HomeMy WebLinkAbout5.A.3. Key Card System
s fl. 3.
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Ed Schwaesdall, Fire Chief
SUBJECT: Key Card System
DATE: June 5th, 2007
INTRODUCTION:
Included in the 2007 fire department budget is installation of a key card system and re-
key of the Vierling Drive fire station. The budget allows for $14,770 to install the
system.
BACKGROUND:
The Vierling Fire Station was built with the concept of adding a key card system. The
station will be celebrating 10 years of being in operation with many firefighters obtaining
keys and not all leaving on great terms in the 10 years. With security of equipment and
the expense of trucks and equipment kept in the station it is time to advance the system
and install a key card system to keep better control on areas accessible to the public and
to the firefighters.
VISIONING RELATIONSHIP:
This represents F of the relationship vision, good housekeeping.
ALTERNATIVES:
There are three alternatives: 1, Keep the current locks and leave station as if with
possibility of many duplicate keys out in the hands of past firefighters. 2, Re-key the
station and give new keys to all firefighters. 3. Install key card system and get the
Vierling station up to date with the rest of the city buildings in security measures.
RECOMMENDATION:
Recommendation is to go with option 3 and install the key card system. The following
bids where received from two vendors that install the AMEG system the city uses with its
other buildings. GSSC proposal is $11,806.88. Trans-Alarm, Inc proposal is $14,922.18.
As you can see the bids are a difference of$3115.30. In meeting with the two companies
Trans-Alarm representative came with the locksmith and explained all procedures and
scope of work, GSSC representative and locksmith company came separately and
questioned ability to run wires to basement electrical room and wondered if we. could find
out how. The sense of knowing the job of GSSC makes accepting the bid not in the best
interest. The fire department worries that there is costs not in the quote to equal work to
be done. It is my recommendation to accept the bid of Trans-Alarm at the price of
$14,922.18 and proceed with the card reader installation of the Vierling Drive Fire
Station.
ACTION REQUESTED:
To accept the bid of Trans-Alarm in the amount of $14,922.18 and install the key card
system in the Vierling Drive Fire Station.
Edward R Schwaes all
Shakopee Fire Chief
)
II Trans-Alarm, Inc.
- ..,. 500 East Travelers Trail
~~1$;' (952) 8~~~~v~1~eF~:55~3;95_3567
City of Shakopee I I.
I Shak'''''' F' D"'" I John Stevens AprIl 2, 2007
o...ee Ire e...artment
I 2700 East Vierlin2 Drive I Ed S h d II l407 fi tat' I
I I c waes a Ire s ton access.x s
Shakopee MN 553791 612-490-9500 I I
Card ..
Scope of Work:
Trans-Alarm will provide and install a card access system and create a new master key system for the fir~
station.
This system will be an expansion of the existing AMAG system that is currently installed in other city
buildings.
Proximity card readers will be added at the following doors:
Main Building Entry Door
North and South Lower Level Exterior Doors
Two Upper Level Office Area Doors
Upper Level Conference Room Door
Lower Level Dispatch Room Door
The new card readers will be wired back to an MDU-4 controller that is configured for eight card readers. Tbis
controller will be programmed via the existing AMAG software that is located at the police station.
Communications to the software will be via the cities network. A lock power supply will also be installed at
the control panel location.
Locking Hardware and Rekeying
Trans-Alarm will utilize the existing electrified locking hardware on the three exterior doors of the building.
F or the purpose of this quote, it is assumed that this hardware is in good working condition. If not, it will be
repaired with prior approval. The four interior doors that are receiving card readers will be fitted with new
electrified cylindricallocksets and power transfer hinges. The existing locks from these doors will be
redeployed to other doors per the walkthrough with Ed Schwaesdall on 4/2/2007. Additionally, thirty one
doors will be rekeyed and the cylinders on two exterior doors will be disabled. Three doors will receive new
passage lever sets. A master key system will be setup in the building that includes a master key and several
"change keys" to provide limited access to other areas of the building. A total of nineteen keys are included in
with this quote.
Fifty proximity cards are included.
Required work by Customer:
Provide IIOV power at the control panel location.
Provide a network drop with astatic IP address at the control panel location.
Trans-Alarm, Inc.
. 500 East Travelers Trail
'.. - ~:. ,'. !'... ..' BurnsviIIe, MN 55337
(952) 894-1700 ~ Fax (952) 895-3567
PURCHASE AUTHORIZATION
City of Shako pee Shako ee Fire Department
Shakopee Fire Department Attn: Ed Schwaesdall
2700 East Vierling Drive 2700 East Vierling Drive
Shakopee 55379 Shakopee 55379
Contact Ed Schwaesdall Contact Ed Schwaesdall
Phone 612-490-9500 Phone 612-490-9500
Fax Fax
Email eschwaesdall ci,shako ee,mn,us Email eschwaesdall ci.shako ee,mn,us
DESCRIPTION OF \\ ORK*
Card Access
Equipment and Materials $ 8,459,59
Installation Labor $ 6,462.59
Grand Total Purchase Amount $ 14,922.18
35% Down Payment Due Upon Acceptance $5,222,76
Proposal is valid fOT 30 days from proposal date,
*Ifapplicable, please see Scope of Work for a detailed description of work, All monthly charges will be billed quarterly,
AUTHORIZATION
LIMITATION OF LIABILITY: You understand that Trans-Alarm is not an insurance company and that Trans-Alarm is only performing the work to
attempt to help you reduce certain risks you may have. You acknowledge that you continue to be solely responsible for any insurance coverage for any
loss or damage to any person or property at your premises. Since it is extremely difficult for Trans-Alarm to determine the nature or amount of any loss
that you may incur due to any action or inaction by Trans-Alarm, you agree that Trans-Alarm's liability for any such loss shall be limited to the sum of
$250,00. This limitation does not apply to gross negligence.
TIDRD PARTY CLAlMS: You agree to indemnifY, defend and hold Trans-Alarm, its agents and employees harmless against any claims, lawsuits, or
losses asserted or sustained by persons other than you which are alleged to have been caused by Trans-Alarm's performance hereunder, except for those
resulting solely and directly from the actions of a Trans-Alarm employee while on your premises.
This Authorization is subject to terms and conditions ofthe current agreement on file dated*
I hereby authorize the above 'Description of Work' and agree to pay the Trans-Alarm invoices for the amount(s):
Signature Date PO No.
Printed Name Title
I Sales Representative I Proposal Date I Fi/etlame I
II Trans-Alarm, Inc.
. ~-j,
.~. 500 East Travelers Trail
.. Burnsville, MN 55337
(952) 894-1700 ~ Fax (952) 894-1850
Warranty Information
NAME SALES REPRESENTATIVE DATE
City of Shakopee John Stevens April 2, 2007
Shakopee Fire Department
ADDRESS CONTACT PERSON FILENAME
2700 East Vierling Drive Ed Schwaesdall 407 fire station access.xIs
CITY ST ZIP CONTACT PHONE FAX
Shakopee IMN 155379 612-490-9500
TYPE OF SYSTEM
Card Access
STANDARD ON-SITE ONE YEAR WARRANTY
Trans-Alarm, Inc. will warranty all equipment and workmanship to be free of defect for a period of
one year from the date of the completion of the installation. Trans-Alarm, Inc. will provide all
labor necessary to repair or replace defective equipment provided and installed by Trans-Alarm,
Inc. This work will be performed Monday through Friday 8:00 am. - 5:00 p.m excluding
holidays. Ifnecessary, equipment may be removed from the customer site for repair.
EXTENDED WARRANTY
Trans-Alarm, Inc. will extend the standard on-site warranty up to five years. Trans-Alarm will
repair or replace any equipment that fails in the normal use of the system. This work will be
performed during regular business hours. All service requests outside of regular service hours will
be charged at our overtime labor rates, however all covered parts will be at no charge. Batteries
are not covered under this option. To extend your warranty this must be purchased before the
standard on-site warranty expires.
Monthly Amount
Extended Warranty: I $ 81,971
If signed at time of purchase: I $ 78.691
Trans-Alarm, Inc offers planned maintenance programs. These programs
. All necessary parts, labor, loaner equipment and telephone support.
. Lightning Coverage
. Planned Maintenance Inspection:
. 24 hours, 7 days per week priority service response (24/7 Plan)
. 12 hours,S days per week priority service response (5/12 Plan)
Please ask your sales representative for more details and pricing
Warranty labor will be provided during normal business hours.
(8:00AM - 5:00PM Monday thru Friday, excluding holidays).
Excludes:
General Security SelVices Corpcraton Proposal A2reement
9110 Meadowview Road
Minneapllis MN 55425 Proposal No: 11999
Tel: 952-858.5000
Fax: 952-858.505 I Date: 5/1512007
Desiped by: Robert Kilian
. .
___H] --------J
Shakopee Fire Dept.
