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HomeMy WebLinkAbout4.D.1. Approval of Position Desc. for Engineering Proj. Coord. and Paid-On-Call FirefighterConsent Business 4. A 1. StiiW PEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 04/15/2014 SUBJECT: Approval of Position Descriptions for Engineering Project Coordinator and Paid -On -Call Firefighter (E) Action Sought The Council is asked to approve the attached position description for the new position of Engineering Project Coordinator and the attached revised position description for Paid -on -Call Firefighter. Background The Engineering Division's adopted budget for 2014 includes funding for promotion of an existing employee to the newly created position of Project Coordinator. A position description for this new role has been drafted and is attached for Council's approval. Secondly, the existing position description for paid -on -call firefighter has been revised to align it more closely to the position description for full -time firefighters. This update is being completed in preparation for our annual hiring process for paid -on -call firefighters. The Department is currently 3 employees below it's authorized force of 46 paid -on -call firefighters. As has been done in recent years, we are planning to conduct a hiring process timed to bring new employees on board August 1. This allows the Department to send it's new hires to training at the SCALE Joint Training Facility along with new hires for all of the other fire departments in Scott County. Budget Impact Adoption of position descriptions has no direct budgetary impact. However, promoting an existing employee to the newly created Project Coordinator position is anticipated to cost $6,100. Funding for this was included in the City's adopted 2014 budget. Relationship to Vision This item relates to Goal E: Deliver effective and efficient public services by a staff of well- trained, caring and professional employees. Recommendation I recommend approval of the attached position descriptions. Requested Action The Council is asked to approve the attached position description for the new position of Engineering Project Coordinator and the attached revised position description for the position of Paid -on -Call Firefighter. Attachments: Project Coordinator Paid -on -Call Firefighter TITLE: DEPARTMENT: REPORTS TO: STATUS: PAY GRADE: APPROVED: City of Shakopee POSITION DESCRIPTION Project Coordinator Engineering Assistant City Engineer Full -Time, Non - Exempt 8 SUMMARY Provides project coordination and oversight for a wide range of complex municipal public works projects. Performs preliminary and final-design, construction inspection and contract administration for specific projects, as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the City's construction and reconstruction projects with Scott County, Shakopee Public Utilities, the Minnesota Department of Transportation, and other neighboring jurisdictions. Monitors, plans for and serves as a liaison to state and county projects within the City's borders. Represents the City in planning meetings, construction meetings, project review, issues arising during construction and final project close out. Provides leadership and guidance to Engineering Technicians and Graduate Engineers on complex projects or issues. Resolves issues and concerns raised by residents, property owners, contractors and project partners. Performs start-to -finish design and project management for public roadway, sanitary sewer, storm sewer and water main construction and reconstruction projects. Reviews plans and specifications submitted by developers, as the project dictates. Assists in preparation of feasibility reports, calculates cost and determines feasibility of projects based on analysis of collected data. Prepares or directs preparation and modification of plans and specifications, construction schedules, environmental impact studies, and designs for projects. Inspects construction projects to monitor progress and ensure conformance to engineering plans, specifications, and construction and safety standards and assists other inspectors. Analyzes reports, maps, drawings, blueprints, tests, and aerial photographs on soil composition, terrain, hydrological characteristics, and other topographical and geologic data to plan and design projects. Reviews and comments on plan submittals and building permit applications, as assigned. Prepares pay estimates and assists in the negotiation of contract change orders and final quantities with contractors on public improvement projects. Assists in the calculation of assessments on public improvement projects. Maintains the City parcel assessment information and performs reapportionment of assessments to properties. Maintains updated as -built information on utilities. Assists in developing standards and policies for the design/maintenance of the city's public improvements. Responds to public inquiries on public improvement projects and engineering department policies and practices. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Thorough knowledge of engineering and survey practices; maps and records; equipment and techniques of drafting. • Ability to work with mathematical concepts, making calculations rapidly and accurately. • Ability to communicate ideas and explanations clearly in English, both orally and in writing. • Ability to write routine reports and correspondence, that conform to prescribed style and format • Knowledge of and ability to apply proper English, spelling, and punctuation. • Ability to read and interpret complex engineering plans and specifications. • Ability to comprehend and communicate policies, practices and services of the Engineering Division to co- workers and members of the public. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to use common Microsoft Office programs, such as Word, Excel and PowerPoint, as well as web -based email and timesheet software. • Proficient in the use of CADD software. • Ability to establish and maintain positive, professional working relationships with co- workers and supervisors. • Ability to work with the public in a friendly, tactful manner. • Ability to effectively work with and provide direction to consultants, developers, and contractors. QUALIFICATIONS Minimum Qualifications Associate's degree in highway construction, civil engineering or closely related field from an accredited college, university or technical school plus seven years of related work experience and a valid driver's license. MnDOT Technical and Erosion Control certifications. Desirable Qualifications Fluency in a second language, in addition to English, that has a recognized presence in the community (Spanish, Russian, Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job, the employee is regularly required to sit, stand and walk, and to bend, twist, lift and reach, as well as climb and balance. The employee must use hands to finger, handle or feel objects, tools or controls. The employee must talk, hear and see to communicate with co- workers, receive information and instructions, and