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HomeMy WebLinkAbout3. Pay Plan Update ~3 City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrato~ SUBJECT: Pay Plan Update DATE: March 28, 2007 Introduction In 2006, the City undertook a review of its non-union pay plan, using data from the League of Minnesota Cities salary survey and the professional expertise of Rod Kelsey, of Riley, Dettmann and Kelsey, LLC. When finalizing the City's 2007 operating budget last fall, the Council allocated $50,000 for the mid-year implementation of the revised pay plan. The following provides additional background and detail on the revised pay plan being proposed. Background On May 2, 2006, the City Council authorized staff to proceed with a pay plan update, and directed that the City benchmark its salaries against those paid by ten comparison cities. The ten comparison cities authorized by the Council were: 1. Andover 6. Inver Grove Heights 2. Apple Valley 7. Lakeville 3. Chanhassen 8. Prior Lake 4. Chaska 9. Savage 5. Cottage Grove 10. Woodbury These ten cities were selected based on their population, geographic location and current stage of development. Of the ten, five are larger than Shakopee and five are smaller than Shakopee in terms of population, and four are our immediate neighbors. At the time the Council authorized proceeding with the pay plan update using these ten comparison cities, it also set a target of paying Shakopee employees at the 60th percentile of this comparison group. However, following an initial analysis of what it would cost to bring salaries up to the 60th percentile, staff is now recommending that the City's Pay Plan be brought to the 50th percentile of this comparison group instead. PROCESS The process of establishing a good pay plan for the City requires balancing two main factors - what is necessary to keep the City competitive with the marketplace, so that we can attract and retain qualified employees, and what is necessary to maintain a pay structure that is fair and equitable when comparing one City position to another. This internal equity is important to employee moral and retention and to ensure compliance with the state's Pay Equity laws. Using data collected from the League of Minnesota Cities' 2006 Salary Survey and the assistance of Mr. Kelsey, the top pay step for each position on the City's pay plan was compared to the top step for that position in the ten comparison cities. Because not all comparison cities have every position that we have, in many cases the comparisons were conducted based on data from the seven or eight cities in our comparison group that didreport a salary for that particular position. Additionally, there were a few positions that we could not find any comparison data for - such as Park & Landscape Designer and Police Records Specialist. In those cases, we double checked that the positions were a good internal match with the other positions in their pay grade and then adjusted the salaries based on the data we had for that pay grade overall. Once we had a salary amount for each position that reflected the "market rate" for that position (adjusted from 2006 to 2007 dollars), the next step was to review our internal structure and grouping of positions into grades. For example, the market rate for a few positions came out to be higher than what we were paying individuals holding that position here in Shakopee. However, upon further review of job descriptions, in many cases we found that there was a difference in the way different cities define different positions that accounted for the difference in pay. For example, in Shakopee we may require less formal preparation and experience to qualify for that position or the position here may not include supervisory responsibilities while the same title in another city does. While we did not conduct formal reviews and revisions for each and every job description on the pay plan, in cases where the market data and our internal comparisons were yielding different results, the appropriate department head was asked to review the current job description for that position and make any necessary updates or changes. These revised job descriptions were then sent to Mr. Kelsey for his review and scoring. This has resulted in the recommendation that a few positions be moved to a different grade on the City's pay plan. RESULTS Using the 50th percentile ofthe ten comparison cities to establish a "market rate," we found that the City's non-union pay plan had fallen below the market in almost every pay grade. In general, the further up our pay plan you look, the further away from the market our pay rates become. As a result, we are recommending a revised pay plan (see Attachment A) that increases the pay in every grade except Grade 8. The positions in Grade 8 were found to be at market already. The recommended increases range from 1.62 to 8.51 percent. In addition to adjusting the wages associated with each pay grade, our analysis also suggests the following changes: 1. Adoption of new job descriptions for the positions of City Clerk and Assistant City Administrator and placement of those positions at Grade 9 of the pay plan. (They are currently in Grade 8). 2. A change in title from Public Works Supervisor to Public Works Superintendent, adoption of a new job description for the position of Public Works Superintendent and a corresponding move of the position from Grade 8 to Grade 9. 3. A change in title from Natural Resources Specialist to Natural Resources Coordinator, adoption of a revised job description for the position, a corresponding move of the position from Grade 6 to Grade 7 and classification ofthe position as exempt for the purposes ofthe federal Fair Labor Standards Act (FLSA), and resulting overtime obligations. 4. A change is FLSA status from non-exempt to exempt for the Project Engineer. This position meets the criteria for being classified as exempt and is currently the only position in Grade 8 that is non-exempt. IMPLEMENTATION It is recommended that the City Council authorize the attached pay plan effective July 9,2007. This date was selected because it is the first day of a new pay period, which makes implementation much easier from an administrative standpoint. Additionally, the cost estimate for implementing the pay plan on July 1 was slightly over the $50,000 budget. Delaying implementation until July 9 will address this problem. As has been the City's practice in the past when a new or updated pay plan was adopted, employees will be placed at the first step of the new pay plan that will provide them with a wage increase. This will result in some employees who are currently at the top step of their pay grade being placed one step down from the top, although they will still be receiving an increase in dollar terms. Employees would then move upward through any remaining steps in their pay grade on the anniversary date of their placement in their current position. After the City Council has discussed and provided feedback on the proposed pay plan, City Administrator McNeill and I will meet with employees and union representatives to outline the process and explain the results of the pay plan update, prior to the Council being asked to take formal action. UNION CONTRACTS The research and analysis that has gone into the proposed new pay plan focused primarily on our non-union employees. However, we did complete a market analysis for the five City positions that are the subject of collective bargaining agreements (Sergeant, Police Office, Maintenance Operator, Mechanic and Mechanic's Apprentice). Approximately half of the City's employees fall into one ofthese five positions. The collective bargaining agreement with the Sergeants union, which was just signed earlier this year, already takes into consideration the 50th percentile wage of the City's ten comparison cities. However, the contracts with the Public Works union and the Patrol Officers union, which were signed in 2006, simply contain language stating that in the event a general wage study conducted by the City suggests an increase in pay for positions covered by those contracts, the City will agree to re-open the wages section of those contracts. Our market analysis showed that our wages for both police officers and maintenance operators are very close to market rate for those positions, suggesting that the collective bargaining process has worked well. However, since they are technically under market (0.14% for Maintenance Operators and 0.29% for Police Officers), we have included the cost of bringing them exactly to the 50th percentile of our comparison group in our cost estimate for adopting the new pay plan. Wages for the position of Mechanic are already slightly higher than the market so there is no need for a change there and we were unable to find comparison data for the position of Mechanic's Apprentice. Budget Impact As mentioned above, the Council included $50,000 in the City's 2007 operating budget to fund mid-year implementation of an updated pay plan. The estimated costs for implementing the suggested pay plan are as follows: Cost for Wa2:es, FICA and Employer-Paid PERA Non-Union Employees $47,586.18 Public Works Union Employees $590.00 Patrol Union Employees $3,279.00 Sergeants Union Employees I $0.00 TOTAL $51,455.18* The above estimated costs were calculated based on a July 1 effective date. Weare, however, recommending a July 9 effective date, to coincide with the start of a new payroll cycle and to bring the total cost under $50,000. Adopting the recommended pay plan will have three additional budgetary impacts that we are unable to put an exact dollar amount on. First, the long-term disability insurance that the City provides for all benefits-eligible employees is based on the dollar amount of our payroll. Therefore, the monthly cost of providing this benefit will increase slightly. Secondly, overtime worked in the second half of the year will be paid at time and one half of the new, higher wages. Lastly, pay-out of any accrued vacation, comp time and sick leave will be based on the higher wages for anyone leaving employment with the City after July 9. These costs can be accommodated within each department's existing budget. Relationship to Vision A competitive pay plan allows the City to attract and retain qualified individuals and contributes to Goal D, a vibrant, resilient and stable City. Requested Action: The Council is asked to discuss and offer feedback on the proposed pay plan update. After incorporating any necessary changes and meeting' with employees, this item will be brought back to a future Council meeting for formal action. Proposed Pay Plan (effective July 9,2007) 13 *City Administrator $92,210 $96,052 $99,894 $103,736 $107,578 $111,420 $115,262 !,:!;i: ~']t1:"~ rI:~L ,/ :", /\,::~~~;~il ~ ~h;~.~J~~{.~'~~ ~:M:~;j; 1:,,~::,1~;', x,~~~:&~ ~/ii, ",~'J;, <<<', f~,:n _');1 iEJ', ~,1::;;' :t~:" ", Jili~J; :> !~. ,,,I;';; ~~!,< ~ -tt:' 12 Unused $87,556 $91,204 $94,852 $98,501 $102,149 $105,797 $109,445 8.42% '~J ;':~_~,;: > ~~~~ )>~ z' '~>~II' ;'~ ;;z:~~1. <: .~! I~;: .~~" _if' 'li: 1ili_II~\i;_~Jf ,j(~;' '!, :,;:~ \Thm:IF; ~I.; :{~ q;;: ":~~72,~ :.Jt @4:~t . ',. I~t, ~~ ht~ i!~~ ~ I:;~' 11 *Chief of Police $79,596 $82,913 $86,229 $89,546 $92,862 $96,179 $99,495 6.61% *Community Development Director *Finance Director *Parks, Rec. and Facilities Director *Public Works Director I Engineer ,,,W'.'WdWJV.ro' w'......'.....row.i_...I'.W... 'mnm" ..n,!l!l.'_'..........._..'!Ivt'..1f..!I'!I..~ :.l< ' '~,~~;I "L::I~~~! ~i~ '':e:t, , '~~~.5tkt ~~:lJif':!,~ : t~>! ,:) ,r '~~!f%i~a)~I;I?/:,:( ~'tt~t::~+m<<~~t~::~ . ~:2~ (;,~ '~25 ~<> x "~:M ,~AK $1'1:1 ,: "~k^,;~ ~' Y~?i'{L~ 10 *Police Captain $72,405 $75,422 $78,439 $81 ,455 $84,472 $87,489 $90,506 ~iF'\ ' \';::~ A> m~@W&~",_ ,",h <, 'nDhw-;,.~:~,"~Mk,,;~,.tM',(,~JL ',/.:, "'*0^-'-'0'~";,>@,~'Rf:1L;:_, At ,,',,_ /!I::?",' ,>"~ \%V4', /"'/'!Thlt\."@,, rl-N %c.'.<<~ )MWlk~ '*A ;,~ "11;mW "" Yki;;~" fuc'~' 9 *Assistant City Administrator - $63,487 $66,662 $69,836 $73,010 $76,185 $79,359 4.70% *Assistant City Engineer *Building Official *City Clerk *Public Works 8 *MIS Coordinator * $60,566 0.00% *Planner II *Project Engineer ili~:"f.,vn"'4"j.~.~\~'<~.t ''';;:fI!~..4':.:;;i:~", 1.~II1;~~ i'..IIy;j.3;t:..j[t....\'..II.~..,A..I!f i Wu ,,;. w~>,!I!I;:..; J 1V..";~ "".: ,," '. Ai .".;". ",w,.,. ''', ,....,..., ",,; ..,.';8.... db ;,'ill' :,'3% ;.n ;;YJ.. n.,#'#'_ .\. 7 Building Inspector - $51,039 $53,591 $56,143 $58,695 $61,247 $63,799 Engineering Technician IV Fire Inspector Maintenance Supervisor *Natural Resources Coordinator *Park & Landscape Designer *Recreation Supervisor ....<1f;~t:'.'II:Ji~t.i..JrJ;. IT;f..'r'.i' __jW;~*,':' ~~.1;!f..1f;,.8~;:)......j&. ~,.~\..;..I..~..I~...',.+ ""v;.k.S rd@!:'::.,jKmLtJ ~ ^".~ '0J::<dfz, .'~' >>.~~<Jt", ~:iL~~ ".vb:_;;', .:,~".JLbm* &.',^L L.EiliL_._ ^",&Wd%ii;; jji?t%:.}l;@.,.~ iilmJv,"",>M,,:.~'j; %~/~. /.~'!? 'f:,~>.~ ..'fuLtt ,,," q:,' .' t:m 6 Communications Coordinator ^ - $47,302 $49,667 $52,032 $54,397 $56,762 $59,127 Graduate Engineer Human Resources Technician Information Technology (IT) Specialast Planner I Police Records Supervisor Engineering Technician III Telecommunications Coordinator CoRRGC Tt'1O \Jf-R/SJ6N y/;O Proposed Pay Plan - - - - - (effective July 9,2007) Engineering Technician II Police Records Specialist - Police Records Technician Records Clerk 1 - - 55 * = position is exempt under the Fair Labor Standards Act ^ = Communications Coordinator position is currently authorized at 20 hours per week. Community Service Officers currently authorized at 30 hours pe Current Pay Plan (effective Jan. 1,2007) *Community Development Director *Finance Director *Parks, Recreation and Facilities Director *Public Works Director I * *City Clerk *MIS Coordinator *Planner 1\ Project Engineer *Public Works Inspector Engineering Technician IV Fire Inspector Maintenance Supervisor *Park & Landscape Designer *Recreation Graduate Engineer Human Resources Technician Information Technology (IT) Specialast Natural Resources Specialist Planner I Police Records Supervisor Engineering Technician III Telecommunications Coordinator Current Pay Plan (effective Jan. 1, 2007) 5 Deputy City Clerk * $41,415 $43,493 $45,569 $47,646 $49,722 $51,799 Executive Secretary Senior Clerk Engineering Technician" Police Records Specialist Police Records Technician Clerk Facilities Maintenance Worker * = position is exempt under the Fair Labor Standards Act ^ = Communications Coordinator position is currently authorized at 20 hours per week. Community Service Officers currently authorized at 30 hour CITY OF SHAKO PEE DRAFT Job Description Job Title: CITY CLERK Department: Administration Division: City Clerk's Office Reports To: City Administrator FLSA Status: Exempt Prepared By: Kris Wilson, Assistant City Administrator Prepared Date: March, 2007 Approved By: City Council Approved Date: Salary Grade: Grade 9 SUMMARY Carries out the statutory functions of the Office of City Clerk and serves as Clerk to the City Council. Responsible for elections, municipal licensing, and official recordkeeping. Provides essential administrative support to City Administrator and direction to individual City Departments on tasks requiring detailed knowledge, experience and professional judgment. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Serves as Clerk to the City Council and Secretary to the Economic Development Authority (EDA); coordinates the recording of all meetings and official proceedings; supervises the preparation of minutes and other official documents of the City Council and EDA. Along with the Mayor and City Administrator, signs deeds, agreements and other official documents on behalf ofthe City. Oversees the preparation and distribution of City Council agendas and agenda packets. Attends all City Council meetings and/or workshops. Directs and manages official recordkeeping and notification requirements for the City, ensuring that all notices, ordinances, resolutions, and other documents are posted, recorded, and published in conformance with existing federal, state and/or local laws, policies and procedures. Executes deeds, contracts and agreements after ensuring they are accurate and recordable and meet the intentions of the City Council. Develops and administers a comprehensive records management system so that City records are effectively and efficiently maintained in compliance with State law. Organizes and directs the election process; hires and supervises election judges; arranges for polling places, coordinates testing and set-up of voting equipment, receives candidate filings; organizes absentee voting, and certifies results of municipal elections to the County. Oversees the municipal licensing process, including the processing of applications and renewals, collection of fees and review of violations. Recommends changes to licensing ordinances, as appropriate. Coordinates/ensures completion of conditions placed on new subdivisions prior to recording of plat with the County; prepares developer's agreements to insure completion of public improvements, obtains acceptable security, releases developer's agreements when improvements are complete and renews, reduces, or releases security as appropriate. Ensures collection and retention of all required evidence of insurance for contracts and licenses. Oversees the recruitment and appointment of citizens to the City's advisory Boards and Commissions. Participates as an active member of the City's management team. Prepares, recommends and manages division budget. Provides information and assistance to the public, City Council and City staff on issues regarding records management, data practices, elections, licensing and the City Code. Monitors legislative issues and actions affecting elections, licensing, data practices and records management, and implements any necessary changes to City practices. Performs miscellaneous administrative duties including but not limited to notarizing and certifying documents, attending seminars, serving on committees, and reading publications in one's field. (The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.) SUPERVISORY RESPONSIBILITIES Supervises Deputy City Clerk, Records Clerk, City Hall Receptionists and Recording Secretaries. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, recommending candidates for hire, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from an accredited four-year college or university and five years of progressively responsible local government experience; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS Successful completion of 3-year Clerk's Institute Program within the first three years of employment. LANGUAGE SKILLS Ability to read and interpret City documents and ordinances, statutory directives and legal documents such as deeds and contracts. Ability to write reports and correspondence that clearly and accurately convey information to a variety of audiences. Ability to speak effectively before the City Council, members ofthe public and employees. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide using units of American money, weight measurement and distance. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions in written, oral, diagram or schedule form. OTHER SKILLS AND ABILITIES Strong organizational and problem solving skills, attention to detail and the ability to work independently. Ability to develop and maintain effective working relationships with City staff, the public, and other government agencies and organizations using tact, courtesy and good judgment. Thorough knowledge of modern office practices, procedures, machines and systems including knowledge of computer operation. Accurate typing skills with knowledge of English, spelling, grammar and punctuation. Ability to maintain alphabetical, numerical and statistical records. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. ~~ytftb J.,tsert P" Job Description Job Title: CITY CLERK Employee Name: Division: Administration Department: City clerk Reports To: City Administrator FLSA Status: Exempt Approved Date: 4/01 Salary Level: SUMMARY Assists city government with administrative and clerical support by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties maybe assigned. Insures receipt of documents and fees in conjunction with new subdivisions and monitors and reduces financial security, as appropriate. Prepares agreements, resolutions, letters, memos, reports on a variety of subjects. Prepares City Council agendas. Supervises and participates in the preparation of minutes of council meetings. Maintains fiscal and governmental records to ensure timely availability of accurate information. Maintains files on all city contracts and agreements. Follows up on agenda items relating to department. Administers election procedures as required by law. Administers issuance of licenses as required. Maintains City record retention program. Supervises and participates in preparation of public notices for publication as required by law. Prepares department budget and monitors compliance with approved budget. Answers questions, resolves problems for the public by telephone, mail; fax, and in person when possible. Participates with the City Administrator in establishing goals, budgets, plans and activities to ensure that the desired level of service is being provided in administration of City affairs. Assists the City Administrator in a variety of areas. . Monitors proposed legislation and implements new legislation relating to licensing, elections, and other areas relating to department. Performs miscellaneous administrative duties including but not limited to notarizing and certifying documents, attending seminars, serving on committees, reading publications in one's field. SUPERVISORY RESPONSIBILITIES Directly supervises two employees in the receptionist, and clerical area. Carries out supervisorY responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATIONan~orEXPERIENCE Bachelor's degree (B. A.) from four-year college or university; or four to six years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision,colQr vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. CITY OF SHAKOPEE DRAFT Job Description Job Title: Assistant City Administrator Department: Administration Reports To: City Administrator FLSA Status: Exempt Prepared By: Mark McNeill Prepared Date: March, 2007 Approved By: City Council Approved Date: Salary Grade: Grade 9 SUMMARY Assists the City Administrator in the overall administration of municipal operations; taking primary responsibility for the delivery of administrative support services such as Human Resources, Information Technology, Communications and Telecommunications, and Government Facilities. Coordinates and carries-out Human Resource functions, including managing recruitment and hiring process, supervising payroll processing and benefits administration, conducting new employee orientations, coordinating training opportunities; ongoing review and updating of personnel policies, participating in union negotiations and managing annual benefits negotiation and open enrollment process. Provides management, coordination and oversight for City's Information Technology, Government Facilities, Telecommunications and Communications functions. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned: Human Resources ~ Research and make recommendations related to personnel policies, compensation levels and employees benefits to reflect the City's goals, needs and resources and attract highly-qualified individuals to employment with the City. .,. Assists City Administrator in all aspects of the collective bargaining process. ~ Assist department heads throughout the hiring process, beginning with revising or developing position descriptions. Work with the City's HR Technician to advertise positions, prepare job postings, place advertisements, respond to inquiries and receive applications. Screen and score applications; work with Department Head or appropriate supervisor to select candidates for interviews and develop interview questions. Schedule and participate in interviews. Conduct reference checks and prepare written job offers. Prepare City Council memos related to the hiring process. ~ Supervise HR Technician and oversee payroll processing and benefits administration. Ensure compliance with COBRA, the Family Medical Leave Act and other complex employees benefits and entitlements. Direct preparation of payroll authorizations for all salary adjustments and status changes. ~ Work with individual departments to identify and meet a variety of training needs by partnering with other jurisdictions and utilizing the offerings of the League of Minnesota Cities and other organizations to which the City belongs. When necessary, coordinate and schedule specific or customized training sessions for City employees. ~ Conduct new employee orientations. Respond to inquiries from current employees, supervisors and Department Heads on subjects such as benefits, discipline, and interpretation ofthe City's Personnel Handbook. ~ Attend meetings of TUG and other HR-related organizations, respond tp inquiries and gather information from other public sector employers to inform the City of Shakopee' s policies and procedures. ~ Monitor and implement changes to state and federal regulations regarding public sector employment practices and policies. Implement corresponding changes to City policy and procedures as necessary. Information Technology I Telecommunications I Communications ~ Provides day-to-day oversight, management and coordination for the City's IT, Telecommunications, Communications and Facilities staff to ensure effective and efficient delivery of administrative services to the City's seven departments. ~ Prepare, recommend and monitor annual operating budgets for Personnel, IT, Telecommunications and Government Buildings. ~ Serve as a liaison between the management team and IT, Telecommunications, Communications and Facilities staff to facilitate long-term planning and work-load management. ~ Assists IT, Telecommunications, Communications and Facilities staff with major projects and management ofthe City's I-Net, Cable Franchise and website. General ~ Assists City Administrator with general administration and special projects as assigned. ~ Participates as an active member of the City's management team. Attends City Council and committee meetings and/or workshops as necessary. ~ Researches, prepares and presents information and policy recommendations for City Council consideration. ~ Prepares, recommends and monitors budget for personnel, IT, telecommunications and communications functions. ~ Represents the City as liaison to local, regional, and state units of government on matters affecting the City, as directed by the City Administrator. ~ Assists in interdepartmental response to oral, written, or emailed requests for services. ~ Monitors legislation that will affect the City and its various departments. ~ In the absence of the City Administrator, serves as point of contact betWeen City Staff and elected officials. Serves as Acting City Administrator when assigned. (The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.) SUPERVISORY RESPONSIBILITIES Provides direct supervision for HR Technician, Telecommunications Coordinator, IT Coordinator, Communications Coordinator and Facilities Maintenance Supervisor. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, recommending candidates for hire, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative ofthe knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Minimum Qualifications: Bachelor's degree in Public Administration, Political Science, Business Administration or closely related field and five years of progressively responsible municipal government experience, including some supervisory experience, required. Desired Qualifications: Master's Degree in Public Administration or related field. ESSENTIAL SKILLS & ABILITIES Strong organizational and problem solving skills, attention to detail and the ability to work independently. Ability to develop and maintain effective work relationships with City staff, the public, and other government agencies and organizations using tact, courtesy and good judgment. Works with data and relationships requiring a high level of confidentiality, ethics and trust. Excellent written and oral communication skills. Abilities and skills in planning, analysis, and administration. Ability to research, and prepare detailed reports. Knowledge of word processing, spreadsheets, databases, statistical analysis,Land other software applications and a general understanding of networked computer systems. Ability to define problems, collect data, establish facts, and draw valid conclusions. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference, sampling theory, and other quantitative analysis theories. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stt; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perfonn the essential functions. The noise level in the work environment is usually quiet. ~~ olta . · Job Description Job Title: Assistant City Administrator Department: Administration Location: City Hall Shift: 8:00 AM - 4:30 PM Reports To: City Administrator FLSA Status: Exempt Prepared By: Mark McNeill Prepared Date: May 17, 2006 Approved By: City Council Approved Date: June 6, 2006 Pay Grade: 8 Starting Salary: SUMMARY Coordinates and carries-out Human Resource functions, including managing recruitment and hiring process, supervising payroll processing and benefits administration, conducting new employee orientations, coordinating training opportunities; ongoing review and updating of personnel policies, participating in union negotiations and managing annual benefits negotiation and open enrollment process. Providesday-to-day management, coordination and oversight for City's Information Technology, Telecommunications and Communications functions. Assists the. City Administrator in the overall administration of municipal management functions. ESSENTIAL DUTIES AND RESPONSIBILITIES include the follo.wing. Other duties may be assigned: Human Resources >- Assist department heads throughout the hiring process, beginning with revising or developing position descriptions. Work with the City's HR Technician to advertise positions, prepare job po stings, place advertisements, respond to inquiries and receive applications. Screen and score applications; work with Department Head or appropriate supervisor to select candidates for interviews and develop interview questions. Schedule and participate in interviews. Conduct reference checks and prepare written job offers. Prepare City Council memos related to the hiring process. >- Supervise HR Technician and oversee payroll processing and benefits administration. Ensure compliance with COBRA, the Family Medical Leave Act and other complex employees benefits and entitlements. Direct preparation of payroll authorizations for all salary adjustments and status changes. >- Work with individual departments to identify and meet a variety of training needs by partnering with other jurisdictions and utilizing the offerings of the League of Minnesota Cities and other . organizations to which the City belongs. When necessary, coordinate and schedule specific or customized training sessions for City employees. ~ Research and make recommendations related to personnel policies, conwensation levels and employees benefits to reflect the City's goals, needs and resources and attract highly-qualified individuals to employment with the City. ~ Assists City Administrator in all aspects of the collective bargaining process. ~ Conduct new employee orientations. Respond to inquiries from current employees, supervisors and Department Heads on subjects such as benefits, discipline, and intetpretation ofthe City's Personnel Handbook. ~ Attend meetings of TUG and other HR-related organizations, respond to inquiries and gather information from other public sector employers to inform the City of Shakopee's policies and procedures. ~ Monitor and implement changes to state and federal regulations regarding public sector employment practices and policies. Implement corresponding changes Ito City policy and procedures as necessary. Information Technology / Telecommunications / Communications ~ Provides day-to-day oversight, management and coordination for the City's IT, Telecommunications and Communications staffto ensure effective and efficient delivery of administrative services to the City's seven departments. ~ Serve as a liaison between the management team and IT, Telecommunications and Communications staff to facilitate long-term planning and work-load management. ~ Assists IT, Telecommunications and Communications staff with major projects and management ofthe City's I-Net, Cable Franchise and website. General ~ Assists City Administrator with general administration and special projects as assigned. ~ Participates as an active member of the City's management team. Attends City Council and committee meetings and/or workshops as necessary. ~ Researches, prepares and presents information and policy recommendations for City Council consideration. ~ Prepares, recommends and monitors budget for personnel, IT, telecommunications and communications functions. ~ Represents the City as liaison to local, regional, and state units of government on matters affecting the City, as directed by the City Administrator. ~ Assists in interdepartmental response to oral, written, or emailed requests for servIces. ~ Monitors legislation that will affect the City and its various departments. ~ In the absence ofthe City Administrator, serves as point of contact between City Staff and elected officials. (The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.) SUPERVISORY RESPONSIBILITIES Supervises HR Technician, Telecommunications Coordinator, IT Coordinator and Communications Coordinator. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Minimum Qualifications: Bachelor's degree in Public Administr~tion, Political Science, Business Administration or closely related field and five years of progressively responsible municipal government experience, including some supervisory experience, required. Desired Qualifications: Master's Degree in Public Administration or related field. ESSENTIAL SKILLS & ABILITIES Strong organizational and problem solving skills, attention to detail and the ability to work independently. Ability to develop and maintain effective work relationships with City staff, the public, and other government agencies and organizations using tact, courtesy and good judgment. Works with data and relationships requiring a high level of confidentiality, ethics and trust. Excellent written and oral communication skills. Abilities and skills in planning, analysis, and administration. Ability to research, and prepare detailed reports. Knowledge of word processing, spreadsheets, databases, statistical analysis~and other software applications and a general understanding of networked computer systems. Ability to define problems, collect data, establish facts, and draw valid conclusions. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference, sampling theory, and other quantitative analysis theories. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license required. PHYSICAL DEMANDS The physical demands described here are representa,tive of those that must be met by an employee to successfully perform the essential fup.ctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee frequently is required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative ofthose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. CITY OF SHAKOPEE DRAFT Job Description Job Title: Public Works Superintendent Department: Public Works Reports To: Public Works Director FLSA Status: Exempt Prepared By: Bruce Loney Prepared Date: March 2007 Approved By: City Council Approved Date: Salary Grade: Grade 9 SUMMARY This position is responsible for the maintenance ofthe city's street and park system; sanitary sewer collection system; storm sewer system and the municipal fleet. Responsibility includes management, and coordination ofthese maintenance activities and the supervis~on ofthe personnel involved in these maintenance activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Through Division Supervisors, plan, direct and evaluate short and long range programs for the effective and efficient operation and maintenance of the City's streets, parks, storm sewer, sanitary sewer and fleet. Works with and makes recommendations to the Public Works Director and City Council regarding maintenance and infrastructure goals, priorities and standards. Directs day-to-day operations of the Public Works Division in a manner designed to achieve adopted goals, priorities and standards. Monitors the progress of all Public Works operating divisions, reviews and evaluates final results for consistency with industry standards and City policies, goals and codes. Assists in developing and reviews plans, reports, budget estimates, proposed ordinances and policies submitted by Division Supervisors. Evaluate plans and specifications for equipment and materials purchased on behalf ofthe City for items related to Department activities and the City fleet. Makes recommendations to the Public Works Director and City Council regarding replacement and/or upgrading