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Home My WebLink About7.C.4. Consider Awarding a Contract for the 2007 River District Sewer Improvements, Project No. 2007-1-Res. No. 6624 ~c.i CITY OF SHAKOPEE Memorandum COr~SEr~r TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Consider A warding a Contract for the 2007 River District Sewer Improvements, Project No. 2007-1 DATE: June 19,2007 INTRODUCTION: Attached is Resolution No. 6624 which accepts the bids and awards a contract for the 2007 River District Sewer Improvements, Project No. 2007-1. BACKGROUND: On May 15, 2007, City Council adopted Resolution No. 6611, which approved the plans and specifications and authorized staff to advertise for bids for the 2007 River District Sewer Improvements, Project No. 2007-1. On June 12, 2007, a bid opening was held for the 2007 River District Sewer Improvements, in which there were (2) bids opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening, the low bidder is S.M. Hentges & Sons, Inc. with a total bid of $967,797.89. The Engineer's estimate for this project is $1,480,000.00. The feasibility study for the 2007 River District Sewer Improvements contained a construction cost estimate of approximately $1,713,000.00 and a project cost estimate of approximately $2,141,000.00. Adding a 5% contingency and 25% project costs to the actual low bid the projected project cost is approximately $1,270,234.73, which is below the estimated project cost in the feasibility study for the 2007 River District Sewer Improvements. Project costs will be paid out of the Sanitary Sewer Enterprise Fund. ALTERNATIVES: 1. Accept the low bid of S.M. Hentges & Sons, Inc. and adopt Resolution No. 6624. 2. Reject the low bidder and award to another bidder. 3. Reject all bids and rebid. 4. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 5. Authorize the appropriate City officials to execute an extension agreement with Bonestroo, Inc. to perform construction services on the 2007 River District Sewer Improvements. 6. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, No.4 and No.5 in order for this project to be constructed in 2007. ACTION REOUESTED: 1. Offer Resolution No. 6624, A Resolution Accepting Bids on the 2007 River District Sewer Improvements, Project No. 2007-1 and move its adoption. 2. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute an extension agreement with Bonestroo, Inc. to perform construction services on the 2007 River District Sewer Improvements. M- UJ~ Jeff Weyandt, P .E. Assistant City Engineer JWlpmp ENGR/2007PROlECT/2007 RlVER,DISTRlCTIWORDIMEM6624-A WARD-CONTRACT RESOLUTION NO. 6624 A Resolution Accepting Bids For For The 2007 River District Sewer Improvements Project No. 2007-1 WHEREAS, pursuant to an advertisement for bids for the 2007 River District Sewer Improvements, Project No. 2007-1, bids were received, opened on June 12, 2007, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount S.M. Hentges & Sons, Inc. $ 967,797.89 Barbarossa & Sons, Inc. $1,070,206.40 WHEREAS, it appears that S.M. Hentges & Sons, Inc., P.O. Box 69, Jordan, MN 55352 is the lowest responsible bidder for the 2007 River District Sewer Improvements NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEUU(OPEE,NUNNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for the 2007 River District Sewer Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shako pee, Minnesota, held this day of , 2007. Mayor of the City of Shakopee ATTEST: City Clerk . . RESOLUTION NO. 6624 A Resolution Accepting Bids For For The 2007 River District Sewer Improvements Project No. 2007-1 WHEREAS, pursuant to an advertisement for bids for the 2007 River District Sewer Improvements, Project No. 2007-1, bids were received, opened on June 12, 2007, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount S.M. Hentges & Sons, Inc. $ 967,797.89 Barbarossa & Sons, Inc. $1,070,206.40 WHEREAS, it appears that S.M. Hentges & Sons, Inc., P.O. Box 69, Jordan, MN 55352 is the lowest responsible bidder for the 2007 River District Sewer Improvements NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with S.M. Hentges & Sons, Inc. in the name of the City of