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HomeMy WebLinkAbout5.F.2. Approval of Minutes: April 24, 2007 & May 01, 2007 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,MINNESOTA APRIL 24, 2007 Mayor John Schmitt called the meeting to order at 7:04 p.m. with Council members Steve Clay, Terry Joos, Steve Menden, and Matt Lehman present. Also present were Mark McNeill, City Administrator; Michael Leek, Community Development Director; and Bruce Loney, Public WorkslEngineering Director; Mark Themig, Parks, Recreation, and Facilities Director; and Judith S. Cox, Cit~ Clerk. Also. pres.ent from Jackso~ Township were Rose .M~ik_)1~rk;. Tom Weckman, SupervIsor; and ChrIS Bnnkhaus, SupervIsor. Present from LOUl~Wille To~hIP were LuAnne Lemke, Clerk; John Weckman, Chair; Susan Morevec, SU~~{"~f~; and G<t;ita Driscoll, Treasurer. Others present were Mike Cronin, Town Planner f~;T5oui:<<tjle TOW\thip d B d . S C 1. 1f;ifpv "". '{1;!')j>~ !ff/ an ra DavIs, cott ounty P annmg Manager. .. ;"c J!, iff....?!''' /;~> ~%~t::.:f( /:,.2!// Mayor Schmitt introduced Michael Leek, Community Developmelf\Dire(!'~?for tlfe City of Sh k ~ / ")'i.!;;' a opee. AEW1>> %; -;:6:&,%1>/ ;:'/;./4't:~H~M:}rth/;<{~% }1-'c' ;;;j/f{H'f ./.' ,.,-":f!; Mr. Leek presented the 2008 Comprehensive Plan u~a'at_~: L~fft~.~ed the purpose of the meeting with Louisville and Jackson Townships is t<jJJ'rovide;'~. township boards with an overview ofthe work being done to update the City 6'~~hakopeelj comprehensive plan. Mr. Leek said the meeting was also to discuss th~0'dlit~~~io~~~tthe dtty's comprehensive plan work is taking, and how it relates to township aJ;l~~un~}comPf~~lil:g{i{re plan updates. 4!tfli!J.<fff'Jft!l'.~:1fiiij!.:?tlii;;i7 Mr. Leek then gave a background S~~pSrg;zttth~~08 Cmnprehensive Update. Mr. Leek stated that the plan is projected out to 203'0. '+~. 4~ek sal~1.l)at the draft comprehensive plan will be </1!~;?;;. ,'v%;0,,/{{/ )feY upda~ed an~ te?t~ti~ely adop~fl'~t'i Sff~~pee. CitY ~ounc~l. The draft plan will th~n be sent to adjacent JurIsdIctIOns for re~t~. 'r. Lee~~.wd the mtent IS to plan needs to submIt to the Metropolitan Council in early 20~j!t'f'fll t%tt!?t./'~"~ Mr. Leek discusse~ the r~\iifl,~~p or:'~aiming between the City of Shakopee, Jackson Township and L0fii.s~ille Tti)~sff~Mr. Leek stated that the maps presented represented the '~; ZfI%? yO<) projections about wnil\,.urbai'itatiOIfmeans in the townships in terms of households, population, employmen~('ltiJ}Ma~.~a12acifi;fS and sanitary sewer flow districts. <>;# "')1ih ;vr;,i",/&rf;Jft_iffil{i_>!fP' /;;J:"%3J~::_ ,"', -;;P(;b,:,,/, -, '''-;);'i%f:*;~'':; May~r SC~1! i~tf€l~Uced Mark Themig, Parks and Recreation Director for the City of Shatf'"0<"..~<,,"" ./? .~~ee!i% .%.,,% ~f~j~. 'I r .., . Mr. Theillf.J2re.~~hted the group WIth the mformatIOn on Parks, TraIls, and Natural Resources. '~':k-!'f;W;tff' Mr. Themigsttrfed that in 2001 the City worked with Jackson and Louisville Townships on a Natural Resources Inventory of northern Scott County. Mr. Themig stated that the inventory followed the Minnesota Land Cover Classification System (MLCCS) and identified what types of land cover were found throughout both townships and the City. Mr. Themig said the analysis examined several features related to natural resources such as slopes, lakes and streams, endangered species, etc. Each resource was given points based on a quality matrix and the points were added together to identify where the most important resources Official Proceedings of the April 24, 2007 Shakopee City Council Page -2- were located. Mr. Themig stated that the outcome of this analysis was a detailed mapping of Natural resources, which was termed Natural Resource Corridors. Mr. Themig stated that the information in the natuml resource corridor map may be useful in both townships as the townships look at future planning. Mr. Themig then discussed the process for updating the comprehensive Park, Trail, and Open Space plan. Mr. Themig stated that the plan is projecting needs for the existin~4a..~pal boundary. Mr. Themig showed a map with "Cluster" search areas and pot~~~i,altrail';;'\,.\ connections.' ,,' '. _/P.t0~:~::::" ':;:<;~t~~:~~~~l:\;- Tj:fiW 7 ... 'VJfii..;.:") Mr.1?emig also. dis~ussed the proj~cted facility n~eds that would ~~iede~ji~~. se~~~~:%r;~'. growmg populatIOn In both tOwnShIpS. Mr. ThemIg stated that tg,~lCIt~~.)l~ol(lng';fo~ptldItIonal d' . fr h h' . ,h I+@Z it . uectIon om eac towns Ip. j' ''i,. "i%'ill'iiM Ai' $:1\: ''i. ""t:,q Bmd Davis of Scott County discussed that northweste~.~cott'~~l~"fould develop and urbanize in the future. Mr. Davis stated that the COllityrfi_4.~ing)'8'liI[tment's most important primary interest in development is to do it in a logictand effict.ant manner. :'W~lt:" Mayor Schmitt asked for a 10 minute recess.))ii'iwl",'.n .~ l~ ~ . ~/ , .' Mayor Schmitt re-convened the meeti~~$iit~ ,,.~~m. ;'0.'$ Mr. Themig asked the Township Bb~~e;lbers'%;1 the Council how they would like to collab~rate. Mr. Themig als~il.lef~~i~II!"~ To~sfiip's future projections are for parks. ~r. ThemIg asked Jackson Town'Sl]~~~t~,y Wd"~:J}ke the 80 acre parcel, where the town hall IS located, shown.as a par~on the m~_(hey wili)~e submitting to the Met. Council. Mr. Brinkhaus agreed to keep It on the lI,i,U.as parK)~llild. 'iil;:iiil'!'liilijiii. .!):')i~ Ms. Menke state~'hat in j~~l)$oIi't~ship there are also undeveloped parks in the developmen~~ofFo}l,~ad(;, and Glen Ellyn. Mr. Themig stated that he will add those land areas as ~rI.S'~1ii~lItr ~Je Met. Council. {o'^'--- -.4~::h,,_ "::\\_,_'--'-'-A~ti':::: Mr~...lhemii:a,~:~ed'i,~~isvill~ Township Board Members what they would like the City to do and h();w:tf~City an~..Tow,Ship can work together. Ms. Lehmke asked what data source was used in col1ectitili~ithe dai, Mr. Themig stated he would provide the report to the Township members. '<:~:~\~~~::::~~: -,o_:-:,."."":;:,:,:,::::;:;:,,,;.:i - - - Mik~ Cronii1~b~sultant for Louisville Township, discussed the work he has down for the township concerning the 169 corridor issue they are dealing with at this time. The group consensus is that the townships and the City need to work together by attending each others meetings. Mr. Leek volunteered to be the City contact for the Townships when they have scheduled township meetings. Mr. Leek would then assign a staff member or a commission board member to attend the meeting. Official Proceedings of the April 24, 2007 Shakopee City Council Page -3- Lehman/Joos moved to adjourn to Tuesday, May 1,2007, at 7:00 p.m. Motion carried 5-0. The Council meeting ended at 10:00 p.m. on April 24, 2007. Judith S. Cox City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MAY 1,2007 Mayor John Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Terry Joos, Steve Menden, and Matt Lehman present. Also present were Mark McNeill, City Administrator; Jim Thomson, City Attorney; Kris Wilson, Assistant City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, City Engineer/Public Works Director; and Mark Themig, Park, Recreation and Facilities Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to stated that S.B.l, Final Payment to CenterPoint Energy for Gas A venue, Improvement Project, Project No. 2006-1, be taken issues. 100sIMenden moved to approve the agenda as amen~~a:i~li,2n fV ~:%fF;-' Mayor Schmitt gave the Mayor's Rep?rt. Ma~~;.Sc~~t stated'tf visited Shakopee Clean Up Day and thanked Mr. Loney, the PublIc W~.~,s~l_{{, tl1eJ'~.~~."d volunteers from SACS for making it a successful event. ,~~:.;- Mayor Schmitt then introduced ca~j(JJ~~:r~~~blllt1l~:~l!e Shakopee Police Department to present Mr. Ronald Von Bank ~~f re~on. Capt: Rob~on stated t~at ~he"Sfl~~J Crirl1~llpeve~tion Inc. recognizes ~r. Ronal~ Yon Bank for hIS aSSIstance to his,~eIghbors~1::~~~ Shakopee PolIce Department and hIS communIty. Capt. Robson stated that thrOl.tlbljMr. Von_~,:s actions, he has furthered the Shakopee Police 90 '%%;-~f:'-'+"t&. :."","';;:{W%"<<iY Department' s community'~o1ici!1l,.g,effoF's. ~-'l,\?%,. ,:j:t%W<\f@(;~.;~.!!l!l!l;~;i~:')jj) Capt. RobsoJ;lJhen p~~nted;;:~r. V~~ Bank with a plaque of recognition. illi;!J~~J!lliiiJi_'l!!;;i!;;::~J!i1::'!;{l Mayor se~itt a'&ked ifmeF€ were any additions or deletions to the Consent Agenda as /0:>: \~ pub~i~hed. ~r>~e~~asked that S.D. I., Aquatic Park Improvements, Project No. PR2006-3, beltf.Qved fro1l\.the'5nsent Agenda. Mr. Menden asked that 5.B.2., Award Contract for 2007 CuredI.!!,~.~ce P~Fe (CIPP), Project No. 2007-6, Resolution No. 6630 be removed from the Consent A'gtiai.wp. Lehman/Joos moved to approve the Consent Agenda as modified. Motion carried 5-0. Lehman/Joos moved to authorize the appropriate City officials to proceed with having the graphics package installed on the City's express bus service MCI coaches. (Motion carried under the Consent Agenda) Official Proceedings of the May 1, 2007 Shakopee City Council Page -2- LehmanlJoos moved to authorize the transfer of funds from State Aid Fund to the General Fund in an amount not-to-exceed $30,000 for crack sealing of 10th Avenue, from Harrison Street to Marschall Road; and direct staffto prepare a budget amendment for the Public Works Department, Street Division, Pavement Preservation Account. (Motion carried under the Consent Agenda) LehmanlJoos moved to authorize the four year lease of the Gestetner DSc 454 (copy machine for Police Department), with service agreement. (Motion carried under the Consent Agenda) LehmanlJoos moved to authorize, appropriate city staff to close Lewis Street ~~.~.~iii%~ ve. to 3rd Ave. .on Sam:day, June 16,2007, from 8:00 a.m. to 7:00 p.m. (for a charita~~d:~otorc"iif run). (MotIon carrIed under the Consent Agenda) ... P ~;Pi, .,11 l,/ \\\. 'i4fAllb '1&41 Pi j{~'''''--_,_ "'::~1fSTt::,:", _fW Lehman/Joos moved to authorize execution of the Facility Use Ag~!;}e.~~~t BI~ee1I1~~6pee Area Catholic Education Center and the City of Shakopee by appn'prhi'f~~ty offic~i~~pending [mal review by the City Attorney. (Motion carried under the Conse!\l Agefi\a),.ilw I,Jf... '11 4Zlilll>...A' #'iiJ!!:II.t.... . II;, ',W" Lehman/Joos moved to authorize a contract extension B01res.'i~:.:,~r parl{construction inspection and administration at a cost not to exceed T~'. and Huber Parks). (Motion carried under the Consent Agenda) ,'" LehmanlJoos moved to accept, with regret, Stang and offered Resolution No. 6601, A Resolution of Appreciation its adoption. (Motion carried under the Consent Agenda) LehmanlJoos moved to accept, of Cristian Diaz from his position as an Engineer Technician III. Consent Agenda) LehmanlJoos moved regular status as a Police Officer. (Motion carried under the t/ '''W'' LehmanlJoos move~to in the amount of$758,653.00. (Motion carried under thecons~~ Le~anf.fl'l!.l~ ~ ~ve the City Council meeting minutes of Aprill 0, 2007 and April %% 17,.~007. (Mo~ion\i:lP"ied under the Consent Agenda) Iilp,lIi>..iInw'" ",:,0-- ":"':':'-, < Le~~'i~s of;~edkesolution No. 6605, A Resolution Appointing Jane DuBois to the Telecomm"i~ons Advisory Commission, and moved its adoption. (Motion carried under the Consent Agenda) LehmanlJoos moved to approve the transfer of$189,724.97 from the 2006A Debt Service Fund to the 2004 Capital Projects Fund and $131,060.00 from the 2006A Debt Service Fund to the 2005 Capital Projects Fund. (Motion carried under the Consent Agenda) LehmanlJoos offered Resolution No. 6604, A Resolution Adopting a Personnel Handbook for Employees of the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the May 1, 2007 Shakopee City Council Page -3- Mayor Schmitt asked if there was anyone in the audience that wished to address an issue that is not on the agenda. No one responded. Lehman/Clay moved to open the public hearing on the application from Cash Systems, Inc., 1100 Canterbury Road, for a currency exchange license. Motion carried 5-0. Judy Cox, City Clerk, stated that Cash Systems, Inc. asked the City to approve the granting of a currency exchange license by the Minnesota Department of Commerce for the Canterbury Park Location. Cash Systems, Inc. has made application for a currency exchange license with the Minnesota Department of Commerce. Ms. Cox said that the license is ultima~~.w;~~ by the State of Minnesota. Although the State has not yet forwarded the applicati~lC? the Clf'\lor consideration, Cash Systems, Inc. asked that the City consider their req~~~af\,,~time.,!: t'('-O:'" ',c;. ":';" "'-w"*i::>___.. ,.,;' Ms. Cox also stated that the Shakopee Police Department has advis~'tb.at tH~ are{\II;~avv;me of "'\:;;~:::- _ ___:'::::fY;":::~:>::::::: '--;i;~::;)/:J::/'~ any reason for the City to object to the granting of a currency eX91\nge~~ilse to ~e::ifpplicant. 'i11i<I!!!i;tA!rP' Carm~llin Gillil~d of ~ash S~st~ms Inc. addressed the CO~\\l;,~~att~i tha~'t\"r1i~ve r~quest~d the CIty to consIder theIr applIcatIOn due to the State ~f :r~'l!l1?esO't~'k~!.r,i backlogged With theIr I' .' .',lfI., ',V.*I app IcatIOn.IV ."rTh. "Aiet I~! Ir'~!.. " Mayor Schmitt asked for comments from the public. 'Ilih 'll jljrr~:':;;i.\ \II!:"1i:"I\. ..m ..../1; Eric Hallstrom, Vice President of Racing fro..ICa4'erburY~b~+addressed Council. Mr. Hallstrom stated that Canterbury Par~~~i~ter,j!i;.tf;liiiii:ii~~ment with Cash System, Inc. and state~ t~at they are a reputable comJl"~.' HiH~,,!o~ stated that he is in support of their applIcatIOn for the currency exc.~lii~ lI'l~~~"# Iiii!//::'j.'iI.'!ii;iliC . ..... </ Joos/Clay moved to close theJ~t!I;_lic 'ari~g~~otion carried 5-0. '.'i.WZ'I?' ~j:t".:>." ":::::wij'Jiiif:';' _ .,< Menden/Joos offered Re~,~ii~n No.~.g~, A Resolution Approving the Application of Cash Systems, Inc. for ~fCurren,Y.~.i,ifg~Jlicense, and moved its adoption. Discussion followed. ".i..... i\~ii',i 'J'!i' Cncl. Le~~i.:'~~d~'; Co,~~... clarify the recommended action of holding the Resolution until the ~ity~~cef\.~f~.~th~iJlpplication ~~m th~ state. Cncl. Lehman stated that ~he req~est is n~t m th~solul\!en. .~;\CoX stated that It IS the mtent of staff to hold the ResolutIOn untIl the CIty.'i'[eCeIVesI~~e ap~~.~catIOn from the State. i'.;-' ..............i...;~ ~~:";'\{{~, ':;:',. 'lL Mayo;~_~itt a~ed for a vote on the motion. Motion carried 5-0. ..~iii'i...i..iJJrHii Mr. Loney presented Council with the consideration of awarding a contract for the 2007 CIPP, Project No. 2007-6. Mr. Loney stated that on May 1,2007, a bid opening was held in which three bids were opened. Mr. Loney stated that the apparent low bidder is Viet & Company, Inc. with a bid of $118,352.00. The Engineer's estimate for this project is $140,000.00. Mr. Loney also stated that staffis requesting a contingency amount equal to 5% of the contract to cover minor change orders and quantity adjustments that may occur on the project. Official Proceedings of the May I, 2007 Shakopee City Council Page -4- MendenlJoos offered Resolution No. 6603, A Resolution Accepting Bids for the 2007 CIPP, Project No. 2007-6, and moved its adoption. Motion carried 5-0. Lehman/Joos moved to approve a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on the 2007 CIPP, Project No. 2007-6. Motion carried 5-0. Cnc1. Lehman stated that he had taken off the Consent Agenda, S.D. I., Consideration of Aquatic Park Improvements, Project No. PR2006-3, because the total project cost of$I,072,240.00 is over the project budget costs. Cnc1. Lehman stated that he was told by IS inaccurate. Travis Karlen, Recreation Supervisor, stated that the numbers are $1,007,240.00, not $1,072,240. Mr. Karlen stated that the wrong. MendenlLehman moved to: I. Authorize installation of a new fence by ~i~~~ii"_,ipg $24,000 ($17,500 with a ~redit back from the contract). . li!!,'i . 2. Authoflze the purchase of sand play eqUl~.smt from 'ProgressIve and Burke not to $ ~:,:,:tE;~~m\:\:\:;\:i?'::':,:__ .'4\1::\;:,':;:. I exceed 15,928. 00 ',A.~i"'l!!!ii\'!lrri\>....JJ' 3. Authorize purchase of materialsff~~hei~igatl~n~,s'm and installation by the Lion's.CI.ub in the amoun~~'1iirtg~'~.i~ii]~~uncil's sincere thanks ,and . . ~pprecIatIOn for the don~tf~or~e Llt!1'~~~UD' s labor to complete the mstallatIOn. M tI n carr d 5 0 .i. "''!M'> o 0 Ie -. . "N!b / '171 fL" '. ' {1~::, -?:::-'t ,:):'t: Mayor Schmitt asked for the4t:;~;i!J'iais~1ti:~ports. <~\?::t!i~(;u ,/ Cncl. Clay stated that ati'~t4ii~~ oftrT'~~Pda th~re are tr~sit items to discuss such as the Joint Powers Agreem~~i:and tH',~~'~~i~~!~~ement With SChmItty'S Garage. ,..,..,. il' ~L, --coif: }i: Cncl. Joos stated that'1\~ attei\Q.ing the Shakopee Clean up day. He thanked everyone who iFfi>,...,...!............... '..'1' , participat~d'Tfi\ll~.