HomeMy WebLinkAbout13.B.1. Draft Huber Park Rental and Use Policy
J 3. B. I,
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Parks, Recreation, and Facilities Director
Meeting Date: June 5, 2007
Subject: Draft Huber Park Rental and Use Policy
INTRODUCTION
This agenda item seeks feedback and direction from City Council on draft rental and use
policies for Huber Park. The intent of this agenda item is to take the feedback and
direction, make modifications, and bring back a final use policy along with the fee
schedule amendment at the June 19 City Council meeting.
BACKGROUND AND DISCUSSION
Attached are draft Huber Park rental and use policies for Council to review and provide
feedback and direction. Although we had inquiries on both small rentals and large, all-
day music festivals for this summer, due to our workload and trying to complete our
ongoing projects, it was our intent to defer any rentals until after the grand opening and
our -20 city-sponsored concerts this season. After these activities, we would take our
experience we gained on how the park functioned and proceed with developing rental
policies for rentals that would begin in 2008.
However, Clr. Lehman has requested that we prepare an interim "limited use" rental
policy that would accommodate smaller rentals for this summer, giving us additional
experience for finalizing policies and establishing special use permits for larger events
scheduled for 2008. As a result, we have gathered information from other organizations,
consulted with the City Attorney on the content that we can and can not restrict, and
prepared the attached draft policies. If adopted, the intent would be to monitor and revise
the rental policies later this year after we gain more experience from this summer.
The following is a general overview of some of the considerations that went into the draft
policies, with more comments for discussion included with select policies on the attached
sheets. I do want to note that due to our existing work load involved in the completion of
the projects underway (some of which have considerable issues with delays) and activity
involved with the start of summer programs, our time available to work on these policies
was very limited and they are in very rough draft form.
Q. What type of rentals to de we anticipate?
A. So far this year, we have had inquiries about:
. Single event music rentals, including associated picnics.
. A ~ day Christian rock festival that was held last year in Memorial Park
(Livingston).
. A full-day musical benefit for abuse victims (Rage Against Abuse), with
concessions and other vendors.
. A picnic on the performance stage by a local bank.
The one type of request that we anticipate getting in the future as the park nears
completion is for weddings and receptions. Outdoor weddings are fairly popular and
are frequently held at Murphy's Landing and the gazebo in downtown Chaska are
popular locations. Huber Park could be an ideal site for weddings.
In addition, we anticipate future rentals for other kinds of music, theater, and
performance arts.
Q. How would we accommodate picnics/receptions since the picnic shelter was cut from
the project?
A. We have proposed a solution for your consideration that would involve a tent, table,
and chair rental package that would be available through the City by working with
Total Rental. This would provide a sheltered seating area, but on a temporary basis.
All costs for rental would be the responsibility of the renter.
We don't believe that picnics should be held on the performance stage, and the
storage room in the support building is designed for storage and performer
preparation area, not occupancy by groups for picnics.
If Council was interested in accommodating picnics/receptions, we would need to
confirm pricing and packages with Total Rental.
Q. What did we use for the basis of the draft policies?
A. We used a variety of sources:
. City Ordinance
. Existing Shakopee park shelter rental policies
. Harriet Island Pavilion (St. Paul) rental policies (attached)
. Plainfield Amphitheater rental policies (attached)
. Ramsey County Parks and Recreation special use permit policies (attached)
RELATIONSHIP TO VISION
A. Active and Healthy Community
B. High Quality of Life
REQUESTED ACTION
City Council is asked to discuss the draft rental and use policies and provide direction to
staff, with revisions and fee schedule amendment brought back to your June 19 meeting.
Huber Park Rental and Use Policy
Draft - 5.31.07
Proposed Policy Reference/Source Notes/Comments for Discussion
....."......._.......... ............"............. ................. .... ............................ ...... .............(~f..~.ppl..i.~~.~I~) ....".___ ..._........ ............ ..................................................................
Hours ()f Operation/~~nt~!..I.::!.~.'::I~.... ....... ....."............ .................... . ..... .......................... ......... ....... ................................................................. ................. ........................................__............................................................... ................
;.....Ef.06a:..m.:=1.(J:"OO.p.m:.. 14.03 Subd 1 The park would be available for rental
under the same hours of operation set by
ordinance.
.. ;'....-Ren"tai"s..'must conci"ude by 9:30 'p:m.''ifi'' order to...p.rovk:ie.adequ.ate'fjme.for............ ............................. ................. .................................................................. ............ .............
cleanup unless authorized under special permit.
.....y.~~..~f.e..~.I.1~~.r.!I..~.~.~~...~!~g~........... .... .......... ......"............................... ..... ............................ ......... ... .................................................................................................................... ...
Use of the Performance Stage is available for music, theater, speeches, Assumes we want to open the stage up
religious activities, or other performance art activities, with the following for rentals.
....~~q~.i~~!!'~r.:!t?.:.......... ........................................... ......................................"................................. ..................................................... ............. ............ ................ ............................ ................... ......... ........................................................ ..... .................................................
. Content with vulgar language, nudity, violence, or sexual overtones Mr. Thomson is working on more
prohibited. information regarding what the City can
and can not restrict.
......~....... '..If ampilfi"ed aUdioo'r...i1ghiing"ls de.sired:lise..of hou.sesou.nd...and...Hght ..................... .........NolseordInance...................Use...ofhou.s.e sound ancfTighfsys"tem...and"......
system is required. Performances may be supplemented with additional city staff ensures control over sound
sound and light by special under special permit. Sound and light system levels.
...........r.!.!.y~t~~..g.P~.~~!~.~....~y9~.~.r.:!~~~!b.~...~if.~.~!!9~....<?f..g!!y<?f....~.b.~~<?P.~~~!~f.f.:........ ..................... ........................... ......................................... .................
· Helium balloons, free standing flowers, and other decorations are
permitted. However, no tape, adhesives, staples, or other types of
.............f.~.:::;!~r:.l.~~?...r.!.!~y~~....~~.~~:.. ........................ ..... ................-.... .................... ................................. ..... .................. . ..,,-....-..-............................... ................. .......................
· ...!?I)'....ig~...2.~....Py~<?!~9..b.r::'.i~.?...~~~.2.r::'.!y..~!.I.2~~g...~y.:::;p~~i~l.p~r!!'i!:...................................... . ................. ................................... ....... ..................... ........ ..........................
. Rental of the performance stage gives exclusive use of the stage only. The
remainder of the seating area and park must remain open for general park
use.
........................... ...................."'..................,................ ....................., ............................. ............................ ....~.................. ....... ...................... .................,............ .................... .....................".................... ......... ................ ..................... ..... ....................................................... ............... .......................... ....................... ........................................... ...........................................
. Charging admission for events is prohibited. However, renters can "pass
the hat" for donations.
.....e..!.~~.!~!.R~.~.~P.!!~~...p..~.~.~~.9~~.......... .............. .................... .......... ...................................... ................................. .. .................. .... ......................................................... ................... ..................... ................... .................... .......................... .... ..............................
Picnics and other types of gatherings can be accommodated at the park under Since the picnic shelter was removed
a special use permit. The following outlines the picnic/reception requirements: from the project, we came up with this
proposal as a way to accommodate
picnics and receptions. Do we want to
............................................................................................ .................................. ....................."............ ............. ............................ ...................................... ...................... ........ .................................................................. ............................~~~.<?'!.I.!!I.<?~~!~..!b.i~...!Yp~..9f...E~9~.~:::;!?................................
