HomeMy WebLinkAbout5.B.1. Acceptance of Donation from Thrivent Lutheran and the Join Hands Day Project-Res. No. 6614
S. &. I.
CITY OF SHAKOPEE CONSENT
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Andrea Weber, Park and Recreation Landscape Design
Meeting Date: June 5, 2007
Subject: Acceptance of Donation from Thrivent Lutheran and the Join
Hands Day Project, Resolution No. 6614
INTRODUCTION
City Council is asked to adopt Resolution No. 6614, a resolution of the City of Shakopee,
Minnesota, accepting a donation of planting materials equal to $1,000 from Thrivent
Financial for Lutherans and volunteer labor for plant installation by the "Join Hands Day"
project.
BACKGROUND AND DISCUSSION
The City Park and Recreation Department has been offered a donation of planting
materials and volunteer labor to complete a planting project in a Shakopee park. I was
approached in February, 2007, via e-mail, by Matthew Eldred, the Youth Director of the
Scott County Thrivent Financial for Lutherans Board, who was looking for a volunteer
project to do in a park area. Matthew described the project;
"Each year we have a grant that is given to us [by Thrivent Financila] for
$1,000.00 to help better the community by 'joining hands' with youth and adults.
Last year we used this money to plant bushes in one of Prior Lake's parks and
this year we are looking to do some type of work with your parks department. We
can use the funds to buy equipment, trees, bushes, woodchips, etc... but the idea
is that a group of youth and adults (which I will organize) comes and helps you
do the project with the $1,000.00. "
In discussing this with other staff, we decided to use this opportunity to complete
ornamental plantings in Stans Park. The Stans Park Landscape Enhancements have
been planned for several years, but have not yet been completed. Last year, as a part of
the City's transition Plan for Accessibility, a trail was installed through Stans Park and
connected to the entrances to the city's tennis courts. At that time, it was also planned to
add site furniture and some ornamental landscaping to enhance the corner of 10th Ave
and Fuller Street, however, the volunteer project we had begun was cancelled by
volunteer. The Join Hands Day project will be a great way to get this park enhancement
done through a partnership with the community.
I have prepared a planting plan using ornamental trees, shrubs and perennials (see
drawings attached), and have placed the order for the plants. The volunteer planting day
is scheduled for Saturday, June 9th.
The City's donation policy requires a 2/3 vote by City Council to accept non-cash
donations over $500.
VISIONING RELATIONSHIP
The acceptance of the donation will enhance the City's park system that serves
our residents, employees and guests. With this in mind, this action appears to meet the
following Goals of the City's Visioning:
B-High quality of life.
E-Financially strong.
REQUESTED ACTION
City Council is asked to adopt Resolution No. 6614, a resolution of the City of Shakopee,
Minnesota, accepting a donation of plant materials equal to $1,000 from Thrivent
Financial for Lutherans and labor for plant installation by the "Join Hands Day" project
volunteers.
/ Stans Park- Planting Detail
, ~
2 S c a I e 1" = 1 O'
SHAKOPlEJE SCALED TO 8.S" X 11" PAPER
..~
'-'
~OV'~ TV~ 2
! KA............... ~: roo'" --.-..
0;, '-"..........} ::,. .P.lf.\,N.L..,K..EJ.:
EX\S-nNG 1 POW,.."" Pagoda dogwood (Cornus
olternifo!;c)
2, ~rH 'Thorn!ess Hawthorn (Crotoegus
crus galli vcr. inerrnls)
1 JJ P ..-,....,.......,...............,....-..- 4. TE~S "Tiger Eye Surnoc (Rhus
;
:> L.M typhina 'E3ct!t1ger')
:::) BSS
10 LGD //") ~j r.\SLJ Arctic Sun Dogwood (Cornus
b sGnqu;neo FCOt.O')
~ LM -,~- ..J-..<."
5 E3S~-) _oj r", ). ~. GL;J Gold Lace Juniper
lJJ~ }"'-v./ (Juniperous chinensis IGold Lace')
TH 1 0 Aichemilia
PDvV
/ ASD 000~"j 1 0 uttie Grcpette Dayiiiy
4~4~4 1 0 8ig Sky Sunrise. coneflower
Ll' Litt~e Joe Pyeweed
/
/ Notes:
f 1. Call Gopher State One Call 48 hours prior to digging.
f Cot",jCRETE
I 2. Edging shall be installed prior to planting.
f
I SEGMENTAL. 3. Plant trees, shrubs, and then perennials, working
I [DGER from the center outward. Adjust spacing at edges as
/ needed.
I 4. Loosen soil in hole to the same depth and 2-3 times
the width of plant pot. Loosen entire mass planting area
for perennials. Backfill soil, tamp lightly with foot
I pressure, water and mulch.
Shakopee Parks, Recreation, Natural Resources & Facilities
May, 2007
SHEET 2 Plantin Detail
Stans Park- Plantings
~ Sea I e I" = 20'
SlHIAKOPElE SCALED TO 8.5" X 11' PAPER
J:.LAN.I...._..~El
1 Pagoda Dogwood
2 Thornless l-lov-Ji:horn
I 4 ,-. t:.ye ,
llger 2>urnac
t:56 :3; //",
~] 9 '/\rctic Sun'
I t)oq\Nood
i
I ,...Ei\C;TH /\L" ,,,-'\.
~/<.-::~~- (.., I 4 'Gold Lace , JunJoer
}.........~.{..r
4"-
10 Alcnemiila
I ee0e-~0 10 Little GrapeUe
!
4~4~ Dayliiy
@>0>@ 10 Big Sky Sunrise
..Y\.:;) Coneflower
-4 'Little ,Joe' Pye-
I Vveed
Notes:
1. Call Gopher State One Call 48 hours prior
to digging.
2. City Landscape Architect shall stake plant
locations prior to installation.
! 3. No plant materials or tools shall be left on
site overnight.
Shakopee Parks, Recreation
SCALE IN FEET Natural Resources and Facilities
May, 2007
SHEET 1 Planting Site
RESOLUTION NO. 6614
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA
ACCEPTING A DONATION OF PLANT MATERIALS AND VOLUNTEER
LABOR FROM THRIVENT FINANCIAL FOR LUTHERANS AND THE JOIN
HANDS DAY PROGRAM
WHEREAS, on November 6, 2002, the City Council adopted Resolution
No. 5794, which established procedure relating to the receipt of gifts and
donations by the City; and
WHEREAS, Resolution No. 5794 specifies that donations of real property
and non-monetary donations with a value greater than $500 shall be accepted by
resolution of the City Council, and shall require a two-thirds majority of the
Council for acceptance; and
WHEREAS, THE THRIVENT FINANCIAL FOR lUTHERANS AND THE
JOIN HANDS DAY PROGRAM have generously donated planting materials in
the amount of $1,000 and VOLUNTEER LABOR FOR PLANTING
INSTALLATION AT Stans Park; and
WHE:REAS, such a donation will help improve park facilities and enhance
the overall quality of life in Shakopee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF
THE CITY OF SHAKOPEE, MINNESOTA, that the donation of planting materials
in the amount of $1,000 and volunteer labor for plant installation is gratefully
accepted; and
FURTHER, the donation of planting materials and installation labor shall
be used towards the 2007 Stans Park landscape Enhancements, which is
consistent with the wishes of the donor.
FURTHER, the City staff is directed to send a letter to the donor,
acknowledging receipt of the gift and expressing the appreciation of the City
Council.
Adopted in regular session of the City Council of the City of Shakopee,
Minnesota held this 5th Day of June, 2007.
John J. Schmitt
Mayor of the City of Shakopee
ATTEST:
City Clerk