2700 Vierl~ Dr E
Shakopee MN 55379 ~--'----------------~--'---
( uanlit\ Iklll \ulllber Ikscri }tioll
2.00 AG-MDU-4 ultinode 4 reader controller,requires M2000ITrans,YU-NP7-
2.00 AG-MNTRANS-7Sill ransfonner, 18 V AC, requiredfor MDU-4, MN-TRANS-75-l
1.00 YU-NP7-12 attery 12V 7AH782365
1.00 AG-MN-NIC3 Interface CardlMultinodeFor Network connection ofpanel
7.00 IA-FP3511A eader, Prox.. Slimline Arcb26B Wie~and. black
I. Inner Main Entry
2. Door to Office # I
3. Door to Office #2
4. Conference Room
S. Lower Dispatch Entry
6. Dispatch Office
7. Door next to Electrical Room.
55.00 HI-1326LSSMV 10 ard FC=O Proxcard II 26B
1.00 ck Work
-More Lock Sets
15-Rekey and Master Locks
17-Key - Stamped
-Sargent 10 Line Passage Sets
I-Latch Guard
-Trine GN400 Fire Rated Strikes
-Rekey
Keys
1.00 ock Work Continued
1.00 AL-AL300lJ1-M,____ O!V!~LSupply/Qh.l!l'~er ~!J1.:-24V~~p wi output ~.Qdule _,_ _______________________. ,__,_'__'___,
It is the respoosiblility of tile customer to provide all AC power comectocs and/or olilets neered on dedialted circuits if neceliSllry. If appicaNe, aJJ sll'inkler a1ann and
sUllllVisory switches are tl re provicbd by the customer. If any addilional equipnent or sclVices are required by the persoo{s) havingjurisdiction, (e.g.: Fire MalShal~ Blilding
Inspector, etc.), dte cosls will be ilXarred solely by tbecustomer, including any pennits or inspection fees. GSSC is able to inwice in-progress imtallati(J\s. This Scll:dwe of
Equipment is incocplra1:ld herem ~ reference iDO the AlJ'eement between lite parties. All terms and c(J\dilions of the Agreement between the parties slllB apply to this
documett.
GSSC here~ Il'qlOseto fmnish labor and ma1:lrials. complete in accordance with the above specificatims only, for the above d>lIars with payment as follows: Net lOdavs. All
material is guaratteed to be as specified. All work to be completed in a workmanlile manner accocling to standard Il'actic:es. Any a1teralion or deviation from above
specificalions illVolving em costs, will be executed only upln writtenlwrbal orders,and will become an extra cluuge over and abow theeslimate. AD agreements conti~ent
upm !trikes, accciden" or delays beyond our C(J\trol. This pro~1 slbject 10 acceplance within 30 days and is void 1berafter at the qlti(J\ eX GSSC.
The above priees, specifkatwns and oonditwlI8 are herby accepted. GSSC is authorized to do the work as specif'red. Payments will be made
as outlined above.
-----------_._-----_._---- .._----------~..:._.-
'Q~'y?,..T_ \ c.; - 7JI-v') Accepted: ''lo('
General Security Servi:es Corp<ratkm Proposal A2reement
9110 McadlllVview Road
Minneapllis MN 5S425 Proposal No: 11999
Tel: 952-&58-5000
Fax: 952-858-505 I Date: 5/15/2007
Desie:ned by: Robert Kilian
. . I Bill To:
Sbakopee Fire Dept. I
2700 Vierl~ Dr E
Shakopee MN 55379
--
)lI:l11t it\ Itelll i\ulllher Deseri )tiol1
2.00 YU-NP4-12 Battery 12V 4AH782475
1,200.00 CB-1812 CL2PNS CL2 plenum stranded conductomon-shielded #601802
1,200.00 CB-RG59 CL2P CL2P Plenum Coax Cable 20awg#752039
400.00 EPG- TYPE 1 WP Wire Pull, Drop-tile ceilin~p to 4 wires
EPG-INSTALL LBR l.oabor, installation
~cope of work:
PSSC proposes to install a 7 door AMAG access control system and re-key, re-pin multiple doors
lwithin the building. Access system will be administered via the AMAG software located at City Hall
Ivia the network,
- -._---
Total(Awlicable lax nli itcluded) $11.806.88
It is the respCllsiblility of the customer to provide all AC power comectasandlor oltlets need:d on dedicated circuils if necessary, If appicalie, an sp'inkler a1ann and
sUplrvilory ~lches are tl be plOvid:d by t'-' customer. If any additional equipnent or services are required by thepcrsoo(s) havingjurisdiclion, (e,g.: Fire Matshal~ Building
Inspector, ete.), the costs wBI be in:lI'red solely by the customer, itcluditg any pennits or itspection fees. GSSC il able to inwice in-progress imtallatims, This Sc'-'d~e of
Equipment is mcaplrat:d herem by reference irto the Ageement between d1e parties. All tmns and cmdilions ofthe Agreement between the parties s1Bn apply to this
documert.
GSSC hereby P'qlOscto fll'nish labor and mat: rials - complete in accordance with the above specificatims only, for the above lbUars with payment as follows: Net lOdavs. All
material is gmuarteed to be as specified. All work to be completed in a workmanlike manner acc(J'cing to standard )l'actices. Anyalteralion or deviation from above
specifications involving extIa oosts, will be executed only upon written/verbal orders, and will become an extra charge over and above the estimate. An agreements conti~ent
upm ltrikes, acccidents or delays beyond our cliltro\. This pro~1 slilject to acceptance within 30 days and is void d1erafter at the q>tim ci GSSC.
The above prices, specifICations and conditions are berbyaccepted. GSSC is authorized to do the work as specif'red. Payments will be made j
as outlined above.
--_._----.~..._.-._--- ..._._.-_.-.-.._~. ..-_..~.-- .._---_..~._--_.
Q~"")-$~~ S~'Zl-o '1 Accepted:
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