HomeMy WebLinkAbout5.A.2. Animal Control Contract
CITY OF SHAKOPEE .!. A. ~,
POLICE DEPARTMENT CONSEtiT
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Captain Jeff Tate$-
SUBJECT: Animal Control Contract
DATE: May 24, 2007
INTRODUCTION:
The current animal control contract for the City expired on March 31, 2007. The police
department has continued to use the services of 4 PAWS Animal Control/LLC during this
time. The police department is asking council to enter into a two-year agreement with 4
PAWS Animal Control/LLC, to continue as the City's animal control service provider.
BACKGROUND:
The police department recently received two proposals for our animal control services.
Minnesota Critter Getters and 4 PAWS submitted proposals, which were reviewed by
department staff. It is the recommendation of the police department to continue with 4
PAWS for the City's animal control services.
4 PAWS maintains an office much closer for Shakopee residents to retrieve their animals
than Minnesota Critter Getters. Along with convenience, the police department feels that
the level of service received from 4 PAWS has been satisfactory.
4 Paws will charge the City $2,600.00 per month for their services during the two-year
contract. Minnesota Critter Getters' proposal was $2,500.00 per month. Residents would
have to drive to Jordan, and in the future, possibly New Prague to retrieve their animal
from Minnesota Critter Getters.
The City's attorney, along with Scott Hutnik of 4 PAWS, has reviewed the proposed
contract. The contract and proposals are attached.
BUDGET IMPACT:
The proposal from 4 PAWS of $2,600.00 per month is $445.00 per month and $5,340.00
per year less than what the department had budgeted for in 2007 for animal control.
Under this agreement, the City would also budget $2,600.00 a month for the remainder of
contract.
VISIONING RELATIONSHIP:
This action supports:
Goal B - High Quality of life.
Strategy 6: Provide high quality services
RECOMMENDATION:
Staff recommends the City enter into a two-year agreement with 4 PAWS Animal
Control/LLC for the City's animal control services at a rate of $2,600.00 per month.
ACTION REQUESTED:
The City Council, if they concur, should by motion enter into a two-year agreement with
4 PAWS Animal Control/LLC for the City's Animal Control Services.
Attachments
1) Agreement For Animal Control Services
2) ProposallBid From 4 PAWS Animal Control/LLC
AGREEMENT FOR ANIMAL CONTROL SERVICES
This Agreement for animal control services ("Agreement") is made on the 5th day of June,
2007 between the City of Shakopee, Minnesota, a Minnesota municipal corporation (hereinafter
"City"), whose address is 129 S, Holmes Street, Shakopee, MN 55379 and 4 Paws Animal
Control, LLC, a Minnesota limited liability company (hereinafter "4 Paws") whose address is 520
Harold Drive, Burnsville, MN 55337.
PRELIMINARY 5T A TEMENT
The City has adopted a policy regarding the selection and hiring of consultants to provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
agreement is to set forth the terms and conditions under which 4 Paws will provide animal control
services and act as the Animal Control Officer for the City, hereinafter referred to as the "Work."
RECITALS
WHEREAS, the City requires the services of an animal control officer for public safety
reasons; and
WHEREAS, the City's Agreement with its current animal control officer will terminate on
March 31, 2007; and
WHEREAS, the City issued a letter requesting quotations for animal control services to
two vendors; and
WHEREAS, the two vendors submitted proposals and were interviewed by the City:
Minnesota Critter Getters, and 4 Paws; and
WHEREAS, the City reviewed both proposals and recommended that 4 Paws be selected
to serve as the animal control officer; and
NOW, THEREFORE, based on the mutual promises and consideration provided for
herein, the sufficiency of which is not disputed, the parties agree as follows:
1. Contract Documents. The "Contract Documents" consist of this Agreement and
4 Paws' Proposal/Bid for Providing Animal Control Service (which is attached as
Exhibit A to this Agreement). These documents form the Agreement and all are
as fully a part of the Agreement as if attached to this Agreement or repeated
herein. If anything in the Contract Documents is inconsistent with this
Agreement, this Agreement shall govern.
2. Scope of Work. 4 Paws shall perform all the work as set forth in and required
by the Contract Documents (the "Work") all in strict accordance with the Contract
Documents, including the following:
a. Provide a dedicated phone line for animal control service requests. 4
Paws must answer the animal control phone line 24 hours a day, 365 days
a year. 4 Paws agrees that it will return any missed calls immediately.
b. Operate an animal impound facility. The facility shall be open to the public
from 3:00 p.m. - 7:00 p.m. on weekdays and from 11 :00 a.m. - 12:00 p.m.
on weekends. 4 Paws shall also allow animal owners and the City to
schedule appointments outside of these times to drop off or retrieve an
animal from the facility. 4 Paws shall also provide impound facilities for
large animals (Le. horses, cows), which may be off-site from its animal
impound facility. 4 Paws may charge the animal's owner for impounding
an animal.
c. Transport animals in need of medical treatment or euthanasia to the
veterinarian.
d. Pay for any veterinarian services that are incurred by the animal during
the impound period (including euthanasia). 4 Paws may require the
animal's owner to reimburse it for these services. However, under no
circumstances shall the City be responsible for payment of these services.
e. Send or give notification to animal's owner that his or her animal has been
brought in or picked up (when the owner is known). Notification shall be
within 24 hours of receipt of the animal by 4 Paws.
f. Pick up and dispose of dead animals on City roads and property. 4 Paws
shall be responsible for any disposal costs,
g. Provide the City with at least 8 additional hours per month of animal
control patrol services.
h. Respond to all emergencies within the City involving animals,
I. Quarantine animals in the impound facility when required by the City. 4
Paws may charge the animal's owner for these services.
j. Provide the City with a monthly report of all animal control enforcement
activities that occurred during that month, including: incident information,
animal owner information, final disposition of the animal and any fees
collected.
k. Pick up sick or injured wild animals.
