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Home My WebLink About4.F.5. Approve Expenitures of Building Funds for City Hall Furniture.Security PurchasesConsent Business 4. F. 5. SHAKC?PEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 02/18/2014 SUBJECT: Approve Expenditure of Building Funds for City Hall Furniture /Security Purchases (F) Action Sought The City Council is asked to authorize the expenditure of $18,100 from the General Government Building Fund for the purchase of new chairs for the City Council Chambers and expansion of the City Hall Key Card Access system. Background Staff is working to coordinate several maintenance and improvement projects for City Hall this year, including replacing the flooring in the basement level, upgrading the electrical panels, providing new seating for the public in the Council Chambers, and enhancing security through a variety of steps. Two of these projects are ready to proceed at this time: New seating for the public in the Council Chambers. Price quotes have been obtained for the replacement of 50 chairs and the lowest price is $190.40 per chair, for a grand total of $9,795 after shipping, from S &T Office Interiors Group. 2. Expansion of the City Hall Key Card Access System. Card readers would be added to the west entrance to the Council Chambers, the control room in the back of the Council Chambers, the vault area in the southwest corner of the building, and to two areas in the basement that currently have public access but are not intended to. Two price quotes have been obtained for this addition of five card readers and the lowest quote is for $8,241.38 from General Security Service Corporation (GSSC). Budget Impact These two purchases are proposed to come from the City's General Government Buildings Fund, which has a current balance of approximately $6.5 million. Relationship to Vision These are housekeeping items (F). Requested Action The Council is asked to authorize the expenditure of $18,100 from the General Government Buildings Fund for the purchase of new chairs for the Council chambers and expansion of the City Hall key card access system. Attachments: Low Quote for Council Chamber Chairs Low Quote for Expansion of Key Card Access System CE �NTERIORS ROUP PRICE QUOTATION No. 01 GG9638 Whse#: 002 DATE TERMS CUSTOMER PO# 001 50 HCG6 SALES REP JOB NUMBER 01/15/14 Net 30 1 106 - CHRIS FOSS GG9638 SOLO TO: S27923 CITY OF SHAKOPEE 129 HOLMES STREET SOUTH SHAKOPEE, MN 55379 952- 233 -9300 rAvJ 1VIUA: I.U31 JVU KnY O71�FbJ -YYll SHIP TO: 1 CITY OF SHAKOPEE ATTN: KIM WECKMAN 129 SOUTH HOLMES STREET SHAKOPEE, MN 55379 KRIS WILSON 952- 233 -9314 LINE* CITY DESCRIPTION UNIT PRICE EXTENDED PRICE 001 50 HCG6 190.400 9,520.00 Ceres Guest/Multi purpose Four Leg Stacking .N Arm: No Arm .E Option: Glide .IM Back: Stretch Black $(3) GRADE: III UPHOLSTERY .NR UPH: Inertia 19 COLOR: Fog .BLCK FRAME: Black 002 1 FRT -AND -HAND 275.000 275.00 DELIVER, INSTALL, AND REMOVE PACKING TOTAL PURCHASE SALES TAX TOTAL 9,795.00 0.00 9,795.00 spectacular w ..stofriceinteriors.com productive L651.483.4411 f.651.483.0550 smart 1000 kristen court, saint paul,minnesom 55110 * ** Page 1. Continued on Next Page * ** another S &T Office Products, Inc. FPM ,1171 .-. CE NTERIORS ROUP CUSTOMER: 527923 - CITY OF SHAKOPEE spectacular w .stofficeintcriors.com productive 0651.483.4411 f.651.483.0550 smart 1000 kristen court, saint paul,minnesota 55110 PRICE QUOTATION No. 01 GG9638 SHIP TO: 1 - CITY OF SHAKOPEE * ** Page 2. Terms and Conditions on Following Page * ** Whse#: 002 another S&T Office Products, Inc. company PRICE QUOTATION No. 01 GG9638 CE NTERIORS RO U PP CUSTOMER: 527923 - CITY OF SHAKOPEE SHIP To: 1 - CITY OF SHAKOPEE Furniture Terms and Conditions Whse#: 002 Installation Installation will be performed by S&T employees, (or designees) who are trained and certified by the manufacturers. Rates are based on normal working hours (7:30 a.m. until 4:30 p.m., Monday through Friday) and do not include electrical connection to the facility power source or electrical improvements required for completion. Non -union installation rates are assumed and quoted. Work can commence when the general contractor is clear of the area. All connectors and other attachments necessary will be provided. It is assumed that a loading dock and elevator access are available at no charge. We will clean the install area and remove all packaging material. Delivery All quotes include normal delivery direct to your facility (full truck load) or to the S &T warehouse (partial truck). Our staff will receive and inspect partial loads prior to delivery to your facility. Delivery charges from our warehouse may apply and are noted on the quote. Storage & Warehousing If S &T receives and holds a complete shipment longer than 10 working days, the product portion of the order will be invoiced. A portion of the invoice (10 percent) can be held until installation is completed. Orders held in our warehouse for longer than 30 days following receipt of the entire order will incur a $20 per pallet per month storage fee. Changes & Deletions Changes requested after an order is placed are at the discretion of the manufacturer and may delay deliverytinstallation. Returned or cancelled merchandise will incur a re- stocking or cancellation charge of 25 to 35 percent depending on supplier. Warranty All product warranties are provided exclusively by the manufacturer. Payment Terms Payment terms are net 15 days. Credit card purchases are limited to $5,000 per project. All orders exceeding $10,000 require a 25 percent down payment and a signed letter of agreement. Pricing & Validation Our proposal and related pricing are valid for 30 days from the date of the quotation. S &T F,preeenttaw. spectacular w .stoffimmteriors.com productive t.651.483.4411 E651.483.0550 smart 1000 Itristen court, saint paul,minnesota 55110 Date * ** Page 3 of 3 * ** Customer Dec, another S &T Of iim Products, Inc. =111 A General Security Services Corporation 9110 Meadavview Road Minneapolis MN 55425 Td: 952 - 858 -5100 Fax: 952-858-50" Work Location, City of Shakopee 129 Holmes St So Shakopee MN 55379 Proposal Agreement P7 osal No: 28688 Date: 1128/2014 Designed by: Robert Kilian Bill To! City of Shakopee 129 Holmes Street Shakopee MN 55379 rl�c-' U-li l%q,� I ] Accepted: / Si!natrtre/CSSC Date Stmaturelcustomer Date 7 3.00 Multinode 2 reader controller,requires seperate power source 3.00 Transformer, 18 VAC, requiredfor MDU -4, MN- TRANS -75 -UL 3.00 Battery 12V 7AH782365 5.00 Reader, Prox, Wallswitch Arch26B Wiegand, black 1.00 5- Electric Strikes Installed 1.00 Power Supply /Charger UL 12 -24V3 amp w/ output module 2.00 Battery 12V 7AH782365 550.00 CL2 plenum stranded ShieldedIS guage 2 conductor 550.00 CL2 plenum stranded,3 pair OASOA shield, 1000 ft. pullbox 350.00 Wire Pull, Drop -tile ceilingup to 4 wires Labor, installation, Scope of work: GSSC proposes to install 5 new card readers and 3 - 2 reader panels. Door locations: 1. Vault Area Door 2. Council Chambers Door 3. AV Control Room Door 4. Facility Maintenance Door. 5. Family Room, lower level Total(Alglicable ax cod included) $$ 41.38 Itisthermpmsibfitityofthastomstopmvideall ACpowercormeciaswdbrowletsnee &dondedirvledchmiaifae wary. RapplipNe6a9 sltialderalarmand suMNry Oryswitchesarebbepmvidcdbytlemsmmor. If any additional equipmentorservices are required bythepersm(s) having jurisdiuon ,(eg.: Fire Marshall, Building Importer, etc), the cost willbe incurred solely by thecustomer, mdudingany inspection peamitsor fees. GSSCs able toinwi coin- pmgressihsmllatims. This ScledWeof Equipment is mca}nrawd herein by reference into the Agreement between the parties. All terms and cmdifions of the Agreement between thepanies shall apply to this document. GSSC hereby prrposem fumsh labor and materials - completein accordance with the above specifications only, for the above drllars with payment as follows: Net 10days All material is guammeed to beas specified. All work to becompleted in a workmalila, Moore, aceading to standard pactias. Any alteration or deviation from above specifications iwolvingexua costs, will be executed only upon writlen/verbal orders, and will becomean exam dirge over and shove d eestimae. All agreements contingent upon strikes, aoncidmt or delays beyond our cmlml.This proposal subject to acceptance within 30 days and is void tlherafter at the option of GSSC. The above prices, spedticatium and conditions are herby accepted. GSSC is authorized to do the work as specified. Payments will be made as outlined above. rl�c-' U-li l%q,� I ] Accepted: / Si!natrtre/CSSC Date Stmaturelcustomer Date