. Picnics or receptions can be accommodated at the east side of the park in This area of the park was graded and
the designated picnic/reception area. This is a grass site with electric electricity was installed. There are no
service. other areas that would accommodate
picnics.
. Tent and table rental packages are only available through the City, in Rental of tents through Total Rental. By
seating capacities and prices as follows: having one organization do all the rentals,
0 Up to 90 (30X30 tent), $675 we can standardize tent location and set
0 90-135 (30X45 tent), $890 up/take down, which will ensure that we
.........................................?.............1..?..9.:~~.9....(~.9.?5~.Q.!~.Q.!)1..1~J..9..9.... ..................... ................................. . .................................... ............................. .. ................................ ............................... ..... .......................... ....~9Q.:.L~.c:.i.Y..~....~.!il.i!y..grir~igc:.i.!iQ'::I....!i.'::I.~~....~.i!.: ..................
· Catering or self-prepared food is permitted, but must be coordinate by
renter. A list of local caterers is available.
......................... .................................................................................................................................................................... .........,................................... .......................................... ............................................ ........ ............... ............. ............................... ................... ...................
. On-site grilling is permitted by special permit. A portable towable grilling Keeping the grill on the paved surface will
unit package must be used and is available through the City at a cost of help prevent damage to turf areas.
............ ......11..9..9.:...I~.~....'::1.~.!!...~.~.~!.~~.r.:!:).c:.i..i.~.9.Q....!h~...P.c:.i.~~iQ.g.!9!..~~.!!c:.i.~~.:................. ........ ........................ ..................... ..... ............................... ......................................................... ..... ...................................................................................................................................... .........."..................
. Amplified music is allowed under the tent, but must be maintained at Noise ordinance Do we want to allow this?
...........Y..QI.~.r.:!:)~~!.~c:.i.t....9.g..~Q!...~~.'?~~9....Q.i!y...~Qi.~~.Q~9.i~c:.i..~'?~~.:..... ................".."""..................... ".""""...... ....................."....... ................ .....""................ ..""".......................................
. Rental of a portable 12'X15' dance floor is available through the City at a Do we want to allow this?
cost of $160.
Amenities and Other Entertainment .....""""............. .... ....". ...................... .."................ ."""""......................" .... .................................... ". ........................"." ...............
....l.nfi.a"iable moon...walks...ancfother iri.tiatabIedevices...are.oniy.permitted by This is a common request in other parks,
special permit. and permitted with a special use permit.
With the playground, I'm not sure how
.....FIreworl<s..are onIy pe.rmitted byspecIa.ipe.rm"ltandaddiiI6nai"per.mits...arem. .. ................ ..................."............-........ ................... . ..f.!.I..~.'?.~..i!...'!!..9~!~~.~r~qy~~!~g.:. .............. .........mm...........
required throuQh the City's fire department.
Alcohol
...........".......""..................................". ... ................"".."................. ...."..."".. ......................"...." "..................... ......"".."........................"..... .............................".. ................ . .....""".................. ",,".................. "". ................... ..... ................... ............ ""................"",,.~.. ........_..~.
Beer for private parties is allowed by ordinance in the picnic area or City ordinance
....9E?f1.9.l:;;.!c:.i.r.:1.~.:...................m .................................. ..... ............................. ..................... ...."................................... .................... ..""........................ ..". .........................."" .......... ...C.jtv...o.i-dIn.a.nce........m.m- ...."".........--"'.~....~......~....... ........................................ ............................................. ".................... .".".................
The sale of beer, wine, and/or alcohol is prohibited.
.....~.~.~.'::I.r.~.~...~.~.~...!.r.~f.fi.~..~~~~r.~.I..............m mm........... m..................................... ............................... ......"......................... ...""."................... ".""........... ........................................." .................. .... .....Services.needed..wouid. be..determined..in.........
Security and traffic control may be required depending on the scope of the
event as part of the rental permit. All costs for required services are developing the special use permit in
responsibility of the renter. consultation with the Police Department.
Portable ToiletslTrash Containers
"..........................."....."......""..........................."."."............................. "". ..................""..................................".............................. ............"................... ...."""............................. ................... """ ......... .................................. .."."............-........" ................"..... mServlces'n.e.eded would be dete.rmined...Iil.......
Additional portable toilets and trash containers may be required depending on
the scope of the event as part of the rental permit. All costs for required developing the special use permit in
services are responsibility of the renter. consultation with the Park Maintenance
Division.
General Items ........
:::::gI~?:ri~y.p::~f.:Ih~:::~!!~:::!~::Ih~::~~~i>.~6.:~!~!ii.!y::i?nh~:::~~6.:!~E~::::...::::::::=::::.:::::..::::....::::......:::......m.. ...."". .m ........................ ........... ""........ ............".......................".".............. ..."............... ......................... ."............... "......................."... .........
................. ...........".............................................".......................... ........".................... ................." ............... ""..................".................."...............................
Vehicles are not permitted off of parking lot surfaces. Vehicles may drive to the
stage on the designated trial to unload and load only, but must be parked in
the park lot during use.
Sale of food and/or beverages is allowed by special permit only, and would Consistent with other park special use
require a temporary food license from the State. permits, would require temporary food
license from the State.
..~!~~~~g...~~.r.:y!~~~..... ......... ................. ............... ...................... ........................... .............................................................................................................................................................................................. ..
All rentals require a city=s.mployedslte.hosfcfudng..ihe evs.nCliicfudTng..sefup....... By providing a site host, we ensure the
and take down. The site host will be available to assist with your event. The site is maintained and any renter issues
site host is included in the rental fee. are taken care of.
.....Use...o:fam.pfi.fied sound orfighfsystemwfii rsq.uTrs a sound and Hghftechniaan ........................................................... ................. ................. ................................................. .............. ............. ................................. ............ .................................
City staff ensures proper operation of the
at a rate of $25 per hour, with a minimum of a two hour period. system and control of the sound levels.
Insurance ............... ................................ ....................... ...................... .................... ........................ ..................................... .... ...................... ..................... ................
....A..ce.rtlffcate ot'insu.riince namingmtheClty.asaddltlo.nallyTnsured'..m.seHng.fhe This is a standard requirement for other
City's insurance requirements is required for any special use including but not park rental special use permits.
limited to amenities or other entertainment as described above, events open
and promoted to the general public, and any private party servina beer.
Fees .................... ...................... ............ ......... .............. ..................................................... ..................................... .........................................
..R'snial of the pe.lfo.rman.cs...stag.e....is$Sdihoi:..r;mwiiha two.hour.mInlm.um. This Fee based on other similar facilities in the
fee includes a site host. .............. ...............u._._....... .... ................... .................. .~~~~~pc:>Ii.~~Q..~r~.~.:... ...mmm .......mmmmmmmm..mmmmm ..mm.........
mTlseofitie soiind. andio.r light system requires a..soundtechn.lda.n..afa....rats..of
$25/hour with a two hour minimum. ........................... ................................ ............................................. ........................
::::f.=.~~.~::f.9.iJ~6.rf~~~?I....?6.~:..!?~\~~1.~h?ii.~~:f~:::i.~~p.9.6:~i.~(iI!i.c:>Eh:~i~ri.!~i.:::::::::::::::.:mmmmm..... ..... ................... ........................... .......................... ........... .... ................... ................ ....................... ................................. ..............................................
Security, portable toilets, trash receptacles, and additional staffing as deemed
.....Q.~.C?~.~~~~~~.~~.g...c:>.~..~~.~..~9.c:>p.l?...~f....!h~...~y~.~t...?rl?.!~~~l?.~Pc:>.Q.~.i.~i.I.i~y...c:>f.!~.~.r~Q.!~r:.. .......................... ......................... ........................... ......... .................................................................................................................................................................................. ...............
Payment is due in full at time of reservation. We currently have issues with picnic
shelter rentals not paying for their
reservation within the ten-day grace
period, then coming back after the facility
is rented to other users. Given that most
renters that we anticipate need confirmed
dates, this ensures the date is confirmed
and booked.
Rental Process ....................... ..... ............................................. .................. ........................................................................
Re'ntaIs aremavaliable...from..M.ay....1.~6aober.1.5:........m.. ....Water.Tsstlufoff.In.winter andssrvlce.................... .
may not be available prior to May 1,
Renials for the..u.pcomTrig caIs.nClarysar.are"..permIttedbsgrnnIng Septembs.rmfmmm ............ ........................... ..mq~P~.Q~ir.:!g.c:>r.:!...~~~!~.~~:.............
Picnic shelter rentals are available
of the previous year. If September 1 falls on a weekend or holiday, this date beginning January 1. This would allow
reverts to the first business day after September 1. Ongoing annual rentals and events (weddings, music events, etc.) to
..~y~.r.:!!~.r.!!~y..g~Q.f.i.rr.!!.~!:)g.~~~~...~~~.iE...g.~!l?....~y.~~gy~.!..1.?..c:>.f..!h~p~~y.i~.~.~Y~~F:m... ........................................................................._.~......-.. m..co':lE~r.!!.g~.!~~....t.~~p~.i~r..Yl?.~r:.mmmm.m...................... .........
Rentals are by first come-first serve basis. In-person rentals receive priority
over mail in or fax in. ...........
.....Alfrs.ntalsmusfbs...co.nffrm.sdj.O..days...prlor.to.itie..evenr...mm..m.............mmmm...... .... ............................................................................................... ............................................................................ ............................... ..................................... ...................... ...................
Provides time to set staff schedules and
coordinate rental of equipment.
Rental of the performance stage is available in the following increments: 8am- Allows multiple rentals during the same
12 Noon, 12Noon-4:00 p.m., and 4:00 p.m.-10:00 p.m. Rental of the day. Particularly important for weddings.
picnic/reception area is for the full day. If a picnic/reception is scheduled, only
one performance stage rental is permitted, unless the picnic/reception renter
~.g~~.~.~.ir:).~~itir:)g....tc:?..~!.I.c:?.~..9.!~~t..,~~~..9..f....t~~.~!?g.~..9..~Ei.'.:).g....t~.~.i.t.~y..~'.:l.t:,.................,.................................... ........................................................... ......................... ......................................... ........................................... ..................... ................. ........................
All rentals are final. Refunds or rescheduling due to rain or inclimate weather is It would be very difficult to reschedule
not allowed. due to weather.
Park Reservation Form Shakopee Parks and Recreation
1255 Fuller Street, Shakopee, MN 55379
Phone# (952) 233-9500 Fax# (952) 233-3831
REQUEST FOR USE OF SHAKOPEE PARK FACILITIES
Complete this form and return it with your fee to the address listed above within 10 days of your request. Keep the
yellow copy for your receipt. Make your checks payable to the "Citv of Shakopee". Your shelter will be held
for 10 days. If no pavmentis received in that period. your reservation is considered cancelled. A permit will
be mailed prior to your reservation. Cancellations made 30 days prior to a scheduled picnic will be refunded minus
a $5 service charge. No refunds for cancellations made after the 30 day period. If you have any questions regarding
fees, regulations or facilities contact the Shakopee Parks and Recreation Office.
SPECIAL USE PERMITS
Some activities, such as amplified or live music, pig roast, moonwalks, dunk tanks, weddings, car shows or events
open to the public require a special use permit. There may be additional fees.
Will your event have any activities that would require a Special Use Permit? Yes No
** A $50 deposit will be required at the time of pick up for the following items: restroom keys (if needed),
volleyball kit, horseshoes & frisbee golf. Items must be returned within 72 hours of reservation in order to
receive your deposit back. The deposit fee is not the same as the rental fee and a separate check is required.
PARK. & SHELTER # REQUESTING DAYIDATE TIME APPROX # ATTENDING
RESERVED FOR (group name)
CONTACT PERSON
-----
ADDRESS CITY STATE ZIP
PHONE: HOME) WORK)
CELL PHONE #: E-MAIL ADDRESS
EQUIPMENT REQUESTED: VOLLEYBALL_ HORSESHOES - FRISBEE GOLF (Lions Pk only) _
As lawful consideration for being pennitted to use the Parks and Recreation facility listed above, I agree that the City of Shakopee shall be held hannless and exempt from liability for any
injury or disability which I or the participants of the rental listed above might incur as the result of use of the facility listed above due to the passive or active negligence of the City, agents
or employees. This release ofliability of the City of Shakopee, does not include any injuries that I or other participants of the rental listed above incur as the result of willful, wanton or
intentional misconduct by the City of Shakopee, iis agents, employees elected officials or volunteers. This agreement is specifically binding upon my spouse, heirs and assigns and the
spouses, heirs and assigns of the participants of the rental listed above. With my signature, I verify I have read the above release statements:
SIGNATURE OF PERSON MAKING RESERVATION DATE
COMPLETE IF PAYING BY CREDIT CARD
CREDIT CARD NUMBER Visa MasterCard
Ex . Date
SAINT
PAU L
4. Clarence W. Wigington Pavilion
.... 2007 Application for Harriet Island, Saint Paul
The Clarence W. Wigington Pavilion on Harriet Island is located across the Mississippi River from
downtown Saint Paul. It is a beautiful 5,000 square foot historic building that is used as a private rental
facility. The spectacular view of downtown and the paddleboats creates and exceptional location for
weddings, company picnics, large corporate holiday parties and is the home of many music festivals
throughout the summer. Harriet Island is a great location for events of 50 to 50,000 guests. The pavilion is
an accessible building, offers limited free parking, and is heated making it a year-round rental facility.
Before choosing the Clarence W. Wigington Pavilion for your event, please consider the following:
Reservations are made on a first-come first-serve basis, however in person reservations are honored
before phone reservations for same day requests. Non-residents may apply the first day of the month, 12
months in advance. City of Saint Paul residents may apply the first business day of the month, 13 months
in advance of their desired date:
. Beginning at 7:00 am in our Como Park Permit Office, 1100 No. Hamline Avenue (at the corner
of Hamline & Jessamine), Saint Paul
. or by Faxing (651.292.7014) the application and calling (651.292.7010) with a credit card number
for the deposit
Maximum Capacity for a seated event in the Pavilion is 275!
*Please note that there are only 240 cloth chairs onsite, which are included in the rental fee.
RENTAL RATES
Below are the rental rates for events held in 2007. All events are subject to Park Staff review and Park
Staff will determine what tier your event is in by the impact to the park, number of guests, the length of
event, space/facilities required, and activities. Rental rates are guaranteed for the year your event is held
only; this permit does not specify the correct rate for events beyond 2007.
TIER 1
$50.00/hour Monday - Thursday
Includes: use of picnic tables and bathrooms, does NOT include access to pavilion.
(i.e. small picnics, school lunch groups, and may include others which are determined by Parks Staff on an individual basis)
TIER 2
$ 125.00/hour Monday - Thursday
Includes: pavilion, both patios, tables, cloth chairs and event staff
(i.e. business meetings/luncheons/brealifasts, private events, retirement and birthday parties, small company picnics, and may
include others which are determined by Parks Staff on an individual basis)
TIER 3
$ 1700.00/day Friday, Saturday, and Sunday
Includes: pavilion, both patios, tables, cloth chairs and event staff
Event must be completed no later than Midnight and cleaned up finished by 1 :OOam
(i.e. Wedding receptions, company parties, re-unions, and may include other events which will be determined by Parks Staff)
Revised: December 4, 2006
TIER 4
$2,000.00/day (and up - determined by Park Staff)
Private events, any day of the week, varying in size
Includes: pavilion, great lawn, both patios, tables, cloth chairs and event staff
(i.e. multiple day load in/setup time and or load outlteardown time, large non-profit or corporate parties, conventions,
conferences, trade shows, and may include other events which will be determined by Parks Staff)
TIERS
Events that are open to the public or are large multiple day events require the "Large Event
Permit". Contact Parks Staff for the pennit 651.292.7010.
Additional Fees and Services: (*allfees are subject to increase)
- $500.00 Returnable Damage Deposit
- $40.00/hour for off-duty police officer (if required) *subject to increase
- $500.00 to $1000.00 Locate Fee for tents, staked games or inflatables in the great lawn. (example:
large tents, giant slides, jumpers - which may also require additional insurance.)
- An hourly cleanup fee of $100.00 per hour will be charged when cleanup time goes beyond 1 hour.
Optional Rental Items and Services: (*allfees are subject to increase)
- $150.00 (each service) for City Staff Set-up and Clean-up Services
- $2.00 per white ceremony chair (250 chairs total, rentedfor ceremonies ONLY)
Length of Event
Please note the specification on length of event time, setup, and teardown time above. Please note that
setup time mayor may not be included in length of event above.
No event may end later than 12:00am with a one hour cleanup until 1:00am. During clean up/teardown no
liquor may be served and no music may be played. Cleanup must be completed and the facility vacated by
end of specified cleanup/teardown time.
Evening weekend rentals may begin set-up at 11:00am, this will be discussed during the final meeting.
Daytime rentals any day of the week set-up time and access time must be pre-arranged with Parks Staff.
Special Amenities
. Pavilion is heated for year round events
. Staging kitchen with stainless steel counters, one commercial refrigerator, one commercial freezer,
one residential stove/oven and use of a small ice machine
. Sound system inside the pavilion for background music and microphone for toasts and
announcements: sound system is not suitable for dances or plugging in sound equipment!
. Both North and South patios
. Large gas fireplace
. Stage with great acoustics, measuring 24' x 20'
. Garbage cans and liners are provided
. A building attendant will be on site during setup and until cleanup is finished
Revised: December 4, 2006
Security
A St. Paul Police officer will be required for all private events, regardless if liquor is served or not. The
rate is $40.00 per hour (*subject to increase) with a minimum of four hours. An officer must be on site the
entire duration of your event, beginning when your guests arrive to when they leave. At least one officer
is required for every 250 people. Additional security may be required depending on the nature of the event
and number of bar locations. Park staff will arrange coverage with off duty officers; you may not use
family or friends for this position. At the final meeting a check is collected for the officer, payable directly
to the officer.
Serving Alcoholic Beverages
· No liquor may be brought in by the client or guests.
· Liquor may be hosted (open bar) or a cash bar may be used. A St. Paul licensed bartender or
beverage service must be hired. A list of licensed providers can be obtained from Parks Staff.
· No alcoholic beverages may be served before or after event hours. Alcoholic beverages must
remain in the Pavilion or on the patios. Liquor is not permitted on the Riverwalk or Great Stairs.
· No alcoholic beverages may be served to anyone under the legal age of 21 and/or anyone who is
obviously intoxicated.
· The permit holder must be on the actual premises at all times alcoholic beverages are being
displayed, served or consumed.
Insurance Requirements
If alcoholic beverages are being served, the St. Paul licensed provider must provide liquor liability
coverage in the amount of $1,000,000 and must agree to the following: To indemnify the City of Saint
Paul, Division of Parks and Recreation, and hold them harmless from any liability to any person resulting
from any damage or injury occurring in connection with the permitted event proximately caused by the
action of the applicant, its officers, employees or agents or guests or any person under the applicant's
control, and shall further include the City of Saint Paul, Division of Parks and Recreation, 25 W. Fourth
Street, #300, Saint Paul, MN 55102, as additional insured on the policy. The insurance certificate must
include the event name, date and location and
A certificate must be sent to us 14 days prior to event or brought with to the final meeting or a copy can
be faxed to 651.292.7014.
Other Requirements
All rental equipment and supplies can be delivered only on the day of the event and must be removed on
the same day. The City of Saint Paul, Division of Parks and Recreation, is not responsible for personal or
rental items brought onto the property.
Music must comply with City noise ordinances; no amplification of music will be allowed on the North or
South patios, except during a wedding ceremony.
Surrounding park grounds and the Pavilion restrooms, remain open to the public during your event rental.
The City of Saint Paul, Division of Parks and Recreation, reserves the right to approve caterers, and all
additional vendors for event based on past experiences. Name and contact person for all client vendors
must be supplied to Parks Staff at final meeting.
There is NO driving on the grounds (grass and sidewalks) of Harriet Island Park! Load-in for all
providers must be pre-arranged with park staff. If damage occurs to park grounds the name on the
application is charged for the repairs.
Revised: December 4, 2006
Reservation Process
In order to reserve the Clarence W. Wigington Pavilion we require the application and deposit.
Reservations are made on a first-come first-serve basis, however in person reservations are honored
before phone reservations for same day requests. Non-residents may apply the first day of the month, 12
months in advance. City of Saint Paul residents may apply the first business day of the month, 13 months
in advance of their desired date.
1. Applications available at:
. www.stpau1.gov/depts/parks/specialservices/HarriecIslandl
· or by calling 651.292.7010
Completed applications can be sent via:
Fax: 651.292.7014
Mail: Harriet Island
300 City Hall Annex
25 West Fourth Street
St. Paul, MN 55102
In Person: Beginning at 7:00am at
Como Park Permit Office
1100 North Hamline Avenue
Saint Paul, MN 55108
2. Deposit of $400 or 1h of total rental fee, whichever is less ($200 of the deposit is non-refundable)
If you choose to cancel the permit more than 180 days (more than 6 months) prior to your event you will
forfeit 50% of your deposit. Any deposit paid in excess of original amount deposited will be refunded. If
you cancel your permit less than 180 days (less than 6 months) prior to your event you will forfeit your
entire original deposit amount. Once a permit is granted it may not be transferred to another person or
organization.
The balance of estimated charges for your event is payable and due no later than 14 days in advance of
your event. Failure to pay the remaining estimated balance will cause your permit to be canceled and you
will forfeit your entire deposit.
Please Note: If you need additional information before reserving the pavilion or you would like to set up
an appointment to visit the pavilion, please contact 651.292.7010 or email harrietisland@ci.stpau1.mn.us.
Revised: December 4, 2006
DIVISION OF PARKS AND RECREATION
CITY OF SAINT PAUL 300 City Hall Annex Telephone: 651-292-7010
25 West Fourth Street Facsimile: 651-292-7014
Chris Coleman, Mayor St. Paul, Minnesota 55102
(~~\ www.stpau1.gov/depts/parks
.......-~~~I
~---_-::.~. /7
.~~
2007 Application for Clarence Wigington Pavilion, Harriet Island
Please mail or fax the application to:
Harriet Island
300 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55108
Fax: 651.292.7014
Proposed 2007 Date of Event
Contact Name
Address
Email Address
City State Zip Code
Home/W ork Phone ( ) Cell Phone ( )
If this is a wedding:
Name of one individual getting married
Address (Address, City, State and Zip)
Phone number
Type of Event: Picnic Wedding Ceremony Wedding Reception
Meeting Corporate Event Community Celebration
Convention Trade Show Conference
Other (please describe)
Facilities to be used for event: Pavilion North and South Patios
Great Lawn Picnic Tables Only
Estimated Attendance: Event Hours:
(when guests arrive to when they leave)
Describe the event:
Revised: December 4, 2006
Please check all items that will be brought on grounds and/or in pavilion:
Tent/Canopy Stage/Flooring Sound System (Band and/or DJ)
Decorations Lighting Large equipment (lift, forklift ,etc)
Other
Will you be charging admission to your event? No Yes (How much? )
(Convention fees do not apply)
Will you be selling: Food No Yes
Non-alcoholic beverages No Yes
Alcoholic Beverages No Yes
Merchandise No Yes
Will you be using a caterer? _No _ Yes - If Yes, provide company name:
Will alcoholic beverages be served? _No _ Yes - If Yes, provide company name:
Rental Rate: Tier One Tier Two Tier Three Tier Four
(Rental Rate is subject to change by Harriet Island Park Staff, when event details are determined.)
The undersigned applicant agrees:
1. To bear all costs of policing, cleaning and restoring park property used pursuant to the permit.
2. Liquor provider and/or caterer will indemnify the City of Saint Paul, Division of Parks and Recreation, and
hold them harmless from any liability to any person resulting from any damage or injury occurring in
connection with the permitted event proximately caused by the action of the applicant, its officers, employees
or agents or guests or any person under the applicant's control. Such insurance shall be at a minimum of
$300,000 per occurrence, and $1,000,000 in aggregate, and shall further include the City of Saint Paul, Division
of Parks and Recreation, 25 W. Fourth Street, #300, Saint Paul, MN 55102, and must be named Division of
Parks and Recreation, as additional insured on the policy and a certificate must be sent to us 14 days prior to
event. A copy of the insurance certificate must include the event name, date and location. A copy can be faxed
to 651.292.7014.
3. To limit all activities conducted on Park property to the terms of the permit. The failure to abide by the terms of
the permit or any other applicable laws, rules or regulations may result in the revocation of the permit, retention
of all or a portion of the damage deposit, fines, civil liability or criminal prosecution.
4. That the City of Saint Paul is not liable for any damages resulting from acts of God, including, but not limited
to floods. Please Note: Harriet Island Park is located in a flood plain. If the pavilion is not available because
of a flood we will refund your entire deposit. We will also work with you to fmd an available alternate location
within our park system, which may be a recreation center gymnasium. You would be notified in writing if this
were to occur.
YOUR APPliCATION IS NOT CONFIRMED UNTIL
YOU HA VE RECEIVED A WRITTEN CONFIRMATION FROM OUR OFFICE.
Applicant Signature: Date:
Revised: December 4, 2006
Village of Plainfield
Settlers' Park Amphitheater Policy
The Settlers' Park Amphitheater is available for events and programs associated with the Village of Plainfield,
local governmental entities, groups dedicated to the promotion of the civic, cultural, educational, and
informational needs of the community, and local businesses. To apply for an Amphitheater Reservation, please
complete the Application Form and return it to the Village's Management Services Department at 24000 W.
Lockport Street, Plainfield, IL 60544. Phone: (815) 439-2922. Fax: (815) 436-1950. Please read the
following policy before applying for a reservation.
Facilities
The Amphitheater is an outdoor band shell with terraced seating that accommodates approximately 132 people.
Power is available by request.
Schedulins.!
Reservations for the Amphitheater are scheduled on a first come, first serve basis based upon the following
priorities:
1. Village of Plainfield events and programs.
2. Events and programs of official agencies, committees, and boards of governmental entities located
within the Village's boundaries.
3. Educational, cultural, civic, social, and informational events and programs of organizations located in
the Village.
4. Meetings or training seminars of businesses or corporations located in the Village.
5. Educational, cultural, civic, social, and informational events and programs of organizations located
outside of the Village's immediate boundaries.
Amphitheater Rules
Groups using the Amphitheater are subject to the following rules, regulations, and policies as well as the rules
and regulations of Settlers' Park, as stated in the Settlers' Park brochure. Failure to comply may result in the
organization's security deposit being withheld and the use or future use of the facility being denied.
1. The Amphitheater is not available for the following purposes:
. Commercial uses.
. Fundraising activities.
. Individual political candidates or partisan political activities.
. Businesses needing to hold private stockholder type meetings.
. Club meetings or installation ceremonies that have secret rituals.
. Religious services or other religious purposes, except for weddings.
. Classes or demonstrations involving the use of hazardous materials and/or weapons.
. Events/programs that interfere with the functions of the Village and/or its users because of
noise or other factors.
2. The name, address, and/or telephone number of the Village of Plainfield may not be used as the address
or headquarters for any group using the Amphitheater nor can the Village's phone number be advertised
for any purpose. Calls regarding events or programs or during approved events or programs in the
Amphitheater cannot be directed to the Village. The Village reserves the right to cancel any groups that
employ this practice.
3. Electricity is available by request only.
4. The Village does not supply space for groups needing a place to store their supplies or equipment.
5. Village employees are not available for porter service, custodial assistance, operation of equipment,
attendance taking, the arrangement of exhibits, and/or other forms of assistance.
8/5/2003
6. Alcoholic beverages and drugs are not permitted. Furthermore, no persons under the influence of
alcohol or drugs shall be permitted to utilize the Amphitheater.
7. Event/program attendance must be limited to the estimate provided on the approved application form.
8. Use ofthe Amphitheater does not constitute Village sponsorship or endorsement of the events,
programs, themes, products, ideas, or viewpoints expressed by participants or sponsors in the event or
program. No advertisement or announcement implying such an endorsement or sponsorship will be
permitted.
9. Groups using the Amphitheater must provide a certificate of insurance with Village of Plainfield listed
as an additional insured. The certificate should reflect the following limits of insurance:
General Liability/Products Liability Limit: $1,000,000 each occurrence/$2,000,000 aggregate.
Workers' Compensation Statutory Benefits: $500,000/$500,000/$500,000.
Employers Liability: $500,000/$500,000/$500,000.
Auto Limit: $1,000,000 combined single limit.
Professional Liability Limit (if applicable): $1,000,000.
10. Adult sponsors/chaperones, who shall be held responsible for compliance with this Policy, must attend
events or programs where individuals under 18 years of age will be present. One (1) adult for every five
(5) persons under the age of 18 is required. These adult sponsors/chaperones also assume responsibility
for the group and its activities.
11. No physical changes are permitted to be made to the Amphitheater and its surroundings.
12. No furniture or equipment other than that already available in the immediate area will be provided.
13. No additional furniture or equipment may be used without prior approval of the Village Administrator or
his/her designee.
14. Nails, tacks, tape, etc. and the hanging, tacking, and/or posting of flyers, signs, and/or posters on the
Amphitheater, trees, etc. are prohibited.
15. All activities taking place in the Amphitheater must be open to the public and all citizens, regardless of
age, sex, race, religion, national origin, or disability. Groups using the space must comply with the
Americans with Disabilities Act and it is the responsibility of the group to provide any and all
reasonable accommodations for persons with disabilities in accordance with the Americans with
Disabilities Act.
16. Groups are responsible for set up and cleanup of the Amphitheater, surrounding area, and other areas
utilized by the group.
17. Children must be supervised at all times and no user may use the Amphitheater solely for babysitting
purposes.
18. Groups are permitted to utilize the Amphitheater a maximum of two (2) times per month.
19. Groups wishing to post directional signage for events or programs may display the necessary signage on
easels. Groups that wish to post directional signage must provide the signage and easels.
20. Animals (i.e. petting zoos, caged animals, etc.) are not permitted except for dogs assisting the disabled.
Dogs being walked through the park must comply with all applicable Village ordinances.
21. No admission charge, collections (except for regular club dues or to cover expenses for materials used at
the event or program) or other money raising activities may be attached to events and programs
conducted in the Amphitheater, unless all proceeds go to the Village.
22. Groups using the Amphitheater are prohibited from selling food and beverages.
23. Groups are prohibited from bringing and using grills and other cooking appliances in the Amphitheater
and the surrounding area.
24. Groups using the Amphitheater are entitled to exclusive use of the Amphitheater only. Groups cannot
prohibit others from using the Park during the time reserved.
25. The Amphitheater must be left clean and in good condition. All refuse must be disposed of properly in
the containers provided. Failure to leave the facility in proper order will result in the forfeiture of the
group's security deposit and/or denial of future requests to use the Amphitheater.
26. Each organization/group, using the Amphitheater, is responsible for reimbursing the Village for any and
all damage done or presumed to have been done to Village owned furniture, equipment, and/or the
8/5/2003
facility. The Village reserves the right to limit or prohibit future use of the Amphitheater by groups that
have caused damage to the facility or that have caused a disturbance and/or failed to comply with the
rules established by the Village.
27. Groups shall abide by all local and state fire and health regulations, when using the Amphitheater.
28. The Village Administrator or his/her designee is the person empowered to make decisions regarding the
availability, use, and approval of Amphitheater Applications. Requests for exceptions to the above
rules, regulations, and policies must be submitted in writing to the Village Administrator or his/her
designee.
Reservations
The Amphitheater is available for reservations from April 1 through November 1, seven (7) days a week, from
12:00-10:00 p.m.
1. Reservations are required for the Amphitheater.
2. All reservations are subject to Amphitheater and park availability, on a first come, first serve basis.
3. Groups interested in applying for a reservation are encouraged to acquaint themselves with the
Amphitheater and the rules of use prior to completing a reservation application form.
4. Groups wishing to reserve the Amphitheater must complete the required application.
5. Applications for reservations are accepted up to six (6) months in advance of the event or program date.
6. The Amphitheater must be requested for a minimum of two hours.
7. Reservation times must reflect the group's set up and cleanup time.
8. Applications must be submitted to the Village of Plainfield's Management Services Department.
9. The proper certificate of insurance and fees (rental fee and security deposit) must be submitted at the
time of application. Fees may be paid in the form of cash or check made payable to the Village of
Plainfield. All fees will be returned for reservations that are denied.
10. Reservations must be applied for at least ten (10) days in advance of the potential event or program.
11. Application does not guarantee approval of Amphitheater requests.
12. Once an application has been submitted, the Village will then approve or deny the application. Groups
will be notified of approval or denial by fax or e-mail within three (3) business days.
13. Reservations must be applied for by a member of the interested organization, who is 21 years of age or
older. This individual will be the only person authorized to make changes to the reservation and will
also serve as the primary contact for the Village.
14. Groups must vacate the Amphitheater by the time specified on the application.
15. Groups may not assign their reservation to another group.
16. Groups who would like to cancel their reservation must notify the Village's Management Services
Department as soon as possible. Cancellation notices shall be in writing and may not be rescinded later.
Telephone cancellations will be accepted in cases of last minute emergencies. If a cancellation is made
within ten (10) days of the scheduled event, the group will forfeit 50% of their rental fee. If the
Amphitheater is not used and a cancellation notice is not given to the Village, the group may forfeit
100% ofthe rental fee and/or future use of the Amphitheater may be suspended.
17. All approved events will require a permit. Permits will be issued via fax or in person, once the event is
approved and all required fees and the certificate of insurance are received.
18. The Village reserves the right to preempt or cancel events or programs, if an emergency arises. If this
occurs, reasonable effort will be made to promptly contact the group (via phone, fax, or e-mail) and
reschedule the reservation. If this is not possible, the group will be notified and the fees refunded.
19. Amphitheater reservations give the reservation holder exclusive use of the Amphitheater only. All
other Settlers' Park facilities are open to the public.
20. Groups that violate policies, fail to properly clean up their site, cause damage to facilities, are larger than
arranged for, or are misleading in their application are subject to the loss of their security deposit and/or
future rental privileges.
8/5/2003
21. The Village will not provide tables, trashcans, or other items in addition to what is already present at the
site. It is the responsibility of the permit holder to verify the available facilities and provide
supplemental items on their own.
22. Ifportable bathrooms are deemed necessary due to the nature of a group's event, the user must obtain
the proper facilities, locate them in a Village approved area of the park, and remove them no later than
10:00 a.m. the day after the event.
23. Groups must present their Amphitheater Permit for inspection, if requested.
Fees
Rental fees are charged to assist with custodial and maintenance services. Fees do not apply to Village uses.
The rental fee and security deposit are due and payable to the Village of Plainfield on the day of application.
. Amphitheater Rental Residents N on-Residents
2-5 hours $50.00 per event $100.00 per event
5-10 hours $125.00 per event $250.00 per event
. Security Deposit* $300.00 $300.00
. Event Security Fee** $44.50 per hour $44.50 per hour
Resident fees apply to residents, groups, and businesses located within the Village limits. Non-resident fees
apply to individuals, groups, and businesses located outside of the Village limits.
*Security deposits apply to resident and non-resident events and are returned, within 21 days, after a
satisfactory inspection of the facility by Village Staff.
** All applications are subject to review by the Plainfield Police Department. Some events may require the
presence of a Police Officer for security reasons. The Plainfield Police Department has sole discretion on
whether or not security is necessary for the event. The event security fee may change without notice. Once
application is made and approved, the group will be notified of any applicable security fees. If applied, the
security fees are due no later than ten (10) days prior to the event or program. Once the fee has been paid,
the Amphitheater permit will be issued. If the security fees are not paid, the group forfeits their reservation.
The Village reserves the right to waive fees that are in its best interest.
All fees are subject to review and change.
8/5/2003
Village of Plainfield
Amphitheater Reservation Application Form
To request a reservation for the Amphitheater, please complete and submit the form below to the Village of Plainfield's
Management Services Department, 24000 W. Lockport Street, Plainfield, IL 60544. Phone: (815) 439-2922.
Fax: 815-436-1950.