I. Collect any license or other fees on behalf of the City from owners. These
fees shall be remitted by 4 Paws to the City on a monthly basis, no later
than the last day of the month.
m. Transport unclaimed animals to a shelter or to a veterinarian for
euthanasia.
n. Pick up nuisance domestic animals that are in violation of the City's
ordinances.
3. City's Responsibilities. The City agrees to the following:
a. Access to Property. Depending on the nature of the Work, 4
Paws may from time to time require access to public or private property.
The City shall obtain access to and make all provisions for 4 Paws to enter
upon the property as required for 4 Paws to perform such services
necessary to complete the Work.
b. Consideration of the Work. The City shall give thorough consideration to all
reports and other documents presented by 4 Paws, and shall inform 4 Paws
of all decisions required of City within a reasonable time so as not to delay
the work of 4 Paws.
c. City's Representative. The Police Chief, or his or her designee, shall be
responsible for communicating with 4 Paws with respect to the Work to be
performed under this Agreement. The Police Chief or his or her designee,
shall have the complete authority to transmit instructions, receive
information, interpret, and define the City's policy and decisions with respect
to the Work.
4. Term. The term of this Agreement is from June 5, 2007 to March 31,2009.
5. Compensation for Services. The City agrees to pay 4 Paws $2,600/month for the
period June 5, 2007, to March 31, 2009. This amount shall include all services set
forth above and in the Contract Documents. 4 Paws shall invoice the City on a
monthly basis for the preceding month's compensation. The invoice will be paid by
th~ City within thirty days of receipt. Any work to be performed by 4 Paws that
exceeds the scope of Work as described in this Agreement and defined in the
Contract Document shall be requested by 4 Paws in writing and shall require prior
written approval by the City. The City will not pay 4 Paws additional compensation
for additional work that does not have prior written authorization.
6. Audit Disclosure. 4 Paws shall allow the City or its duly authorized agents
reasonable access to such of 4 Paws' books and records as are pertinent to all
services provided under this Agreement. Any reports, information, data, etc. given
to, or prepared or assembled by 4 Paws pursuant to this Agreement which the City
requests to be kept confidential shall not be made available to any individual or
organization without the City's prior written approval. All finished or unfinished
documents, data, photographs, and reports prepared by 4 Paws shall become the
property of the City upon termination of this Agreement, but 4 Paws may retain
copies of such documents as records of the services provided.
7. Termination. This Agreement may be terminated by either party by thirty days
written notice delivered to the other party at the address written above. Upon
termination under this provision, if there is no breach of any of the terms of this
Agreement by 4 Paws, the City shall pay 4 Paws a prorated amount of its monthly
service charge up until the date of termination. If however, the City terminates the
Agreement because, in the City's opinion, 4 Paws has failed to perform in
accordance with the terms of this Agreement, no further payment to 4 Paws shall
be required.
8. Subcontractors. 4 Paws shall not enter into subcontracts for services provided
under this Agreement except as noted in the Contract Documents, without the
express written consent of the City. 4 Paws shall pay any subcontractor involved in
the performance of this Agreement within ten days of 4 Paws' receipt of payment by
the City for undisputed services provided by the subcontractor.
9. Independent Contractor. At all times and for all purposes herein, 4 Paws is an
independent contractor and none of its employees shall be considered employees
of the City. The City shall not assume any liability and shall not be responsible
for the direct payment of any of salary, wage, workers' compensation, income tax
withholding and health insurance or any other type of compensation to any 4
Paws employee.
10. Non-Discrimination. During the performance of this Agreement, 4 Paws shall not
discriminate against any employee or applicant for employment because of race,
color, creed, religion, national origin, sex, marital status, status with regard to public
assistance, disability, or age. 4 Paws shall post in places available to employees
and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive
consideration for employment.
11. Assianment. Neither party shall assign this Agreement, or any interest arising
herein, without the written consent of the other party.
12. Compliance with Laws and Reaulations. In providing services hereunder, 4
Paws shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided. 4 Paws represents that its impound facility is
properly licensed by the State of Minnesota and is maintained in compliance with all
federal, state and local laws. 4 Paws and City, together with their respective agents
and employees, specifically agree to abide by the provisions of the Minnesota Data
Practices Act, Minnesota Statutes Chapter 13, as amended, and the Minnesota
Rules promulgated pursuant to Chapter 13. Any violation of statutes, ordinances,
rules and regulations pertaining to the Work by 4 Paws shall constitute a material
breach of this Agreement and entitle the City to be able to immediately terminate
this Agreement.
13. Waiver. Any waiver by either party of a breach of any provisions of this Agreement
shall not affect, in any respect, the validity of the remainder of this Agreement.
14. Indemnification. 4 Paws agrees to defend, indemnify and hold the City, its
officials, agents and employees harmless from any claims brought or actions filed
against the City for property damage, bodily injury or death arising out of or relating
to the 4 Paws' work pursuant to this Agreement, including from and against all
losses incurred by the City by reason ofthe failure of 4 Paws to fully to perform, in
any respect, any of its obligations pursuant to this Agreement.
15. Insurance.
A. General Liabilitv. During the term of this Agreement, 4 Paws shall maintain
a commercial general liability insurance policy with a limit of not less than
$1,000,000 each occurrence. The policy shall cover liability arising from
premises, operations, independent contractors, personal injury and
contractually-assumed liability. The City shall be named as an additional
insured under the policy.
B. Worker's Compensation. 4 Paws shall provide a certificate of insurance
showing evidence of workers' compensation coverage or provide evidence
of qualification as a se1f-insurer of workers' compensation.
C. Automobile Liabilitv. Throughout the term of this Agreement, 4 Paws shall
maintain automobile liability insurance, and if necessary, umbrella liability
insurance with a limit of not less than $1,000,000 each accident. The
insurance shall cover liability arising out of 4 Paws' patrol vehicles, and any
other auto, including owned, hired, and non-owned autos.
Certificates of insurance for all insurance policies required above shall be filed with
the City prior to the commencement of the Work. The certificates and the required
insurance policies shall contain provisions that the coverage will not be canceled or
allowed to expire until at least 30 days' prior written notice has been given to the
City.
16. Entire AQreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently
in effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement shall be
valid only when expressed in writing and duly signed by the parties, unless
otherwise provided herein.
17. Governina Law. This Agreement shall be controlled by the laws of the State of
Minnesota.
18. Severabilitv . The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary to
law, such decision shall not affect the remaining provisions of this Agreement.
Executed as of the day and year first written above.
CITY OF SHAKOPEE
By:
John Schmitt
Its: Mayor
By:
Mark McNeill
Its: City Administrator
By:
Judith S. Cox
Its: City Clerk
4 PAWS ANIMAL CONTROL, LLC
By:
Scott Hutnik
Its: President
EXHIBIT A
Proposal/Bid for Providing Animal Control Service for the City of Shakopee
PROPOSAL/BID
FOR PROVIDING
ANIMAL CONTROL SERVICE
FOR:
THE CITY OF SHAKOPEE
THE CITY Of ELKO/NEW MARKET
THE CITY,OF NEW PRAGUE
THE CITY OF JORDAN
THE CITY OF BELLE PLAINE
THE CITY OF LE SUEUR
Submitted by
4 PAWS ANIMAL CONTROL, LLC
520 HAROLD DR
BURNSVILlE,. MNt 55337
952-894-9065
fax: 952-707-6967
WRm'EN INFORMATION REQUESTED BY RFP
Chapter L Introduction.
A. Introduce your firm by including the owners and employees of the ser-
vice, contactperson(s), the address of your animal control facility, an of-
fice phone and fax number and e..mail address for the owners/operators
of the _nlice"
B. Include background information about the owners and employees of
the Ilnimlll connlservice.
4 PAWS is dedicated to providingquaJity animal control service for the cities
and counties it contracts with, and for the people who call us with their complaints,
and for the owners of the animals we come into contact with, and for the pets and
animals we find and protect every day. Everyone who works at 4 Paws is a part
owner of the company and we all take pride in the quality seNice we provide.
Our owners include:
CurtFinch- Curt has more than' 30 years worth of experience dealing With animal
control. There is no better teacher than experience.
Mike Baroun- Mike' isa biologist who graduated from the University of Wisconsin
at laCrosse several years ago. His spedalty is' animal behavior but his real, talent is
working with people. Animal control is more than chasing dogs and cats.. it involves
working with people to solve problems.
Scott Hutnik- Scott was raised on a farm in Wisconsin and he is our livestock spe-
cialist. He knows farm animals.
Theresa Finch- Theresa is our placement specialist. Through her hard work and
dedication we have contacts at more than a dozen animal adoption and placement
agencies... and we have found homes for more than 95% of our unclaimed animals.
That includes dogs and cats.
We also have several volunteers who come in to help us with our animals.
Our staff can be reached at our main office at 952-894-9065 or we can be
reached by fax at 952-707-6967. You can also contact us bye-mail at
finch4paws@yahoo.com and our website is www.4paws-ScGtt-cty-ac.com.
ChapterEL Historical Information
A. Histoticalinformation about your firm should be provided. Enclude in-
formatiDn.about how long your firm has been in business and the number
of employees in the company.
4 PAWS has been in the animal control business since December 21st, 1991.
Our goal is to provide quality service which is available 24 hours per day, 365 days
per year. - We currently have four co-owners providing animal control service in the
Scott County area.
S.. Identifyin yourproposal whatselSYDtJr animal control service apart from
others.
While our goal at 4 PAWS is providing a quality service, we are dedicated to
helping thealiimals who need us the most- the unclaimed ones. We keep our im-
pound facility clean and safe for our visiting pets, and if a pet is not claimed by its
owner then we work with more than a dozen rescue groups to find a new and better
home for these.pets. We have been extremely successful in saving these animals in
the past and we will continue our efforts in the future.
Chapter rZLFirm's Previous Work EJq1IJrience..
A. List publle.- ptivate entities that YDU have or currently provide animal
cDntrol services to in the Twin Cities metropolitan area and/or adjacent sur-
roundings. Please provide contact informatiDn for these entities so that we
can contact them about your companies performance.
We currently provide animal control service to over 20 separate government en-
tities, ranging from small townships to whole counties.
Animal Control References:
City of Savage- Colleen Johnson- Code Enforcement 952-882-2600
City of Shakopee-
City of Prior lake- Police Dept. Randy Haas 952-447-9862 952-445-0005
Scott County- Chief Deputy: Rob Boe 952-496-8304
City of Jordan-
Oty of Belle Plaine-
Oty of ElkolNew Market-
City of Farmington- Police Dept':SandY or Marilyn 651-463-3333
City of Mandota Heights- Officer Scott Patrick
City of Chaska- cso: Marella Garcia 952-448-4200
City of Excelsior- Cheri Johnson -Adrrlinistrative Assistant- 952-474-5233
We also provide a roadkill pick up service for the follOWing araas:
Scott County- (roadkill deer pickup)- Gene Busacker- Highway Department
Washington County-Doug JOhnsonl or Nick- Highway Dept651-303-1811
Dakota County- (roadkill)-Mary or peggy- 952-891-7900
City of Eagan- (roadkill)-Kurt- Street Department
City of lakeville
City of Apple Valley
City of Grant
City of Oakdale
West Lakeland Township
Baytown Township
Credit River Township
Chapter llI.Scope of Wolfe;,
A. The proposal sllould respond to the following questions:
1. Will one phone. number be dedicated to animal control se/Vice requests
for the above communities?
Yes. We do use a dedicated phone line for animal control for the Scott County
area. We also use several cell phones to provide back-up service for our land lines.
CaUs are automatically forwarded to cell phones whenever we leave the pound orof-
fice. We want to make sure that we are available to answer every can for the conve-
nienceof callers and to facilitate a rapid response.
2. Wi/lthe phone number be answetedby a human between 7 a. m. and 6
p.m. Mtmdaythrough Friday, and 10 s,Im. - 4 p.m. Saturday and Sunday?
Our phones are answered by a real-liVe person, 24 houtS per day, 365 days
a year. That way, after getting all pertinent information from the caUer, we can re..
spond immediately -while some of the other animal control guYs are still waiting for
one of their people to listen to their messages. For us, that delay is unacceptable.
we also believe that catters are friJstrated when they are not able to talk to a human.
We take the time to assure the caller that we understand the problem and that we are
responding right away.
3. How is telephone se/Vice provided for the following:
a. after hours?
When it comes to animal probl.ems there aren't any "after hours." That's why
we work 24 hours per day, every day. And that's why our phones are answered at all
hours. We respond in person to every call at all times.
b. holidays?
Animal problems occur every day, even holidays. In fact more calls are ex-
pected on hOlidays because more owners are home and more complainants are home.
An animal will act like an animal every day, even holidays. We answer our phones and
respond in person 24 hours per day, every day of the year, even holidays.
c. when the pbone isbusyP
We have several phone company "features" to enhance our phone service to
make sure we get our calls. We have call waiting to let us know when another call is
coming in and we ate on the line. Whenever possible we politely bring our first call to
an end or ask to put the first caller on hold to check on the nature of the second call.
If it isn't a call that requires immediate attention we return to the first caller and com-
plete that call. When we leave the office our calls are automatically forwarded to a cell
phone and just to be sure we also forward our calls to another cell phone. That way
the first call rings to the first cell phone and if we are already on the line and we can't
break away for the call waiting signalr the call will go to the second cell phone number.
If we just can't break away from the first call for the second call then we do have voice
messaging on all phones just in case.
4. Will callbacks be made within 30 minutes of the initial call after houn or
in the event of a busy signal?
Ifwe do miss a call it is because we were not able to break away from our origi-
nal caller in a polite manner. In that case voice messaging immediately notifies us that
there is a message (w.e would be aware of the message because of the call waiting no-
tification as well). If a caller leaves a numbet or if the number is on caller id, we will
return calls immediately.
5. Where will animals be btJarded forpickup by DwneT$? '
We do operate 001" Own impound facility. Our pound is a dean and safe place
for lost pets to wait for their owners to come looking for them and bring them home.
Many of our Visiting owners comment on how clean our facility is- and how relieved
they are, after having had dealings with the County's previous animal service. Several
owners have caned back later and asked if our pound was available for boarding for
their pets. The Chief of Police in Jordan has boarded hiS dog at our pound a couple of
times.
6. Describe the boarding facility, its capacity, amenities ant/location. When
is tile facility open /br pick up?
Our Scott County pound is located at 12848 Chestnut Blvd., just off the HWV
, 169 and County Road 41/78 intersection.
. Our pound is open from 3pm until 7pm on weekdays and until noon on week-
ends. In addition we are always Willing, within reason, to schedule a time to meet ani-
mal owners after or before hours to release an animal.
Our facility and 001' procedures are designed to proVide our animals with a
pleasant experience .during their time at the dog pound. All of our dog kennels are at
least 25 square feet in size and we do have areas for the dogs to get in some exercise
indoQrs- as well asa playpen area for guests (we are talking about the four-legged
ones, of course).
7wWill you provide in()Culationfmedical services? Please describe.
Animals requiring medical services are transported to an area vet for treatment.
In most cases animals are stabilized only- until an owner is located and can authorize
additional treatment by the vet. In case of an after hours emergency pets would be
transported to an emergency vet- jf the injuries were life threatening. We pay for all
vet costs unless an owner is identified. All vet service costs would then be recovered
from the animal owner.
We do not give inoculations when animals arrive at the pound. In 2 years of
operation we have never had any outbreaks of health problerns at the pound because
we keep our facility clean and sanitized. Animals need to be seen by a vet for inocula-
tionsand other health problems. We do not encourage owners to avoid visiting their
local vet. Unclaimed animals, which we give to Last Hope, and the Carver/Scott
County Humane Society, or any of the other shelters we work with, are given all inocu-
lations and routine medical care- prior to adoption or placement in a foster home.
8. Will you provide euthanasia and disposal se/Vices? Describe your policy
for infol'll1ing owners, including timelines.
We use a vet for all euthanasia services. We encourage owners to bring their
animals to their Owtl vet for euthanaSia and also disposal. We will transport animals to
the vet for owners but we do charge owners for that service. We will provide these
services for owners who just can't deal with the situation, but again, we do charge for
our services as well as for the cost of the vet service.
Fortunately, almost all of our unclaimed animals are given to Last Hope, the
CarverlScott County Humane SOciety, or one of several shelters we work with for
adoption, so our euthanasia needs are minimal. We do make use of vets for our pet
disposal needs.
We always try to notify owners immediately in every situation where an
owner is identifiable.
g~ Will YOII pick up dead al1imals of all kinds Bnd sizes (domestic, farm, wild
or exotic) in the right of way Dr public property?
In most cities we do pick up dead animals on on all city roads and private prop-
erty under the contracts we have in use currently. Several cities did request that that
service not be included. The County has a contract with a private company to remove
dead animals from County roads and the state removes animals from it's roads. State
regulations mandate that the "road authority" is responsible for animal pick up and re-
moval. We give the road authority every opportunity to clean up dead animals on their
roadways- but if they do not respond in a reasonable time and/or the animal is in a lo-
cation which generates nuisance calls to dispatch at the animal is located in a high
traffic area, we will remove it and dispose of it- no matter what road it is on.
We Pick upsll domestic dead animals no matter where they are lo-
cated. When an owner of a dead domestic animal is identified, we would make every
effort to reCOver disposal costs from the owner.
Farm animals would be removed if the owner cannot be identified within a rea-
sonable time and depending on the location of the animal. Again we would make ev-
ery effort to identify the owner so that the person ultimately responsible for the animal
does pay fat the pick up and disposal costs.
J.f!I. Will you provide patrol services? Can individual units of government se-
lea the amount of patrol houlS desired per month?
We are always willing to work with any city to set up any type of extra patrol
system the city wants. Patrol and visibility are very important deterrents to would be
violators and so we do encourage patrol hours in every City- but we do whatever the
city asks us to do!
We would be more than willing to increase our patrol hours beyond the current
levels ifreque5ted to do so.
11. Wi/loWtlel'S be charged for boarding, pick up, disposal and quarantine?
Absolutely! Charging these fees to owners means that we can charge the city
less forthe remainder of our services. The people who use a setvice should be the
ones to pay for its costs.
12. Will you provide response for public safety emergencies as identified by
thecitieslcounty?
Response to an emergencies involving animals would be included in our pro-
posal. We respond to accidents, arrests, fires, bites, search warrants, and any other
possible emergency. We also respond to remove injured and sick wild animals when
there is a possibility that the animal will come into contact with humans and not run
from them~ asa healthy wild animal would do.
We just hope you won't cry wolf!. We have a variety of wild animals ev-
erywhere around here. Healthy wild animals interact with humans in many ways and
that interaction is not a public safety emergency. people who have Wild animal prob-
lems need to deal with those problems on their own and within legal limits (most fur-
bearing animals are protected by the State). Weare happy to !;live advice and make
referrals- but we do not assist with removal of healthy wild animals. If people
choose to live in Scott COllnty they will need to learn to live with the many varieties of
Wild animals we are lucky enough to have Jiving here with us.
Within reason and good taste, we will try to recover fees from owners whenever
an owner is identifiable.
1.3. What is your procedure for dog baesindlldi/lg time/ine and /lotifica~
tiORS?
A quick response in bite cases is absolutely essential. In almost every city we
currently provide setvice for, the pOlice respond to bites to take an initial report be-
cause they can usually respond the quickest. In most cases, the bite involves an ani-
mal which is already held and our response wouJd be to pick up animals which are not
current on vaccinations and hold them for quarantine for from 10 to 14 days depend-
ing on theordinal'lce. If an animal is .still at large -then the police notify us and we im-
mediately begin searching for the animal. If necessary, live traps would be set up.
If so requested, we would respond and take reports on animal bites before be!;linning
our search or impounding an animal already held for quarantine.
Depending on the ordinance- quarantines are 10 to 14 days in duration. If an
animal is atthe stage where he can transmit the rabies virus then it would develop
symptoms within that timespan. When animals are in our pound for quarantine we
watch them closely for symptoms, and we would report any symptoms to victims Im-
mediately so that they could begin the shots, or so we can get the animal tested by
the State Health [)epartrnent. We are authorized to submit animals for testing atthe
University of Minnesota Vet Diagnostic Lab. Wild animals involved in bites, which are
kI'lown as possible rabies carriers, are euthanizeclimmediately and tested for rabies.
There is no effective quarantine period for wild animals.
If the dog or cat passes quarantine without exhibiting any symptoms of rabies,
then we would notify the pOlice department and the victim of the results at that time.
Quarantines for animals with owners are at the expense of the owner and fees
would be recovered. Unclaimed animals would be euthanized and disposed of by our
vet. We do not give animals with bite histories to shelters for adoption.
Under the terms of our proposal,. cities would not be charged anything addi~
tional for any quarantine services.
Animals with Current rabies vacCinations are usually quarantined at home under
strict rules. If required, we would make mid- and post quarantine inspections of the
animal and report our findings immediately to the police and the victim. Quarantined
animals which do not have current vaccinations and which pass quarantine will be re.-
quired to be transported to a vet immediately upon release and be vaccinated for ra-
bies. Verification from vets would be required.
:1.4. WhatmrJdthly reporting will YrJu provide unifrJrmly to all governmental
units? What fDnns ofcommunication will you use?
Our reports include all significant dates and times as well as incident informa-
tion, enforcement activities, and a final disposition. We also include all animal infor-
mation and descriptions, as well as owner information- whenever an owner isidenti-
fied.
We submit Our paperwork as soon as reasonably posSible after the end of the
month. We either hand deliver paperwork directly to the city or we mail the paper-
work to the city.
:t5. Describe any licenses or certirlClltesheld by persons providing the
above services.
During the course of 30 years of animal control experience we have earned a
few certifications and licenses. But we rely more on what our years of experience
have taught us. That experience .and alot of common sense make the handling of ani-
mals a much more pleasant and more likely successful event. We also try to always be
courteous and serious about the importance of what we are doing. We do continually
read and study publications for additional understanding and knowledge.
:1.6. . Do you warrant that you are and will remain in Tull mmpliance with any
and all codes, regulations or lawsrelatetlto the services outlined above?
We are in compliance and we will remain in compliance with all regulations. We
currently have all insurances and coverage's for our vehicles and our business as re.-
quired by Scott County and all of the cities we service.
/.7. Describe the patrol vehicle to be used.
We currently use several patrol vehides,including pick-ups, small utility vehides,
and vans. The vehicles are marked for identification and'safety. All of our vehicles are
equipped with kennels, animal stretchers, leashes, nets, control poles, and other cap-
tureequipment. We always operate our vehicles in a safe manner to protect the pub-
lic, ourselves, and all animals.
1./1. Describe the empl()yee{s) who will provide the above services. Provide
references.
4 PAWS is dedicated to providing quality animal control service for the cities
and counties it contracts with, for the people who call us with their complaints, for the
owners of the animals we come into contact with, and for the pets and animals we find
and protect every day. Everyone who works at 4 Paws is a part owner of the company
and we aU take pride in the quality service we proVide.
Our oWntars include:
Curt Finch- Curt has more than 30 years worth of experience dealing with animal
control.
Mike Baroun- Mike is a biologist who graduated from the University of Wisconsin at
La Crosse several years ago.
Scott Hutnik- Scott was raised on a farm in Wisconsin and he is our livestock spe-
cialist.
Theresa Finch- Theresa is our placement speciaJist.
