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HomeMy WebLinkAbout6.A.3. Diving Board Replacement at Shakopee Aquatic Park b. A. 3, CITY OF SHAKOPEE CONSENT MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Travis Karlen, Recreation Supervisor Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: April 3, 2007 Subject: Diving Board Replacement at Shakopee Aquatic Park INTRODUCTION City Council is asked to consider the replacement of the diving board at the Aquatic Park with funds from the 2006 Recreation Fund fund balance. BACKGROUND AND DISCUSSION , The diving board at the Shakopee Aquatic Park is in need of replacement. The slip- resistant surface of the board has worn off, and the rails and support structure are showing signs of age. Over the years we have looked at replacing the board, but felt that it could be completed along with the construction of a new support building. Since the bid for the building came in under estimates, there was additional funding available to do other Aquatic Park improvements that were not included in the bid. On October 1 th, staff proposed a list of improvements, including the diving board. At that time, Council's discussion on the diving board indicated that replacing it should be funded from the operating budget instead of the project budget. In an attempt to identify funding to replace the diving board, we are proposing to use 2006 fund balance for this work. The fund balance in the Recreation Fund from the past three years is as follows: 2004 48,015 2005 55,043 2006 121,430 These fund balances were primarily realized by bringing in revenue over what was budgeted for the year. For example, we generated significant more revenue than budgeted in 2006 in Community Center memberships due to the expanded fitness offerings and the launch of the health care reimbursement programs, which were not in existence when we prepared the 2006 budget request. Any fund balance in the Recreation Fund reverts back to the General Fund. We received two quote options for the replacement of the diving board: Option 1 The City would purchase the diving board and supporting tower from Recreation Supply Company for $6,920. The City would contract with Stoneage Pools to demo and remove the old diving board and install the new diving board. The cost of these services would be $4500. The total cost for this option is $11,220. There would be a manufacturer's warranty on the equipment, but no warranty the work Stoneage Pools completes. Option 2 Olympic Pools would purchase the diving board and supporting tower, demo and remove the old diving board and install the new diving board. T~e cost this option is $12,816. There would be a manufacturer's warranty on the equipment and a one year warranty on the work completed by Olympic Pools. !. I I RECOMMENDATION Although Option 2 is higher than Option 1 in cost, we feel that there is value with one company ordering the materials and installing the board and tower. This will ensure that all necessary parts are ordered and delivered to the sitel and that proper installation of the product is in compliance with the manufacturer's warranty. The one year warranty on the work performed by Olympic Pools provides some assur~nce that the project will be completed properly. BUDGET We are proposing to use $12,816 from the 2006 Recreation Fund fund balance for this project. If Council concurs, Mr. Voxland will prepare a budget amendment for a future meeting. VISIONING RELATIONSHIP C. Great Place for Kids to Grow Up REQUESTED ACTION If City Council concurs, move to authorize an agreemen with Olympic Pools for replacing the diving board at the Aquatic Park at a cost not to exceed $12,816.00, and direct that a budget amendment be prepared.