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Home My WebLink About4.F.3. Microsoft License RenewalConsent Business 4. F. 3. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 04/15/2014 SUBJECT: Microsoft License Renewal Action Sought The Council is asked to authorize renewing the City's service agreement for its Microsoft Software at a cost of $29,966. Background The City currently utilizes Microsoft Software on 15 servers, 166 desktops, 166 Office Suites, and other database intensive software applications. Microsoft Enterprise Agreement (EA) is required in order to stay compliant with our Microsoft licenses for these devices. Microsoft EA is a maintenance contract that allows the City to stay current with the continually changing Microsoft products and allows our IT infrastructure to adapt and grow with the City's evolving needs. Without EA, software upgrades and maintenance would not be available. When future upgrades are required, Microsoft licenses would have to be purchased at a much greater cost. This would limit the City's ability to keep up to date with the most current software which is utilized by City employees on a day -to -day basis. Budget Impact The cost of the renewal is $29,966. This is a set annual cost for each year of our 6 year Microsoft EA agreement. This is a routine and budgeted item. It is being brought before the Council only because of the dollar amount of the purchase. Requested Action The Council is asked to authorize appropriate city staff to renew our Microsoft License Service Agreement through SHI for an amount not to exceed $29,966 from the IT Fund. Attachments: SHI Invoice rnn Federal tax ID: 22- 3009648 290 Davidson Ave, Somerset, NJ 08873 Phone: 888-235-3871 Fax: 732 -805 -9669 Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395 -2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W -9 Form, please visitwww.shi.com/W9 Bill To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH ATTN: A/P SHAKOPEE, MN 55379 United States Invoice No. 601783809 Invoice date 2/28/2014 Customer number 1006441 Sales order S00236857 Finance charge of 1.5% per month will be charged on past due accounts - 18 % /yr. All returns require an RMA# supplied by your SHI Sales team. Ship To MN City of Shakopee 129 HOLMES STREET SOUTH 20962 SHAKOPEE, MN 55379 United States 20962/CARRIE DUCKETT Ship Date Salesperson Purchase Order Ship via I FOB Terms 2128/2014 1 Greg Rohleder /MS 20962 UPS GROUND FOB DEST NET 30 C-6-- .ri Item No. city wry Ordered Shipped Price Price Mfg Part No. Description 1 1 153.00 153.00 21024746 SysCtrCnfgMgrSvr ALNG LicSAPk MVL J3A -00167 Windows - Multiple Windows Platform All No Media Languages Software MICROSOFT Enrollment No.: 6873600 SELECT Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/01/2014 Maintenance To date: 02128/2015 20977620 SQLSvrStd ALNG LicSAPk MVL 1 Proc 228 -03159 Windows - Multiple Windows Platform All No Media Languages Software MICROSOFT Enrollment No.: 6873600 SELECT Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/01/2014 Maintenance To date: 02/28/2015 20977649 Microsoft Exchange Server - license & software 312 -02177 assurance Windows - Multiple Windows Platform All No Media MICROSOFT Languages Software SELECT Enrollment No.: 6873600 SELECT Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/01/2014 Maintenance To date: 02/28/2015 20529742 Microsoft Office Professional Plus - license & SA 269 -05924 Windows - Multiple Windows Platform No Media Othert-anguages Software MICROSOFT Enrollment No.: 6873600 SELECT Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/01/2014 Maintenance To date: 02/28/2015 Quote: 4374443 1,514.00 3,028.00 187.00 187.00 27 27 87.00 2,349.00 Page 1 of 2 'fM Federal tax ID: 22- 3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 888- 235 -3871 Fax: 732- 805 -9669 Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395 -2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SW