References:
City of Savage- Colleen Johnson- Code Enforcement 952-882-2600
City of Prior Lake- Police Dept. Randy Haas 952-447-9862 952-445-0005
Scott County- Chief Deputy: RobBoe 952-496-8304
City of Fannington- Police Dept.:Sandy or Marilyn 651-463-3333 ,
City of Mendota Helghts- Officer Scott Patrick 651-452-1366
City of cnaska- cso: Marelia Garcia 952-448-4200
City of Excelsior- Cheri Johnson -Administrative Assistant- 952-474-5233
We also provide a roadkill pick up service for the following areas:
scott County~ (roadkill deer pickup)- Gene Busacl<er- Highway Department
Washington County-Doug Johnsonlor Nick- Highway Dept.651-303-1811
Dakota County- (roadkill)~Mary or Peggy-952.S91-7900
City of Eagan- (toadkill)~Kurt- Street Department
Vets and Rescue groups: .
Bev Orr- Last Hope 651-463-8747
, Janice Rawn- Carver-Scott Humane Society I Dog Intake Coord. 952-457-2333
Gentile Doctor Vet- 952-895-$486
Farmington Vet ainic:- 651-463~898S Akin HUls Vet Clinic- 651-46()W8985
.1.9. J:Jesaibe your availability and capacity to provide the above services
based upon the individual needs of each govemment unit.
We have been provlding animal control service as a business for more than 15
years. Every day we are in business we prove that we can provide quality service. We
have the equipment and the personnel and we can get the job done. We are always
willing to structure our service to meet the needs of any City. We are happy to work
with cities to get things set up to their specifications.
20. Will youprorddenuisanceanimal removal when.contacted by II partici-
pating city or cities? .DoBs thatine/ude catching the animal? This would in-
clude nuisance animals that may pose a threat to public safety and/or in-
dude s/ckor injured wild animals that mat have access to the public.
Catching nuisance domestic animals is what animal control is all about. That's
why we proudly call ourselves "dogcatchers". We respond to pick up all nuisance do-
mestic animals which are in violation of city codes and ordinances. But if you don't
have an ordinance prohibiting an animal- say a eat- from running loose, then we can-
not pick that animal up- unless it has clearly been abandoned, or is sick or .injured, or
that animal poses. a clear threat to people and pets. That may be inconvenient at
times- but ordinances, or the lack of an ordinance, reflects the clear wishes of the pop-
ulaceand their choices must be observed.
We also respond to calls to remove injured and sick wild animals when there is
a possibility that the animal Will come into contact with the public and that the animal
no longer has the instinct or ability to flee from people and pets, as a healthy wild ani-
mal would.
There is a great difference between nuisance wild animals and wild animals'
which pose a threat to public safety.
We do not remove healthy wild animals from an area just because they are nui-
sances. A nuisance wild animal does not pose a threat to public safety. In most cases
State law prohibits the removal of those animals. We have a variety of wild animals in
this area and healthy wild animals interact with humans in many ways. Weare happy
to give advice and make referrals but we do not assist with the removal of healthy wild
animals. If you live in an area that has trees, water, open spaces, fields, swamps, or
good hiding places then you have wild animals and you need to learn how to live with
them. One person's nuisance wild animal is another's prized visitOr to a backyard
feeder.
21. Will you provide boarding Dflarge animals such as horses, cowssnd
sheep?
During the last:: 10. years in Savage and now the rest of Scott County, we have
been called upon to respond to "horses at large" on more than twenty occasions. We
have pick:ed up, transported, and boarded more thana dozen horses. We have COr-
ralled and held another dozen or two for owners to . retrieve. We contract with several
farms throughout the County to keep and board horses.
We have also caught and boarded .a number of goats and sheep over the years-
most recently we boarded the famous Belle Plaine painted sheep last year.
We have picked up a couple of dead calves on the roads over the years but we
have never had to board a cow before. On ,one occasion in Prior Lake we did respond
to a callef 50 to 60 cows On the loose in someones front yard. We were able to con-
tain the cows and we were able to trace their path to herd them back home. Cattle
herding is not an easy task when you are on foot and dealing with several dozen cows.
Still it's probably alot easier than herding cats! If necessary, we do have agreements
in place to board cattfeat several farms.
22. Any additional inlbnnatioR you believe is relevant to this RFP. '
We have provided animal control service in Scott County for 2 years. Our origi':'
nal bid was flawed and it resulted in a needed restructuring. Unfortunately, we had to
suspend service to Jordan, Belle Plaine, and New Prague- which was done within the
proVisions of the contracts we had with those cities. Eventually, we were able to rene-
gotiate our bids and continue serving the Scott County area.
23. Have YDU everbeen investigated forCDde violations? If so, please ex...
plain.
Many years ago we did,briefly,aUow our State boarding permit to lapse because
we started using vets to board our animals rather than keeping our own. pound. After a
year, we did start up our own pound again but we never re..,applied for our boarding
permit When we, were reminded by the State thatwe still needed the permit, we paid
our $'15.00 and we were re-certified.
But we are proud to say that we have never had anyone complain about the re-
aJly important work we do- providing a dean and safe place for pets to live until their
owners find them. We have never had a single complaint claiming that our pound was
nof dean or that animals have ever been mistreated at our facility, or by any of our
creW. In fact, every rescue group we work with remarks that the animals we give
them are always well .adjusted and well cared for. They can tell that we give the ani-
mals love and attention which makes the animals much more social than the animals
from some pounds.., and thus much more placeable for adoption.
Chapter ~ Cost I'or Services.
A. Please specify ai/fees uniformly I'or each government unit by service
provided am/typeDI' animal it'applies to Induding the I'oflowing and spec-
if'ying who will pay the fee{city or pet owner):
Our proposal for animal control service would be a flat fee and a continuation
of our current arrangement with the cities. Under the flat fee proposal- all terms
and conditions for service which currently exist. fora dtywould be carried over un-
der the new agreement (this would include all existing arrangements for patrol,
dead animal pick uP/etc.).
Tltecit:ies would not be thargf!d for any board, disposal, or anything else
under this proposal except for services which clearly fall outside the agreement
and arrangements are made to prOVide the service. Sales tax does apply to this
service and may be paid directly to us or paid by the city as a use tax. All charges
and fees collected from owners would be paid directly to 4 PAWS and 4 PAWS
would also collect any additional fees for the city at the cities request. These fees
would be paid to the City at the end of each month.
