HomeMy WebLinkAbout5.D.3. Construction Adminstration Services
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CITY OF SHAKOPEE
MEMORANDUM
CONSENT
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Parks, Recreation, and Facilities Director
Meeting Date: July 18, 2006
Subject: Construction Administration Services
INTRODUCTION
This agenda item seeks approval of a contract extension with Bonestroo for additional
construction administration services for Tahpah and Huber Parks.
BACKGROUND AND DISCUSSION
Bonestroo has provided the construction inspection and administration for eight of
construction projects over the past year. While most of these are complete, work on
Tahpah and Huber remain.
As you are aware, S.M. Hentges failed to meet the substantial completion date in the
Tahpah Park project, which will require additional inspections. On the other hand, Huber
Park is proceeding at or slightly ahead of schedule with no contractor issues.
The attached proposal would extend Bonestroo's contract from $105,000 to ~140,000,
which would conclude the work required on both projects. Based on their estimate of the
number of hours it would take to oversee all of the projects, the original estimate that
Bonestroo provided me for all construction inspection and administration services was
$145,000. However, in order to try to hold them accountable for hours, I wasn't willing to
propose a contract for the entire amount up front, but rather handle additional hours as
contract extensions.
In considering the additional work, I spoke with Mr. Loney and Mr. Weyandt regarding
the City assuming these services. Given the number of contractor issues at Tahpah and
the complexity and timeline of Huber, we are in consensus that it would create more
issues to bring another city inspector in at this point of the project to take over for
Bonestroo.
I have talked to Stuart Krahn at Bonestroo and told him that if Council awards the
extension, I expect efficiency in the remaining work.
BUDGET IMPACT:
Money is available in the project contingency to cover this amount.
RELATIONSHIP TO VISION
F. Housekeeping Item
REQUESTED ACTION
If City Council concurs, move to authorize a contract extension with Bonsetroo for park
construction inspection and administration at a cost not to exceed $35,000.
.. .."
City of Shakopee
Estimated Fees to Complete Tapah and Huber Construction Services (Not including staking)
29-Mar-07
Estimated Hours and Professional Services Fees
... .. '''::;~~~':-\_",,: .':E~ ;;'t~~ei; :",:;e;2.';' Hours'By
Task
....
" .
"
..: .84
42
1.8
"\'/::LA.i,ri{~Ytt:i"!:il;" ..' 128
.. .14
30
....20
'.52
10
. " . .
Total Estimated Labor Hours ". ~90 . 230 8 "" 70 398
Hourly Billing Rates $122.00 $73.00 $107.00 $85.00
Total Estimated Labor Cost "$10.980 $16.790 $856 $5,950 I" $34.576 f
Reimbursable Expenses
Cate 0
Mileage 700 0.485 $340
Deliveries. postage Lump Sum $80
Printin and Re roduction Lum Sum
Total Estimated Ex anses $0
Total Estimated Costs