fully inspect the work of others. The employee must lift and/or move up to 50 pounds. Position involves a combination of office and field work. Includes exposure to seasonal weather conditions, uneven terrain, and construction- related dust, noise and machinery. The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level is usually moderate in the office environment but can be loud in the field. City of Shakopee POSITION DESCRIPTION TITLE: Firefighter DEPARTMENT: Fire REPORTS TO: Captain STATUS: Part — Time, Paid -on -Call APPROVED: SUMMARY Responds when paged to emergency calls for service; saves lives through rescue from fire or other hazardous environments; and applies a range of fire suppression methods to prevent, control and stop property damage. Participates in pre -fire planning, safety inspections, fire prevention and public education efforts. ESSENTIAL DUTIES AND RESPONSIBILITIES • Responds to fire and /or emergency scene quickly and safely, and with the proper equipment per department standard operating guidelines. • Rescues individuals from fires and other emergency situations. Evacuates occupants and assists them to safety. Administers CRP and First Aid as necessary. • Extinguishes fires. Place hoses and ladders, operate pumps, direct streams of water, uses other extinguishing agents as appropriate, and ventilates structures. Operates aerial ladders, fire extinguishers, bars, axes, etc. as needed. • Performs salvage operations; including removing excess water, shoveling out debris, patching windows and holes, placing tarps and performing other clean-up tasks as directed. • Calmly and professionally communicates with fellow firefighters and superior officers at emergency scenes, using portable two -way radio. Regularly and effectively communicates fire or incident status to superior officers and completes required reports of calls responded to. • Performs regular truck inspections. Cleans, reloads and prepares all equipment. Includes refueling vehicles, refilling water tanks, recharging air tanks and extinguishers, washing trucks and hand tools, drying and reloading hoses and other tasks needed to return vehicles and equipment to ready status. • Inspects, maintains and repairs, as necessary, all firefighting equipment, including SCBA units. Completes proper check lists, and reports damaged or improperly functioning equipment. • Attends regular and assigned training, drills and meetings to maintain and upgrade firefighting and emergency response skills and facilitate communication within and beyond the Department. • Assists in fire prevention and public education/outreach duties as assigned. • Performs light station maintenance, housekeeping and snow removal duties as assigned. • Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS, AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English, both orally and in writing. Ability to read and comprehend written instructions, manuals and training guides. Ability to complete written reports using proper spelling, grammar and punctuation. • Ability to develop and maintain positive, professional working relationships with co- workers, supervisors and fellow City employees and to interact with the public in a friendly, tactful manner. • Knowledge of (or ability to learn) the geography of Shakopee, including the location of important buildings and the street system, and surrounding areas. • Ability to safely operate a range of hand and power tools in the performance of duties. General knowledge of mechanical equipment and engines. • Ability to follow procedure, interpret instructions and use logic to solve problems. QUALIFICATIONS: Minimum Qualifications Must be at least 18 years of age or older, with a high school diploma or equivalent and a valid driver's license with a clean driving record. Must reside with -in a 10 minute response time of an existing or planned Fire Station; annually pass the Department medical exam and meet a quarterly attendance requirement of 35 %. The following certifications must obtain within twenty -four months of hire and then maintained throughout employment: • Minnesota or IFSAC Accredited Firefighter II • National Registry EMT • Hazardous Materials Operations • National Incident Management System (NIMS 100, 200 & 700) The following certifications (must possess or obtain within five years of hire and then maintain throughout employment): o Minnesota Fire Apparatus Operator (FAO) Desirable Qualifications Conversational verbal language skills in a second language, in addition to English, that has a recognized presence in the community (Spanish, Russian, Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS: Requires normal vision, with or without correction. Requires near acuity, far acuity depth - perception, field of vision and focusing. Ability to see gauges on fire trucks and equipment and ability to see in low light emergency settings while wearing face mask. Requires normal hearing, including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios and through SCBA masks at the scene of an emergency. Must be able to perform the following, while wearing full turn -out gear (pants, jacket, helmet, face mask, gloves and boots) plus SCBA tank and equipment: • Walk moderate distances, run short distances, ascend and descend stairs and ladders, crouch, crawl and balance. Reach and lift overhead. Twist and turn at waist, neck, hips, knees and shoulders. • Ability to lift and carry ladders, hose bundles, hand and power tools weighing up to 50 lbs. Ability to drag a person of 180 lbs. at least 100 feet and team lift a stretcher carrying a person weighing 180 lbs. • Upper body, hand and grip strength to open and close hydrant valves and make hose connections. Ability to pick, pinch or otherwise use fingers to manipulate items such as SCBA valves and apparatus controls and to tie knots. Exposure to the full range of seasonal weather conditions including heat, cold, wind and precipitation for extended periods of time. Exposure to extreme fluctuations in temperature while performing firefighting duties and frequent transition from hot to cold and from humid to dry atmospheres. Work in wet, icy, muddy areas, and uneven terrain. Perform a variety of tasks on slippery, hazardous surfaces such as on roof tops or from ladders. • Operate in environments of high noise, poor visibility, limited mobility, at heights, and in enclosed or confined spaces. • Potential exposure to carcinogenic dusts such as asbestos, toxic substances such as hydrogen cyanide, corrosives, carbon monoxide, or organic solvents either through inhalation or skin contact. Potential exposure to infectious biological agents such as hepatitis B or HIV • Work for long periods of time, requiring sustained physical activity and intense concentration. Perform complex tasks during life - threatening emergencies. • Exposure to sights and smells associated with major trauma and burn victims. • Encounter smoke filled environments, and a variety of physical hazards, damaged structures, moving mechanical equipment, electrical equipment, radiant energy, and possible exposure to explosives.