PRO'POSAL
Flat fee (a continuation of the service we now provide)
Location Monthly fl.at fee
proposal
Shakopee $2,600.00
--~~".- -- '~._---_._'---~----"._'~-
Elkol New Market $400.00
- ._...~._--_._-_.._------~_.~.._-_..- -~---~"'..,-,--~-..~.~;._---,--_._., ._....
Belle Plaine $675.00
__..----,.._.M________ ....-..---- "_.----_. ~-'----'------~
Jordan $825.00
-.-.-...--'"------ .-.__.~.._-- ---....------.--.--....----....-
New Prague $850.00
-.....--.------.- - . '- ----~..-
Le Sueur $775.00
-- -. -' ----.-.--..--.---....--
Fees would be collected .from owners according to the following schedule:
costs to city Owners pay this amount
d.Boarding. (day) InCluded d()gs: $15.00 day
No a.dditional charge cats: $12.00 day
e, Inoculation not given nla
(rabies/distemper)
f. License fees collect fees for city as per ordinance
g. Late fees n.ot. applicable nla
h. Emergency response Included impound fees &
(bycaU per hour) No additional charge board fees
where applicable
i. Patrol (per hour) included nla
j. Dead animal pick up Included Large dog-$75
No additional charge Small dog-$60
Cat-$45
k. live animal pick up Included $45.00 impound fee
No additionaJcharge
1. Cost for quarantine Included impound fees &
No additional charge board fees
where applicable
m. Monthly :retainer fee all services Included nla
(what is included) No additional charge
n, Euthanasia/disposal cost Included Large dog..$95
No additional charge Small dog-SEO
Cat-$65
Chapter VLE$fimllled Anima/Counts for ParticifJating Cities.
A.. Il'I200fi,the citiB$ seeking proposals had animal calls in a range from
0-J.5(J"
Unfortunately, these figures are not right. The City of Shakopee had 361 caUs. In 2006.
Bids based on the figures provided are probably going to be too low.
Chapter VI.r.
A.Znsurance: An effective insurance polic:yevidendng general liability C'tJv-
erage. in the amount not Ie._than one lIIil/ion dollam ($1,000,000,,00) and
prooFofwol'ken; compensation insurance is required to be submitted with
the propo.sal.
We currently have the required insurance coverages and a copy of our policy is
attached.
All of our service providers are owners in thiscornpany.
B. PrDposal Signature: Your proposal must be signed by an authorized rep-
resentativeofyour finn who can /ega/ly represent your firm.
Proposal submitted by:
Curtis A.FjnCh
Business Manager and Partner of 4 PAWS Animal Control, LLC
~~~
STATE OF MINNESOTA License No: l1!%f~:~~..,~i[1~~"~~~ t~9 ~~~
BOARD Of ANIMAL Ht:AlTH
liCENSE TO OPERATE t\ KENNEL
I ,4:~~~*f:)'(tjiE~~ i';::::/& 1h$i;:J1~. .~f~~~i~l~'J~:>t'll;ZfJ~ t::~;~~~.~1:1!~f~tl~:(;.~~tl?~t(
is duly licensed by the Stale of Mil1ll6sotlf to maintalll and operate a kennellocstedat
'l1W~d!Ife C~'nlS:$'il'["1lm' aB..illn~ $E-lli~$~:OLl'::lE:l3:~ MlN!; 6fOi,flflr rC:(,;;,.l!Jiii'lIT
fiJI' a period of one (1) year endilllJ ~:\;,1~::J!'.:Mt?~:\:',[f. 2i1 ~ ;, ~1'JM},i'.
,
0'/ JANUAF{Y ZOO 7 ,y~ t~J()/I/~
Qatelsslled Exec/'tiflB DlFlJctot'
I!/petJIId tltnJdlllollfJ: NoJIa 1mI/wJted.
""'''. ......_ .:1 COMMON POLlCY DECLARATIONS
Renewal of )~ SCOTTSDALE INSURANCE GOMPANr Policy Number
CLSl1Q2!O!;~ CL9190S955
Home Office:
One NationwidePlaza .. Columbus. Ohio 43215
Administrative Offic:e:
8877 North Gainey Center Drive. Scottsdale, Arizona 85258
1-8.00-423-7675
A STOCK COMPANY
ITEM 1. Named Insured and Mamng Address 'rH~8 Ff}1:J{~..t t~Gf{~}~fi.C.Y 13. (~~O'{ pnOTt~:C;'~'ED' gy THt~
4 PAWS ANIMAL CONTROL SERVICES, INC !.;~FPit:Hj ~,NSHrSjj~f,'~CE {~U#\HP,rfrV
520 HAROLD DRIVE nr~. THf .~~tHh\i\~.rts{Yrrt lN~~~UH:~~NGr.~~1J.t.~f.\I{~\N fY
BURNSVILLE ,MN 55337 f:HTHt. ' '"l'~H V~~{Y~(~1[NT' f}i.:
u.t'
Agent Name and Address ;~~.l.3\,iV/h'; '~L1- f,.u:.rr Gp,~D! 'fM{; p}J:SEfS- OF: 1li{':
NORTHERN STATES AGENCY INC. V4Jt. t. BE ;:\'VJ\tt.PJH..1: 'f(y ~<!\\' (:SJ~t~Vl "
2145 FORD PARKWAY, SUITE 202 Agent No.: 22001 Program No.:
ST. PAUL, MN 55116-1862 KS
ITEM2. Policy Period From: 01/05{2oo7 To: 0110s/200B Tetm: 365 DAYS
12:01 A.M.. Standard Time at your mailln address.
Business Desctiption: ANIMAL CONTROL OFFICER
In return fot the payment of the premium, and subject to all the terms of this policy, we agree with you to provide the
insurance as stated In this policy. This policy consists of the following coverage parts forwhich a premium is indicated.
Where no premium is shown. there is no coverage. This premium may be subJectto adjustment.
