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HomeMy WebLinkAbout10.F.1. Appointments to Boards and Commissions--Res. No. 7413P"tA SHAKOPEE TO: Mayor and City Council General Business 10. F. 1. FROM: Mark McNeill, City Administrator DATE: 02/18/2014 SUBJECT: Appointments to Boards and Commissions -- Res. No. 7413 (F) Action Sought The Council is asked to consider Resolution No. 7413, making appointments to expiring terms on various boards and commissions. Background Various terms on boards and commissions expire February 28, 2014, or until their successors are appointed and qualified. On February 12th, an interview panel consisting of Councilors Mike Luce and Kathi Mocol and a representative from the boards and commissions interviewed a total of 13 applicants. An additional candidate is to be interviewed on February 18. After reviewing the qualifications, the interview committee is making the following recommendations: (Appointments to the EDAC will take place at the Economic Development Authority meeting) Planning CommissionBOAA — Michael Klemm *, Mark Seifert Park and Recreation Advisory Board — Jeremy Casper, Aaron Freng, Mark Hill* Shakopee Public Utilities Commission — (To be determined following final interview.) Police Civil Service Commission — (To be determined following final interview.) Environmental Advisory Committee — (To be determined following final interview.) *Incumbent Because one candidate will not be able to be interviewed until the evening of the February 18 City Council meeting, this item will not be presented under "Consent" DETERMINING SUCCESSFUL CANDIDATES OPTION 1 According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper ballots, upon which each Council member shall write his or her preference for the appointment to the opening and sign their name. The Mayor shall then open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be additional paper votes between the top two candidates, until a winner is determined. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be retained by the City Clerk in accordance with the City's Records Retention policy. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 7413. OPTION 2 In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 7413 incorporating the recommendations. Recommendation OPTION 1: (if determining appointees by voting): a. Complete 1st ballot b. Conduct additional ballots as needed. c. Insert the names of the top vote getters into Resolution No. 7413. d. Adopt Resolution No. 7413. OPTION 2: (if concurring with recommendations of the interview panel): Concur with the recommendations of the interview panel and offer Resolution No. 7413, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. Budget Impact There is no budget impact associated with this action. Relationship To Visioning This is a housekeeping item (F). Requested Action Based on the selected option, Council is asked to adopt a Resolution appointing individuals to the City's various boards and commissions. Resolution No. 7413 A Resolution Appointing Individuals to Various Boards and Commissions Attachments: Res. No. 7413 Res. NO. 7413 Blank Res. No. 2206 Ballot RESOLUTION NO. 7413 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: Michael Klemm and Mark Seifer are appointed to the Planning Commission /BOAA for four -year terms expiring February 28, 2018. 2. Jeremy Casper, Aaron Freng and Mark Hill are appointed to the Park and Recreation Advisory Board for three -year terms expiring February 28, 2017. 3. and are appointed to the Shakopee Public Utilities Commission for three -year terms expiring March 31, 2017. 4. is appointed to the Police Civil Service Commission for a three -year term expiring February 28, 2017. 5. is appointed to the Environmental Advisory Committee for a three -year term expiring February 28, 2017. 6. is appointed to the Environmental Advisory Committee to fill the unexpired term of Eric Burfeind, expiring February 28, 2016. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 181" day of February, 2014. Mayor of the City of Shakopee ATTEST: Deputy City Clerk RESOLUTION NO. 7413 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: xx and xx are appointed to the Planning Commission /BOAR for four -year terms expiring February 28, 2018. xx, xx and xx are appointed to the Park and Recreation Advisory Board for three -year terms expiring February 28, 2017. 3. xx and xx are appointed to the Shakopee Public Utilities Commission for three -year terms expiring March 31, 2017. 4. xx is appointed to the Police Civil Service Commission for a three -year term expiring February 28, 2017. 5. xx is appointed to the Environmental Advisory Committee for a three -year term expiring February 28, 2017. 6. xx is appointed to the Environmental Advisory Committee to fill the unexpired term of Eric Burfeind, expiring February 28, 2016. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 18th day of February, 2014. Mayor of the City of Shakopee ATTEST: Deputy City Clerk C_1 ,l 4� 14 _ 1• A RESOLUTION SEITING FORTH CITY COUNCIL PROCEDURAL POLICY ON APPOINRgRM TO CITY HOARDS AND COPMtISSIONS WHEREAS, in accordance'with the City Code, the Shakopee City Council has the authority and obligation to appoint persons to the various City Boards and commissions; and WHEREAS, the City Council desires to establishes procedure for the appointment of persons to the various City boards and commissions. NOW, TMiTEFORE, BE IT RESOLVED, that the Shakopee City Council hereby establishes the following procedure to appoint persons to the various City boards and commissions: 1. When an appointment is required, the City Administrator shall notify the City Council as early as possible before the appointment is put on the City Council agenda. 2. The City Council shall make an appointment to a City board or commission only if the appointment appears on the printed agenda of that meting or if the appoint= ment was tabled from a previous meting. 3. The City Council shall follow Roberts Rules of Order, Newly •Revised, in making nominations for any appoint- ment to be filled. Any Councilmember can'nominate an individual and the nomination must be seconded_by another member. Each Councilmember who nominates a person for an appointment should either pass out a resume of that person to the other Councilmembers or be able to recite some background information about the nominee.- A motion to close nominations can be made and seconded at any time after each Councilmember present has been polled for a nomination. Once nominations are closed, no further applications will be received and vote will be •made at the next Council meeting. 4. After nominations have been closed, if there is more than one person nominated for an appointment, the City Clerk shall distribute paper upon which each Councilmember shall write his preference for the .appointment and sign their name. 5. The Mayor shall open the paper ballots and announce how the votes wera:_cast -:,t .- 6. If the person receiving the'•most votes does not have a majority vote of the Councilmembers present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. - Resolution No.. 2206 . Page 2 7. After a candidate has'received a majority vote.on a paper ballot, the Mayor shall annouce his or her name and the fact that he or she has a majority. vote. At that time, a motion is in order to appoint that person to the position. This motion shall be voted on and if the person receives a majority, he or she is then appointed. B. All ballots shall be turned over to the City Clerk and be properly filed. 9. Upon majority vote of the Councilmembers present, the Council may waive the procedural policy on appoint- ments to pernit nominations, voting and appointment all to occur at the same Council meeting. BE IT FMTHER RESOLVED that Resolutions 1562 and 1969 are hereby repealed in their entirety. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of January, 1984. ATTEST: City-Perk Approved as to form this day of January, 1984. i City Attorney PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO THE RECORDING SECRETARY BEFORE THE ROLL CALL ON FEBRUARY 18, 2014 Planning Commission /BOAA (Vote for 2) Michael Klemm* Jordan Olson Mark Seifert Park and Recreation Advisory Board (Vote for 3) Jeremy Casper Aaron Freng Mark Hill* Shakopee Public Utilities Commission (Vote for 2) Terry Joos* Jordan Olson Joan Lynch Police Civil Service Commission (Vote for 1) Jennifer Mackenthun* Jordan Olson Environmental Advisory Committee (Vote for 2) Lillian Abeln Economic Development Advisory Committee (Vote for 2) Kari McGuire* Michael Morris* Jordan Olson Mark Seifert *Incumbent Council Member