~U~it a,uccessful event. #AiiiI1\\it:i'iii'k\;''''''.iiii'\'7i. Cn~~tMendek'l;~aid~ a~ended the School Board meeting. Cncl. Menden said he wanted to exp~i:t~is graiitllde ~ward the school board and all of the entities in what will be a huge transitioi!14:!i~currilg ove~ the s~er. Cncl. M~nden sai~ that during the sch?ol board ~ee~ing the electro~'%lili~tsage SIgn was dIscussed and It was deCIded not to put the SIgn up at thIS time, They are lookIng at other possible locations. Cncl. Lehman stated attended the Chamber of Commerce meeting. Cncl. Lehman said the Chamber redid the agreement with the Southwest Minneapolis chamber group. Cncl. Lehman said that the Chamber also put out a survey to the business community membership regarding SIgns. Cnd. Menden stated that Mr. Leek attended the Downtown Partnership meeting and asked if there was anything Mr. Leek wanted to add. Mr. Leek stated that the business development Official Proceedings of the May I, 2007 Shakopee City Council Page -5- committee is ready to distribute the folders for the vacant space marketing efforts. Mr. Leek reported to the Partnership that the circulator busses that will run from 10:00 until midnight to shuttle people to different festivities during the sesquicentennial events. Mr. Karlen presented Council with the Aquatic Park renaming. Mr. Karlen stated that when the park opens in June it will have a new look. The park will have a new building, landscape, fence, shade structures, diving board, and playground area. Because of the new look, staff is interested in giving the park a new, fun and innovative name. Mr. Karlen showed examples of names and graphics other cities have used to aquatic parks, as contained in the staff memo. He also showed two Shakopee's logo to include a sun. Mr. Karlen stated that staff was asked to brainstorm some names facility. Staff brought the ideas to the Park Advisory Board. asked staff to come back with logo options for the name decision on the name. At the April Park and Recreation Advisory Board were to present City Council with the name Shakopee SandVenture presented, in the staff memo. Cncl. Lehman stated that he went on the and stated that a poll indicated that a majority of people Cncl. Menden stated he would~:~i:0J~ logo incorporated into the graphics. .1> ... . .'1. /'jjlt'!'I,'jii' Cncl's. Joos and Clay h~d no opini~;, the name change or log. ~!]ij'i ....."!-. Mayor Schmitt st~led he'~p~l~ll~~~~o"J'" in the printed advertising or the printed logo that it is at Lion's Park, to co~inue'he(ss~iiltion with Lion's Park. :'%.,>>. '~. F 'ifh.\h Joos/Me~~eit~!I'_lU.e:01!il'the reco~endation ~f t~e Park and Recreation Advisory Board and offeredjl~es01JJ.tIon ~':ffl;bbOb, A ResolutIOn EstablIshmg the Name of Shakopee SandVenture Aql!~tic Pa;~?i;f!Ild~\?ved its adoption. Motion carried 4-1, Cncl. Lehman dissenting. ----~-{:.)@( --'-'tttk, o':o':J':._ -.--;,~ Mr. L~~_;~resent~d C~uncil with the Waiver of Subdivision Criteria for 539 and 549 Market Street Sou~''#>...