Coverage Part(s) Premium
Commercial GeneralUability CO\ieragePart $ 1,200
Commercial Property.Coverage Part $ NOT COVERED
Commercial Crime Coverage Part $ NOT COVERED
Commercial Inland MarineCoveraQj:} Part $ NOT COVERED
Commercial Auto (BusinessAutoorfruckers) Coverage Part $ NOT COVERED
Commercial Garage Coverage Part $ NOT COVERED
Professional LiabilltyCoverage Part, $ NOT COVERED
. .,,',S 'v,;~~j;: ,,~\i;fJ'!i1~;j $
. {)~.!$.5't,""'~'" ..I!.::~'#:"\~.t" $
! If.~ f~ .*if'~~~- "!;wr ~~~' . . . . 1,200.00
-''''J~'' "".~: . ,'~.i~ 1:~.. Total Policy PremIum: $
&it fi r. ~..~~;\~# .
. ,'" ":i~l,ffi~":.:J;,,! l#~\.). - SURl'LUS LINES TAX $ 36.00
. ...vr-'~ ~ .., tlr.f~ .,J.1fr::,.'
"". t:!SJa.' ~.lt~,.l'" EARN D LI CY FEE 100.00
"''iF.:''::;' '",_:./1(:1. ' FULLY E po... $
,~ $
$
$
Form(s) and Endorsement{s) made a part of this policy at time of.lssue:
SEE SCHEDULE OF FORMS AND ENDORSEMENTS
ST. UL N ..MS J. 200
THIS COMMON POUCY DECLARATION ANDTHE.SUPPLEMENli D . JION(Sl. TOGETHER WITH
THE COMMON POUCY CONDITIONS, COVERAGE PART(S). COVERAGE FORM(S) D FORMS AND ENDORSEMENTS, IF ANY.
OOMPLETETHEABOVE NUMBERED POUGY.
OPS-D-1 (12-00) INSURED opsd1g.fap
""- ...At ., J~ SCOTTSDALE INSURANCE COMI'ANY4I
COMMERCIAL GENERAL LIABILITY OOVERAGE PART
SUPPLEMENTAL DECLARAll0NS
Policy No. CLSJ.30695S Effective Date 01/os/2007
12:01 A.M., Standard Time
Named Insured 4 PAWS ANIMAL CONTROL SERVICES, INC AgentN(j, 22001
Item t. Limits of Insurance
Coverage Limit of liability
Aggregate Limits of Liability Products/Completed
$ 1,000,000 Operations Aggregate
General Aggregate (other than
$ 1,000,000 Products/Completed Operations)
Coverage A - BOdily Injury and anyone occurrence subject .
property Dama.ge Liability to the Products/Completed
Operations and General
$ 1,000,000 Aggregate Limits of Liability
anyone premises sUbjecno the
Coverage A occurrence and
the General Aggregate Limits
Damage to Premises Rented to You Limit $ 100,000 of liability
Coverage B -Personal and anyone person or organization
Advertising Injury Lia.billty subject to the Ganeral Aggregate
$ 1,000,000 Limits of Liability
Coverage C - Medical Payments anyone person SUbject to the
Coverage A occurrence and
$ 5,000 the General Aggregate Limits
Item 2. Des~ription of Business
Form of Business:
o Individual o Partnership o Joint Venture o Trust o Limited Uabllity Company
m Organization including a corporation (other than Partnership, JOlntVenture or Umlted liability Company)
Location of All Premises You Own. Rent or Occupy:
12848 CHESTNUT BLVD., SHAKOPEE, MN 55375
Item 3. Forms and Endorsements
Form(s) and Endorsement(s) made a part ofthis policy at time of issue:
See Schecluleof Forms and Endorsements
Item 4. Premiums
Coverage Part Premium: $ 1,200
Other Premium: $
Total Premium: $ 1,200
THESE OECLARATIONS ARE PART OF THE POLICY DECLARATIONS CONTAINING THE NAME OF THE INSURED AND
THE POLICY PERIOD.
CLS-SO-1L(s..01 ) INSURED clssdlle. fap
Ct\RYER-SCOTT
To whom it may concern.
The Carver-Scott Humane Society has worked closelv with 4
Paws Animal Control for the past two years. The love and care
fcr the impounded pets is a great service to the communities
they cover. The.animalsare housed in clean kennels with
bedding and access to fresh food and water daily. Every effort
is made to reunitE! the pets with their owners. All animals are
scanned for a micro chip when they arrive. Area papers and
internet sights are checked daily as well as our LOst and Found
phone line. If no owner cart b$ located all the animals are place
with a Humane SociE!ty or rescue.
4Paws AnimalCoratrol raoton.yeares fOr the animals. but also
for the. peo.p'e inthecomrrn.anity. They educate owners of the
importance of proper identification and licenses needed for
their pets as well .asspay and neutering. Sick or injured
animals are examined by a vet al1d given the appropriate
treatment.
We would highly recommend your continued use of 4Paws
Animal Control for your coml11uni.ty.
Sincerely /~~
~ -
~
· · . Janicl!lltaWn
Dog Intake Coordinator
Carver-Scott Humane Society
P.O. Box 215, Ghaska, Minnesota 00818 · (852) il65"0550
www.carverscotthS.OTg
v
DATE: February 23, 2007
SUBJECT: Recommendation for Fpur Paws
TO: To Whom It May Concern
This is a recorpmendation for the FomPaws animal rescue organization. Last Hope, Inc.
is anon-profit animal rescue organization serving primarily Dakota County Minnesota.
We have observed Curt and Theresa Finch of Four Paws in their operations for several
years. They are dedicated to humane care of those animals that they pick up.
. They serve as animal control for Farmington.
. They work with volunteer .organizations to place as many animals as possible.
. They especially work with organizations that spay and neuter as a part of the
placement process.
. The animals are always cle~ and well fed when turned over to Last Hope.
Please feel free to contact us if you have questions about Four Paws performance in the
animal rescue field.
Sincerely,
BEVERLEY ORR, President
Last Hope, Inc. .
P.O. Box 114
Farmington,MN 55024
(651) 4763.8747