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HomeMy WebLinkAbout4.C. Approval of Position Description for a Management Intern Consent Business 4. C. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 02/05/2014 SUBJECT: Approval of Position Description for Management Intem(E) (Personnel) Action Sought The Council is asked to approve the attached position description for a Management Intern. Background The adopted 2014 budget includes funding for a paid Management Intern, reporting to the City Administrator. As a year round, paid intern this position will be somewhat unique and not completely aligned with either the City's full-time or part-time employee group. It is proposed that the position be placed in Grade 2 of the City's Full-Time Non-Union pay plan with a starting wage of$17. 30 per hour. The position will not be eligible for insurance or paid time off benefits, but will be covered under the City's pension plan, as this is required by state law. Additionally, the position will remain under an at-will employment status for the duration of employment, rather than serving an at-will probationary period and then transifioning to just-cause status as most regular, full-time employees do. Finally, the position will be filled with the understanding that no individual shall remain employed as an "intern" for more than 24 months. Budget Impact The adopted 2014 budget includes $34,500 to fund wages,pension and employer taxes for this position, which corresponds to the recommended pay grade. Relationship to Vision This item relates to Goal E: Deliver effective and efficient public services by a staff of well-trained, caring and professional employees. Requested Action The Council is asked to approve the attached position description for a Management Intern. Attachments: Mana¢ement Intern position description City of Shakopee POSITION DESCRIPTION TITLE: Management Intem DEPARTMENT: Administration REPORTS TO: City Administrator STATUS: Non-Exempt, 1500 hours annually (At-Will Employment of Limited Duration, No Benefits) PAY GRADE: 2 APPROVED: SUMMARY Provides assistance and support to the City Administrator and other senior staff on a wide range of special projects and daily duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Conducts research and compiles information on a wide range of topics,requiring contact with staff from various City departments and other community and governmental entities. Assists with coordination of special projects; schedules and attends meetings,takes notes and conducts follow-up as assigned. Prepares and coordinates grant applications and related reporting requirements. Drafts reports,memos and policies for review by the City Administrator. Responds to public inquiries and assists with communication efforts as assigned. Performs other related duties as apparent or assigned by City Administrator. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read,analyze and interpret correspondence, financial reports,legal documents,and scholarly articles. • Ability to write reports,memos, and business correspondence using proper spelling,grammar and punctuation. • Ability to effectively present information in one-on-one and group settings. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors, and elected officials. • Ability to follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to define problems, collect data,establish facts, and draw valid conclusions. • Ability to support decisions and recommendations within a context of objective analytical data and justifiable cost. • Ability to work with the public in a friendly, tactful manner. QUALIFICATIONS Minimum Qualifications: Enrollment in or recent completion of Master's Degree in Public Administration,Public Affairs or closely related field. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office; use hands to finger, handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment.