Loading...
HomeMy WebLinkAbout10.C.1. Approve a Cooperative Agreement with Scott County for a Mini-Roundabout at the intersection of CR 79 & Vierling Drive.SHAKOPEE General Business 10, C. 1. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director DATE: 02/18/2014 SUBJECT: Approve a Cooperative Agreement with Scott County for a Mini - Roundabout at the intersection of CR 79 & Vierling Drive. (D,E) Action Sought To approve a motion authorizing the appropriate City officials to execute a Cooperative Agreement with Scott County for a Mini- Roundabout at the intersection of CR 79 & Vierling Drive. Background Scott County applied for Federal funds to study and potentially construct a mini - roundabout at CR 79 & Vierling Drive. This intersection was selected by the State of Minnesota as a good candidate for this funding and for a mini - roundabout due to the inefficiency of the 4 way stop and backup of traffic during the morning and evening peak hours. Initially this intersection was reviewed by a Federal Highway Engineer (FHA) and concluded significant improvement could be obtained with a roundabout. Scott County then hired WSB & Associates, Inc. to further study the intersection and provide preliminary design along with a nationally known designer of mini - roundabouts. The results of the study and design were presented at an open house on January 15, 2014 Council meeting. Over 850 notices were sent out to the surrounding neighborhood and 18 persons attended the open house with comments from 7 persons. Comments received were in favor and against with the main concern being pedestrians safety within the roundabout. The design features addressing pedestrian safety are as follows: 1. Narrower street pavement for pedestrians to cross. 2. Refuge islands will be installed. 3. Reduced conflict point between vehicles and pedestrians. 4. Extra street lights to illuminate the intersection. This project, if approved, needs to be done in the summer after school is out and the intersection needs to be closed for 3 weeks. This intersection needs to be reopened by July 1, 2014 before the Vierling Drive & CR 17 project starts. Recommendation Staff has reviewed the study and design and is supportive of the project in providing traffic flow while addressing the pedestrian concerns. Recommendation is to enter into the Cooperative Agreement to move the project forward. Budget Impact The Cooperative Agreement with Scott County contains the cost participation of the City for the project. Essentially the project is getting up to $200,000 of Federal and the County and the City are splitting costs above the $200,000 maximum of Federal funds. City's share is estimated to be at $39,318.67 and to be paid out of the Capital Improvement Fund. Relationship to Vision This supports Goals D & E: Maintain, improve and create strong partnerships with other public and private sector entities; and deliver effective and efficient public services by a staff of well- trained, caring and professional employees. Requested Action To approve a motion authorizing the appropriate City officials to execute a Cooperative Agreement with Scott County for a Mini - Roundabout at the intersection of CR 79 & Vierling Drive. Attachments: Power Point from WSB Comments from Residents Cooperative Agreement CH 79 (Spencer Street) & Vierling Drive Mini Roundabout City of Shakopee Council Presentation February 18, 2014 Background /History Cont' • Experiences extreme congestion • 4 Lane Configuration on Vierling adds confusion • Crash Rate Higher than Metro Average Why Mini - Roundabout? Safety Benefits • Reduces Conflict Points • 31 SGndaN intersefrion • 6ROUndaboN A L �L - 0 2/11/2014 Background /History • Existing 4 Way Stop Control Intersecti -- Why a Mini - Roundabout? Safety Benefits (Pedestrians( • Reduces Conflict Points 16 Sft d3rd inters dtl n • BReundabout RV 1 Why a Mini - Roundabout? Safety Benefits (Pedestrians) Cont, IL Proposed Project Schedule "Mini Mund.b-,w be rnvgkUpnnto Wx IIX.Ok, ft p ul..s (WNJ-10 Whv a Mini-Roundabout? Safety Benefits (Pedestrians) Cont' • Lighting to enhance crosswalks 2/11/2014 Why a Mini-Roundabout? Capacity Improvements Cont' Lew] of SmAce ILI Estimated Cost • ConStruaion Cost`$206,000 • fi�Leral FUnts:$tl0,W0(NNTSASeawn 16Q1 "—d Questions? z /ii /2014 /^ County Road 79 (Spencer Street) & o Vierling Drive Mini Roundabout Scott County, City of Shakopee, Minnesota SHAKOPEE January 15,2014 4:00 p.m. to 6:00 p.m. COMMENTS omment ar s etters January 15, 2014 General Comments on the Mini Roundabout: 1 strongly disagree with the proposed roundabout. Replacing stop signs with what essentially are yield signs would not be enhancing pedestrian traffic as walkers/bikers are at the mercy of people spotting them and stopping when they have no need to stop. Also having a constant stream of traffic through here would not be conducive to crossing. I live within a few blocks and drive and bike and work through here often. I do NOT agree with putting in a roundabout at this location particularly with high amounts of children crossing. 1/15/14 Great solution to better accommodate traffic volumes and keep traffic flowing. Will be ideal for off -peak situations where vehicles will no longer have to come to a complete stop. I'm excited for a good solution to an intersection in need of improvement.. 1/15/14 *Please give some good thought to the configuration as it relates to the bike path to the south of the intersection. *Also, speed study ASAP — 45 miles per hour way too fast through that area. 1115/14 Very pleased with the roundabout idea. It will help speed traffic delays and ensure safety. It's nice to have a median for pedestrians to pause and only focus on one direction at a time.. 1/15/14 Page I C: \Uw \cnascc.c\Do..dwdsNublic Cmnmcntsel 1514.dm /Scoff County Road 79 (Spencer Street) & Vierling Drive Mini Roundabout SHAKOPEE Scott County, City of Shakopee, Minnesota January 15, 2014 4:00 p.m. to 6:00 p.m. COMMENTS omment ---Cards Letters January 15, 2014 General Comments on the Mini Roundabout: — Go for it! My only concerns are speed limits, particularly on Spencer, and 1 would hope school parking situation during sports events and access on to Spencer would be dealt with. Thanks for asking for our input. 1/15/14 We still have concerns about pedestrian safety. Uneducated drivers going through the roundabout will be more concerned at getting in quickly than watching for people trying to cross. 1 would believe this intersection in Shakopee has the most pedestrian traffic and continue to feel that a stoplight would be the safest option despite no federal funding. Make this intersection safe and a priority for pedestrians not cars. 1115/14 Page 2 C: \Userslenescene \nownloadslRiblic Canmwis 011514.&c om ®� County Road 79 (Spencer Street) & Vierling Drive Mini Roundabout Scott County, City of Shakopee, Minnesota SHAKOPEE January 15,2014 4:00 p.m. to 6:00 p.m. COMMENTS omment Cards / Letters January 15, 2014 General Comments on the Mini Roundabout: Most major concern —it's just a Band -Aid. Has the new high school (2 "d) taken into effect? Look at Vierling and County 17 mistake. 1 do believe something does need to be done. When properly used, I believe the roundabout will work. One thing that also needs to be addressed is possibly reducing the speed limit from 45 to maybe 30 or 35 through this area. 1115/14 I think Scott County has gone a little roundabout crazy! My concerns are many: 1. This won't make it easier to get through the intersection at peak traffic times. At the same time, there are also more pedestrians. When pedestrians are crossing, and cars stop, it will back up the whole circle. 2. Bringing 2 lanes on Vierling to one will back cars up and not allow cars from Minnesota or Hickory to access Vierling — without lengthy wait. 3. Pulling Trailers, utility, construction, landscape, or horse trailers are too hard to get around even full size roundabouts. 4. Dial -a -Ride, handicap, short buses will "bump" over center median and there will be issues for snow removal. I reject the idea to spend money on an unwarranted project just because money is available. VERY concerned about cars using Min St as a detour to not use roundabout. There is a problem because while circling left, a right blinker will not stay on. Pedestrians and bikers don't know where the cars are going. Page 3 C:Wsm\cnasceneWownloadsNOblic COan"MIs U11514.doc CP 79 -10 County of Scott City of Shakopee CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into this day of , 2014, by and between the City of Shakopee, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City" and the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the " County " RECITALS: A. The County is planning the construction of intersection improvements at County Road 79 and Vierling Drive in the City of Shakopee, through State Project No. 070 - 596 -005 and County Project No. 79 -10. This Project will improve operational and safety of the intersection by removing the all -way stop control and constructing a mini - roundabout with median installation, curb extensions, street lights, signing and striping, hereinafter referred to as the "Project ". B. The above described Project lies within the corporate limits of the City of Shakopee. C. The County has applied for and received federal NHTSA Section 164 funds. Up to $200,000 in federal funds are available for the construction of the Project. The County is responsible for any construction costs above $200,000. The Project is estimated to be $204,185. See Exhibit B for Project Estimate. D. The City has expressed its willingness to participate in the design engineering services, construction inspection and contract administration services, and non - federal construction costs for the Project. E. The City has indicated that it may also sealcoat Vierling Drive during or after this Project. The sealcoating of Vierling Drive is not part of this agreement or subject to the County's participation. F. It is contemplated that said improvement work shall be carried out by the parties under the provisions of Minn. Stat. Sec. 162.17, subd. 1. NOW, THEREFORE, IT IS HEREBY AGREED: 1. The County shall perform all the required design engineering services for the Project and prepare all the necessary plans, specifications, and proposals to obtain project authorization in a timely manner. 2. The County and City will share equally all costs associated with contracted design engineering services and any construction costs that exceed the federal funding, if necessary. 3. The City will also reimburse the County a share of the construction inspection and contract administration services for the Project. The City's share of the construction inspection and contract administration services will be equal to five and 1/2 percent (5.5 %) of the total construction costs. CP 79 -10 County of Scott City of Shakopee 4. The City shall provide and /or perpetuate an adequate electrical power supply to the street lights installed as part of this Project and upon completion of said new street lights installations shall provide and /or continue to provide necessary electrical power for its operations at the sole cost and expense of the City. 5. The City shall be responsible for the maintenance and replacement of the aforementioned street lights including the luminaire and all its components at the sole cost and expense of the City. 6. Initial pavement striping and markings shall be included as part of the Project. The County shall be responsible for all subsequent pavement striping and markings on its county roads as required after the initial work and shall be responsible for one hundred percent (100 %) of the subsequent related costs. The City shall be responsible for all subsequent striping and markings on its city roads, including pedestrian markings across its roadways, as required after the initial work and shall be responsible for one hundred percent (100 %) of the subsequent related costs. 7. The County or its agents shall advertise for bids for the work and construction of the aforesaid Project No. CP 79 -10, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to law in such case provided for counties. 8. The County shall have overall authority to administer the contract and inspect the construction of the contract work for the Project. The County shall have ultimate authority in initiating and determining change orders, supplemental agreements and final quantities. The City Engineer shall cooperate with the County Engineer and his staff at their request, to the extent necessary, but shall have no other responsibility for the supervision of the work, except in regards to inspection of any City owned utilities and any roadway construction on City owned streets. 9. Neither the County nor the City will bill for, nor expect to be reimbursed for, in -house staff time and expenses incurred on the project delivery or construction of the Project. 10. The County shall obtain the City's concurrence prior to awarding the construction contract. 11. It is further agreed that the estimate of costs referred to in this Agreement are estimates of the construction costs for the contract work on the Project and that the unit prices set forth in the contract with the successful bidder, and the final quantities as measured by the County Engineer, shall govern in computing the total final contract construction costs for apportioning the cost of the Project according to the provisions of this paragraph. CP 79 -10 County of Scott City of Shakopee 12. Within thirty (30) days of the County's award of construction contract for the Project, the City shall deposit with the Scott County Treasurer one hundred percent (100 %) of the City's share of contracted design engineering service costs, construction administration service costs, and the estimated City's share of the construction contract value. In the event this payment exceeds the City's final share of these costs, as determined by the actual final contract costs, such overpayment shall be returned to the County by the City upon closeout of the project. 