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Home My WebLink About5.E.2. Approve Revised Job Description and Authorize Hiring Process for Parks & Rec. Director Position City of Shakopee S.E.2 . Memorandum TO: Mayor and City Council CONSEr1T Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrato~J SUBJECT: Approval of Revised Job Description and Authorization to Begin Hiring Process for Parks & Recreation Director Position DATE: April 12, 2007 Introduction The City Council is asked to approve the attached job description for the position of Parks & Recreation Director and authorize staff to begin the hiring process. Background Mark Themig, the City's current Parks, Recreation and Facilities Director, has resigned his position effective July 31, 2007, to accept a job with Scott County. In order to begin the process of finding his replacement, staff is asking the Council for authorization to begin the hiring process, to include advertising the position and interviewing qualified candidates. Additionally, in order to make the position as attractive as possible to well-qualified candidates, it is recommended that the job description and title for this position be revised to remove the government buildings / facilities maintenance component and make it strictly a Parks and Recreation Director position. The attached job description reflects this change in duties and title. Lastly, given the Council's recent discussion regarding updating the City's pay plan and expected action on this subj ect in the near future, staff is seeking authorization to advertise the Parks and Recreation Director position with a salary range of$79,596 - $96,l79 per year. This reflects steps G through B of Grade 11 of the proposed new pay plan. Relationship to Vision: Hiring a well-qualified candidate to lead the Parks and Recreation Department contributes to a high quality oflife in our community (Goal B). Requested Action: If it concurs, the Council should offer a motion to adopt the attached job description for the position of Parks and Recreation Director and authorize appropriate staff to begin the hiring process, to include advertising the position and interviewing qualified candidates, with an advertised salary range of $79,596 - $96,179 per year. City of Shako pee Job Description I Job Title: Parks..illl9.. F{~c:;rElc:iti()I1..::l.ncl.. P::l.c.i1iti ()s pirElct()r...... .[ Deleted: , ........................................................................................ .........J Department: Parks and Recreation .'. . t Formatted: Strikethrough 1 Location: Community Center .--/ Reports To: City Administrator FLSA Status: Exempt Prepared By: Mark McNeill Prepared Date: 03/07 Approved By: City Council Approved Date: Salary Level: 11 SUMMARY This is a leadership and management position responsible for leading, managing, and I evaluating comprehensive customer-based services of recreation, sports, and leisure programs; rm..................................mm....................m mm.., park facilities operation and maintenance~PClrk.~El!Y.i<::El~;c:iI1.cjp?r.kc:il1cjml1?~lJr?Ir.Ell>.9lJT<::Elmmmmm...mmmm' De~eted: facility operations and J planning and development. The position oversees recreation programs, Aquatic Park operations .'!.l.~I.~~~~.~.~.?~:.mm.........m...m.....mm..........m.m mmm I and aquatic programs, Community Center and Ice Arena operations, park services"p?.r.kmmmmmmmmmm........{ Deleted:, city building operations ) planning and development, and natural resources. Work involves evaluating and responding to needs in the community and within the city organization, collaborating with the community to achieve common goals, and speaking as an advocate for the department's vision, needs, services and projects. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Provide leadership, planning and direction in short and long-range goals and objectives for department services through a team-based approach; develop, review, and update annual, five- year, and comprehensive plans; recommend new improvements, acquisitions, or extensions of department services; coordinate department activities with other City departments and outside agencies. Provide planning and direction for recreation programs by evaluating community needs for recreation, sports, and leisure activities, establishing goals and objectives, working with staff on program development and implementation, and monitoring and evaluating progress. Provide planning and direction for the use, operation, and maintenance of the Aquatic Park, Community Center, and Ice Arena, including operating policies, rules, regulations, contracts, maintenance programs, and improvement projects. Provide planning and direction for park services, including park facility rental and scheduling, special use permits, and special events. I ..M Cl.imClil1 Clll.d. \.lpdCitEl.C1.. FCi r~15..I\J1C1:S~El.r.F"I?I1.tl}?~i.s c;9rl"lPC:l!!t.>IEl y.'i~I1El?<.i:s~i~g 1l:)~g~ri:lrlg~pl~rl13 f.<:).