of equipment and infrastructure based on economic and performance factors. Develops and maintains a reporting system that reflects the division's maintenance activities, cost of those activities, as well as effectiveness. Directs implementation and utilization of Asset Management/GIS and Fleet Management programs. Ensures program data is incorporated into planning and evaluation of maintenance activities, budgetary preparation and resource allocation. Guides and encourages ongoing training and development of Division staff. Responsible for ensuring that all required and appropriate safety training is provided, that established safety practices are enforced and that prompt corrective action is taken in regards to potential safety hazards. In conjunction with Public Works Director and Division Supervisors, prepares,! recommends and monitors annual operating budget for the street, parks, utility and shop divisions. Prepares and recommends a capital equipment budget that accurately reflects the needs ofthe maintenance division and effectively presents those needs to the Public Works Director, administrative staff, city council and the public. Keeps Public Works Director informed of significant activities and developments, status of major projects and progress toward Division goals. Keeps division personnel informed on City policies and procedures, project and program goals and expected outcomes, and their responsibility for effective utilization of assigned personnel and equipment. Ensures coordination of Public Works maintenance and operation activities with the Parks and Recreation Department and other City Departments as needed. Maintains regular communication with the superiors and colleagues across City Departments. Effectively responds to citizen concerns and develops solutions to routine and complex problems involving the city's infrastructure including emergency response. Represents the Department by participating in committees, special task forces and various interagency activities, as assigned. Prepares special studies and reports as required. Prepare or coordinate the preparation of Council memorandums, letter and other communications. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Provides direct supervision to Park Maintenance Supervisor, Street Maintenance Supervisor, Mechanics and Public Works Secretary. Provides indirect and final supervision to all employees of the Public Works Division. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, recommending candidates for hire, ensuring proper training of employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative ofthe knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) including at least five (5) years of municipal public works experience or comparable knowledge in street"park and/or equipment maintenance or construction field. Minimum ofthree (3) years supervisory/administrative experience in street, park and/or equipment maintenance or construction field required. LANGUAGE SKILLS Public Works maintenance activities cross all departmental lines of the city; therefore this position has the responsibility of communicating and working effectively with personnel and employees of other departments. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate and effectively respond to all citizen and employee mqumes. MATHEMATICAL SKILLS Ability to work with mathematical fundamentals such as area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety oftechnical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Employee must possess and have the ability to maintain a valid Minnesota commercial drivers license with endorsements. OTHER SKILLS AND ABILITIES Ability to prioritize workloads and delegate responsibility. Knowledge of and the ability to effectively apply supervisory practices. Knowledge of the budgeting process and ability to compile and present a budget. Ability to communicate effectively both orally and in written format with staff, governing bodies, vendors and the public. Ability to interpret and comprehend engineering and architectural calculations, drawings, plans, specifications and construction staking. Ability to operate in a computer environment. Ability to create and maintain a work environment which provides a secure and rewarding work experience for those employees assigned. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions ofthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to s~and; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands ,and arms; and talk and hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics des.cribed here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties ofthis job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. (JJJ(tIS ~ .,. ~pti()V\ ( Job Description Job Title: PUBLIC WORKS SUPERVISOR Employee Name: Division: Public Works Department: Public Works Location: Shift: Reports To: Public Works Director FLSA Status: Exempt Prepared By: Bruce Loney Prepared Date: 10/09/96 Approved By: City Council (Revised 10/11/01) Approved Date: Updated Date: Salary Level: Grade 8 SUMMARY Responsible administrative and supervisory work in directing a maintenance, repair and construction program involving municipal streets, sanitary sewer, storm sewer and park systems. This full-time position serves as a working supervisor, with the primary duty being the direction and execution of maintenance operations for the City's street, shop and park divisions in the Public Works Department.Work involves the supervision of employees in 'the performance of varied ( repair, maintenance, and construction activities and involves supervision of Public Works employees. Work also involves a variety of administrative duties in maintaining records and preparing reports. Work is performed with considerable independent judgement in making assignments, revising work methods, and is reviewed by analysis of operating records, inspections, and conferences. Assists in developing maintenance policies and standards for street, shop and park divisions. Considerable public relations opportunities will occur with residents. ESSENTIAL DUTIES AND RESPONSffiILITIES include the following. Other duties may be assigned. Directly supervises employees in the public works department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Responsible for supervising the maintenance and repair of the City's sanitary sewer system. Responsible for supervising the maintenance and repair of the City's storm sewer system. Plans, organizes and supervises the work of personnel involved in maintenance, repair, equipment operation and construction activities; advises subordinates on unusual problems, procedures, practices and policies. Page 1 ( Reviews results of the work force's activities and evaluates personnel performance. Monitors and participates in all street and park maintenance including snow and ice bontrol, street repairs, traffic signs, turf and athletic field maintenance, forestry, playground equipn).ent, weed control and diseased tree program. Supervises the City Mechanics and ensures that all vehicles and equipment are maintained or repaired in a timely fashion. Maintains a variety of time, equipment and activity records, prepares and submits reports on a regular basis. Assigns daily work assignment to the work force. Gives on-the-job direction and supervision to crews engaged in assigned activities. Develops work schedules and priorities for various maintenance activities. . Makes certain proper equipment and supplies are available to complement the activities of the work force. Instructs subordinates in safety, methods of work and operation and maintenance of equipment. ( Enforces safety and other mandated regulations. Meets with other city departments and agencies for coordination of public works activities. Assists the Public Works Director in purchasing, preparing equipment specifications, designing, and modification of equipment; purchases supplies and materials; participates in developing annual budgets. Assists in developing maintenance policies and standards for the street, shop and park divisions. Performs inspection duties for preventative purposes pertaining to public works infrastructure. Responds to emergency situations or call backs during non-working hours. Performs safety and Civil Defense activities when requested. Receives and disposes of a variety of requests and complaints, through verbal and written correspondence. Record keeping of maintenance activities. Other duties as assigned. QUALIFICATIONS To perform thisjob successfully, an individual must be able to perform ( each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable Page 2 ( individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Education plus a minimum of 5 years of equipment operation, including at least 3 years of municipal public works experience. Preference given for supervisory experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspond~nce. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, prpportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry . REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment.Ability to plan, organize, supervise, and coordinate the work of several work crews engaged in a wide variety of complex maintenance construction and repair activities.Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in meeting ( new problems.Ability to establish and maintain effective working relationships with other employees, subordinates, and the general public contacted in the course of the worklAbility to understand, follow, and work from a wide variety of maps, plans, blueprints, and other orders.Ability to maintain records, prepare reports and perform various complex administrative duties pertaining to the area of responsibility and in accordance with federal and state laws and city policies.Ability to communicate effectively with co-workers.Ability to deal with citizens in a professional manner in all situations.Thorough knowledge of operational aspects of public works maintenance department/division.Ability to deal effectively and tactfully with the public, responding to and resolving complaints.Demonstrated ability to lead a work crew, work cooperatively with co-workers, work independently without direct on-site supervision, make on-site decisions related to task assignments and operate all equipment.Thorough knowledge of all maintenance equipment necessary to efficiently operate the Public Works Department and the ability to operate such equipment. CERTIFICATES, LICENSES, REGISTRATIONS Employee must possess valid Minnesota Commercial Drivers License with endorsements OTHER SKILLS AND ABILITIES Extensive knowledge of the materials, methods, techniques, tools, and equipment used in repairing, maintaining and constructing public works facilities.Computer literacy desirable. PHYSICAL DEMANDS The physical demands described here are representative ofthose that must be met by an employee to successfully perform the essential functions of this job. ( --,,", Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Page 3 ( While performing the duties of this job, the employee is regularly required to stand; walk; sit; use , hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouc~, or crawl; and smell.The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. ! WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while perfonning the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabiliticis to perfonn the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and with explosives and is occasionally exposed to wet and/or humid conditj.ons, fumes or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. . COMMENTS ( ( Page 4 CITY OF SHAKOPEE DRAFT Job Description Job Title: Natural Resource Coordinator Department: Parks & Recreation, Natural Resources, and Facilities Reports To: Parks, Recreation & Facilities Director FLSA Status: Exempt Prepared By: Mark Themig Prepared Date: February, 2007 Approved By: City Council Approved Date: Salary Level: Grade 7 SUMMARY This position oversees natural resources initiatives including woodland manag~ment, wetland evaluations, water quality monitoring, wildlife habitat improvement projects, and preparation and distribution of public information and educational materials. Participates in the city development process. Coordinates natural resource efforts and initiatives among landowners, city departments, local, state, and federal agencies, and conservation organizations.. Serves as the staff liaison to the Environmental Advisory Committee. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Identifies, recommends, develops, and coordinates ecologically sound management practices to preserve, protect, restore and enhance the natural resources within the city. Develops, updates, and administers the long range natural resource planning initiatives, including the Natural Resource Plan element ofthe Comprehensive Plan, Natural Resource Corridor mapping, Natural Resource Design Standards, and management plans for public park and open spaces. Coordinates urban woodland management efforts within the city, including administering the Woodland and Tree Management Ordinance, Shade Tree Disease Control and Prevention Ordinance, hazardous tree inspection and control, and reviewing and assisting with landscaping, reforestation, and planting plans. Coordinates noxious weed inspection and control in compliance with the Minnesota Noxious Weed Law and Rules. Participates in the review of subdivision proposals and developments for consistency with city environmental regulations, policies, standards, and best management practices. Reviews development plans, including examination of grading, landscape, and planting plans, and unique site preparations related to natural resource issues. Reviews and administers conservation easements, including installation and inspection of boundary marking monuments and enforcement of easement requirements. Monitors subdivision developments for compliance with Woodland and Tree Management Ordinance, Shade Tree Disease Control and Prevention Ordinance, and other nilated natural resource issues such as protection, restoration, and enhancement of natural resources. Performs enforcement activities as needed. Provides staff support to Environmental Advisory Committee and prepares technical information, plans, and reports on environmental issues. I Provides assistance and works closely as needed with the City's Engineering arid Public Works Department for design of certain public improvements such as trails, roadways; parking, sanitary and storm sewer, and other utilities. Develops and maintains natural resource/environmental education outreach programs and materials. Works effectively with city staff, residents, businesses, developers and others to provide technical information and recommendations for natural resource related issues. Identifies, applies for, and administers available grant monies for natural resource initiatives. Prepares and provides technical information using modeling, GIS, and other techniques for use in natural resource program planning and development. Assists with gathering public input by coordinating meetings, sending notices, giving presentations, and following-up with constituents. Presents plans and information to the Environmental Advisory Committee, Park and Recreation Advisory Board, Planning Commission, City Council, and the public at meetings as needed. Assists with updating and maintaining planning documents and in preparation of natural resources budget and work plans. Attends meetings as department representative for environmental and natural resource activities. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES As funding is available supervises student interns and/or other employees to complete natural resource related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative 6fthe knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in Natural Resource Management, Environmental Science, Biology, or related field. A minimum of two years experience in natural resource management or environmental programs. Previous experience with municipal settings is desirable. A thorough working knowledge of the principles, techniques, and methods of natural resource planning and management; woodland management; federal, State and local go~ernment environmental laws, regulations and ordinances. . I A thorough working knowledge of Microsoft Office products and ArcMap, ArcView, ArcInfo, or ArcEditor and GPS equipment. A basic working knowledge of surveying and utilizing survey equipment. A broad working knowledge of knowledge of native and exotic plants and animals. A basic working knowledge ofthe principles of biology, ecology, environmental science, chemistry and geology; inspection, compliance and enforcement procedures; data collection and management. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from individuals, groups of managers, clients, customers, and the general public both in person, over the telephone and via computer. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license and current Minnesota Department of Agriculture Tree Inspector Certificate. PHYSICAL DEMANDS The physical demands described here are representative ofthose that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds, and must periodically use hand tools, measuring instruJJ;1ents, and electronic equipment. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of thos~ an employee encounters while performing the essential functions of this job. Reasonable acdommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors and outdoors. The noise level in the work environment will vary from low to moderate. ' COMMENTS ~4 ~ptl~ Job Description Job Title: Natural Resource Specialist Department: Parks and Recreation Location: Community Center Reports To: Parks, Recreation & Facilities Director FLSA Status: Non-exempt Prepared By: Mark Themig Prepared Date: 5/04 Approved By: City Council Approved Date: 5/04/04 Salary Level: Grade 6 SUMMARY This position provides technical assistance with natural resources initiatives inCluding woodland management, wetlands and water quality, wildlife habitat, land use planning, and other natural resource matters. The position coordinates natural resource efforts among landowners, city departments, local, state, and federal agencies, and conservation organizations; provides staff support to the Environmental Advisory Committee; prepares public informatiorl and educational material; and pursues and administer grants to implement City projects and programs. ! ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. . Identifies, recommends, develops, and coordinates ecologically sound management practices to protect, restore and enhance the natural resources within the city. Coordinates woodland efforts within the city, including administering the Woodland Management Ordinance, diseased and hazardous tree inspection and control, and reviewing and assisting with landscaping, reforestation, and planting plans. Coordinates noxious weed inspection, enforcement, and control. Participates in the review of subdivision proposals and developments for consistency with city environmental regulations, policies, and best practices. Reviews development plans, including examination of grading plans, landscape and planting plans, and unique site preparations related to natural resource issues. Monitors subdivision developments for compliance with plans and developer's agreements related to natural resource issues, including grading, erosion control, top soil, seeding and completion of other natural resources protection, restoration, and enhancements. Performs enforcement activities as needed. Provides staff support to Environmental Commission and assists with preparing technical information, plans, and reports on environmental issues. Provides assistance and works closely as needed with the City's Engineering Department for design of certain public improvements such as trails, roadways, parking, sanitary and storm sewer, and other utilities. Develops and maintains natural resource/environmental education outreach programs and materials. Works effectively with city staff, residents, businesses, developers and others to provide technical information and recommendations for natural resource related issues.. Identifies, applies for, and administers available grant monies for natural resource initiatives. Prepares and provides technical information using modeling, GIS and other te6hniques for use in natural resource program planning and development. Assists with gathering public input by coordinating meetings, sending notices, giving presentations, and following-up with constituents. Presents plans and information to the Environmental Advisory Committee, Park and Recreation Advisory Board, Planning Commission, City Council, and the public at meetings as needed. Assists with updating and maintaining planning documents and in preparation of budget and work plans. Attends meetings as department representative for natural resource activities. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree in Natural Resource Management, Environmental Science, Biology, or related field. A minimum of two years experience in natural resource management or environmental programs. Previous experience with municipal settings is desirable. A thorough working knowledge of the principles, techniques, and methods of natural resource planning and management; woodland management; federal, State and local government environmental laws, regulations and ordinances; and Microsoft Office products. A broad working knowledge of knowledge of native and exotic plants and animals. A basic working knowledge of the principles of biology, ecology, environmental science, chemistry and geology; inspection, compliance and enforcement procedures; data collection and management. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from individuals, groups of managers, clients, customers, and the general public both in person, over the telephone and via computer. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. CERTIFICATES, LICENSES, REGISTRATIONS Valid drivers license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds, and must periodically use hand tools, measuring instruments, and electronic equipment. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors and outdoors. The noise level in the work environment will vary from low to moderate. COMMENTS