13. In the event that a dispute arises, the County and the City agree that all disputes between them arising out of or relating to this Agreement shall be submitted, upon agreement of both parties, to mediation, with the cost being shared equally. 14. Since each party recognizes each other as a political subdivision of the State of Minnesota, each party shall maintain general liability and automobile liability coverage protecting itself, its officers, agents, employees and duly authorized volunteers against any usual and customary public liability claims to the limits prescribed under Minn. Stat. Sec. 466.04 and Workers' Compensation and shall be in accordance with the Minnesota statutory requirements. Said policies shall be kept in effect during the entire term of this Agreement. 15. All records kept by the City and the County with respect to the Project shall be subject to examination by the representatives of each party. All data collected, created, received, maintained or disseminated for any purpose by the activities of the County or City pursuant to this Agreement shall be governed by Minnesota Statutes Chapter 13, as amended, and the Minnesota Rules implementing such Act now in force or hereafter adopted. 16. Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. CP 79 -10 County of Scott City of Shakopee 17. It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. 18. It is further agreed that each party to this Agreement shall not be responsible or liable to the other or to any other person or entity for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. 19. It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged shall be the sole responsibility of the City and shall not be the obligation or responsibility of the County. 20. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged shall be the sole responsibility of the County and shall not be the obligation or responsibility of the City. CP 79 -10 County of Scott City of Shakopee 21. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this Agreement as though fully set forth herein. See Exhibit "A ". 22. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and accounting procedures and practices of the County and City pursuant to this Agreement shall be subject to examination by the County, City and the State Auditor. Complete and accurate records of the work performed pursuant to this Agreement shall be kept by the County and City for a minimum of six (6) years following termination of this Agreement for such auditing purposes. The retention period shall be automatically extended during the course of any administrative or judicial action involving the County or the City regarding matters to which the records are relevant. The retention period shall be automatically extended until the administrative or judicial action is finally completed or until the authorized agent of the County or City notifies each party in writing that the records no longer need to be kept. 23. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and performance under it. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located with the County of Scott, State of Minnesota. Litigation, however, in the federal courts involving the parties shall be in the appropriate federal court within the State of Minnesota. 24. In the event any provision of this Agreement shall be held invalid and unenforceable, the remaining provisions shall be valid and binding upon the parties unless such invalidity or non - enforceability would cause the Agreement to fail its purpose. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 25. The County's Authorized Agent for the purpose of the administration of this Agreement is Maria A. Heller, Supervisor Admin Services, or her successor. Her current address and phone number are Scott County Highway Department, 600 Country Trail East, Jordan, MN 55352, (952) 496 -8369. 