Group/Contact Information
Group Name: Type of Organization:
Contact Name:
Address: City: Zip:
Daytime Phone Number: Evening Phone Number:
Daytime Fax Number: E-mail Address:
Event Information
Brief Description of the Nature of the Event/Program:
Day and Date Requested:
EventlProgram Times - Start: Finish:
When requesting a reservation, please be sure to include adequate time for your group's set up and cleanup.
Total Estimated Attendance: Number of Children: Number of Adults:
Please circle the applicable answers:
Will a sound system be used? Yes No Will power be necessary? Yes No
Will beverages be served? Yes No Will food be served? Yes No
Will portable toilets be necessary? Yes No
Fees
The required certificate of insurance and the following fees are due at the time of application:
Rental Fee $ + Security Deposit $300.00 = Amount Due & Enclosed $
Additional event security fees may be charged at the rate of$44.50 per hour, if deemed necessary by the Plainfield Police
Department. Your group will be notified of these fees, if necessary, once the application has been approved. These fees
are due ten (10) days prior to the event, the Amphitheater permit will not be issued until all fees are paid.
By completing this application, the applicant agrees that they have read and will abide by the Village of Plainfield
Amphitheater Policy (a copy of which is attached) and to indemnify, hold harmless, and defend the Village of Plainfield
from and against any and all personal injuries and/or loss of personal property sustained by the applicant's attendees
arising out of the facility use applied for under the Plainfield Amphitheater Policy.
Signature: Date:
For Office Use Only:
Date Application, Fees, & Insurance Received: Approved or Denied/Date:
Date Group Notified of Approval/Denial:
Event Security Required YIN: Date Security Fee Due/Received:
Date Public Works Department Notified ofEvent/Power: Date Police Department Notified:
Date Deposit Returned/Charged: Amount:
8/5/2003
2007 SPECIAL USE PERMIT REQUEST
INFORMA nON SHEET
Special use permits are required for the following activities:
Pig roast (large pavilions only) · Dunk tank · Game/carnival activities
· Music - DJ or Live (allowed only at specific locations)
Race/Walk/Bike Events · Water Ski Events · Fishing Contests · Orienteering Events
Notes: These activities are only permitted at specific locations, not all sites can accommodate these activities.
Please make sure that you obtain permission for specific activities in designated parks prior to booking your event.
. Generators, balloons, auxiliary tents or live animals are not permitted in Ramsey County parks.
. An administrative fee of $25 is required for each Special Use Permit. In addition, a $25 fee will be
charged for each electric and/or water hook-up. A certificate of liability insurance is required for any
inflatable devices; dunk tank, race/walk/bike, and waterski show permits issued. Insurance requirements
include, but are not limited to, comprehensive general liability in the minimum amount of $1,000,000 per
occurrence, $1,000,000 general aggregate, $1,000,000 food product liability per occurrence (if applicable)
and fire/property damage in the amount of $1,000,000 per occurrence. The required insurance certificate
must name Ramsey County, its officials, agents, employees and volunteers as additional insureds. A
copy of the Certificate of Insurance that verifies such insurance is in full force throughout the term of
permit must be submitted to the Ramsey County Parks and Recreation Department administrative office
two weeks (14 days) prior to the scheduled event. Permittee shall furnish County with Certificate of
Insurance. Failure to submit the Certificate of Insurance two weeks prior to the event will result in
cancellation of the Special Use Permit. No exceptions.
To receive consideration and approval for a Special Use Permit, please complete the reverse side this form
and fax or mail to:
Jody Yungers, Director of Park Services and Operations
Ramsey County Parks and Recreation Department
2015 North Van Dyke Street
Maplewood, MN 55109
Fax: 651-748-2508
Special Use Permit requests must be received at least three weeks prior to event date. Special Use Permit
approval or denial notice will be mailed or faxed to Permittee within 7 days of receipt of request. Permit
requests not received within three weeks of the event will be assessed a $25.00 late fee.
Please note: Special Use Permit approval letters will not be processed without facility reservation fee,
Special Use Permit fee(s) and ordinance compliance deposit (for amplified music). Please enclose payment or
indicate a credit card payment with special use permit application. For your convenience we accept Visa or
MasterCard.
Ramsey County Parks and Recreation Department
2015 North Van Dyke St · Maplewood, MN 55109 · Phone (651) 748-2500 · Fax (651) 748-2508
Website: www.co.ramsey.mn.us/parks
(SPECIAL lJSE PERMIT REQlJEST APPLICA nON FORM ON REVERSE SIDE)
2007 SPECIAL USE PERMIT REQUEST FORM
Name of organization
Your Name
Address City Zip
Email
Phone including area code: Home C-) Work C-) Fax C-)
Date of Picnic/Event Park
Pavilion/Shelter No. Picnic Permit Number
Requested special use activity (Please describe special activity requested and location of activity as it relates to
reserved shelter/pavilion)
Specific time special use activity will take place in park
Indicate additional set-up and take-down time (if beyond park rental hours)
Does activity require electric hook-up? Yes No How many? Water hook-up? Yes No
Customers bringing in a dunk tank will need a water spigot to turn on the water outside the restroom facility, which
will need to be picked up at the office. A $25 key deposit is required for spigot key. We do not provide water
hoses to fill dunk tanks.
In addition to the Special Use Permit fees, a $200 sound/music ordinance compliance deposit is required for
all special use permits approved for amplified music, which is only allowed at specific locations. This fee must
be paid before you will receive your letter of authorization to have amplified music:.
METHOD OF PAYMENT
CASH, CHECK OR CREDIT CARD. IF USING A CREDIT CARD, PLEASE PROVIDE THE FOLLOWING INFO:
VISA/ MASTERCARD Expiration Date
FULL NAME
BILLING ADDRESS FOR CARD City
AMOUNT DUE: $
If you would like to apply a credit card number to the sound/music ordinance compliance deposit. check box: 0
updated 12/06
Tents Page 1 of2
Total Rental has, Equipment Rental; Party Rental; Tent Rental; Tool Rental; Truck I
Rental; Scaffold Rental; Landscape Equipment Rental serving: Shakopee 55379; C
Jordan 55352; Eden Prairie 55347, 55346, 55344; Prior Lake 55372; Carver 55315; B
56011; Cologne 55322; Victoria 55386; Waconia 55387; for 31 yearsl
(952) 445-1022 Give us a call we take reservat
llwE RENT FOR EVERY EVENT & JOB GIVE US A CALI
Horne
:"F+FtA1j@!1iR!1'fl;Wkt,f~~~fMflJmHmmW]jfi*%~ji<; PARTY TENTS
Tables t'" Chairs Rope Tents - designed for customer installation. J'~~-'
'GmiCil.;i"'~4j%0tffi,y!Itm%BWmfWmin~~J!m!f!mY}@I0fl}' Easy to setup, complete with stakes, ropes, poles and fabric top. ~ ~ ,~. "~.I!II
For set up on grass surfaces only.
Frame Tent - self supporting frame, no center pole to get in the way.
