HomeMy WebLinkAbout5.C.1. Lease Agreement for Copy Machine Replacement
CITY OF SHAKOPEE
POLICE DEPARTMENT s: C./,
Memorandum
TO: Mayor and City Council COt~SENT
Mark McNeill, City Administrator
FROM: Teri Scherer, Police Records Supervisor
SUBJECT: Lease agreement for copy machine replacement
DATE: May I, 2007
INTRODUCTION:
The Shakopee Police Department is in need of replacing its copy machine and has
received a recommendation on a replacement model from Carrie Duckett, Shakopee LT.
coordinator.
BACKGROUND:
The Police Department's lease on its current copy machine has expired, and the machine
is no longer dependable. We have met with Carrie Duckett and received a
recommendation on a replacement unit, and on a lease agreement with Crabtree
Companies. Crabtree Companies is the city's preferred vendor for this technology and is
on the approved MN State Contract.
BUDGET IMP ACT
The lease of a Gestetner Model DSc545 is $276.06 per month. The service agreement
cost is $270 per quarter. The projected annual cost is $4,392.72. The recommended
agreement is a four year agreement. Funds exist in the 2007 budget for this purpose.
VISIONING RELATIONSHIP:
This action supports: Goal F - Housekeeping item.
ALTERNATIVES
1. Authorize appropriate city staff to enter into a lease agreement for the
recommended Gestetner Model DSc545 system and service agreement.
2. Table for further information from staff.
3. Deny the motion.
RECOMMENDATION:
Staff recommends alternative one.
ACTION REQUESTED:
The City Council, ifthey concur, should by motion authorize the four year lease of the
Gestetner DSc 545, with service agreement.