{p Wii%t> Mr. Leek stated that Mark Gergen, owner of the properties at 539 and 549 Market Street, submitted a request for approval of a waiver of subdivision criteria. Mr. Gergen would like to sell both units separately, which will require a minor subdivision to create individual parcels for each dwelling unit. Mr. Leek stated that the structure was built to the standards of a twin home. All other setbacks to adjacent properties meet the current standards of the Rl C Zoning District. Official Proceedings of the May 1, 2007 Shakopee City Council Page -6- LehmanlJoos moved to approve the requested waiver of subdivision criteria for side yard setback in the R-1C Zone to illlow a zero foot side yard setback at PID 27-282001-0 located at 539 and 549 Market Street South. Motion carried 5-0. Mr. Leek presented Council with the Joint Powers Agreement for Southbridge Crossings Transit Station for discussion. Mr. Leek stated that the new park and ride facility (Southbridge Crossings Transit Station) will open in June, 2007. Mr. Leek stated that because there is not one transit authority in the County, Shilk~pee, Pr~or Lake and Scott Co~t~ staffs have been working together thr~~*~i~c~tt Tran~It PI~~~g Team to d~velop aJ?mt powers. agreement (JPA) that ~dd~l~~is Own~~IIP of the SIte, actIvIties related to Its operatIOn and mamtenance, and the shan~ of\,~ts";il:. d1i~".\.,,\;~,.AZ% ; ...91.:.,';; g; -<::::.6",., Mt Mr. Leek stated the presentation is to inform Council and for Council'Rpro\itle dit~~ti,S?ibefore ';;,:2'~,,--- :/f:T:':'.>'ii',i':.,,::- , -Y4;W* finalizing the JP A for approval and execution by the city c,\.~ Dbat~.. JiAr !jiill.,,#lJ" Mr. Leek provided a PowerPoint presentation explaining antfc9ted costs, . p budget, and cost sharmg. ;;i"f'ddi"lii!!I;; Cncl. Lehman asked Mr. Leek if it was possible to h&~e an e~_llte Shakopee's annual cost will be in cash and in-kind services. Cnc~\;>>~e~.also asIC, if anyone has considered where the dollars would come from for th~~ ~) funds went away. Mr. Leek stated that ~e didn't have e~li~.\~' ~~'I"~'i!vuormation avail~ble but wo~ld email the answers to CouncIl Members d~.i.the;;lYeeK:;i~. ..Leek al~o stated that If the tranSIt ~d . does.not expand th~t there are .aJ~i;~tr~'iiJSJ'~odI~,ther servIces that we have. Ifth7re IS no fundmg, the operatIOn of thei~~'~ oullt tQi%i'4kdIscontInued and then go to the MetropolItan Council.' ;ii~ ~w ''ti.., ~;<%rhh,,-;-;{ffP- ---""@% 't!ifu.,. ; Cncl. Joos asked how lo"~~~,~ity w~~~qneed to be involved in a JPA. Mr. Leek stated that it's possible that a TraJiIsit Ati'~dlt"'~i~uld;testablished one year to eighteen months after service begins. /.'AiZ[+i.. 'T_Ai,;"'~.Yf' -"@, ;;"~ ""-'-"'. ~ &:J:;~:/}~l?:::::t::, '.'", --\1tr." ~@t:: After disc!lssil1.f;N..;le~~k reit~fated what Council's concerns were with regard to the IP A. "d'11!\h"\'\\!$i.i. . "'WI/fI1,1:iiillli> 1t Con~'eU1 of'~greement and potential devolution of the full cost to the city and how we jl~>>}_> "':::~\:>: :: '_ 'C:~:: 1'2~ ~; ~ and the City provide a better mechanism of agreement for other co"'_ies within the county to participate. 3. Continue working on how to serve areas other than downtown Minneapolis and the possibility to link up to other transit users. 4. Specify the term of agreement. Mr. Leek thanked the council for its input and stated he will bring their suggestions to the JPA group. Mr. Leek presented Council with a Contract for Express Bus Service. Official Proceedings of the May 1, 2007 Shakopee City Council Page -7- Mr. Leek stated that its been proposed that the City enter into a contract with Schmitty and Sons that essentially "piggybacks" on an existing contract between the City of Prior Lake and Schmitty's. Mr. Leek highlighted some of the contract areas