do not approve a motion for no charge on the right-of-way permit fee and no staff
time charged to this project.
5. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1 and No.3, to authorize the consent of the City for
this improvement project, which is being funded 100% by the SMSC. Staff also believes
that there will be limited staff time needed to execute a right-of-way permit and to work
with SMSC'S staff and its consultant in implementing this project. Thus, staff
recommends that no fee be charged for staff time associated with this project.
ACTION REOUESTED:
1. Authorize the appropriate staff to allow the SMSC and its contractor to enter the
City's right-of-way in accordance to the plans approved by the City Engineer.
2. Approve a motion, as part of negotiations, to execute a right-of-way permit at no
charge and no charge for City staff time in association with this right-of-way
permit.
Il:c
ruce Loney,
BUpmp
ENGR/2007PROJECTS/2007-COUNCll.JSMSC-MCKENNA-RD
From:SMSC LEGAL 952 233 4218 06/22/2007 11:52 #008 P.002
Shakopee Mdewakanton OFFICERS
Stanley R. Crooks
Sioux COInffiunity Chairman
Glynn A. Crooks
, t Vice Chairman
2330 SIOUX TRAIL NW - PRIOR LAKE, MINNESOTA 55372 Keith B. Anderson
; TRIBAL OFFICE: 952-445-8900 - FAX: 952-445-8906
'. I SecretarylTreasurer
;~ . .. June 21, 2007
City of Shakopee
Mr. Mark McNeill
City Administrator
129 South Holmes
Shakopee, MN 55379
RE: McKenna Road Improvement Project
Dear Mark:
Today we spoke regarding the Mckenna Road hnprovement project. This project
consists of a bituminous overlay for MckennaRoad from the Shepard of the Lakes
campus to County Road 16. This project is funded entirely by the Shakopee
Mdewakanton Sioux Community. We see no costs accruing to the City of Shako pee.
Bruce Loney, the Shakopee Public Works Director, was given a set of these plans for
review. It is my understanding that he has reviewed the design and finds it acceptable to
construct. I am inform-ed that the City of Prior Lake has consented to the project.
During our conversation this morning, you informed me that the City of Shakopee has
not consented to the project. Furthermore, you were unsure when you would have an
answer as to the City Council's consent.
Mckenna Road is a public roadway that serves Prior Lake, the Community, Shakopee and
the general public traveling through Scott County. It is well traveled but in need of
repair. I find it difficult to understand why the City would not look favorably on an
. upgrade to a street that serves its residents and that will cost the city and its taxpayers
nothing. Further, the Community paid for the constniction of the entire road in 1996. As
I previously mentioned, time is of the essence regarding this project. We are reviewing
the bids next week. It is essential the Community receive an indication from the City
with regard to its consent by the end of next week.
Thank you for your prompt response to this letter. I can be reached at (952) 496-6145.
Sincerely,
~~
William M. Rudnicki P .E.
Tribal Administrator
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Project Manager: Project Type: Project Title: Total Project Cost:
Bruce Loney Street Construction McKenna Road Bituminous Overlay $175,000
A. Expenditure Items: 2007 2008 2009 2010 2011
Land & ROW
Construction 150,000
Improvements
Engineering/Admin. 25,000
Total - - - 175,000 -
B. ,Funding Source:
General Fund
Capital Improvement Fund
Park Reserve Fund
Grants (specify)
Donations (specify)
State Aid 131,500
Assessments 43,500
Sanitary Sewer Fund-Base
Sanitary Sewer Fund-Trunk
Storm Drainage Fund-Base
" Storm Drainage Fund-Trunk
I
...... Tax Levy
g Total - - - 175000 -
,
I Description:
~ Bituminous overlay to preserve existing pavement and to strengthen pavement
to State Aid Standards.
Justification:
McKenna Road was paved in 1997 and needs bituminous overlay for
preservation.
Other Comments:
SMSC may contribute additional funds for project as their property abouts a
majority of the road segment.
OperatinQ Costs: