HomeMy WebLinkAbout4.C.1. Award Contract for the 2014 Bituminous Overlay Project No. 2014-2, Res. No. 7439Consent Business 4. C. 1.
SHt11 OPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 04/15/2014
SUBJECT: Award a Contract for the 2014 Bituminous Overlay Project No. 2014 -2, Res. No. 7439
(E)
Action Sought
Approve Resolution No.7439, which accepts the bids and awards a contract for the 2014
Bituminous Overlay, Project No. 2014 -2 to Bituminous Roadways, Inc. and approve a 5%
contingency amount on this project for use by the City Engineer.
Background
On March 4, 2014, City Council adopted Resolution No. 7423, which approved the plans and
specifications and authorized staff to advertise for bids for the 2014 Bituminous Overlay, Project
No. 2014 -2.
On April 8, 2014, a bid opening was held for the 2014 Bituminous Overlay Project, in which there
were six bids opened for this improvement project. The bids are summarized in the attached
resolution. From the bid opening, the low bidder is Bituminous Roadways, Inc. with a bid of
$1,185,576.92. The Engineer's estimate for this project is $1,300,000.00.
The Capital Improvement Plan included a project cost estimate of $1,420,000.00. Adding a 5%
contingency to the low bid and 15% indirect costs, the projected project cost is approximately
$1,420,000.00, which is at the budgeted project cost.
If Council awards the contract, staff is also requesting a contingency amount equal to 5% of the
contract to cover minor change orders and quantity adjustments that may occur on the project.
Recommendation
1. Accept the low bid of Bituminous Roadways, Inc. and adopt Resolution No.7439.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
Budget Impact
This project is funded by Shakopee Public Utilities, the Sanitary Sewer Fund, the Storm Sewer
Fund and the Capital Improvement Fund.
Relationship to Vision
This supports Goal E: "Deliver effective and efficient public services by a staff of well- trained,
caring, and professional entities ".
Requested Action
Approve Resolution No.7439, which accepts the bids and awards a contract for the 2014
Bituminous Overlay, Project No. 2014 -2 to Bituminous Roadways, Inc. and approve a 5%
contingency amount on this project for use by the City Engineer.
Attachments: RESOLUTION NO. 7439
RESOLUTION NO. 7439
A Resolution Accepting Bids For
For The 2014 Bituminous Overlay
Project No. 2014 -2
WHEREAS, pursuant to an advertisement for bids for the 2014 Bituminous Overlay,
Project No. 2014 -2, bids were received, opened on April 8, 2014, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder Amount
BITUMINOUS ROADWAYS INC.
$1,185,576.92
VALLEY PAVING INC.
$1,243,256.74
WM. MUELLER & SONS
$1,414,295.83
NORTHWEST ASPHALT INC.
$1,526,336.10
HARDRIVES INC.
$1,533,549.56
GMH ASPHALT CORP.
$1,554,985.89
WHEREAS, it appears that Bituminous Roadways, Inc., 1520 Commerce Drive Mendota
Heights, MN 55120 is the lowest responsible bidder for the 2014 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Bituminous Roadways, Inc. in the name of the City of Shakopee for the 2014
Bituminous Overlay Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2014.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGW 2014 - PROJECTS/ 2014 - OVERLAY / WORD/RES7439- AWARD-CONTRACT