Garnes e" Helium May be set on grass or asphalt.. Rope Tent
rs';~ ":':':':~A\%WWf!!,?>:TP2\\Wk!l/F~?iY;:f'J{70%,%r;:~"'wr:-,,gy~1 lnstru~tions
Food Service Rope Tent - Customer Setup
""B"T1'!'Jff!)ni!J1tjS%'B,'0-:'\"~~!;;Yi~':\','iTI,!;#GWCff)1iiITtn!i'qTIT"";i' One Day I Event
Party Policies 16' x 16' (Yellow & White) 110.00
-'f?"''P'h~~''7''>m'71'~Uf1fPf'5fMfuff:m::nnm>m:mU0m:mnm!:mmT'l!T;'1"1"\' 20' x 20' (Yellow & White) Seats 32-50 130.00
20' x 30' (Red & White) Seats 48-64 160.00
partv Coupon 20' x 40' (White) Seats 64-96 195.00
<:~(1???!~~:'~'\'f,yt0r"'f"":'d;y;m7f0TmWWii!T:Pm'YT1i!\THn1jillfi
Sidewalls 7' x 20' 21.00
.
Frame Tent - Customer Setup "% :
One Day I Event ;J"<....f.~c""""c,,;t""j ;
10'x10' EZ-UP (White, Red, Blue or Green) 65.00 ~ "
9'x10' Marquee Frame (Yellow & White) 90.00 .............. ............ ........ .....
20' x 20' (Red & White) Seats 32-50 190.00
Frame Tent - Heavy duty
Heavy Duty Frame Tent prices include installation.
Delivery charge is additional.
One Day I Event
20' x 20' (400 sf.) White (Seats 32-50) 245.00
20' x 40' (800 sf.) White (Seats 64-96) 490.00
20' x 60' (1200 sf.) White (Seats 96-140) 735.00
40' x 40' (1600 sf.) White (Seats 105-160) 980.00
Sidewalls 8' x 20' 22.00
40' x 34' Hex (1039 sf) White (Seat 144-168) 580.00
Sidewalls 9' x 20' 33.00
Light System (4 Bulb) 28.00
ROPE TENT - Heavy duty
Heavy Duty Rope Tent prices include installation on grass.
Delivery charge is additional.
One Day I Event
30' x 30' (White) Seats 60-90 525.00
30' x 45' (White) Seats 90-135 675.00
30' x 60' (White) Seats 120-180 825.00
http://totalrentalshakopee.com/tents_rental.htm 5/31/2007
Tents Page 2 of2
Sidewalls 7' x 20' (White) 22.00
Sidewall installation 5.00
Hard surface installation add 15%
Hours: Monday - Friday 7:30am - 6pm -- Sat 8am - 4pm -- Sun 10am - 2pm -- (Winter)
11am -1pm
Rent the Equipment
.."..,.'OTAIL___.
Keep the Advice!
http://totalrentalshakopee.com/tents_renta1.htm 5/31/2007
Tables & Chairs Page 1 of2
Total Rental has, Equipment Rental; Party Rental; Tent Rental; Tool Rental; Truck I
Rental; Scaffold Rental; Landscape Equipment Rental serving: Shakopee 55379; C
Jordan 55352; Eden Prairie 55347, 55346, 55344; Prior Lake 55372; Carver 55315; 8
56011; Cologne 55322; Victoria 55386; Waconia 55387; for 31 years!
(952) 445-1022 Give us a call we take reserva1
IIwE RENT FOR EVERY EVENT & ~OB GIVE US A CALI
Horne
"""""'R'''''R'''0''''c1'''R'@!!,'R''~'R'_'Rc1810,...,...=,/ TABLES
Daily Week
Our walnut finish tables stand 30" high. Legs fold to make them easy to
Tents transport.
p,t<7;p~'?f0Wl'k,;~~~,-,c /:~~~!:m+\~T~P
6' X 18" Conference (Formica top) 11.00 17.60
.%,.""",,,,I,~..:J!0'na%'(fdl'(")lnl::!'(-.)S,,,'R' 2",."'y'w'nH,!",,,,P.,-ww',,,i,,,u''Rlf)",n, .,,{ 6' x 30" Banquet (Seats 6-8) 8.50 13.60
8' x 30" Banquet (Seats 8-10) 8.95 14.32
Food Set"vice .... 3' Round cocktail (42"high) 8.00 12.80
. 'yo/,p"".,., . .. "'~'Fl''''f",,,,..,,,,y,,,,,,,f,ii!' 4' Round (Seats 4-6) 8.50 13.60
Party policies 5' Round (Seats 6-8) 9.25 14.80
^:^f4'ii0N!;0@Wfii!?ni~4;mmk1um8}'~TsTT;0fVT;i\- [8
Part';" coupon . CHAIRS
""'''',,,,,,,,''nTIP'''''''.!'''Y!fi!G''''''''''''''''''''''''''YR''''''''i'''''!!!!''c10! Grey folding 1.05 1.68
Bone folding 1.05 1.68
Black folding 1.15 ~:~
White folding 1.85 12.00ii\~:,~:I:i
LINEN TABLE CLOTHS
54" x 120" 8.00
81" Square 8.00 12.80
Napkins 0.60 0.96
STAGING I DANCE FLOOR
4' X 4' Section 30.00 48.00
Stairs 16.00 25.60
Dance Floor 12 x 15 160.00 256.00
Dance Floor Pieces ea 18" x 18" 2.00 3.20
GARMENT RACK
6' on Wheels 15.00 21.00
Wire Hangers 0.06 0.10
DANCE FLOOR Week .
Size in Feet Number of Couples Daily
9X9 9 $72 $115
9 X 12 12 $96 $154 Dance Flo<
9 X 15 15 $120 $192 InstallatiQJ
9 X 18 18 $144 $230 Instruction
12 X 12 16 $128 $205
12 X 15 20 $160 $256
http://totalrentalshakopee.com/tables_chairs_renta1.htm 5/31/2007
Tables & Chairs Page 2 of2
12 X 18 24 $192 $307
15 X 15 25 $200 $320
15 X 18 30 $240 $384
18 X 18 36 $288 $461
19.5 X 19.5 42 $338 $541
Dance Floor Pieces ea 18" x 18" 2.00 3.20
GARMENT RACK
6' on Wheels 15.00 21.00
Wire Hangers 0.06 0.10
PARTY SEATING GUIDELINES
Stand-up Cocktail........................................ 5-6 sq. ft.lperson
Sit-down Dinner
(round tables)........................................ 10 sq. ft.lperson
(banquet tables)..... ......... ,.................... 8 sq. ft.lperson
Seating in rows............................................ 5-6 sq. ft.lperson
Dance Area
(wedding).................................................. 2-3 sq..ft. person
(dinner/dance).......................................... 3-4 sq. ft.lperson
Speaker platform..................................... 10 sq. ft.lperson
Piano-Spinet ............................................ 30 sq. ft.
Piano-Grand ............................................ 100 sq. ft.
Bar ........................................................... 30 sq. ft.
Hours: Monday - Friday 7:30am - 6pm -- Sat 8am - 4pm -- Sun 10am - 2pm -- (Winter)
11am -1pm
Rent the Equipment
__1!DTAt__
Keep the Advice!
http://totalrentalshakopee.com/tables_chairs_renta1.htm 5/31/2007
I
I
I
I i
~\~~~ I
O\~ I
~S
\'f\\~~ i
I
OPEN I
LAWN
" I
or'
f
<-
RIVER I' "
STABILIZATION: SLEDDING \
RIPRAP ~
FISHING HILL
PLATFORM
\ .~, ) ,
./ ,
\HIE R GE NeY -- --- I
__,6';::~' I
--t' ~---- 'f\CCl::SS WIHi
" III GATE ARM i
Ii 1J
" i
--,=-':~ Q REGIONAL I
'"
TRAIL PRAIRIE
PLANTINGS I
--