such as the duration of the contract, the hours of service, and the service charges. Mayor Schmitt asked about a fuel escalator in the contract. Mr. Leek said he needs to look more closely at this language. .otAiifU'i::sl.lil;):;I1;:0h CncL Menden asked if the contract could be changed to a two year contract,~lh a orl~'l?I" extension and questioned the paragraph regarding the cost ofloaned cap~i;l~C}:,,;~~ent ~lpage 121' "'.';;1zY , ';; {d'4;i:,,':~f;iil~"'~,+:1"; CncL Clay asked what the rider fees might be. Mr. Leek said Shatopeeii~~efvlce i'!.~e~s to comply with the regional fare structure which is $1.75. .Ai "\;~I~;'i,;"i ;;:1"'iZ.!i);;;\;"';;' CncL Joos asked if it was possible to use the pumps .~~~~~,hef'ca"ii~i~. W ~rKs to red~ce the costs. Mr. Leek stated that under the contract SChmI~'S ~~~e wIrl"'~ntam the vehIcles at their site. '.'f'%111; ()%;;.;;I,. illl",. \;,: Mr. Leek summarized the points made by C~fl1'~_~ei1ili~~, and,~ll bring the contract b~lCk with clarifications for Council action.;;rZill>.. i~1 "lli;I;;;;;oi;'. ~ii'~I'li;itt:!I_;.!;;~~:III":I.l'ili.i'% Mayor Schmitt asked if there were~';fol1\ril ~~~n;~': f'Cncl. Lehman has concerns about the construction at Tahpah park~t\~~~i~'t\,~~ect is ~.,tJfinished. Mr. Themig gave Council an: d~~~~~ oft:{vi,~rrent project's and their timeli~es. Mr. Themig stated right now the SO\;r.:f ComPl~'1i:s two months behind schedule and a letter was sent to the contractor regarding thi~::~;i;.!henilllf~~!ed there is a letter drafted for Hentges and Sons for the Tahpah Park proj~rt but t~~ '~1l111i1~~s~";been sent at this time. ;;tw;Il;;.; ';;il,,'<lJ:i!I!JilJi Lehman mo~~~~?aufb,~:ize \t~~f to' send S. M. Hentges and Sons a letter of default for the Tahpah Pf}fK'~"ji:I~!lli~ir~~pss~~n followed. ,"Ii'!.,.. ";,,14;;,... ..Y;'iW<lIl;!;;k Mr:...!j~os asI<\~~r;""eel11ig to explain what the reasons are for not sending the letter to S. M. H~: S:t ~Themig stated that S: M. Hentges and SO?S provided .a contract schedule and fatl11iJ,i!0 mee ,heIr schedule. Mr. ThemIg stated that he receIved an ematl from S. M. Hentges tl1~'1~111~eting was needed to discuss a trail issue. Mr. Thomson, City Attorney, suggested that a letter be drafted putting the contractor on notice that the contractor is behind schedule and that the City intends to enforce a certain provision in the contract. Lehman/Clay moved to put S. M. Hentges and Sons on notice that they are behind on the Tahpah Park project and that the City intends to enforce a certain provision in the contract. Mayor Schmitt asked for a vote. Motion carried 5-0. Official Proceedings of the May 1, 2007 Shakopee City Council Page -8- Mr. Thomson stated that the Council will need to recess for an Executive Session for the purpose of discussing a law suit of Ridge Creek Association vs. the City of Shakopee. Mayor Schmitt stated that the Council will be adjourning to Executive Session. When the Council re-convenes no action will be taken accept to adjourn to Tuesday, May 15,2007, at 7:00 p.m. Joos/Lehman moved to recess to an Executive Session at 8:50 p.m. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 9:45 p.m. and stated that no action the Executive Session. Lehman/Menden moved to adjourn to Tuesday, May 15,2007 at 5-0. The meeting adjourned at 9:45 p.m. Judith S. Cox City Clerk Kim Weckman Recording Secretary