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HomeMy WebLinkAbout5.A.6. Approval of Extension Agreement for Pike Lake Road Construction, Project No. 2007-3 s: h.b, CITY OF SHAKO PEE Memorandum CONSENT TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval of Extension Agreement for Pike Lake Road Construction, Project No. 2007-3 DATE: May 15, 2007 INTRODUCTION: Attached is an extension agreement from WSB & Associates, Inc. for the construction engineering services needed to construct Pike Lake Road, such as surveying and construction administration. BAKCGROUND: WSB & Associates, Inc. did the design work and previously submitted an extension agreement, which included design and construction engineering services. However, in the initial approval, Council action was to only authorize an extension agreement for the design engineering at a cost not-to-exceed $69,000.00. Staff had inadvertently thought that the previous extension agreement approved for the design and construction engineering services. In further review, the construction engineering services was not authorized, thus the attached extension agreement is being requested to be approved by the City Council for that work. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the extension agreement with WSB & Associates, Inc. for construction engineering services for Pike Lake Road, from CSAH 16 to 1100 feet south, Project No. 2007-3. 2. Do not authorize the extension agreement. 3. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No.1, as the project has been ordered and construction engineering services are needed to complete the project. ACTION REQUESTED: Authorize the appropriate City officials to execute the extension agreement with WSB & Associates, Inc. for construction engineering services for Pike Lake Road, from CSAH 16 to 1100 feet south, Project No. 2007-3 ~~ Bruce Loney, P. . Public Works Di tor BUpmp ENGRlZ007PROJECT/PIKELAKERD/WORD/WSB-AGREEMENT ~ WSB Infrastructure. Engineering. Planning. Construction 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763541-4800 Fax: 763541-1700 & Associates. Inc. May 9, 2007 Mr. Bruce Loney, P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee,~ 55379-1376 Re: Extension Agreement for Professional Services Estimate of Cost to Provide Easement / Construction Administration / Survey Services Pike Lake Road from Eagle Creek Blvd. to 1100-feet south and Street "A" WSB & Associates, Inc. Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I-C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for services for the above-referenced project. We propose to complete the work as described in the attached Scope of Services for Construction Easement preparation, Construction Administration, and Survey Services on a cost not-to-exceed fee of $44,750. It is proposed that all work under this portion of the project be considered complete after the record drawings have been completed and accepted by the City. If this agreement meets with your approval, please sign on the space provided and return one original signed copy to us for our records. If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact me at 763-287-7189. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Sincerely, WSR & A.....wciate..._ Tnr. dJI/J/ ~ City Administrator Donald W. Sterna, P.E. Vice President City Clerk Enclosure Mayor sm Date C\Documents and Settings\bloney\Local Scuings\Tcmporary Inlernet Files\OLK 108\L TR-Pikc Lake Rd Exl 050807.doc Exhibit A Scope of Easement / Construction Administration/Survey Services Pike Lake Road from Eagle Creek Blvd to llOO-feet south and Street "A" WORK PLAN . Easements/Ri2ht-of-Wav Right-of-way, permanent draining and utility and temporary easements will be necessary to complete the upgrade of Pike Lake Road. It is understood that all right-of-way will be dedicated by the adjacent land owners. Parcel drawings and right-of-way and easement descriptions including the encroachment agreement for the proposed work in the Met Council easement will be prepared by WSB & Associates, Inc. (WSB). . Construction Administration This task includes construction administration and coordination of all WSB work tasks, establishment and monitoring of budgets, and correspondence with the City of Shakopee, Mn/DOT, and S.P.D.C. and Scott County on a periodic basis. The construction manager will provide technical direction on all aspects of the project design and attend weekly meetings if requested. The City of Shakopee will run the weekly construction meeting and provide the weekly meeting minutes. The City of Shakopee will be responsible for any monthly work completed to date and summary of quantities for monthly payment vouchers. WSB staff is available to assist the City, if so requested, and would perform the management as an extra to this contract. . Construction Observation All construction observation will be performed by the City of Shakopee. WSB construction staff is available to assist the City, if so requested, and would perform these services as an extra to this contract. . Construction Survevin2 WSB will provide a survey crew to do all construction staking for this project, including construction limits, roadway grading, alignments, storm sewer, water main, sanitary sewer utility, street facilities and appurtenances, signage locations, and any other survey needs for this project for the work identified in the construction plans as prepared by WSB for the Pike Lake Road. . Material Testin2 Material testing will be performed by the City and/or the City's designated testing firm. The City of Shako pee will be responsible for coordinating the testing and the costs of the material testing. . Record Drawin2s This task includes surveying the field constructed utilities and other constructed improvements to record the field-constructed locations and elevations of the new facilities within the City roadway right-of-way. Once the field survey is complete, WSB will revise the construction plans to reflect the field-constructed conditions and provide record drawing documents for future use by the City. We have included CADD and survey time in our work plan to complete the record drawings in a digital format.