Shakopee for the 2007 River District Sewer hnprovements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The .City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2007. Mayor of the City of Shako pee ATTEST: City Clerk AGREEMENT EXTENSION NO. ~ This Agreement Extension No.8, effective on May 22 , 2007 extends an Agreement effective on January 2, 2007 ("Prime Agreement") between the City of Shakopee, MN ("City") and Bonestroo, Inc, (as successor to Bonestroo, Rosene, Anderlik & Associates, Inc.) ("Consultant") to include professional services in connection with the City's River District sewer improvements ("Project"). Bids for the Project are scheduled to be received on June 12, 2007. City and Consultant agree as follows. 1. Consultant will assist City with construction phase services as outlined in Exhibit A. 2. For completion of Exhibit A Basic Services for the Project, City will pay Consultant on an hourly basis plus Reimbursable Expenses. The cost is estimated at $75,000 - $85,000, which includes estimated mileage expenses. 3. For Additional Services (defined as services authorized by the City and performed by the Consultant, which are not included in Basic Services), the City will pay the Consultant on an hourly basis in accordance with Exhibit B plus expenses. Except as modified herein, all terms of the Prime Agreement remain unchanged. CONSULTANT: CITY: BONESTROO, INC. CITY OF SHAKOPEE, MN By -R~to~se~~~fficer By John Schmitt, Mayor Date <;i fu:J 0 1 Date 1 And By {.2.ee&-b~ And by Robert K. O'Connell, Project Manager Mark McNeill, Administrator Date q~v( 1A7f- Date And by Judith S. Cox, City Clerk Date J:\Agreements MN\2006-\Shakopee A1E8 River District sewer 05-22-07.doc 1 Exhibit A Scope of Consultant's Basic Services 2007 River District Sewer Improvements City of Shakopee Project No. 2007-1 Construction Administration/Engineering -This task includes phone calls with the City on an as-needed basis to provide technical consultation on aspects of the Project during construction and attendance at up to five progress meetings. Site visits (other than for survey staking) requested by the City will be provided and billed as Additional Services. The City, and not Consultant, is responsible for project management of the construction Project, Project scheduling, construction observationlinspection, and coordination and submittal of pay requests. Construction Staking - Consultant will provide a survey crew to perform construction staking for this Project including sanitary sewer, sewer services, storm sewer, and trails. The crew will coordinate with the on-site City inspector, endeavoring to provide construction staking in a timely and efficient manner. Staking will be performed as detailed in the Project Management and Coordination section of the Project Manual. Record Drawings - Upon completion of the project, Consultant will prepare the final record drawings, based on the field information provided by the City inspector. Prior to submitting paper and electronic files, photocopies of the drawings will be submitted to the City for review and approval. J:\Agreements MN\2006-\Shakopee A 1 E8 River District sewer 05-22-07.doc 2 Exhibit B 2007 Billing Rate Schedule 2007 River District Sewer Improvements City of Shakopee Project No. 2007-1 Classification Hourly Rate Senior Principal $117.00 - $150.00 Principal $112.00 - $140.00 Specialist * $103.00 - $215.00 Project Manager $108.00 - $135.00 Senior Engineer I Scientist I Architect I Landscape Architect I Planner $103.00 - $135.00 Architect I Landscape Architect $94.00 - $114.00 Engineer I Planner $78.00 - $112.00 Environmental Scientist $78.00 - $112.00 Designer I GIS I Landscape Designer IGraphics $79.00 - $97.00 Engineering Technician $61.00 - $93.00 Project Technician $42.00 - $63.00 Field Supervisor $83.00 - $128.00 Crew Chief $64.00 - $100.00 Inspector $63.00 - $87.00 Survey Technician $44.00 - $63.00 * Specialist: Experts in highly technical disciplines including Registered Land Surveyors, Principal Planners and Market Analysts. These rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Inc. J:\Agreements MN\2006-\Shakopee A 1 E8 River District sewer 05-22-07.doc 3