~ ...,' Deleted: Provide planning and direction for the operating and City development. Review development applications and site plans to analyze impacts on parks maintenance of City buildings, and recreation services. Provide recommendations to other City departments, the Parks and including cleaning services, operation and maintenance programs, and Recreation Advisory Board, Planning Commission, and City Council. improvement projects. Work with other City deparbnents to ensure building operation and maintenance meets requested needs.1[ Develop plans and designs for park and recreation facilities that meet resident and user-group needs, while minimizing the long-term maintenance and operating impact to the City. Provide planning and direction for natural resource functions, including woodland management, greenway planning, environmental issues, and support for the Environmental Advisory Committee. Provide leadership, supervise, monitor and evaluate all parks and recreation staff, including recruitment and selection, training, work task assignment, performance review, and discipline. Develop and administer RFP's, bid proposals, plans, and specifications. Manage professional consulting and support services provided to the department. Administer contracts and manage projects. Provide and/or coordinate technical support and assistance to other City departments as needed. Serve as liaison to Public Works Maintenance Division for the provision of park maintenance activities. Coordinate long and short-term planning with Public Works. Develop and administer proposals, agreements and contracts, leases, and special use permits for facilities. Direct and perform communication activities relating to parks and recreation services. Promote good public relations by representing the department in the community, serving on various committees, attending various public meetings, and making presentations about department services. Pursue and facilitate open, on-going communication channels and partnerships. Serve as primary department liaison and department resource for the Parks and Recreation Advisory Board, City Council, and other City commissions (as requested). Prepare agenda, memorandums, minutes and staff support for meetings. Serve as staff liaison to the Shakopee School District and the Community Education Advisory Board. I Prepare annual departmental operating budget, fee schedule, and capital improvement program. Oversee and monitor expenses and revenues and/or deviations from budget. Establish, administer and implement safety programs and policies for the department. SUPERVISORY RESPONSIBILITIES Carries out supervisory responsibilities associated with department employees in accordance with City policies and applicable laws. Responsibilities include interviewing; recommend hiring; training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's Degree in public administration, recreation administration, park management or a closely related field, and five years of progressively responsible management and supervisory experience in the field of Park and Recreation Administration or closely related field is required. Masters Degree is preferred. A thorough working knowledge of recreation and leisure program planning and administration, facilities management and operation functions, the parks planning and development process, human resources, and standard accounting / cash flow management practices. A broad working knowledge of municipal platting/subdivision process, ,ps it relates to park. ....... _.... . Deleted: construction and/or dedication and development. projects, bidding, contract management, and project +. administration practices. A broad 1alOwledge of parks construction and/or proiects: bidding processes, contract -.( Formatted: Normal ) management and project administration practices"... ... ... ... -.. -- ..E~i.~~~~~:~?~i:X~p.~.:-J A basic working knowledge of mechanical systems, HV AC, ice refrigeration, pool filtration and circulation systems, woodland management and other natural resource functions. An understanding, commitment, and ability to effectively communicate the philosophical aspects of the field of Parks & Recreation. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from individuals, groups of managers, clients, customers, and the general public both in person, over the telephone and via computer. MATHEMATICAL SKILLS I ~~~:~ ~~~~~~t~~c~::h~~c~~~~. c~;r~:~~~~~~~ r:~::~~~~i~%~~~i~~i~i~~~~~r~~~~~~~::~I:;.~O....: -:::::(~:~~ff~It-~~f~~fLI:~~~~re~::::::::~ and amounts such as discounts, i REASONING ABILITY \. interest, commissions, proportions, I \. percentages, area, circumference, Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to \ and volume. Ability to apply concepts interpret an extensive variety of technical instructions in mathematical or diagram form and deal ' of basic algebra and geometry.lI 'f---- . .-, I with several abstract and concrete variables. Deleted:?? : ................................................. . ..................................................... ..J CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment will vary from moderate to loud. COMMENTS