IFT Code: W FBIUS6S For W -9 Form, please visit www.shi.com/W 9 Bill To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH ATTN: NP SHAKOPEE, MN 55379 United States Invoice No. 601783809 Invoice date 2/2812014 Customer number 1006441 Sales order S00236857 Finance charge of 1.55/6 per month will be charged on past due accounts - 186 /6/yr. All returns require an RMA# supplied by your SHI Sales team. Ship To MN City of Shakopee 129 HOLMES STREET SOUTH 20962 SHAKOPEE, MN 55379 United States 20962 /CARRIE DUCKETT Sales Balance Freight Recycling Fee Sales Tax Total Currency 5,717,00 0.00 0.00 0.00 5,717.00 USD Page 2 of 2 Federal tax ID: 22- 3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 888- 235 -3871 Fax: 732 - 805 -9669 Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395 -2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: W FBIUS6S For W -9 Form, please visit www.shl.com/W9 Bill To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH ATTN: A/P SHAKOPEE, MN 55379 United States Invoice No. 601783743 Invoice date 212812014 Customer number 1006441 Sales order S00236878 Finance charge of 1.5% per month will be charged on past due accounts - 18% /yr. All returns require an RMA# supplied by your SHI Sales team. Ship To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH 20962/CARRIE DUCKETT SHAKOPEE, MN 55379 United States 20962/CARRIE DUCKETT n Purchase Order Ship Via FOB Terms Ship Date Salesperso FOB DEST NET 30 2!28/2014 1 Greg ftohleder /MS 20962 UPS GROUND 21030797 Qty Qty Unit Extended Item No. Mfg Part No. Description Ordered Shipped Price Price 1,218.00 1,218.00 21021465 SharePoint Portal Server - L& SA 1 1 H04- 00232 Windows - Multiple Windows Platform All No Media Languages Software MICROSOFT Enrollment No.: 6873600 CORPORATION Agreement No.: 01E61724 Country of Usage: US 20529712 Maintenance From date: 03/01/2014 W06 -00339 No Media Maintenance To date: 02/28/2015 21030797 Windows Server Standard- USA 15 15 198.00 2,970.00 P73 -00203 Windows - Multiple Windows Platform All No Media Languages Software MICROSOFT Enrollment No.: 6873600 SELECT Agreement No.: 01 E61724 Country of Usage: US Maintenance From date: 03101/2014 Maintenance To date: 02/28/2015 20529712 Microsoft Core CAL - license & software 166 166 48.00 7,968.00 W06 -00339 No Media assurance Windows - Multiple Windows Platform MICROSOFT Otherl-anguages Software SELECT Enrollment No.: 6873600 Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/01/2014 Maintenance To date: 02/28/2015 Office Professional Plus - software 139 139 87.00 12,093.00 16689258 Microsoft 269 -05925 assurance No Media Otherl-anguages Software MICROSOFT Enrollment No.: 6873600 SELECT Agreement No.: 01E61724 Country of Usage: US Maintenance From date: 03/0112014 Maintenance To date: 02/28/2015 Quote: 4374421 Page 1 of 2 Bill To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH ATTN: A/P SHAKOPEE, MN 55379 United States Invoice No. Please remit payment to: Invoice date SHI International Corp Customer number P.O. Box 952121 Sales order Dallas, TX 75395 -2121 TM Wire information: Wells Fargo Bank Federal tax ID: 22- 3009648 Wire Rt# 121000248 290 Davidson Ave. ACH Rt# 021200025 Account#2000037641964 Somerset, NJ 08873 SWIFT Code: WFBIUS6S Phone: 888 - 235 -3871 Fax: 732 - 805 -9669 For W -9 Form, please visit www.shl-com/W9 Bill To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH ATTN: A/P SHAKOPEE, MN 55379 United States Invoice No. 801783743 Invoice date 2/28/2014 Customer number 1006441 Sales order S00236878 Finance charge of 1.5% per month will be charged on past due accounts - 18 % /yr. All returns require an RMA# supplied by your SHI Sales team. Ship To MN CITY OF SHAKOPEE 129 HOLMES STREET SOUTH 20962/CARRIE DUCKETT SHAKOPEE, MN 55379 United States 20962/CARRIE DUCKETT Sales Balance Freight Recycling Fee Sales Tax Total Currency 24,249.00 0.00 0.00 0.00 24,249.00 USD Page 2 of 2