HomeMy WebLinkAbout7.C.3. Consider Awarding a Contract for the 2007 Trail Improvements, Project No. 2007-4-Res. No. 6623
CITY OF SHAKOPEE 7, C .3/
Memorandum
TO: Mayor & City Council CONSEr~T
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: Consider A warding a Contract for the
2007 Trail Improvements, Project No. 2007-4
DATE: June 19,2007
INTRODUCTION:
Attached is Resolution No. 6623 which accepts the bids and awards a contract for the 2007 Trail
Improvements, Project No. 2007-4
BACKGROUND:
On June 12,2007, a bid opening was held on the 2007 Trail Improvements Project, in which there
were (8) bids opened for this improvement project. The bids are summarized in the attached
resolution. From the bid opening, the apparent low bidder is Northwest Asphalt, Inc. with a total
bid of$310,313.05. The Engineer's estimate for this project is $308,400.00.
The project will be paid for with Park Reserve Funds and CIF Funds.
ALTERNATIVES:
1. Accept the low bid of Northwest Asphalt, Inc. and adopt Resolution No. 6623.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments an this project.
5. Authorize the appropriate City officials to execute an extension agreement with WSB &
Associates, Inc. to perform construction staking services on the 2007 Trail
Improvements.
6. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.1, No.4 and No.5 in order for this project to be constructed in
2007.
ACTION REOUESTED:
1. Offer Resolution No. 6623, A Resolution Accepting Bids on the 2007 Trail
Improvements, Project No. 2007-4 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
3. Authorize the appropriate City officials to execute an extension agreement with WSB &
Associates, Inc. to perform construction staking services on the 2007 Trail
Improvements.
'H+W~
Jeff Weyandt, P.E.
Assistant City Engineer
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ENGR/2007PROlECTNIERLING,DR,TRAlLIWORDIMEM6623-A WARD-CONTRACT
RESOLUTION NO. 6623
A Resolution Accepting Bids For
For The 2007 Trail Improvements
Project No. 2007-4
WHEREAS, pursuant to an advertisement for bids for the 2007 Trail Improvements,
Project No. 2007-4, bids were received, opened on June 12,2007, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
Northwest Asphalt, Inc. $310,313.05
Odessa II, Inc. $318,560.00
S.M. Hentges & Sons, Inc. $335,605.75
Sunram Construction, Inc. $346,777.20
Jay Bros., Inc. $361,912.15
Veit Co., $396,338.50
Environmental Associates, Inc. $433,582.70
Sheryl's Construction, Inc. $673,662.00
WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee,
MN 55379 is the lowest responsible bidder for the 2007 Trail hnprovements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Northwest Asphalt, Inc. in the name of the City of Shakopee for the 2007 Trail
Improvements Project according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2007.
Mayor of the City of Shako pee
ATTEST:
City Clerk