26. The City's Authorized Agent for the purpose of the administration of this Agreement is Bruce Loney, Public Works Director, or his successor. His current address and phone number is 129 South Holmes Street, Shakopee, MN 55379, (952) 233 -9361. Any change in name, address, or telephone shall be noticed to the other party. CP 79 -10 County of Scott City of Shakopee IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF SHAKOPEE (SEAL) By And Brad Tabke, Mayor Mark McNeill, City Administrator Date Date COUNTY OF SCOTT ATTEST: By By Gary L. Shelton, County Administrator Thomas J. Wolf, Chair of Its County Board Date Upon proper execution, this Agreement will be legally valid and binding. By Pat Ciliberto, County Attorney Date APPROVED AS TO EXECUTION: Pat Ciliberto, County Attorney Date FOR APPROVAL: By Mitchell J. Rasmussen, County Engineer Date http: / /teamscoop /div /Comm unitySvcs/ contracts /PDProjectContracts /CP %2079- 10_Shakopee %20Coop.docx EXHIBIT A — UPDATE wf 2014 POLICY STATEMENT POLICY STATEMENT It is the policy of Scott County Government to provide Equal Opportunity to all employees and applicants for employment in accordance with all applicable Equal Employment Opportunity laws, directives, and regulations of Federal, State, and local governing bodies or agencies thereof, including Minnesota Statutes, Chapter 363. Scott County will not engage in any employment practices which discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, martial status, sexual orientation, or status with regard to public assistance. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Further, Scott County fully supports incorporation of nondiscrimination rules and regulations into contracts and will commit the necessary time and resources to achieve the goals of Equal Employment Opportunity. Any employee of the County who does not comply with the Equal Employment Opportunity Policies and Procedures set forth in this Statement and Plan will be subject to disciplinary action. Any subcontractor of the County not complying with all applicable Equal Employment Opportunity laws, directives, and regulations of Federal, State, and local governing bodies or agencies thereof, including Minnesota Statutes, Chapter 363, will be subject to appropriate contractual sanctions. Scott County has designated the Employee Relations Director as the manager of the Equal Opportunity Program. These responsibilities will include monitoring all Equal Employment Opportunity activities and reporting the effectiveness of this program, as required by Federal, State, and local agencies. The Scott County Administrator will receive and review reports on the progress of the program. If any employee or applicant for employment believes he or she has been discriminated against, please contact the Scott County Employee Relations Director, Scott County Employee Relations, Government Center Room 201, 200 Fourth Avenue West, Shakopee, Minnesota 55379 -1220, or call (952) 496 -8103. r —�•j3 L. elton Date Scott County Administrator Thomas J. Wolf Date Chair, Board of Commissioners EXHIBIT B WSB Pje6: CH h Viediu3 Dnv P je6 LOCrt1pn; ShA.,., SroR C9 WSB Pr jee N.: 02176 -010 IMe: 1200/!013 STATEMENT OF ESTINIATED QUANTITIES H� Nu DaalpY UN[ ud IMa PROJECTTOTAL Eeti ®ted H,HmafN Curt 2021.501 MOBMP nON LI1MP SfIM 515,000.00 1 515,000. 2104.501 REMOYESEWENPIPE(SIURNP LQI FP 51200 20 5240. 2104.501 REMOVE CURB AND OUTSER LBV Ef Wo 400 S1,4W. 2104303 REMOVEWAIR SQET 5500 19W 59,500. 2104505 REMOVE BTIUMNOUS PAVEMENT SQYD 53.00 1000 53,000. 2104509 R OVEDR AOESIRUCTL EACH $150.00 2 Sapp. 2104313 SAW GBITPAVEMENT(BUILDMID LIN Hf um 15W 56,Wp. 2104.521 REMOVE SIGN TYPE C EACH S90,W 8 5720. 2105.501 COMMONEXCAVATION CU YD 36.W 150 M 2105.523 COI ON BORROW(CY) CUYD SS.W 150 V50. 2211.501 AG(3REOATE 8.45E C3 5(P) CU YD M.00 220 $5.80. 2301.501 CONCRETE PAVEMENT SQYD $50.00 170 $VN 23 .501 TYPE SP 12.5 WEARLYO CODRSE NHX(3,C) TON SW.W 1W $14,4W 2960.502 TYPE SP 12.5 NON WEAR COURSE M (3,C) TON SIS.W 155 $10,125 ?503.541 15 'RCPWESEWERDE530MCLV LLNFT DO.W 150 54,50) 2506.501 CONSTDRAINAGESTRUCTUREDP6U5 W IINFI' NW00 24.00 59,600 2506.516 CAST GAM E5t8LY EACH $5WA0 6 53,000 2521.501 4" MONOLTIIHC MEDIAN SQF $5m 4350 321,750. 2521.501 6- CONCRETE WA SQ PT SSW 650 D,250.W 2521.511 2.5" BIIDA7II40US WALK SQ HT 32.50 2650 56,625. 2531.501 CONCRETE CURB d GUTTER DFffiMMIS LIN FT S12W 1075 $129W. 2531602 CONCENTRANCENOSEDES'RII EACH 55mm 4 52,W0. 25316IS MR CAMDOMES SQl S40.W W 53200. 2545.511 L[GHTP2p1DiRIl'PLe5PEC1AL EACH 33,SW.W 4 S14,W0. 2545515 LIGHTBASHDESRSNE EACH 5250.W 4 53,N0. 2545323 2- NON - METALLIC COND I.IN Hf vm 250 5150. 2545631 DNDERGROUND WREI COND NO2 LINPT SIM 750 $1,125. 2545.541 SERVICE CAH ,T EACH $T,WO.W 1 V,". 2545.545 EQU@MENT PAD EACH $750.W 1 5750. 2545.553 NANDHOLE EACH Mm 2 EI,OW. 2563601 TRAFFIC CONTROL LIAu1P SUM $101W.W 1 S10,Op1 2564.531 RGNPANELSIYPEC SQF Y30.W W Sl,SW. 2M.530 STORMDRAINE4LETPROTECTSON EACH 3250.W 6 Sl,5W. 2575.501 SEEDING ACRE $200.W 0.1 520. 2575.502 SEEDMIXHIR M= 520.W 25 55W 2575.532 TH,¢ERTYPE3 POUND $2.W 50 S1W 2552.502 12 "SOLm LINE W.EPDXY IdNPT S4.W 5W SZ.WO 2552.502 4 -SOLID LINE WHITE -EPDXY I.LNFI W. 15W S61p ES82M a DOUBLE SOLm LINE YEtAOW -EPDXY I]NFi AIF] 3" S2," 10 % CONTINGENCY $19,W0 CONSTRUCTION TOTAL $204,185.0 Page l Kb1955-O30IDua tyAPMimimr ENineers_EStY eoAu